STORES/SOUTH CENTRAL RLY

TENDER DOCUMENT
Tender No: 45235006 Closing Date/Time: 09/08/2023 14:30

PCMM acting for and on behalf of The President of India invites E-Tenders against Tender No 45235006 Closing
Date/Time 09/08/2023 14:30 Hrs. Bidders will be able to submit their original/revised bids upto closing date and time only.
Manual offers are not allowed against this tender, and any such manual offer received shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 45235006 Tender Type Open - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section PE
Inspection Agency TPI Agency Publishing Date / Time 10/07/2023 14:47
Bidding to be Done on IREPS
Procure From Approved
No Approving Agency Not Applicable
Sources
Closing Date Time 09/08/2023 14:30
Validity of Offer ( Days) 120 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 116430.00

Design, Supply, Installation, Testing, Commissioning of 250KVA DG Sets complete in all

respect on turnkey basis. As per COFMOW/IR/DG Set with AMF/2015(Rev-II) or latest
Tender Title
Firm should obtain design approval from consignee before supply. Detailed specification
and other terms and conditions are enclosed with the tender schedule.

2. ITEM DETAILS

S.No. PL Code Item Type Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) GST(Y/N) NonStock For Eval Agency Agency Allowed Rate
1 47XXN01 Goods (Y) Non Stock --- Yes TPI INR
Agency
Description :Design, Supply, Installation, Testing, Commissioning of 250KVA DG Sets complete in all respect
on turnkey basis. As per COFMOW/IR/DG Set with AMF/2015(Rev-II) or latest Firm should obtain design
approval from consignee before supply. Detailed specification and other terms and conditions are enclosed with
the tender schedule. Warranty as per specification. [ Warranty Period: 30 Months after the date of delivery ]
Consignee Dy.CEE-II/C/SC , SCR Telangana 2.00 Numbers

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

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 STORES/SOUTH CENTRAL RLY
TENDER DOCUMENT
Tender No: 45235006 Closing Date/Time: 09/08/2023 14:30

For all items Commencement : Within 0 Days of issue of Contract, Completion : Delivery schedule
Within 3 Months thereafter indicated in the tender
schedule is tentative
and may vary as per
the requirement of
Railways at the time of
release of Purchase
Order.

Payment Terms

S.No Description
Payment Terms
1 80% payment shall be made on receipt of the items in satisfactory condition, against suppliers challan certified by
consignee gazetted officer, and inspection certificate issued by the nominated inspection agency. Balance 20%
payment shall be made after successful installation, commissioning and acceptance of the equipment by
consignee subject to submission of Bank Guarantee for 10% of the contract value for warranty obligations, valid
beyond 6 months period of warranty.

Statutory Variation Clause

S.No Description
1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in
respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery
period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account.
Only such variation shall be admissible which takes place after the submission of bid. No claim on account of
statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his
offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be
admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

S.No Description
1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips) of
IRS conditions of contract, conditions stipulated in instruction to Tenderers, General Conditions of Contract for
tendered item and all other terms and conditions incorporated in the tender documents.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading

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 STORES/SOUTH CENTRAL RLY
TENDER DOCUMENT
Tender No: 45235006 Closing Date/Time: 09/08/2023 14:30

1 The Tenderer must have supplied the same/ similar items to SC Railways, Yes Yes Allowed
or other zonal railways and documentary evidence must be furnished along (Mandatory)
with their offer evidencing the execution of such purchase orders. [a] The
tenderer with past performance of satisfactory execution of contracts as
mentioned above for supply of the same / similar items for a quantity of 20
percent or more of tendered quantity against a single contract during last
three years prior to, and excluding tender opening date (supported by PO
Copies, Inspection Certificates, R/Notes etc.) may be considered [as
responsive to SC Railways requirements] for placement of bulk and regular
order. [b] If such past performance level is lower, then the offer may be
considered as responsive to SC Railways requirements for placement of
developmental order not exceeding 20 percent of the net procurable
quantity. The tenderers, who have no past performance as above, may
also be considered for such developmental orders, but for consideration of
such developmental orders, they must submit details of M & P, testing
facilities, STR & QAP, technical manpower available, MSME/NSIC
registration certificate for same/similar items, supply performa (PO Copies,
Inspection Certificates, R/Notes etc.) along with their offer.
2 Firm has to attach duly signed copy of the detailed specification with clause Yes Yes Allowed
wise compliance. (Mandatory)
3 In terms of Railway Boards letter No. 2015/RS(G)/779/5(Vol.III) Dated: Yes Yes Allowed
22.06.2020 and in keeping with the Public Procurement (Preference to (Mandatory)
Make in India) Order, 2017 as amended, it has been found that there is
sufficient local capacity and competition in supply of the tendered item of
required quality and therefore public procurement of this tendered item is
restricted to Class I local suppliers only (Class-I local supplier means a
supplier of service provider, whose goods, services or works offered for
procurement, has local content equal to or more than 50%). Bidders are
mandatorily required to furnish a self certificate to the effect of their being a
Class I local supplier (as per PPP-MII order 2017 as amended), for the
tendered item. The vendors who do not qualify to be Class I local suppliers
should not quote in the tender as their offers shall not be considered for any
ordering. In case any vendor who does not qualify to be a Class I local
supplier for the tendered item participates in the tender it does so at its own
risk and cost and Railways shall not be liable for any loss or damage
caused to the vendor.

