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219-04a - VENDOR OPERATING AND SERVICING DOCUMENTATION AND SPARES

The document outlines procedures for ensuring vendor operating and servicing documentation and spare parts are provided. It defines responsibilities for engineering to specify requirements, procurement to purchase items, and construction to receive, store and issue spare parts.

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101 views6 pages

219-04a - VENDOR OPERATING AND SERVICING DOCUMENTATION AND SPARES

The document outlines procedures for ensuring vendor operating and servicing documentation and spare parts are provided. It defines responsibilities for engineering to specify requirements, procurement to purchase items, and construction to receive, store and issue spare parts.

Uploaded by

yusuf.yuzuak
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Bechtel Limited

COMPANY QUALITY SYSTEM PROCEDURES

PROCEDURE NUMBER QAP-219


VENDOR OPERATING AND SERVICING
DOCUMENTATION AND SPARES

4 Jan 97 Amended to comply with new JJL DB KQ


Company Procedures
3 Dec 94 To comply with ISO9001:1994 DB PKG CGM
2 Jul 92 To suit changes to other documents DB TEO ML
1 Sept 89 Company Implementation ABH DB KT
0 May 89 Interdepartmental Review DB RK
REV DATE REVISION BY CHKD APPR

Company Quality System Procedures Page 1 of 6


Procedure Number QAP-219 Rev 4
THIS IS A CONTROLLED COPY. IF PRINTED, THE HARD COPY WILL BECOME NON-CONTROLLED
Bechtel Limited
Company Quality System Procedure No: QAP-219

CONTENTS

1. PURPOSE....................................................................................................................
2. SCOPE.........................................................................................................................
3. REFERENCES.............................................................................................................
4. DEFINITIONS.............................................................................................................
5. RESPONSIBILITIES...................................................................................................
6. INSTRUCTIONS.........................................................................................................

Company Quality System Procedures Page 3 of 6


Procedure Number QAP-219 Rev 4
Bechtel Limited
Company Quality System Procedure No: QAP-219

1 PURPOSE

The purpose of this Procedure is to ensure that spare parts together with instructions
dealing with assembly and installation, commissioning, operation, spares or parts
lists and servicing, are comprehensive and supplied in a timely manner.

2 SCOPE

This Procedure applies to the Engineering, Procurement and Construction disciplines


working on a project and normally covers spares for start-up and commissioning,
two years operation, and major cost long delivery items (Insurance Spares),
although the requirements of Clients may vary from this.

Erection spares and consumables are not included in this Procedure.

This Procedure addresses the requirements of ISO9001:1994 Section 4.19 as defined in


the Company Quality Manual QAP-101 Section 8.19.

3 REFERENCES

National and International Standards

ISO9001 : 1994 Quality systems -

Model for Quality Assurance in Design/Development, Production, Installation


and Servicing

Management Documents

QAP-101 Quality Manual

Quality System Procedures

QAP-206 Procurement
QAP-215 Handling, Storage, Packaging, Preservation and Delivery

EAMS Operating Procedures

GOP 7EG 011 - Engineering Completion Plan


GOP 7EG 021 - Proposal Document Preparation
GOP 7EG 550 - Material Requisitions

Company Quality System Procedures Page 4 of 6


Procedure Number QAP-219 Rev 4
Bechtel Limited
Company Quality System Procedure No: QAP-219

GOP 7EG 552 - Vendor Prints

Standard Project Procedures

GPP 7EG 110 - Document Control and Distribution


GPP 7EG 114 - Project Close - Out Report
GPP 7EG 213 - As Built Drawings
GPP 7EG 406 - Spare Parts Procurement
GPP 7EG 613 - Field Material Requisitions and Purchasing

4 DEFINITIONS

Company - Bechtel Limited and the EAMS Execution Unit

Spares - also includes special purpose tools for servicing

Operating and Servicing Documentation - Instructions for use, dealing with the
assembly, installation, commissioning, operation, spares or parts list and servicing of a
product

5 RESPONSIBILITIES

The Project Engineering Manager is responsible for ensuring that the operating and
servicing documentation and spares required for a project are defined, specified
and ordered.

The Project Procurement Manager is responsible for the purchase and delivery of
these items.

The Site Manager is responsible for the correct handling of spare parts delivered to site.

6 INSTRUCTIONS

Engineering

Engineering shall carry out the following:-

a. Co-ordinate spare parts for each project in accordance with GPP 7EG 406,
which defines the Company requirements for spare parts.

Company Quality System Procedures Page 5 of 6


Procedure Number QAP-219 Rev 4
Bechtel Limited
Company Quality System Procedure No: QAP-219

b. Determine the operating and servicing documentation and spare parts


requirements for each material requisition and list these on the appropriate
forms in accordance with GOP 7EG 550 and GPP 7EG 406. Included in
these forms is the spare parts interchangeability list (SPIL) used to minimise
inventories of components common to several equipment items.

c. Review the quotations for spares in accordance with GOP 7EG 021, to verify
that specified requirements are included.

d. Review operating and servicing documentation for completeness and clarity in


accordance with GOP 7EG 552.

e. The final checking, collation into manuals, issuing to Clients, microfilming and
archiving of all documentation provided by suppliers and subcontractors and
including any such data prepared directly by the Company, shall be in
accordance with the following Procedures GPP 7EG 114, GPP 7EG 110, GOP
7EG 011, and GPP 7EG 213.

Procurement

Procurement shall be responsible for all procurement activities in connection with


the obtaining of operating and servicing documentation and spares and for the
shipping and delivery of such items, in accordance with QAP-206 and GPP 7EG
406.

Construction

When spare parts are delivered to a Company site, Construction shall receive,
check, store and issue to the relevant users the spare parts ordered, all in
accordance with QAP-215.

When Field Procurement are responsible for Procurement activities in connection


with permanent equipment requisitioned by Engineering, then the obtaining of
servicing documentation and spares, shall be in accordance with GPP 7EG 613
and QAP-206.

Company Quality System Procedures Page 6 of 6


Procedure Number QAP-219 Rev 4

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