Index

Mission Statement 3
Daily Affairs Guide 6
Academic Regulations (Undergraduate) 7
Academic Regulations (MS/M.Phil) 19
Academic Regulations (PhD) 30
Examination Rules 44
Fee & Due Major Procedures 48
Library Rules 53
Student Societies 59
Proctor Board 60
Student Code of Conduct 64
Dress Code 72
Important Telephone Numbers 76

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2
 Mission Statement

“Establishment of State-of-the-Art Educational Institutions with a

focus on Inculcating Islamic Ethical Values."

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 Riphah Aspired Student

Riphah International University has develop a framework to grow its students to inculcate social values, belief and strong
personality traits in their life.

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 RESPONSIBILITIES OF THE STUDENT IN THE UNIVERSITY PROCESS

 You must engage in honest, thoughtful reflection and analysis of your

strengths, weaknesses, ideas, goals, and dreams and apply this
knowledge thoughtfully instudies.

 You must dothe best academic work of whichyou are capable, through the
completion of your university experience.

 You must be considerate the concerns and opinions of your mentors &
family members during your University life.

 You must communicate with your University mentors about your

interests and priorities.

 You must meet all deadlines.

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 REGULATIONSRELATING TOTHE ADMISSION, REGISTRATION AND EXAMINATIONS OF UNDERGRADUATE PROGRAMS
(Revised 2015 & 2018: Approved 23rd June 2015 by Board of Governors)

1. The Riphah International University shall offer courses leading to the undergraduate degrees, diplomas and
certificates, held under semester system, in the subjects provided in the schedule and introduced from time to
time. Applications for admission to various courses of study shall be invited through advertisement and
admission shall be made on the basis of merit.
2. Wherever applicable the regulations prescribed from time to time by the professional councils/bodies such as
Pakistan Engineering Council (PEC), Pakistan Medical and Dental Council (PM&DC), Pharmacy Council of Pakistan
(PCP), National Computing Education Accreditation Council (NCEAC), National Business Education
Accreditation Council (NBEAC), Pakistan Veterinary Medical Council (PVMC), Pakistan Nursing Council (PNC),
etc. shall supersede.
3. DEFINITIONS
In these regulations, unless there is anything repugnant in the subject of context:

a. “AcademicAdvisor”means a university teacher appointed as academic advisorby theconcerned Dean.

b. “Academic Council” means the Academic Council of the University.

c. “Academic Year” of the University shall comprise of two regular semesters (Fall and Spring), each of which
minimum of sixteen (16) weeks and not exceeding eighteen (18) weeks duration including the end semester
examination.Duringthesummerbreak,theremaybeaSummer Sessionofnotexceeding nine
(9) weeks including the end session examination. The contact hours during the Summer Session will be doubled to
ensure that a course is completely taught with half of the duration compared with a regular (Fall or Spring)
Semester.
d. “Commencement of Semester” meansthedayofstartofclassesforthesemester as prescribedinthe Academic
Calendar of the University.
e. “Contact Hour” meansthetotalnumberoflectures, tutorials and laboratory hoursperweek.
f. “Controller of Examinations” meansthe Controller ofExamination (COE) ofthe University.

g. “Credit Course” means a course ofstudy, successful completionofwhichshall be therequirement for theaward
ofdegree. The gradeobtained in acreditcourse shall appear onthetranscript.
h. “Credit Hour” means teaching a theory course for 50-60 minutes of classroom per week throughout the
semester. One Credit Hour in laboratory/ libraryresearch/Museum / ClinicalWards wouldrequire contact
of two-three (2-3) hours of laboratory work / library research / Museum / Clinical Wards per week
throughout thesemester.
NOTE: The credithours are denoted by two digitswithin bracketswith a hyphen in between. The first (left side)
digitrepresentsthetheorypartwhilethesecond(rightside)digitrepresentsthelaboratory/ researchwork/
Museum / Clinical Wards. Thus 3(3-0) meansthreecredithoursoftheorywhile 4(3-1) means a total of four
credit hours, of which, three credit hours are of theory while one credit hour is for laboratory / research /
Museum/ClinicalWards.Theweeklycontacthoursofa3(3-0)coursewillbe three,whilethecontacthoursof
4(3-1)course will befive to sixwhile thecontacthours of3(1-2)will be five to seven.

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 i. “CumulativeGradePointAverage(CGPA)”meanstheweightedaverageoftheGradePointsearnedfor all the
credit courses in all the semester attended.
j. “Dean” means the Dean of a Faculty of the University.

k. “Department” means ateachingdepartmentoranacademyoraninstituteoraschooloracenteroran affiliated

institute of the University or an academic institution with which Riphah International the University has a
valid Memorandum of Understanding.
l. “Faculty” means the Faculty of the University.
m. “Grade Point” meansthe points (numerical value) associated witheach letter grade.

n. “Grade”meansthelettergradeearnedbyastudentinacoursedependingonhisperformanceinthat course.
o. “Non-Credit Course” means a course registered by the student or prescribed by the concerned
Department, which is not to be counted towards the minimum degree requirements. The grade of a non-
credit course shall appear on the transcript with a special mark and it shall not be used in calculation of the
SGPA/CGPA.
p. “Program” meanstheundergraduate programleading to adegree, diploma, orcertificate.

q. “Registrar” means the Registrar of the University.

r. “SemesterGradePointAverage(SGPA)”shallmeantheweightedaverageoftheGradePointsearned for all the
credit courses in a single semester.
s. “Student” means a registered undergraduate student of the University.

t. “University” means the Riphah International University.

4. CURRICULUM OF PROGRAM

a. EachdepartmentshalldevelopthecurriculumforeachofitsprogramsthroughtherelevantBoardof Studies
andsubmititthroughtheconcerned Boardof Facultytothe Academic Council forapproval. Suchcurriculumshall
becomeeffectivefromthedateofitsapproval by the Academic Council or as may be prescribed.Thecurriculum
of a program shall normally consist of theobjectives and scope of the program, structure/requirementsof
theprogram, scheme ofstudiesandsyllabiofthecourses.
b. The requirementsoftheprogram shallbe completedwithintimeperiod as prescribed for theprogram inits
curriculum. However, maximum period of a program shall not exceed the time as double to that of the
minimum time prescribed for the program. Provided, in some compelling/extraordinary circumstances
the Academic Council upon recommendations of concerned board of faculty may give extension maximum up
to one more year.
c. Each student shall follow the curriculum of the program as may be prescribed by the Academic Council from
time totime.

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 5. ORGANIZATION OF TEACHING
a. Teaching in various courses shall be conducted in the University Departments orthe constituent or the affiliated
institutions through lectures, tutorials, discussions, seminars, demonstrations, practical work in laboratories,
field work, clinical wards, and other methods of instructions as approved by the Academic Council.
b. Teaching shall be conducted by the University teachers or by such other persons as may be declared to be the
“teachers” by the University.
c. English shall be the medium of instructions and thesis/examinations for all subjects except Oriental
languages, inwhichcasethemedium ofinstructionshallbe eitherthelanguageitselforEnglish.The medium
of instruction for Islamiyat and such as other—i.e., Pakistan Studies such shall be either Urdu or English.
6. ADMISSION TO THE UNDERGRADUATE PROGRAM
a. To be eligible for admission to a program, a candidate must have successfully qualified all the
prerequisites including the number of years of schooling/ education. Each department shall define the
eligibility criteria of its program and got it approved by from the Academic Council before offering the
program.
b. Anyonewho has been rusticated orexpelled by any university orcollege formisconduct or for use of unfair
means in the examinations or any offence involving moral turpitude, or punished by law shall not be eligible for
admission.
c. Eachcandidateshallmakeanapplicationforadmissiononaprescribedformalongwithdocuments specified
in theform.
d. Theadmissionshallbemadeonthebasisofcumulativemeritto beprescribedbytheUniversityfrom time to
time.
e. AdmissionCommitteeforeachdepartmentshallbeconstitutedbytheDeanofthe Facultyconcerned.

f. The admission to Undergraduate program shall be finalized by the Dean and approved by the Vice
Chancellor after a candidate has qualified in a written test and interview and recommended by the
admission committee of the department concerned.
7. REGISTRATION AND ENROLLMENT
a. University Registration

(i) A student seeking admission in a program of the University shall register himself/herself with the
Registrar within the dates notified for registration,failing whichhe/she shall notbe allowed
appearintheterminal(University)examinationsandhis/heradmissionmaybecancelled.
(ii) The Registrar shall issue a University registration number to each student.

b. Semester Course Enrollment

(i) The Department shall complete the semester course enrollment of students within two weeks before
the commencement of a semester.
(ii) The student must haveclearedhis/herunpaid dues (if any) oftheprevious semester.
(iii) Astudentshall register forthe courses offered bythedepartmentontheprescribedenrollment form in
consultation with the Academic Advisor.

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 (iv) A regular student shall register aminimum of 9 credit hours and amaximum of 18 credit hours in a
regular semester and up to maximum 8 credit hours in a summer session. In a summer sessiononly
theremedial,non-creditcourses,and/ortherepeatablecourseswithgrade“D”, “F” or “W” may be
allowed to register. However, a studentwith aminimum CGPA 2.00, who was earlier on a relegation
status, may be allowedtoundertakenewcourses(uptomaximum 8 credithours) in a summer session,
if offered by the department.
(v) Ifastudentneedsamaximum of21credithourstocompletehis/herdegreerequirements, the Vice
Chancellor on the recommendation of the Dean may allow the student to register for all the
remaining courses.
(vi) The student shall deposit his/her semester dues according tothetotalnumberof registered credit
hours before the commencement of semester.
(vii) If a student fails to register the courses beforethe commencementofthe semester, the Dean may
allow the student to register for courses within one week after the commencement of semester
subjecttothe payment oflate feesas prescribed bytheUniversityfromtimeto time.
c. Add/Drop ofCourses

(i) Astudentmay addordrophis/her enrolledcourse(s) orconvert acredit course into a non-credit course
or vice-versa within one week from the commencement of the semester on the
recommendations of the Academic Advisor and approval oftheconcerned HoD.
(ii) Add/Drop of course(s) for a student who is repeating any course(s) or is on academic deficiency (with a
low SGPA or CGPA than the minimum requirement) may allowed by the Dean on
recommendations of the Academic Advisor through the HoD.
(iii) No add/drop may be allowed in Summer/Remedial Sessions.
(iv) The student shall deposit the dues for the additional credit hours course(s) accordingly. In case of drop
ofcourse(s), the amount shall be refundedor adjusted accordingly.
(v) The Dean may allow add or drop of course(s) in the 2nd week after the commencement of
semestersubjecttothepaymentoflatefeesasprescribedbytheUniversityfromtimetotime.
(vi) The Dean shall forward in the 3rd week from the commencement of the semester classes all the
registration of course enrollment forms to the Controller of Examinations.
d. Freezing of Semester/Re-admission
(i) A student dropping all the registered courses or choosing not to register in any course for a
semester, shall be requiredto apply to his/herDeanforfreezingofthesame semester.
(ii) No freezing shall be allowed in the first semester of registration and enrollment in the University and
Department.
(iii) The frozen semester shall be counted towards the maximum period allowed for completing the
program.
(iv) A student freezing asemester after twoweeksofthecommencementofsemestershall be required
to pay prescribed tuition fee and other dues. The already submitted tuition fee and other dues may
be refunded or adjusted according to the refund policy of the University. In such a case all the dropped
courses shall be given the withdrawal grade “W” and shall appear onthe transcript.
(v) The semester shall be frozen provided the student seeks the permission for the freezing of
semester. This permissionshall be validforthesemesterinwhichthestudenthasrequestedfor freezing
ofsemester.
(vi) A student, who neither registers any courses for a semester nor requests for freezing of the

