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Mail Merging (LESSON)

The document discusses the mail merge feature in Microsoft Word which allows users to generate personalized bulk mail like letters, labels, and envelopes by merging a main document with recipient data from an Excel file. It provides steps to perform a mail merge including opening Word and Excel files, inserting recipient details, selecting the data file in Word, and merging fields to generate individual documents.

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29 views8 pages

Mail Merging (LESSON)

The document discusses the mail merge feature in Microsoft Word which allows users to generate personalized bulk mail like letters, labels, and envelopes by merging a main document with recipient data from an Excel file. It provides steps to perform a mail merge including opening Word and Excel files, inserting recipient details, selecting the data file in Word, and merging fields to generate individual documents.

Uploaded by

g11.jgaetos
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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MAIL

MERGING
Microsoft Word, which is a word
processing application software,
offers a wide variety of features
and tools that can be used in
everyday school and office work.
One of its advance tools is mail
merge.
Mail Merge is a useful tool that allows you to
produce multiple letters, labels, envelopes,
name tags, and more using information
stored on a list, database, or spread- sheet.
When performing a Mail Merge, you will
need a Word document (you can start with an
existing one or create a new one) and a
recipient list, which is typically an Excel
workbook.
This productivity tool is
commonly used to
generate bulk mail that the
user can send to a large
contacts list with ease.
Imagine if you have 100 people
whom you need to send the same
message to. Instead of changing the
recipient's name and address mail
after mail, you can just let mail
merge do its job and generate the
appropriate headers for each
recipient in a few seconds.
STEPS IN MAIL MERGING
1. Open the MS Word
2. Type your letter
3. Open MS Excel
4. Insert details
5. Save the file
6. Go back to MS Word
7. Click Mailings – Start Mail Merge – Letters – Select
Recipient – Existing list – Choose the excel file –
Click the sheet
8. Click Insert Merge Field
9. Choose / Replace the field.
10. Preview Results
11. Click Finish and Merge
ACTIVITY:
Create an application letter for
your immersion and mail it to
100 companies. Upload the file
in our gclassroom.

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