5. COMPLIANCE CONDITIONS

Check List

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Have you gone through the Instruction to tenderers and General Tender No No Not Allowed
Conditions, etc., uploaded in IREPS by this Railway? Having participated in
the tender it will be considered that you have gone through all the
conditions and the same are accepted by you.
2 Have you agreed to supply the tendered stores at the rates quoted by you No No Not Allowed
in accordance with the IRS conditions of contract and in accordance with
special and other conditions specified/attached with the tender.
3 Have you ensured that while quoting the rates, you have clearly indicated No No Not Allowed
the rate of applicable duties and taxes included in the prices quoted by you.
Any variation in tax structure/rate due to introduction of GST, shall be dealt
with under statutory Variation Clause.

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 STORES/SOUTH CENTRAL RLY
TENDER DOCUMENT
Tender No: 45235006 Closing Date/Time: 09/08/2023 14:30

4 Have you ensured that you have not quoted/uploaded any No No Not Allowed
commercial/technical deviations/financial term in place other than specified
in the tender enquiry as the same will not be considered and will be
ignored. Any contract placed after ignoring such financial/commercial
terms at the place other than the specified in tender enquiry will be binding
on you.
5 Please check whether you have enclosed relevant document for MSEs to No No Not Allowed
get benefit / preference under public procurement policy.
6 Have you ensured that you are GST compliant and you quoted Tax No No Not Allowed
structure/rates are as per GST law.
7 Please check whether you have quoted the warranty condition as per the No No Not Allowed
tender.
8 a. All vendors should have GST Registration Number. b. GST Act and No No Not Allowed
Rules as applicable from time to time is applicable. c. No bills will be
accepted without GST registration.

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Please enter the percentage of local content in the material being offered. Yes Yes Not Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items.
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.
2 Firms claiming benefit/preference under public procurement policy for No No Not Allowed
MSEs must submit relevant documents along with their offer. Failing which
such benefit will not be extended to them.
3 If you are not a MSE or a consortia of MSEs formed by NSIC, please No No Not Allowed
indicate percentage of sub contracts in execution of this tender that will be
from Micro and Small Enterprise [in percent of order value] with further
breakup of MSE owned by SC/ST, [Information will be provided in
percentage terms with 6 fields, Micro owned by SC, Micro owned by ST,
Micro owned by Others, Small industry owned by SC, Small industry
owned by ST, Small industry owned by others].
4 Firms are requested to attach performance statements with their offer. No No Not Allowed
5 Guarantee/Warranty as per specification. If it is not specified in the No No Not Allowed
specification, it will be applicable as per IRS conditions.
6 Firm to note that by giving their financial bid, they agree to supply the No No Not Allowed
tendered stores at the rates quoted by them in accordance with special and
other conditions specified / attached with the tender.
7 Delivery schedule indicated in the tender schedule is tentative and may No No Not Allowed
vary as per the requirement of railway at the time of finalisation of tender/
release of purchase order. However, offers with large variation from
tendered delivery schedule may be ignored or considered for restricted
order quantity.
8 This tender is floated as per the public procurement (preference to Make No No Not Allowed
in- India) order 2017 dated 16.09.2020. In case Buyer has selected
purchase preference to micro and small enterprises clause in the bid, the
same will get precedence over this clause.
9 I / we acceptance agree the General Tender Conditions available at No No Not Allowed
SOUTH CENTRAL RAILWAY STORES DOCUMENTS LINK.
10 F.O.R. Destination. No No Not Allowed
11 Please enter the percentage of local content in the material being offered. No Yes Not Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items.
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.

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 STORES/SOUTH CENTRAL RLY
TENDER DOCUMENT
Tender No: 45235006 Closing Date/Time: 09/08/2023 14:30

General Instructions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 All the bidders/ tenders should ensure that they are GST complaint and No No Not Allowed
their quoted tax structure / rates are as per GST Law. No
2 This tender complies with public procurement policy (make in india) order- No No Not Allowed
2017, revised date 16-092017., issued by department of Industrial
promotion and policy, Ministry of commerce, circulated vide Railway Board
letter no. 2015/RS(G)/779/2/Pt.1 dated 25.09.2020.