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 semester, shall deem to have abandoned his/her program. However, he/she may be allowed to
reinstate his/her program in a subsequent semester/ session on his/her request, provided he/she
has sufficient time to completetherequirementsoftheprogramwithinthe maximum timeperiod
allowedfrom thedateofhis/herinitialadmissionintheprogram. He/she shallbe requiredtopaythe
prescribedreinstatementfeealongwithotherduesofthesemester/session.
(vii) Provided also that if a student does not get reinstated after abandoning the program within the
maximum time period allowed for completion of the program from the date of his/her initial
admission, he/she may be readmitted on his/her request in the same program by the concerned Dean
uponrecommendationsofthe HOD/In-Charge Undergraduate Programs. Insuchacase only 60% of the
coursework of the program may be acceptable to rejoin the program. The studenthastopaythe
prescribedre-admissionfeeoftheprogramalongwithotherduesofthe semester/session.
e. Transfer of Credits/Exemption of Courses

(i) A student may be allowed to transfer the credit hours from other accredited Universities / Degree
Awarding Institutes only at the time of admission to the University. The Dean shall constitute a
committee to evaluate and recommend the transfer of credits. The Vice Chancellor shall endorse the
acceptance of transferred credit hours.
(ii) Nocreditofacourseshallbetransferredifthe lettergradeislessthanCwithminimumgrade pointof
2.00onthe4.00scaleorincaseifgradearenotavailablewithminimum60%marks.
(iii) A maximum of 60% of the total credit hours required for completion of the program may be
allowed fortransfer.
(iv) The courses allowed to be transferred shall have at least 80% similarity of the course contents for the
corecoursesonthecurrentschemeofstudyoftheprogramandfortheelectivecourses, the Committee
shall evaluate the courses and recommend the transfer on the basis of comparable and identical
courses.
(v) A candidate who has already earned a degree or other qualification from a recognized
University/DAI with a lesser duration/studies as compared to thatof the duration/studies of the programin
which he/she intends to take admission, may be given exemption ofstudied courses and allowed to bridge
his/her previous qualification with the required duration/studies ofthe desired program. The case of
exemption shall also be dealt by a committee similar to as a committee on transfer of credit case.
(vi) The transferred/exempted courses and their credit hours shall appear on the transcript with a
description stating the work as transferred and/or exempted and the name of the University/DAI from
where these were originally qualified and earned.
(vii) The grade and the grade point of the transferred course shall not be used in calculating the SGPA and
CGPA.
(viii) Thecandidate shallberesponsibleforprovidingthemigrationcertificate/NOC, andsyllabi, letter grades
andgradepointsofallthecoursesthathe/shehasqualifiedatthelastUniversity/DAI and shall meet
all the admission requirements of the program.
8. EXAMINATIONS
a. A student shall be evaluated in each course on the basis of periodical quizzes/ mid semester test(s)/
assignment(s)/ group discussion(s)/ presentations / project(s) during the semester and terminal
(University)examinationattheendofthesemester. These(tobedeterminedbytheteacher concerned) will have
different weightage contributing towards the overall assessment in percent marks. The weightage may
be determined, based on the following guidelines:
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 Nature of Examination Course With Lab Course Without Lab

Quizzes 5 – 10% 5 – 15%

Mid Semester Examinations 20 – 30% 30 – 40 %

Assignments / Presentations 5 – 10% 5 – 10%

Practical / Project (if applicable) 10 – 20% –

End Semester Examination 40 – 50% 40 – 50%

b. Incase astudentjoins acourse afterithasbeenstarted, he/sheshallbe responsible forany missed

assignments andlectures.
c. Thereshallbewrittenexaminationforeachcourseattheendofeachsemesteronthedatesfixedby the
Controller of Examinations in consultation with the Dean concerned.
d. The facultymembers/visitingteachers halldiscuss all the sessionaltests,assignments,quizzes,terminal
examination papers and their evaluation with the students during the semester.
e. A date-wise recordofthe attendance of students shall be maintained by eachteacher.
f. A student shall be eligible to appear in the end semester examination provided that:
(i) He/she has been on the rolls of the University during that semester.

(ii) He/she has registered himself/herself for the courses of study and has attended at least 75% of the
lectures/laboratory work (whatsoever may be thereason including medical and emergency situations)
andcompletedthecourseworktothesatisfactionofthedepartmentconcerned.
(iii) The student falling short of the required percentage of attendance of lectures/
seminars/practical/laboratory/demonstrations, etc., shall not be allowed to appear in the end
semester examination of the concerned course and shall be treated as having withdrawn from that
course. The course shall appear onthetranscript with a letter grade“W”.
(iv) He/she has paid all the University dues including tuition fee / hostel fee etc. before the
commencement of the end semester examination.
g. A handicapped/ disabled (blind) student will be provided writer/amanuensis at the expense of the
University on the recommendations of the Dean. The writer/ amanuensis shall be of a lower grade of
education than the student. He/she would be allowed 45 minutes for solving the question paper over and
above the time stipulated for a question paper.
h. Project /Thesis
(i) The students ofthosedepartmentswhere project / thesis is arequirement for the programwill be
requiredto carryoutresearch on a project / thesisofminimum 6 credit hours and submit a project
report/thesis as arequirementforpartial fulfillmentof theirprograms in therelevant disciplines.
(ii) Each student shall perform his/her research work under the supervision of a person appointed by the
Dean.
(iii) Wherenecessary and desirable, a co-supervisor may also be appointed by the Dean.
(iv) The student shall be permitted according to the scheme of study of the program to select a topic of
research in consultation with his/her supervisor.
(v) The studentmay be required to do field work up to 16 weekswhere necessary.

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 (vi) The student is required to complete the project/thesis and submit his/her report/thesis for
evaluationto thedepartmentthroughhis/hersupervisorwithinthestipulatedtimeperiod.
(viii) Incase astudentfailstocomplete theproject/thesiswithinthegiventime,theDeanmay allow him/her
an extension up to a maximum two (2) months, provided that the maximum time period allowed for
completion of the program permits to do so.
(xi) The student shall pay such charges for use of facilities for his/her project/thesis as prescribed by the
University from time to time. If a student is givenextension in the period for completionof his/her
project/thesis, he she shall pay the fee/charges for the extended period and no fellowship or
financial assistance shall be providedduringtheextendedperiod.
i. Panel of Examiner

(i) A panel of examiners for evaluation of project report/thesis and conduct of viva-voce
examination shall be recommended by the respective Board of Studies and approved by the Vice
Chancellor.
(ii) TheexaminershallbeappointedbytheDeanoftheFacultyconcernedfromtheapprovedpanel.
(iii) The examinershallevaluatetheprojectreport/thesisandconductviva-voceexaminationofthe student
onthedate and timegiven by the Deanofthe faculty concerned in consultation with the COE.
(iv) In case, the project/thesis is adjudged inadequate by the examiner, he/she may reject the project
report/thesis or ask the student to revise the same.
(v) Thestudentshallberequiredtosubmittherevisedversionoftheprojectreport/thesiswithina period
ofonemonthfromthedateofviva-voceexamination.Therevisedversionoftheproject report/thesis
shallbeexaminedbythesupervisorandtheDeanofthefacultyconcerned.
(vi) TheresultoftherevisedversionasreceivedfromtheDeanofthefacultyconcernedshallbe declared
andnofurtherextensionshallbe grantedincase therevisedversionoftheproject report/thesis has
beenrejected.
(vii) After the viva-voce examination, the successful student shall submit three hard bound copies of the
project report/thesis to the department for onward transmission to the Controller of
Examinations for declaration of result. A copy ofthe project report/thesiswill be deposited by the
Controller of Examinations in the Library.
(viii) Theresultofthestudentshallnotbe declaredunlesshe/shehassubmittedthree hardbound copies
of the project report/thesis to the department.
(ix) The project report/thesis shall be printed on A4 size (8.27” x 11.69”) paper and shall have a black hard
binding.
j. Each successful student shall be awarded the degreeon successful completion of all the requirements of
Undergraduate program.
9. GRADES, PROMOTIONS ANDMERIT

a. Each courseshall carry 100 marks. The minimum pass marks foreachcourse shall be 50%. Marks and grade
points shall be calculated according to the following table.

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 TABLE FOR AWARD OF GRADES

Marks Obtained Grade Grade Points

90 – 100 A+ 4.0

80 – 89 A 4.0

70 – 79 B 3.0*

60 – 69 C 2.0*

50 – 59 D 1.0*

Less than 50 F 0.0

Incomplete I -

Withdrawal W -
Replaced Grade R -
* to be increased by 0.1 for every 1 score above the minimum for the letter grade band.
b. Marks will be roundedoff foreachcourseonlyonce after adding in-semester and final examination marks.
Marks would be rounded up / down from first decimal as under:
(i) Iffirst decimalisequaltoorgreaterthan5, thevalue isto be roundedupto nexthigherwhole
number e.g. 67.5 will be treated as 68 and 69.5 will be treated as 70.
(ii) If first decimal is lessthan 5, thevalue is to be roundeddown to thecurrentwholenumbere.g.
67.4 will be treated as 67 and 69.4 will be treated as 69.

c. The Semester Grade Point Average (SGPA) and Cumulative Grade Point Average (CGPA) shall be calculated
using the following relationships:
SGPA = ∑
Total Semester Credit Hours (excluding W and I)
CGPA = ∑
Total Credit Hours taken in all semesters (excluding W, I & R)
d. SGPAand CGPAshall be roundedoffto seconddecimalwhenshownonthe transcript andinrecord(s) of result.
e. The result of student in eachcourse, whether passed or failed, shall be indicated on the transcript by letter
grade. A separate transcript shall, however be issued to each student showing percentage of marks, grade
obtained in each course, SGPA and CGPA.
f. Non Credit course as defined in Clause 2(p) of these regulations shall not be counted in the SGPA and CGPA
calculations.
g. Withdrawal of Course and Grade ‘W’
(i) A student shall be allowed to withdraw from a course 2 weeks before the end of the classes in the
semester subject to the approval by the course teacher and Dean concerned. The withdrawn courses
shallappearonthetranscriptwithletter grade‘W’.Forthecourseswithco-requisites (for example,
courseswiththeoryaswellaslabwork),ifastudentwithdrawsonecomponent of such acoursethen
it shall be deemed as he/she has withdrawnthewholecourse.
(ii) No credits shall be given to the withdrawn course(s) and it shall not be used in the SGPA and CGPA
calculations.

