Scope or Purpose
HR Recruitment process detailed document
Covers both technical and non-technical parts of work in it.
Resource Plan and Input
HR team -> Get manpower counts from IT team
IT team -> Post PR - Man counts and position(email) to HR team
IT team -> Post Position details and description to HR team
In Resource plan categories help us to track how many employees that we hired from April to
March in month wise order.
And it covers both shortlisted or selected candidates, waiting list and rejected candidates from
the list.
Recruitment Process
S/no Inside Organization Outside Organization
Search candidates within the Open Advertisements in both social
1
organization. media and job portal.
Inside the organization with referred Walk-in and other job portal via
2
candidates. candidates.
Screening Process
Filtering resumes by required closet skill wise by Preeti (HR).
Skillset matched with doubted resume will be shared to Prakathsree (HR) and technical or non-
technical team based on the position that they applied for.
Interview
Check the availability date of our technical employee to conduct the interview (F2F) session.
Fixed the interview date which is convenient to candidate and Interviewer
Add the interview date on calendar and send email to candidate and interviewer.
Interviewers fill in the form about the candidate their interview performance.
HR team -> Get the feedback forms from Interviewer.
After completing the L1 & L2 rounds of interview then the candidate will be interviewed by CEO
or CTO based on their position which is non-technical or technical respectively.
Rejected candidates will receive the feedback form through an email.
In the end both selected candidates and rejected candidates will auto-update in month wise (or
year wise) position count in resource plan section.
Timeline – Hiring & Onboarding
Trainee/Assoc. software engineer/Business analyst/Jr/Sr executive their completion and offer
letter in 30 days (about 4 and a half weeks) with an approval of PR. Onboarding date depends on
their notice period.
Team lead SR software engineer/Test Engineer/Assistant Manager their completion and offer
letter in 30-40 days (about 1 and a half months) with an approval of PR. Onboarding date
depends on their notice period.
Project Lead/ Architect Manger Level their completion and offer letter in 30-45 days (about 1
and a half months) with an approval of PR. Onboarding date depends on their notice period.
Sr. Manager Level their completion and offer letter in 30-45 days (about 1 and a half months)
with an approval of PR. Onboarding date depends on their notice period.
Leadership/Sr. Leadership their completion and offer letter in 45-60 days (about 2 months) with
an approval of PR. Onboarding date within the 60-90 days (about 3 months).
Recruitment records
Selected candidates Rejected candidates
SPOC will maintain the HR Candidate records are
documents maintained into a hardcopy for
3-month duration.
Intern Recruitment
Higher officials can be able to onboard Interns.
Recruitment Reports
Weekly and monthly report sent to HR team / requested POC.
At the end of the month upload the recruitment report to the annual resource plan.
Joining information
Releasing the onboarding mail to the shortlisted or selected candidates after getting the
permission for CEO or CTO based on their position then IT team will support their basic
needs (like System allocation or Lap, ID card, Office outlook mail, etc.)