Other Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Railway is not responsible for any delay if clarification asked by the firm No No Not Allowed
after PO is issued for description, specification, tender conditions ( If PO is
issued as per tender/mutually agreed conditions)

Special Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Force majeure clause is applicable. No No Not Allowed
2 Suppliers are requested to visit Indian Railway Website www.ireps.gov.in in No No Not Allowed
which the tenders pertaining to this Railway are published and tender
documents are available.
3 In case of conflict between special conditions of contract, relevant clauses No No Not Allowed
of IRS conditions of contract, General tender conditions and Instructions to
tenderers for e-tenders, the provisions of special conditions of contract
shall prevail.
4 Payment of EMD is mandatory except for exemption categories as No No Not Allowed
mentioned in the Instructions to Tenderers. Payment of EMD is also
mandatory where the firm has been disqualified from exemption from
submission of EMD/SD, for all tenders for procurement of goods issued by
any unit of Indian Railway, due to withdrawal or modification of bids during
the period of validity, or if being called upon to submit the performance
security/Security Deposit, fail to submit the performance security/Security
Deposit before the deadline defined in the request for bid document /Notice
Inviting Tender as per extant instructions.All vendors exempted from
submitting EMD as per Para 13.1 shall submit " Bid securing Declaration (
Annexure A) of Instructions to Tenderers.
5 Security deposit (SD) / Performance Security for stores contracts will be No No Not Allowed
applicable as under: A) The security deposit (SD) amount for the tender
shall be 10% where there are restriction on source of supply like RDSO,
ICF, RCF etc. and for the other tenders it is 5% of the value of the contract
subject to Max. Rs 50 Lakhs. B) There shall be no exemption from
submission of security deposit (SD) for any tender or by any tenderer
except exemptions as per Para 14.2 of instructions to tenderer attached
with this tender. C) In case of failure by contractor to meet deliveries for
any lot. Railways may cancel the contract for defaulted part by forfeiting
SD commensurate to that lot. D) Where ever SD has been exempted , for
any reason, and the supplier fails to supply goods as per conditions of
contract, as amended from time to time. Purchaser shall have right to levy
damages from the supplier for failing to comply with the contractual
conditions, not by way of penalty, an amount equal to SD amount, as would
have been applicable if the contract was with a non-exempted vendor.
These damages shall be treated as recoveries outstanding against the
vendor and dealt with according.

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 STORES/SOUTH CENTRAL RLY
TENDER DOCUMENT
Tender No: 45235006 Closing Date/Time: 09/08/2023 14:30

6 Bidders are requested to go through the IREPS Tender conditions for No No Not Allowed
stores tenders.
7 It will be the endeavour of the Railways to make payments to firms within No No Not Allowed
45 days, from the date of receipt of bills, complete in all respects &
submitted alongwith all the relevant/ required documents including
Modification Advice (if any), required for passing of the bills. No re-
scheduling/re-fixation of Delivery Period will be granted, on account of
delay in settlement of previous payments, due to the firm. Firm has to
ensure supply of materials as per the delivery schedule given in the
Purchase order.
8 Benefits available under Purchase Preference for MSME will not be No No Not Allowed
extended to agent/dealer.

Undertakings

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 The bidder confirms that Rates and other financial terms quoted in relevant No No Not Allowed
columns of financial bid will only be ruling terms for acceptance and such
terms quoted anywhere else will be ignored.
2 A]As per Section 171 of GST Act 2017, as a remedy against Anti- No No Not Allowed
Profiteering, INPUT TAX credit benefit if any accrued will be passed on to
the Purchaser as reduction in Basic Price, or else the certificate will
accompany the bill: It is certified that no INPUT TAX credit benefit has
accrued on materials invoiced/billed for, that can be passed on to
Purchaser. B]Firm shall submit the Invoice/Bill clearly indicating the
appropriate HSN and applicable GST rate thereon duly supported with
documentary evidence. C]Firm shall also give a declaration that any
additional Input Tax Credit benefit, if become available to supplier, the
same shall be passed on to the purchaser without any undue delay.
3 All the bidders have to accept the clause 33.9 of Instruction to Tender No No Not Allowed
regarding restrictions under Rule 144(xi) of GFRs-2017. a) I have read the
clause regarding restrictions on procurement from a bidder of a country
which shares a land border with India. b) I certify that this bidder is not from
such a country or, if from such a country, has been registered with the
Competent authority. c) I hereby certify that this bidder fulfills all
requirements in this regard and is eligible to be considered. [where
applicable, evidence of valid registration by the competent authority shall
be attached].

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 4464788.pdf specification
2 1667027.pdf Proforma for Authorisation
3 1920272.pdf Make in India
4 4343378.pdf INSTRUCTIONS TO TENDERERS LATEST
5 4214029.pdf GENERAL TENDER CONDITIONS

7. RESPONSIVENESS

S.No. Description
1 Offer should be valid for 120 days.
2 INSPECTION BY TPI

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 STORES/SOUTH CENTRAL RLY
TENDER DOCUMENT
Tender No: 45235006 Closing Date/Time: 09/08/2023 14:30

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address &
email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the
GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of
GFR regarding procurement through GeM.

Digitally Signed By

Dy.CMMSignal ( RAMANA ALLA )

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