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 (iii) The student may repeat the withdrawn course whenever offered next. He/she shall attend all the
classes / tutorial and shall appear in all quizzes/mid semester test(s)/assignment(s)/group
discussion(s)/presentation(s)/project(s) during thesemester/sessionandterminal examination at the
end of the semester/session.
(vi) He/she shall pay the dues for repeating the withdrawal course(s).

h. Grade ‘F’
(i) If a student fails to appear in theterminal examination ofacourse, he/she be treated as absent and
failed.
(ii) The minimum pass marks for each course shall be 50. A student obtaining less than 50 marks in any
course shall be deemed to have failed in that course.
(iii) ThegradepointfortheGrade‘F’shallbe0anditwillbeusedintheSGPAandCGPAcalculations.
(iv) Wheneverastudentfailsinacourse,he/sheshallrepeatthecourseassoonasthecourseis offeredto
improvehis/hergrade. He/she is requiredto attend all theclasses/ tutorial and shall appear in all
quizzes/ mid semester test(s)/ assignment(s)/group discussion(s)/presentations/project(s) during
thesemesterandterminalexamination attheend of thesemester.
(v) He/she shall pay the dues for repeating the failed course(s).
i. Grade ‘I’

(i) If a student fails to appear in theterminal examination of acourseonmedical or any other reasons,
he/she be treated as absent and failed. However, in special circumstances, on the request of the
student, the Dean of the Faculty concerned, on the recommendations of the teacher/supervisor
concerned, may allow for the award of Grade ‘I’ to the student in a course provided that the
attendance and other requirements of the course must have been completed by thestudent.
(ii) No credits shall be given to the Grade ‘I’ and it shall not be used in the SGPA and CGPA
calculations.
(iii) The unfinished requirements must be met no later than the end of the next regular semester,
otherwise it will automatically be changed to an “F”. It will be responsibility of the student to
complete the specified requirements within the stipulated time as approved by the Dean on
recommendations ofteacher/supervisor.
j. Repeating Courses
(i) A student may be allowed to repeatacourse in whichhe/she has obtained grade“D”,“F” or “W” to
improve his/her grade of the course.
(ii) A student is required to attend all the classes/tutorial and shall appear in all quizzes/mid
semester test(s)/assignment(s)/group discussion(s)/presentations/ project(s) during the
semester and terminal examination at the end of the semester.
(iii) He/she shall pay the dues for repeating the course(s).

Acoursewhichis repeated in asubsequentsemester(s)/session(s) shall be reflectedinthe transcript

correspondingtotherespectivesemester(s)/ session(s) forasmanytimes as it is registered for. Theold
gradeofthecourse shall be replacedwiththeletter grade“R” without changing the previous GPA/CGPA.
The new grade, through its corresponding semester/session, shall be used for computation of the
GPA/CGPA. Provided the new grade is lower than the previousgradethenthepreviousgradeshallretain
assuch; whereasthenew(lower) gradeshall be marked as “W” without affecting the GPA/CGPA and the
repeat shall be reflected in the transcriptcorrespondingtotherespectivesemester/session. Providedalso
astudent, after approvaloftheDean,takesanewelectivecourseinlieuofapreviouselectivecoursein
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 which he/shehasfailedthenthegradeofthepreviouscourseshall bereplacedwiththelettergrade “R”
without changing the previous GPA/CGPA. Both the previous and the substituted courses shall be reflected
in the transcript corresponding to their respective semester/session and only the grade of the substituting
course, through its corresponding semester/session, shall be used incomputationoftheGPA/CGPA.
Withdrawalofasubstitutingcourseshallnotchangethegrade of the previous course as well as the
previous GPA/CGPA.
(iv) A student may be allowed to improve his/her CGPA by repeating course(s) after completion of the
program with the approval of the Vice Chancellor on recommendations of the In- Charge/HOD
throughtheDean. Providedthemaximum allowable timeoftheprogram isnot overandthathe/she
has not been issued the degree. The student shall have to surrender his/her previous transcript,
provisional certificate and other related document(s).
k. Academic Deficiency

(i) Astudentshallberequiredto maintainaminimum CGPAof2.0 throughouttheperiodofstudy.

(ii) Attheendofevery regular semester, aprobationwarningisissuedto the student ifthe CGPA of the
studentfallsbelow2.0. However, ifastudentcannotearn aminimum GPAof1.0 inthe first semester
then he/she shall be dismissed from the program. In case GPA of a student in the first semester falls
below 1.5 but equal to or above 1.0 then he/she shall be given a serious warning (the lastchanceto
attain a semester GPA of 2.0 or above). A student on serious warning shall be dismissed from the
programifhe/shefailstoachieveminimumsemesterGPAof2.0.
(iii) A student with a warning probation cannot register courses in the subsequent semester without the
approval of the Dean.
(iv) After each regular semester, if the CGPA of a student is less than the 2.0, the probation count
increases byone.
(v) If the CGPA ofthestudentequals orexceeds 2.0, theprobation countbecomeszero.
(vi) Iftheprobationcountofastudentbecomesthree(3),he/sheshallberelegated.Arelegated student
shall not be allowed to register any new course(s) and only re-register his/her repeatablecourses.
During relegation he/she shall have to maintain a minimum SGPA of 2.00. To remove the relegation
status he/she shall have to earn a minimum CGPA of 2.00. The relegation period shall be counted
towards the maximum period allowed for the program. However,in programswhere teachingis
carriedoutonthebasisofeven/oddsemestersdue toone-time admission, theacademic deficiency
rulesshall be applied attheendof eachyear instead of end of regular semester whenever CGPA is
less than 2.00.
l. Zulfiqar GoldMedal

A student obtaining overall first position in the batch shall be awarded a Certificate of Merit and Zulfiqar Gold

Medal providedthat
(i) He/she has obtainedmaximum CGPA in the batch but not less than 3.5.
(ii) He/shemust have obtained Grade‘C’ or above in all thecoursesthroughouttheprogram.

(iii) He/she has not repeated any course.

(iv) He/she has not been punished on disciplinary grounds.
(v) He/she has completed the entire requirements of the program at the same department of the
University as a regular (non-transferred/non-migrated) student within the minimum prescribed and

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 stipulated timeperiod.
m. Chancellor GoldMedal
A student shall be awarded a Certificate of Merit and Chancellor Gold Medal provided that

(i) He/she obtains maximum CGPA but not less than 3.5.

(ii) He/shemust have obtained Grade‘C’ or above in all thecoursesthroughouttheprogram.

(iii) He/she has not repeated any course.

(iv) He/she has not punished on disciplinary grounds.

(v) He/she has completed the entire requirements of the program at the same department of the
University as a regular (non-transferred/non-migrated) student within the minimum prescribed and
stipulated timeperiod.
(vi) The overall performance shall be calculated as follows:
 AcademicPerformance 70%
 Co-CurricularActivities 15%
 Extra-Curricular Activities 15%

(vii) The Co-Curricular Activities shall include:

 Research publications
 Academic Competitions andExhibitions

(viii) The Extra-Curricular Activities shall include (but not limited to the list below):
 Qirat / Naat Competition
 Hifz-i-Quran
 Debates
 Quiz Competition
 Essay Writing Competition
 Participation in Social/Relief Service (must provide a certificate)
 Event Management

n. Vice Chancellor’s List

A student shall be included in the Vice Chancellor’s List for a semester provided that
(i) He/she has obtained an SGPA of 3.7 ormore in a regular semester.
(ii) He/she has not repeated any course.

(iii) He/she has not been punished on disciplinary grounds.

o. Dean’s List

A student shall be included in the Dean’s List for the semester provided that
(i) He/she has obtained an SGPA of 3.5 ormore in a regular semester.

(ii) He/she has not repeated any course.

(iii) He/she has not been punished on disciplinary grounds.
p. Re-Checking of AnswerBooks

(i) There shall be no re-assessment and re-evaluation ofthe answer books.

(ii) Astudentmay,onthepaymentoffeeasprescribedbytheUniversity,gettheanswerbookre- checked

16
 for totaling and for verification that all questions or parts thereof have been fully marked, in the
presence of the concerned teacher, Dean of the concerned department and the Controller of
Examination, withinonemonth from thedate ofdeclarationoftheresult.
(iii) Errors or omissions, if any, shall be rectified.
10. FEES AND OTHER DUES

Each student shall be required to pay tuition fee and such other charges as may be determined by the Department and
approved by the University from time to time.
*-*-*-*-*-*-*-*

17
 REGULATIONSRELATING TO THE ADMISSION,REGISTRATION AND EXAMINATIONS OF MS/M.Phil/EQUIVALENTPROGRAM
(Revised 2015 & 2018: Approved 23rd June 2015 by Board of Governors)
1. The Riphah International University shall offer courses leading to the degrees of Master of Science,
abbreviated as MS, or Master of Philosophy, abbreviated as M.Phil orotherwise as prescribed for inthe subjects
provided in the schedule and introduced from time to time. Applications for admission to various courses
ofstudy shallbe invited andadmission shall be made onthebasisofmerit.
2. Wherever applicable the regulations prescribed from time to time by the professional councils/bodies such as
Pakistan Engineering Council (PEC), Pakistan Medical and Dental Council (PM&DC), Pharmacy Council of Pakistan
(PCP), National Computing Education Accreditation Council (NCEAC), National Business Education
Accreditation Council (NBEAC), Pakistan Veterinary Medical Council (PVMC), Pakistan Nursing Council (PNC),
etc. shall supersede.
3. DEFINITIONS

In these regulations, unless there is anything repugnant in the subject of context:

a. “AcademicAdvisor”means auniversity teacher appointed as academic advisor by the concerned Dean.

b. “Academic Council” means the Academic Council of the University.

c. “Academic Year” of the University shall comprise of two regular semesters (Fall and Spring), each of whichshall
normallybe 16-18 weeksincluding 1-2 weeksfortheterminalexaminationsofthesemester. During the summer
break, there may be a Summer Session of not exceeding nine (9) weeks including the terminal examinations of
the session. The contact hours per week during a Summer Session will be doubled to ensure that a course is
completely taught with half of the duration as compared with a regular (Fall/Spring) Semester.
d. “Board of Advanced Studies and Research (BASR)” means theBoardof Advanced Studies andResearch (BASR) of the
University.
e. “Commencement of Semester/Session” means the day of start of classes for the semester/session as prescribed
in the Academic Calendar ofthe University published from timeto time.
f. “Controller of Examinations (COE)” means the Controller of Examination (COE) of the University.
g. “Credit Course” means a course ofstudy, successful completionofwhichshall be therequirement for theaward
ofdegree. The gradeobtained in acreditcourse shall appear onthetranscript.
h. “Credit Hour” means teaching a theory course for 50-60 minutes of classroom per week throughout the
semester. One Credit Hour in laboratory/ libraryresearch / Museum / ClinicalWards wouldrequire contact
of two-three (2-3) hours of laboratory work / library research / Museum / Clinical Wards per week
throughout thesemester.
NOTE: The credithours are denoted by two digitswithin bracketswith a hyphen in between. The first (left side)
digitrepresentsthetheorypartwhilethesecond(rightside)digitrepresentsthelaboratory/ researchwork/
Museum/ClinicalWards.Thus3(3-0)meansthreecredithoursoftheorywhile4(3-1)
meansatotaloffourcredithours,ofwhich,threecredithoursareoftheorywhileonecredit hourisfor laboratory
/ research / Museum / Clinical Wards. The weekly contact hours of a 3(3-0) course will be three, whilethe
contacthoursof4(3-1)coursewillbefivetosixwhilethecontacthoursof3(1-2)willbe five toseven.
i. “CumulativeGradePointAverage(CGPA)”meanstheweightedaverageoftheGradePointsearnedfor all the
credit courses in all the semester attended.
j. “Dean” means the Dean ofa Faculty of the University.
k. “Department” means a teaching department, an academy, an institute, a college, a school, a center of the
Universitywithwhatsoevername called, or an affiliated college/institute of the University, or an academic
institution withwhichthe Universityhas avalid Memorandum of Understanding.

18
 l. “Faculty” means the Faculty of the University.

m. “Grade Point” meansthe points (numerical value) associated witheachletter grade.

n. “Grade”meansthelettergradeearnedbyastudentinacoursedependingonhis/herperformancein that
course.
o. “Non-Credit Course” means a course registered by the student or prescribed by the concerned
Department, which is not to be counted towards the minimum degree requirements. The grade of a non-
credit course shall appear on the transcript with a special mark and it shall not be used in calculation of the
SGPA/CGPA.
p. “Prescribed” means prescribed by the Statues, Regulations and Rulesofthe University.
q. “Program” means an MS/MPhil level program leading to a degree, diploma, or certificate.

r. “Registrar” means the Registrar of the University.

s. “Semester GradePoint Average(SGPA)” meanstheweightedaverageofthe Grade Pointsearnedfor all the
credit courses in a single semester.
t. “Student” means aregistered of student enrolled in MS/MPhillevelprogramofthe University.

u. “Synopsis”meansawrittenresearchproposalto besubmittedbythestudentinpartialfulfillmentof the

program.
v. “Thesis” means awrittenreportresultingfromoriginalresearchto be submitted by thestudentinpartial
fulfillment of theprogram.
w. “University” means the Riphah International University.

x. “Vice Chancellor” means the Vice Chancellor of the University.

4. ADMISSION TO THE MS/M.PHIL LEVEL PROGRAM
a. To be eligible for admission to the MS/M.Phil level program, a candidate:

(i) shall possess a bachelor’s or master’s degree of minimum of 16 years of schooling or an equivalent
qualificationintherelevantdisciplinefromarecognized University/Degree Awarding Institute (DAI).
(ii) The candidate must have passed the University/Departmental admission test in the subject or
equivalent test conducted by an authorized/recognized body of the Higher Education
Commission (HEC) of Pakistan for admission in the program.
(iii) shall have obtained a minimum cumulative grade point average (CGPA) of 2.00 on the 4.00 scale in the
semester system or a minimum of 50% marks in the annual system in the last qualifying degree.
However, a department may make more stringent criteria for any of its programs under prescribed
manners.
b. Anyone who has been rusticated or expelled by a University/DAI or college for misconduct or for use of unfair
means inthe examinations or for any offence involvingmoral turpitude shall not be eligiblefor admission in
any program of the University.
c. Each candidate shall make an application for admission in response to an advertisement by the
University/Departmentonaprescribedform along withthedocuments specified in the form.
d. The admission to the program shall be made on the basis of cumulative merit to be determined from the
previous academic record, prescribed written test and interview.
e. Each department shall have a Graduate Admissions Committee for its program(s). The committee shall suggest
criteria for admission from time to time and accept, scrutinize and evaluate the applications for admission,
determine merit, finalize and recommend admissions for approval of the Dean for each intake session.
Admission in a program shall be based only on criteria approved by the BASR and duly endorsed by the
19
 Academic Council.
The admission committee shall be approved by the Vice Chancellor on recommendations of the Dean. The
committee shall consist of the following and thequorum for ameetingofthe committee shall be minimum
three(3):

1 Chairman/Convener HOD/In-Charge Postgraduate Programs

2 Member-I One faculty member of the department preferably with

PhD qualification to be nominated by the HOD/In-Charge
Postgraduate Programs
3 Member-II One faculty member of the department preferably with
PhDqualification to be nominated by the Dean

4 Member-III One faculty member of the University/Department

preferably with PhD qualification from outside the
department to be nominated by the BASR
5 Member-IV One faculty member of the department preferably with
PhD qualificationto be nominatedby the Vice Chancellor

5. CURRICULUM OF PROGRAM

a. Each department shall develop the curriculum for each of its programs by the relevant Board of Studies and
submit it through the concerned Board of Faculty to the BASR and the Academic Council for approval. Such
curriculum shall become effective from the date of its approval by the Academic Councilor as may be prescribed.
The curriculum of a program shall normally consist of the objectives and scope of the program,
structure/requirementsoftheprogram,schemeofstudiesandsyllabiofthecourses.
b. A program shall normally comprise of a minimum of 24 credit hours of the coursework and of a minimum of 6
credit hours of research work. The research work shall be mandatory for the award of research degrees.
However, the Vice Chancellormay allow acoursework of aminimumof 6 credithours in lieu of the research
work on recommendation of the concerned Dean.
c. The requirements for the program shall be completed within the time period as prescribed for the
programinitscurriculum. However, theminimumtimeperiodshall be 1.5 yearsandmaximum 04 years.
d. The teacher concerned shall issue the course outline to the students, which normally includes the
objectives of the course, course contents and their weekly lecture schedules, assessments and
evaluations criteria, attendance policy, reading material and any other information important for
successful completion of the course.
e. Each student shall follow the curriculum of the program as may be prescribed by the Academic Council from
time totime.
6. REGISTRATION AND ENROLLMENT
a. University Registration

(i) A student seeking admission in a program shall register himself/herself through his/her
department with the Registrar within the dates notified for registration, failing which he/she shall
not be allowed to appear in the terminal (University) examinations and his/her admission may be
declared as cancelled.

20
 (ii) The Registrar shall issue a University registration number to each student.

b. Course Registration and Semester Enrollment

(i) The department shall complete the course registration and semester enrollment of its students within
two weeks before the commencement of a semester/ session.
(ii) A student shall register for the courses offered by the department on a prescribed Course
RegistrationandSemesterEnrollmentForminconsultationwithhis/herAcademicAdvisor.
(iii) A regular student shall register aminimum of 6 credit hours and amaximum of 12 credit hours in a
regular Fall/Spring semester and a maximum of 6 credit hours or 2 courses in a summer session, if
offered by the department. In a summer session only the remedial, non-credit courses, and/or
the repeatable courses with grade “C”or “F” may be allowed to register. However, a student may
be allowed to undertake a course with grade “W” in a summer session only with the permission of the
Dean on recommendations of the academic advisor through the HOD/In-Charge Postgraduate
Programs.
(vi) The student shall deposit his/her fees and dues of a semester/session before commencement of the
semester/session.Thecourseregistrationandsemesterenrollmentformshallnotbe acceptedifthe
studenthas anyoutstanding fees anddues of previousthe semester/session.
(v) If a student fails to register the courses before the commencement of the semester, the Dean on
recommendationsofthe Academic AdvisorthroughHOD/In-ChargePostgraduate Programs may allow
the student to register for courses within one week after the commencement of semester subject
tothepaymentoflatefees as prescribed by the Department andapprovedby the University from time
to time.
c. Add/Drop ofCourses

(i) Astudentmay addordrophis/herenrolledcourse(s) onthe recommendations ofthe Academic Advisor

and approval of the concerned HoD/In-Charge Postgraduate Programs within one week of the
commencement of semester.
(ii) Add/Drop of course(s) for a student who is repeating any course(s) or is on academic deficiency (with a
low SGPA and/or CGPA than the minimum requirement) may be allowed by the Dean on
recommendationsoftheAcademicAdvisorthroughtheHoD/In-ChargePostgraduatePrograms.
(iii) Add/drop may not be allowed in a summer session.

(iv) The student shall deposit the dues for the additional credit hours course(s) accordingly. In case of drop
of course(s) the amount paid shall be refunded or adjusted according to the refund policy of the
University.
(v) In very special and compelling circumstances the Dean may allow a student on recommendations
oftheAcademicAdvisorthroughtheHOD/In-ChargePostgraduatePrograms to add ordropofcourse(s)
withinthesecond weekofthecommencementofsemester.
d. Freezing of Semester/Readmission
(i) A student dropping all the registered courses or choosing not to register in any course for a
semesterupto firsttwoweeksofcommencementofasemester shallberequiredto applyto his/her
Dean for freezing of the same semester only.
(ii) No freezing shall be allowed for the first semester of registration and enrollment in the
University and the Department and for an offered summer session.
(iii) The frozen semester(s) shall be counted towards the maximum period allowed for completing the

21
 program.
(iv) A student, who neither registers any courses for a semester nor requests for freezing of the
semester, shall deem to have abandoned his/her program. However, he/she may be allowed to
reinstate his/her program in a subsequent semester/ session on his/her request, provided he/she
has sufficient time to completetherequirementsoftheprogramwithinthemaximum timeperiod
allowedfrom thedateofhis/herinitialadmissionintheprogram. He/she shallbe requiredtopaythe
prescribedreinstatementfeealongwithotherduesofthesemester/session.
(v) Provided also that if a student does not get reinstated after abandoning the program within the
maximum time period allowed for completion of the program from the date of his/her initial
admission, he/she may be readmitted on his/her request in the same program by the concerned Dean
upon recommendations of the HOD/In-Charge Postgraduate Programs. In such a case only 60% of the
courseworkof theprogram may be acceptable to rejointheprogram. The student has to pay the
prescribed re-admission fee of the program along with other dues of the semester/session.
(vi) Transfer of Credit/Exemption of Courses A candidate may be allowed to transfer his/her credit
hours earned from any other recognized/accredited University/Degree Awarding Institute (DAI) on
his/her requestalong with the admission application to the Department/ University.
(vii) The transfer of credit application shall be evaluated by a committee of the Department on Transfer
and Equivalence constituted by the concerned Dean. The committee shall consist of three senior
teachers of the department including the HOD/In-Charge Postgraduate Programs as the Chairman. The
committee mayco-optone more expert/member, if so desired for a case. The committee shall make its
recommendations to the Dean for approval. The Vice Chancellor shall endorse the acceptance of
transferred credit hours on behalf of the BASR and Academic Council.
(viii) No credit of a course shall be transferred if the letter grade is less than B (normally with a
minimum grade pointof 3.00 on the 4.00 scale) earned in the examination under semester system
or with aminimum of 60% marks obtained in the annual system.
(ix) A maximum of 60% of the total credit hours of the coursework required for completion of the
program at the University may be allowed for transfer.
(x) The transfer shall normally be sought out on course-by-course basis. The transferable courses
corresponding to the core courses of the program shall have at least 80% similarity of the course
contents/syllabi on the current scheme of study of the program. However, in case of courses
corresponding to the elective courses, the Committee shall evaluate and recommend the transfer
ofsuchcourseswhich shall leadto fulfill theoverallobjectives oftheprograms.
(xi) A candidate who has already earned a degree or other qualification from a recognized
University/DAI with a lesser duration/studies as compared to that of the duration/studies of the
program in which he/she intends to take admission, may be given exemption of studied courses and
allowed to bridge his/her previous qualification with the required duration/studies of the desired
program. The case of exemption shall also be dealt by a committee similar to as a committee on
transfer of credit case.
(xii) The transferred/exempted courses and their credit hours shall appear on the transcript with a
description stating the work as transferred and/or exempted and the name of the University/DAI from
where these were originally qualified and earned.
(xiii) The grade and the grade point of the transferred courses shall not be used in calculating the SGPA
and CGPA.
(xiv) The candidate shall be responsible for providing the migration certificate/NOC, syllabi of courses,
22
 letter grades and the grade points of all the courses that he/she has qualified/earned attheprevious
University/DAIandshallmeetalltheadmissionrequirementsoftheprogram.
(xv) No credit of the work completed at other University/DAI shall be transferred if it is earned at the
same time of enrollment in the courses of the program.
7. EXAMINATIONS OF COURSEWORK AND ATTENDANCE
a. A student shall be evaluated in each course on the basis of periodical quizzes, test(s), assignment(s),
individual/group presentations, group discussion(s), project/ laboratory reports and/or otherwise as
prescribed during the semester/session and the terminal examination covering the whole course at the endof
thesemester/session. The examinations/assessments shall be oraland/orinwriting. Each course shall carry 100
marks, out of which 60% shall normally cover class work including the periodic evaluations and 40% for the
terminal examination.
b. The minimum pass marks for eachcourse shall be 60%, which shall be the aggregate ofthemarks obtained
during the semester/session and of the terminal examinations.
c. If a student absents himself/herself in a class quiz, test, etc. for any reason, no separate
examinations/assessment will be arranged for him/her and he/she shall be awarded zero marks for that
examinations/assessment.
d. Thereshallbewrittenexaminationforeachcourseattheendofeachsemester/sessiononthedates fixed by
the COE in consultation with the Dean.
e. A student shall be allowed to appear in the examination provided that he/she:

(i) has been on the rolls of the University during that semester/session.
(ii) has registered himself/herself for the courses of study and has attended at least 75% of the
lectures/laboratory work and completed the course work to the satisfaction of the department
concerned.
(iii) has paidallprescribedfeesandduesofthesemester/sessionbeforethecommencementofthe terminal
examinations.
(iv) The student falling short of the required percentage of attendance of
lectures/seminars/practical/laboratory demonstrations etc., shall not be allowed to appear in the
terminal examination of the concernedcourse and shall be treated as havingwithdrawn from that
course. The course shall appear onthetranscript withalettergrade“W”.
8. EVALUATION, GRADES, ACADEMIC STANDING AND MERIT

a. Grades, Grade Points and Calculation of Grade Point Average

(i) The academic work shall normally be evaluated on the basis of percentage marks obtained and the
grade points according to the following grading system:
READY RECKONER FOR CALCULATING GRADE POINT
BASED ON LETTER GRADES AND

23
 CORRESPONDING NUMERICAL GRADES

Percentage Marks Grade Grade Points

90 – 100 A+ 4.0

80 – 89 A 4.0

70 – 79 B 3.0*

60 – 69 C 2.0*

Less than 60 F 0.0

Incomplete I -

Withdrawal W -
Replaced Grade R -

24
 * an increase of 1 marks increases the grade point by 0.1

(ii) Markswillberoundedforeachcourseonlyonceafteraddingtheduringsemester/sessionmarks andthe

terminalexaminations marks. Marks would be rounded up / down from first decimalin such a way
that if first decimal is equal to or greater than 5, the value is to be rounded up to nexthigherwhole
numbere.g. 67.5 willbe treated as68 and69.5will be treatedas70. And if first decimal is lessthan 5,
thevalue isto be roundeddowntothecurrentwholenumbere.g.
67.4 will be treated as 67 and 69.4 will be treated as 69.
(iii) The Semester Grade Point Average (SGPA) and Cumulative Grade Point Average (CGPA) shall be calculated
using the following relationships:
SGPA = ∑
Total Semester Credit Hours (excluding W and I )
CGPA = ∑
Total Credit Hours taken in all Semesters (excluding W, I and R)
(iv) SGPA and CGPA shall be rounded off to the second decimal when shown on the transcript and in
record(s) ofresult.
b. Withdrawal From aCourse

(i) A student may be allowed to withdraw from a course or all of the courses after the add/drop of
courses period up to two weeks before the end of the classes of the semester/session subject to
approval of the Dean upon recommendations of the teacher concerned through the HOD/In- Charge
PostgraduatePrograms.
(ii) The withdrawn courses shall appear on the transcript with letter grade ‘W’. For the courses with co-
requisites (for example, courseswiththeory as well as labwork), if astudent withdraws one component
ofsuchacoursethenitshall be deemed as he/shehaswithdrawnthewholecourse.
(iii) No credits shall be given to the withdrawn course(s) and it shall not be used in the SGPA and CGPA
calculations.
(iv) The student may repeat the withdrawn course whenever offered next. He/she shall attend all the
classes/tutorials and shall participate in all the quizzes, test(s), assignments, etc. during the
semester/session andintheterminalexaminations at theendofthesemester/session as such.
(v) The student shall pay the prescribed fees and other dues of the withdrawn course(s) for the
semester/session.
c. Grade ‘I’
(i) If a student fails to appear in theterminal examination of a courseonmedicalor any other reasons,
he/she shall be treated as absent and failed in the course. However, in special circumstances, on
the request of the student, the Dean on the recommendations of the concerned
teacher/supervisor through the HOD/In-Charge Postgraduate Programs may allow for the award of
Grade ‘I’ to the student in thecourse, providedthatthe attendance and other requirements of the
course have already been completed.
(ii) No credits shall be given to the Grade ‘I’ and it shall not be used in the SGPA and CGPA
calculations.
(iii) Theunfinishedrequirementsmust be fulfilledonasearly aspossiblebasisbut beforetheend of the
very next regular semester, otherwise it shall automatically be changed to an “F”. It will be
responsibility of the student to complete the specified requirements within the stipulated timeas
25
 approvedbytheDeanonrecommendationsoftheconcernedteacher/supervisor.
d. Repeating a Course
(i) A student may be allowed to repeat a course in which he/she has obtained grade “C” or “F”. A
maximum of twelve (12) credit hours of coursework may be allowed to a student to repeat for
improvement of his/hergrade.
(ii) The student repeating a course shall be required to register the course as a regular course and shall
attend all the classes and appear in all the examinations during the semester/session and the terminal
examinations of the course.
(iii) The course repeated in a subsequent semester(s)/session(s) shall be shown in the transcript
corresponding to the respective semester(s)/session(s) for as many times as it is registered for. The old
grade of the course shall be replaced with the letter grade “R” without changing the previous
SGPA/CGPA. The new grade, through its corresponding semester/session, shall be used forcomputationof
the SGPA/CGPA. In case, the new grade is lower than the previous grade then the previous grade
shall be retained as such; whereasthenew (lower) grade shall be marked as “W” without affecting
the SGPA/CGPA and the repeat shall be reflected in the transcript correspondingtothe respective
semester/session.
(iv) If a student, after approval of the Dean, takes a new elective course in lieu of a previous elective course
inwhichhe/shehasfailedthenthegradeofthepreviouscourseshallbereplacedwith thelettergrade
“R” without changing the previous SGPA/CGPA. Both the previous and the substituted courses
shall be reflected in the transcript corresponding to their respective semester/session and only
the grade of the substituting course, through its corresponding semester/session, shall be used in
computation of the GPA/CGPA. Withdrawal of a substituting course shall not change the grade of the
previouscourse aswell as theprevious SGPA/CGPA.
(v) A student may be allowed to improve his/her CGPA after completion of the program by
repeating course(s) within the very next regular semester only with the approval of the Vice
Chancellor on recommendations of the HOD/In-Charge Postgraduate Programs through the Dean.
Provided the maximum allowable time of the program is not over and that he/she has not been issued
the award. The student shall have to surrender his/her previous transcript, provisional certificate
and other related document(s).
(vi) The letter grade “W” assigned to a course shall not be replaced by any other letter grade upon
repeating/substitution of thecourse.
e. Academic Deficiency
(i) A student shall be required to maintain a minimum CGPA of 2.50 throughout the period of study ofthe
program.WhenevertheCGPAfallsbelow2.50thestudentshallbegivenanacademic warningforthe
nextsemester and thiseffect shall be published onhis/her semester result. Maximum two academic
warnings—viz., (1) the “First Probation” and (2) the “Last Probation” shallbeallowed.IftheCGPAofa
student falls below 2.50 forthe thirdtimeduringtheperiodof studyofthe program,he/sheshallbe
dismissedfromtheprogramandshallnotbereadmitted in the sameprogram.
(ii) A student on a probation status shall not be allowed to register the courses of the
subsequent/advanced semester unless otherwise permitted by the Dean on recommendations of the
Academic Advisorthroughthe HOD/In-Charge Postgraduate Programs.
f. Merit Certificates and Distinction Awards

(i) A studentobtaining overall firstposition in his/herbatchshall be awarded a Certificate ofMerit and

26
 the Chancellor’s Gold Medal provided that he/she obtains a minimum CGPA of 3.50, and hasnotfailed
inorhasnotrepeatedanycourse, hasnotbeenpunishedondisciplinarygrounds andhascompletedthe
entirerequirementsoftheprogramwithintheminimumstipulatedtime period of theprogram.
(ii) A student with transfer of credit/exemption of course shall not be considered to compete for the
goldmedal.
g. Re-Checking of AnswerBooks

(i) There shall be no re-assessment and/or re-evaluation of the answer books.

(ii) Astudentmay,onthepaymentoffeeasprescribedbytheUniversity,gettheanswerbookre- checked
for totaling and for verification that all questions or parts thereof have been fully marked, in the
presence of the concerned teacher, HOD/In-Charge Postgraduate Programs of the concerned
department and the Controller of Examinations, within one month from the date of declaration of the
result.
(iii) Errors or omissions, if any, shall be rectified.
9. REGISTRATION/ENROLLMENT OF RESEARCH WORK, DEVELOPMENT OF SYNOPSIS, APPOINTMENT OF SUPERVISOR
a. The student shall prepare a synopsis (research proposal) of his/her research work in consultation with the
(proposed) supervisor within a period of one month of registration and enrollment for research. The synopsis
shall normallybepreparedaftersuccessful completionofthecoursework. Thesynopsis shall includethetopicof
research,thenameandconsentofthe(proposed)supervisorandthetimeperiod for submissionofthethesis
within the prescribed time limits.
b. Thestudentshallsubmithis/hersynopsiswiththeassentofthesupervisortotheconcernedHOD/In- Charge
Postgraduate Studies for consideration and permission of the departmental Research Ethics Committee (REC).
The REC shall forward its recommendations to the Dean within fifteen days of submission of thesynopsis.
c. The synopsis shall be forwardedto the Registrar by the Dean for approval ofthe BASR.

d. A co-supervisor may also be appointed by the BASR if the research work involves or becomes
interdisciplinary or other particular circumstances so desire. In either case the specific roles and
responsibilities ofthe co-supervisor shall be provided for consideration of the BASR. The supervisor and co-
supervisor (if any) shall be from the relevant field. The supervisor shall possess doctoral degree and the co-
supervisorshall haveminimum MS/MPhil orequivalent qualification unless otherwise permitted by the BASR.
e. Thetimelimitsoftheresearchworkshallbecountedfromthedateofapprovalofthesynopsisbythe BASR.
f. It is mandatory to register minimum of 03 credit hoursand maximum of14 credit hours of research work in
each semester subsequently. If all credits have been registered and thesis is still not complete then a
continuation credit of 01 Hour should be registered to remain enrolled in the program. The research work
shall appear in the transcript of the student with the approved title of research work, credit hours and the
letter grade earned. The grade shall be used in calculating the CGPA. The continuation Credit hour shall
not be counted in calculation of GPA.
g. The student shall deposit the prescribed fees and dues on account of registration/ enrollment and
examinations of his/her research work on the semester/session basis to maintain his/her candidature for the
research work for the given semester/session.
h. If the student fails to complete his/her research work within the stipulated time, the Dean may permit on
recommendation of the supervisor through the HOD/In-Charge Postgraduate Programs extension(s) in the
period for completion of the research work, provided the extension(s) shall not go beyond the maximum
timeperiodoftheprogram.Providedalsothatthestudentshalldeposittheprescribedfees and dues for the
extended period(s).
27
 i. In case a major/entire change in the approved research topic/subject is required the case shall be
considered afresh. The reason of change and the change shall be forwarded to the BASR for consideration
and approval following the due procedures. However, time limits of the program shall not be changed in any
case.
10. THESIS

The student shallpresent his/her researchwork in the formofawrittenthesis.The thesis shall complywith the
following conditions:
a. It shall be certified and signed by the supervisor and the co-supervisor (if any) that the contents
mentioned are accurate to the best level.
b. ItshallnotincludetheresearchworkforwhichadegreehasalreadybeenconferredbythisUniversity or by any
other University/DAI.
c. It shall be written in English for all subjects except the oriental languages, in which case it shall be either the
language itself or English, or otherwise as approved by the BASR on recommendations of the supervisor
forwarded by the Dean.
d. It shall have the format, writing, referencing, paper, binding and other related matters as approved by the
BASR from time to time.
11. THESIS EXAMINATIONS

a. There shall be standing list of external examiners (not in service of the Department) for research
examinations for eachdepartmentconsisting ofthepersons ofeminence in therespective field of research.
The list shall be suggested fromtimetotime by theconcerned Boardof Studies and Boardof Faculty to the BASR
for approval. The student shall submit an electronic copy of the thesis upon completion through his/her
supervisor to the HOD/In-Charge Postgraduate Studies for plagiarism check.
b. After getting clearance of plagiarism check, the student shall submit four (spiral/ tape bound) copies of his/her
completethesistotheCOEthroughhis/hersupervisorandthedepartmentfortheevaluation by an external
examiner and for the thesis defense (viva-voce) examination.
c. The Supervisor shall inform the COE through the department about the date of viva-voce examination and
suggest two to three namesof external examiners from the approved list.
d. The COEshall forwardonecopyofthethesistooneoftheexternalexaminers (as approved by the Vice Chancellor)
alongwiththeinformationrelatedtothedate, timeandvenueoftheviva-voceexamination.
e. The viva-voce examination committee shall comprise of the external examiner, the HOD/In-Charge
Postgraduate Programs and the Dean. The supervisor shall be the facilitator of the viva-voce examination
committee.
f. The studentshall submitthreehardboundcopies afterviva-voceexaminationandcorrections suggested by the
external examiner and the viva-voce examination committee through his/her supervisor and the department
totheCOE.TheCOE,afteraffixinghis/hersignaturestodeclarethecopyofthethesisas final, shall forward one
copy each to the University/Department Library andthe concerned Department for record.
g. The hard bound copies shall be printed on A4 size (8.27” × 11.69”) paper and shall have black hard binding
with golden lettering on the front and the spine.
12. FEES AND OTHER DUES
Each student shall be required to pay tuition fee and such other charges as may be determined by the Department and
approved by the University from time to time.
*-*-*-*-*-*-*-*-*-*-*

28
 REGULATIONSRELATINGTOTHEADMISSIONS,REGISTRATIONSANDEXAMINATIONS OF THE PhD LEVEL PROGRAMS
(Revised 2015 & 2018: Approved 23rd June 2015 by Board of Governors)
1. In pursuance of 7(1)(c) of Schedule, the First Statutes of the Riphah International University, Islamabad
Ordinance, October 2002, the following Regulations are prescribed to govern the matters relating to the
admissions, registrations and examinations for the PhD level programs.
2. Wherever applicable the regulations prescribed from time to time by the professional councils/bodies such as
Pakistan Engineering Council (PEC), Pakistan Medical and Dental Council (PM&DC), Pharmacy Council of Pakistan
(PCP), National Computing Education Accreditation Council (NCEAC), National Business Education
Accreditation Council (NBEAC), Pakistan Veterinary Medical Council (PVMC), Pakistan Nursing Council (PNC),
etc. shall supersede.
3. SHORT TITLE, COMMENCEMENT AND APPLICATION

a. These Regulations shall be called the Riphah International University Islamabad PhD Regulations 2007 (Revised
2015).
b. The Riphah International University shall offer a program leading to the degree of Doctor of Philosophy,
abbreviatedas PhD, inthesubjects provided intheschedule andintroduced from timetotime.
c. These shall apply to PhD candidates admitted in apost-graduate Department/Center, Institute or affiliated
college of the Riphah International University.
4. DEFINITIONS

In these regulations, unless there is anything repugnant in the subject of context:

a. “AcademicAdvisor”meansauniversityteacherappointedasacademicadvisorbytheconcernedDean.
b. “Academic Council” means the Academic Council of the University.

c. “Academic Year” of the University shall comprise of two regular semesters (Fall and Spring), each of whichshall
normally of 16-18 weeks including 1-2 weeks for theterminal examinations ofthe semester. During the summer
break, there may be a Summer Session of not exceeding nine (9) weeks including the terminal examinations of
the session. The contact hours per week during a Summer Session will be doubled to ensure that a course is
completely taught with half of the duration as compared with a regular (Fall/Spring) Semester.
d. “Board of Advanced Studies and Research” means the Board of Advanced Studies and Research (BASR) of the
University.
e. “Commencement of Semester/Session” means the day of start of classes for the semester/session as prescribed
in the Academic Calendar ofthe University published from time to time.
f. “Controller of Examinations” meansthe Controller ofExamination (COE) ofthe University. “Credit Course”
means a course of study, successful completion of which shall be the requirement for award ofthedegree. The
gradeobtained in acreditcourse shall appear onthetranscript.
g. “Credit Hour” means teaching a theory course for 50-60 minutes of classroom per week throughout the
semester. One Credit Hour in laboratory/ libraryresearch / Museum / ClinicalWards wouldrequire contact
of two-three (2-3) hours of laboratory work / library research / Museum / Clinical Wards per week
throughout thesemester.
NOTE: The credithours are denoted by two digitswithin bracketswith a hyphen in between. The first (left side)
digitrepresentsthetheorypartwhilethesecond(rightside)digitrepresentsthelaboratory/ researchwork/
Museum / Clinical Wards. Thus 3(3-0) meansthreecredithoursoftheorywhile 4(3-1) means a total of four
29
 credit hours, of which, three credit hours are of theory while one credit hour is for laboratory / research /
Museum/ClinicalWards.Theweeklycontacthoursofa3(3-0)coursewillbe three,whilethecontacthoursof
4(3-1)coursewillbefivetosixwhilethecontacthoursof3(1-2)willbe five toseven.
h. “CumulativeGradePointAverage(CGPA)”meanstheweightedaverageoftheGradePointsearnedfor all the
credit courses in all the semester attended.
i. “Dean” means the Dean ofa Faculty of the University.
j. “Department” means a teaching department, an academy, an institute, a college, a school, a center of the
Universitywithwhatsoevername called, or an affiliated college/institute of the University, or an academic
institution withwhichthe Universityhas avalid Memorandum of Understanding.
k. “External Examiner” means a subject expert (outside the University or any of its departments) to
evaluatethethesisand/ortotaketheviva-voceexaminationsofresearchstudentoftheprogram.
l. “Faculty” means the Faculty of the University.
m. “Grade Point” meansthe points (numerical value) associated witheachletter grade.
n. “Grade”meansthelettergradeearnedbyastudentinacoursedependingonhis/herperformancein that
course.
o. “Non-Credit Course” means a course registered by the student or prescribed by the concerned
Department, which is not to be counted towards the minimum degree requirements. The grade of a non-
credit course shall appear on the transcript with a special mark and it shall not be used in calculation of the
SGPA/CGPA.
p. “Prescribed” means prescribed by the Statues, Regulations and Rulesofthe University.

q. “Program” meansa PhD level program leading to a degree, diploma, orcertificate.

r. “Registrar” means the Registrar of the University.

s. “Semester GradePoint Average(SGPA)” meanstheweightedaverageofthe Grade Pointsearnedfor all the

credit courses in a single semester.
t. “Student” meansa registered ofstudentenrolled in PhD level program ofthe University.
u. “Synopsis” means a written research proposal to be submitted by the student in partial fulfillment of the
program. “Thesis” means a written report resulting from original research to be submitted by the student in
partial fulfillment of theprogram.
v. “University” means the Riphah International University.

w. “Vice Chancellor” means the Vice Chancellor of the University.

5. ADMISSION TO THEPROGRAM
a. To be eligible for admission to the program, a candidate shall possess MS/MPhil or its equivalent degree with a
minimum cumulative grade point average (CGPA) of 3.0 on the 4.0 scale or minimum of 60% marks (in the
annual system) in a relevant discipline from a recognized University/ Institution. However, adepartmentmay
makemorestringentcriteriaforanyofitsprogramsunderprescribedmanners.
b. The candidate must have carried out and successfully defended at least 6 credit hours of research work with
dissertation/thesis in MS/MPhil or its equivalent degree.
c. The candidate must have passed securing 70% marks in the University / Departmental admission test in the
subject or equivalent test conducted by an authorized / Recognized body of the HEC for admission in the
program.
d. The admission to a program shall be made on the basis of cumulative merit to be determined from the
previous academic record, prescribed written test and interview.
e. Anyone who has been rusticated or expelled by a university, degree awarding institute or college for
30
 misconductor for use ofunfair means intheexaminations or forany offence involvingmoralturpitude shall
not be eligible for admission in any program of the University. Each department shall have a Graduate
Admissions Committee for its program(s). The committee shall suggest criteria for admission from time to time
and accept, scrutinize and evaluate the applications for admission, determinemerit, finalize and recommend
admissions for approval of the Dean for each intake session. Admission in a program shall be based only on
criteria approved by the BASR and duly endorsed by the Academic Council.
The committee shall be approved by the Vice Chancellor on recommendations of the Dean. The committee
shall consist of the following and the quorum for a meeting of the committee shall be minimum three (3)
members:

1 Chairman/Convener HOD/In-Charge Postgraduate Programs of the

department.

2 Member-I One faculty member of the department of the

relevant field preferably with PhD qualification to be
nominated by the HOD/In-Charge Postgraduate
Programs.
3 Member-II One faculty member of the department of the
relevant field preferably with PhD qualification to be
nominated by the Dean.
4 Member-III One faculty member of the University/
Department preferably with PhD qualification
Fromoutsidethedepartmenttobenominatedby
the BASR.

5 Member-IV One faculty member of the department

preferably with PhD qualification to be
nominated by the Vice Chancellor.

f. The candidate shall submit an application for admission in the program to theconcerned department on a
prescribed form (along with the documents specified in the form) in response to an admission
advertisement by theUniversity/Department.
g. All applications received in the department shall be periodically considered by the Graduate Admission
Committee of thedepartment.
h. The Graduate Admission Committee shall also recommend on request of the candidate, a proposed
Supervisor (with his/her written consent to supervise the candidate) at the time of admission in the
program.
i. The selected candidate shall be issued an admission offer letter by the department. After receiving the
admissionofferletter,thecandidate shallberequiredtopay theprescribedadmissionandotherfees within
the stipulated time period for confirmation his/her admission in the program, failing which his/her
candidature shall be cancelled.
6. CURRICULUM OF PROGRAM

31
 a. Each department shall develop the curriculum for each of its programs through the relevant Board of
Studiesandsubmititthroughtheconcerned BoardofFacultytothe BASRandthe Academic Council for approval.
Such curriculum shall become effective from the date of its approval by the Academic Council or as may be
prescribed. The curriculum of a program shall normally consist of the objectives and scope of the program,
structure/requirementsoftheprogram,schemeofstudiesandsyllabiofthecourses.
b. A program shall normally comprise of a minimum of 18 credit hours of the coursework and of a minimum of 30
credithoursofresearchwork. The researchworkshall be mandatory fortheconferment ofthe award.
c. The requirements for the program shall be completed withinthe time period as prescribed for the program
in its curriculum. However, theminimumtime periodshall be 03 yearsandmaximum 08 years.
d. The teacher concerned shall issue the course outline to the students, which normally includes the
objectives of the course, course contents and their weekly lecture schedules, assessments and
evaluations criteria, attendance policy, reading material and any other information important for
successful completion of the course.
e. Each studentshallfollowthecurriculumoftheprogram as may be prescribed by the Academic Council from time
totime.
f. English shall be the medium of instructions, thesis writing and examinations for all the subjects except oriental
languages, inwhichcaseitmay be eitherthelanguageitselfor English. Incaseof Islamic Studies it shall be either
Urdu or English.
g. REGISTRATION AND ENROLLMENT University Registration
(i) A student seeking admission in a program shall register himself/herself through his/her
department with the Registrar within the dates notified for registration, failing which he/she shall
not be allowed to appear in the terminal (University) examinations and his/her admission may be
declared as cancelled.
(ii) The Registrar shall issue a University registration number to each student.

h. Course Registration and Semester Enrollment

(i) The department shall complete the course registration and semester enrollment of its students within
two weeks before the commencement of a semester/session.
(ii) A student shall register for the courses offered by the department on a prescribed Course
RegistrationandSemesterEnrollmentForminconsultationwithhis/herSupervisororAcademic Advisor.
(iii) A regular student shall register a minimum of 6 credit hours and a maximum of 9 credit hours in a
regular Fall/Spring semester and a maximum of 6 credit hours or 2 courses in a summer session, if
offered by the department. In a summer session only the remedial, non-credit courses, and/or
the repeatable courses with grade “C” or “F” may be allowed to register. However, a student may
be allowed to undertake a course with grade “W” in a summer session only with the permission of the
Dean on recommendations of the Supervisor/Academic Advisor through the HOD/In-Charge
Postgraduate Programs.
(iv) The student shall deposit his/her fees and dues of a semester/session before commencement ofthe
semester/session.Thecourseregistrationandsemesterenrollmentformshallnotbe acceptedifthe
studenthas anyoutstanding fees anddues ofprevious the semester/session.
(v) If a student fails to register the courses before the commencement of the semester, the Dean on
recommendations of the Supervisor/Academic Advisor through HOD/In-Charge Postgraduate
Programs may allow the student to register for courses within one week after the commencement of
semester subject to the payment of late fees as prescribed by the Department and approved by

32
 the University from time to time.
i. Add/Drop ofCourses

(i) A student may add or drop his/her enrolled course(s) on the recommendations of the
Supervisor/Academic Advisor and approval of the concerned HoD/In-Charge Postgraduate Programs
withinone week of the commencement of semester.
(ii) Add/Drop of course(s) for a student who is repeating any course(s) or is on academic deficiency (with a
low SGPA and/or CGPA than the minimum requirement) may be allowed by the Dean on
recommendationsoftheAcademicAdvisorthroughtheHoD/In-ChargePostgraduatePrograms.
(iii) Add/drop may not be allowed in a summer session.
(iv) The student shall deposit the dues for the additional credit hours course(s) accordingly. In case of drop
of course(s) the amount paid shall be refunded or adjusted according to the refund policy of the
University. In very special and compelling circumstances the Dean may allow a student on
recommendations of the Supervisor/Academic Advisor through the HOD/In-Charge
Postgraduate Programs to add or drop of course(s) within the second week of the
commencement ofsemester.
j. Freezing of Semester/Readmission
(i) A student dropping all the registered courses or choosing not to register in any course for a
semesteruptofirsttwoweeksofcommencementofasemestershallbe requiredto applyto his/her
Dean for freezing of the same semester only.
(ii) No freezing shall be allowed for the first semester of registration and enrollment in the
Department/University and for an offered summer session.
(iii) The frozen semester(s) shall be counted towards the maximum period allowed for completing the
program.
(iv) A student, who neither registers any courses for a semester nor requests for freezing of the
semester, shall deem to have abandoned his/her program. However, he/she may be allowed to
reinstate his/her program in a subsequent semester/ session on his/her request, provided he/she
has sufficient timeto completetherequirementsoftheprogramwithinthemaximum time period
allowedfrom thedateofhis/herinitialadmissionintheprogram. He/she shallbe requiredtopaythe
prescribedreinstatementfeealongwithotherduesofthesemester/session.
(v) Provided also that if a student does not get reinstated after abandoning the program within the
maximum time period allowed for completion of the program from the date of his/her initial
admission, he/she may be readmitted on his/her request in the same program by the concerned Dean
upon recommendations of the HOD/In-Charge Postgraduate Programs. In such a case only 60% of the
courseworkoftheprogrammay be acceptable to rejointheprogram. The student has to pay the
prescribed re-admission fee of the program along with other dues of the semester/session.
k. Transfer of Credit/Exemption of Courses
(i) A candidate may be allowed to transfer his/her credit hours earned from any other
recognized/accredited University/Degree Awarding Institute (DAI) on his/her request along with the
admission application to the Department/ University.
(ii) The transfer of credit application shall be evaluated by a committee of the Department on Transfer
and Equivalence constituted by the concerned Dean. The committee shall consist of three senior
teachers of the department including the HOD/In-Charge Postgraduate Programs as the Chairman. The
committee mayco-optone more expert/member, if so desired for a case. The committee shall make its

33
 recommendations to the Dean for approval. The Vice Chancellor shall endorse the acceptance of
transferred credit hours on behalf of the BASR and Academic Council.
(iii) No credit of a course shall be transferred if the letter grade is less than B (normally with a
minimum grade pointof 3.00 on the 4.00 scale) earned in the examination under semester system
or with aminimum of 60% marks obtained in the annual system.
(iv) A maximum of 2/3rd of the total credit hours of the coursework required for completion of the
program at the Department /University may be allowed for transfer. However, if a PhD
candidate with research in progress transfers along with his supervisor , the BASR on the
recommendation of Dean may allow all courses passed with minimum Grade 'B' (in each course) to be
transferred. All PhDcandidateswillhavetoappearinthecomprehensiveexaminationto be conducted
by Riphah and complete research work.
(v) The transfer shall normally be sought out on course-by-course basis. The transferable courses
corresponding to the core courses of the program shall have at least 80% similarity of the course
contents/syllabi on the current scheme of study of the program. However, in case of courses
corresponding to the elective courses, the Committee shall evaluate and recommend the transfer
ofsuchcourses whichshall lead to fulfill theoverallobjectives oftheprograms.
(vi) A candidate who has already earned a degree or other equivalent qualification from a recognized
University/DAI and intends to take admission in a program, may be given exemption of studied courses
onhis/her request. Thecase ofexemptionshall also be dealt by acommittee similar to as a committee
on transfer of credit case.
(vii) The transferred/exempted courses and their credit hours shall appear on the transcript with a
description stating the work as transferred/exempted and the name of the University/DAI from where
these were originally qualified and earned.
(viii) The grade and the grade point of the transferred courses shall not be used in calculating the SGPA
and CGPA.
(ix) The candidate shall be responsible for providing the migration certificate/ NOC, syllabi of courses,
letter grades and the grade points of all the courses that he/she has qualified/earned attheprevious
University/DAIandshallmeetalltheadmissionrequirementsoftheprogram.
(x) No credit of the work completed at other University/DAI shall be transferred if it is earned at the
same time of enrollment in the courses of the program.
7. EXAMINATIONS OF COURSEWORK AND ATTENDANCE
a. A student shall be evaluated in each course on the basis of periodical quizzes, test(s), assignment(s),
individual/group presentations, group discussion(s), project/ laboratory reports and/or otherwise as
prescribed during the semester/session and the terminal examination covering the whole course at the endof
thesemester/session. The examinations/assessments shall be oral and/orinwriting. Eachcourse shall carry 100
marks, out of which 60% shall normally cover class work including the periodic evaluations and 40% for the
terminal examination.
b. The minimum pass marks for each course shall be 60%, which shall be the aggregate of themarks obtained
during the semester/session and of the terminal examinations.
c. If a student absents himself/herself in a class quiz, test, etc. for any reason, no separate
examinations/assessment will be arranged for him/her and he/she shall be awarded zero marks for that
examinations/assessment.
d. Thereshallbewrittenexaminationforeachcourseattheendofeachsemester/sessiononthedates fixed by
the Controller of Examinations in consultation with the Dean.
34
 e. A student shall be allowed to appear in the examination provided that he/she:
(i) has been on the rolls of the University during that semester/session.
(ii) has registered himself/herself for the courses of study and has attended at least 75% of the
lectures/laboratory work and completed the course work to the satisfaction of the department
concerned.
(iii) has paidallprescribedfeesandduesofthesemester/sessionbeforethecommencementofthe terminal
examinations.
(iv) The student falling short of the required percentage of attendance of
lectures/seminars/practical/laboratory demonstrations etc., shall not be allowed to appear in the
terminal examination oftheconcerned course and shall be treated as having withdrawn from that
course. The course shall appear onthetranscript withalettergrade“W”.
8. COMPREHENSIVE EXAMINATION
a. A student, who has successfully completed the prescribed coursework of the program, shall submit an
application on a prescribed form to the Controller of Examination through his department for admission in the
comprehensiveexamination.
b. The comprehensive examination shall consist of written and oral parts.

c. The comprehensiveexamination shallbeconducted by the Graduate Examination Committee appointed by the

ViceChancellorontherecommendationsofthe Deaninconsultationwiththe Supervisor.The Supervisor of
the student will also be co-opted as amemberof this committee.
d. A department shall normally hold at least one comprehensive examination in an academic year with prior
information to the Controller of Examinations.
e. The pass percentage of the comprehensive examination shall be 70%. The result of comprehensive
examination shall be shown in the transcript of the student.
f. If the student does not pass the comprehensive examination in the first attempt, he/she may be given one
more chance on the recommendation of his/her Supervisor. The registration of the student shall be deemed as
cancelled, if he/she does notpass thecomprehensive examination even in the second attempt.
g. The registration of the student shall be deemed as cancelled, if he/she does not pass the comprehensive
examination within three years from the date of registration in the program.
h. After passing the comprehensive examination, but before the submission of his/her thesis, the Ph.D.
candidate must have acceptance / publication of at least one research paper in the HEC
approved/recognized journal. However, theawardofPhDDegreeshall besubject tohavingpublisheda research
paper based on the PhD dissertation of the candidate.
9. EVALUATION, GRADES, ACADEMICSTANDING

a. Grades, Grade Points and Calculation of Grade Point Average

(i) The academic work shall normally be evaluated on the basis of percentage marks obtained and the
grade points according to the following grading system:

35
 READY RECKONER FOR CALCULATING GRADE POINT
BASED ON LETTER GRADES AND
CORRESPONDING NUMERICAL GRADES

Percentage Marks Grade Grade Points

90 – 100 A+ 4.0

80 – 89 A 4.0

70 – 79 B 3.0*

60 – 69 C 2.0*

Less than 60 F 0.0

Incomplete I -

Withdrawal W -
Replaced Grade R -
* an increase of 1 marks increases the grade point by 0.1
(ii) Markswillberoundedforeachcourseonlyonceafteraddingduringthesemester/sessionmarks andthe
terminalexaminations marks. Marks would be rounded up / down from first decimalin such a way
that if first decimal is equal to or greater than 5, the value is to be rounded up to nexthigherwhole
numbere.g. 67.5 willbe treated as68 and69.5will be treatedas70. And if first decimal is lessthan 5,
thevalue isto be roundeddowntothecurrentwholenumbere.g.
67.4 will be treated as 67 and 69.4 will be treated as 69.
(iii) The Semester Grade Point Average (SGPA) and Cumulative Grade Point Average (CGPA) shall be calculated
using the following relationships:
SGPA = ∑
Total Semester Credit Hours (excluding W and I)
CGPA = ∑
Total Credit Hours taken in all Semesters (excluding W, I and R)
(iv) SGPA and CGPA shall be rounded off to the second decimal when shown on the transcript and in
record(s) ofresult.
b. Withdrawal from aCourse

(i) A student may be allowed to withdraw from a course or all of the courses after the add/drop of
courses period up to two weeks before the end of the classes of the semester/session subject to
approval of the Dean upon recommendations of the teacher concerned through the HOD/In- Charge
PostgraduatePrograms.
(ii) The withdrawn courses shall appear on the transcript with letter grade ‘W’. For the courses with co-
requisites (for example, courseswiththeory as well as labwork), if a studentwithdraws one component
of such a course then it shall be deemed as he/she has withdrawn the whole course. No credits shall be
giventothewithdrawncourse(s)andit shallnotbeusedinthe SGPAand CGPA calculations.
36
 (iii) The student may repeat the withdrawn course whenever offered next. He/she shall attend all the
classes/tutorials and shall participate in all the quizzes, test(s), assignments, etc. during the
semester/session andintheterminalexaminationsattheendofthesemester/session as such.
(iv) The student shall pay the prescribed fees and other dues of the withdrawn course(s) for the
semester/session.
c. Grade ‘I’

(i) If a student fails to appear in the terminal examination ofa courseonmedicalor any other reasons,
he/she shall be treated as absent and failed in the course. However, in special circumstances, on
the request of the student, the Dean on the recommendations of the concerned
teacher/supervisor through the HOD/In-Charge Postgraduate Programs may allow for the award of
Grade‘I’ to the student in thecourse, providedthatthe attendance and other requirements of the
course have already been completed.
(ii) No credits shall be given to the Grade ‘I’ and it shall not be used in the SGPA and CGPA
calculations.
(iii) The unfinished requirementsmust be fulfilledonas earlyas possiblebasis butbeforethe end ofthe
very next semester/session, otherwise it shall automatically be changed to an “F”. It will be
responsibility of the student to complete the specified requirements within the stipulated timeas
approvedbytheDeanonrecommendationsoftheconcernedteacher/supervisor.
d. Repeating a Course
(i) A student may be allowed to repeat a course in which he/she has obtained grade “C” or “F”. A
maximum of nine (9) credit hours of coursework may be allowed to a student to repeat for
improvement.
(ii) The student repeating a course shall be required to register the course as a regular course and shall
attend all the classes and appear in all the examinations during the semester/session and the terminal
examinations of the course.
(iii) The course repeated in a subsequent semester(s)/session(s) shall be shown in the transcript
corresponding to the respective semester(s)/session(s) for as many times as it is registered for. The old
grade of the course shall be replaced with the letter grade “R” without changing the previous
SGPA/CGPA. The new grade, through its corresponding semester/session, shall be used forcomputationof
the SGPA/CGPA. In case, the new grade is lower than the previous grade then the previous grade
shall be retained as such; whereasthenew (lower) grade shall be marked as “W” without affecting
the SGPA/CGPA and the repeat shall be reflected in the transcript correspondingtothe respective
semester/session.
(iv) If a student, after approval of the Dean, takes a new elective course in lieu of a previous elective course
inwhichhe/shehasfailedthenthegradeofthepreviouscourseshallbereplacedwith thelettergrade
“R” without changing the previous SGPA/CGPA. Both the previous and the substituted courses
shall be reflected in the transcript corresponding to their respective semester/session and only
the grade of the substituting course, through its corresponding semester/session, shall be used in
computation of the GPA/CGPA. Withdrawal of a substituting course shall not change the grade of the
previouscourse as well as theprevious SGPA/CGPA.
(v) A student may be allowed to improve his/her CGPA after completion of the program by
repeating course(s) within the very next regular semester only with the approval of the Vice
Chancellor on recommendations of the HOD/In-Charge Postgraduate Programs through the Dean.

37
 Provided the maximum allowable time of the program is not over and that he/she has not been issued
the award. The student shall have to surrender his/her previous transcript, provisional certificate
and other related document(s).
(vi) The letter grade “W” assigned to a course shall not be replaced by any other letter grade upon
repeating/substitution of thecourse.
e. Academic Deficiency
(i) AstudentshallberequiredtomaintainaminimumCGPAof3.0throughouttheperiodofstudy of the
program.Wheneverthe CGPAfallsbelow3.0thestudentshallbegivenanacademic warning for the
next semester and this effect shall be published on his/her semester result. Maximum two
academicwarnings—viz.,(i)the“FirstProbation”and(ii)the“LastProbation” shallbeallowed.Ifthe
CGPAofastudentfalls below 3.0 forthethirdtimeduringtheperiodof studyoftheprogram,he/she
shallbedismissedfromtheprogramandshallnotbereadmitted in the sameprogram.
(ii) A student on a probation status shall not be allowed to register the courses of the
subsequent/advanced semester unless otherwise permitted by the Dean on recommendations of the
Supervisor/Academic Advisorthroughthe HOD/In-Charge Postgraduate Programs.
f. Re-Checking of AnswerBooks
(i) There shall be no re-evaluation/ re-assessment of the answer books.

(ii) Astudentmay,onthepaymentoffeeasprescribedbytheUniversity,gettheanswerbookre- checked

for totaling and for verification that all questions or parts thereof have been fully marked, in the
presence of the concerned teacher, HOD/In-Charge Postgraduate Programs of the concerned
department and the Controller of Examinations, within one month from the date of declaration of the
result.
(iii) Errors or omissions, if any, shall be rectified.

10. REGISTRATION/ENROLLMENT OF RESEARCH WORK, DEVELOPMENT OF SYNOPSIS, APPOINTMENT OF SUPERVISOR

a. The student shall normally prepare a synopsis (research proposal) of his/her research work in
consultation with the (proposed) supervisor within first year of registration and enrollment in the
program. The synopsis shall include the topic of research, the name and consent of the (proposed)
supervisor and thetime periodfor submission of thethesis withintheprescribedtimelimits.
b. The student shall normally submit his/her synopsis after successful completion of the coursework to the
concernedHOD/In-ChargePostgraduate Studiesforconsiderationandpermissionofthedepartmental Research
EthicsCommittee(REC).TheRECshallforwarditsrecommendationstotheDeanwithinfifteen days of submission
of the synopsis.
c. The synopsis shall be forwardedtothe Registrar by the Dean for approval ofthe BASR. A co-supervisor may
also be appointed by the BASR if the research work involves or becomes interdisciplinary or other
particular circumstances so desire. In either case the specific roles and responsibilities of the co-
supervisor shall be provided for consideration ofthe BASR.
d. The Supervisor and co-supervisor (if any) shall be from the relevant field and shall possess doctoral degree
unless otherwise permitted by the BASR.
e. Thetimelimitsoftheresearchworkshallbecountedfromthedateofapprovalofthesynopsisbythe BASR.
f. It is mandatory to register minimum of 06 credit hours and maximum of12 credit hoursof research work in
each semester subsequently. If all credits have been registered and thesis is still not complete then a
continuation credit of 01 Hours should be registered to remain enrolled in the program. The researchwork
(30 Cr Hrs.) shallappearinthetranscriptofthestudentwiththeapprovedtitleofresearch workandcredit hours.
38
 ThecontinuationCredit hourshallnot be countedin calculationof GPA.
g. The student shall deposit the prescribed fees and dues on account of registration/enrollment and
examinations of his/her research work on the semester/session basis to maintain his/her candidature for the
research work for the given semester/session.
h. The Supervisor/Co-Supervisor shall submit detailed progress reports after every six months on the
prescribed form to the BASR. In case of two consecutive reports are adverse the BASR may cancel the
candidature of thestudent.
i. If the student fails to complete his/her research work within the stipulated time as mentioned in the
approved synopsis, the Dean may permit on recommendation of the supervisor through the HOD/In- Charge
PostgraduateProgramsextension(s)intheperiodforcompletionoftheresearchwork, provided theextension(s)
shallnotgobeyondthemaximumtimeperiodoftheprogram.Providedalsothatthe student shall deposit the
prescribed fees and dues for the extended period(s).
j. In case a major/entire change in the approved research topic/subject is required the case shall be
considered afresh. The reason of change and the change shall be forwarded to the BASR for consideration
and approval following the due procedures. However, time limits of the program shall not be changed in any
case.
11. THESIS
The thesis submitted by the student shall comply with the following conditions:

a. Itshallformadistinctcontributionto(Beneficial)knowledgeandaffordevidenceoforiginality,shown bythe
discovery of new facts, by the exercise of independent critical judgment, and/or by the invention of new
methods of investigation.
b. It shall not include research work for which a degree has already been conferred in this University or any other
University/DAI.
c. It shall have the format, writing, referencing, paper, binding and other related matters as approved by the
BASR from time to time.
12. THESIS EXAMINATIONS
a. There shall be a standing list of external examiners (not in service of the department/University) for each
department consisting of persons of eminence (local as well as foreign) in the respective field of research.
The list shall be suggestedfromtimetotime by theconcerned Boardof Studiesand Boardof Faculty for approval
of the BASR.
b. The student shall submit an electronic copy of the thesis upon completion through his/her supervisor to the
HOD/In-Charge Postgraduate Studies for plagiarism check.
c. After getting clearance of plagiarism check, the student shall submit four (spiral/tape bound) copies of his/her
complete thesis to the Controller of Examinations through his/her supervisor and the department for
the evaluation by the external examiners.
d. The Supervisor shall suggest a panel of six external examiners from the approved list. The Vice Chancellor shall
appoint three external examiners from the given list (out of whom two shall be from the technologically
advancedcountries.
e. The reportsoftheexternal examiners shall be placedbeforethe BASR forconsideration.

f. If thethesis is adjudged as adequate by two of thethree examiners, the BASRshall allow thestudentto appear in
the thesis defense (viva-voce) examination.
g. If twoofthethreeexternal examiners find thatthesis is whollyinadequate and thereafterdeclared rejected
bytheBASR,thestudentmaybepermittedtosubmitanew thesisprovidedsufficientallowable time to complete
39
 the new research work is available or otherwise he/she may be advised not to undertake the venture
again.
h. If any of the examiners suggests modifications/revision of the thesis, the student shall be required to
resubmitarevisedversion of thethesis, dulycertified by the supervisor withinone year.
i. The revised version of the thesis shall be approved by the same external examiner who suggested
modification/revision of thethesis.
j. If any oftheexternal examiners finds thethesis adequate but suggests minormodifications/revision, these
may be incorporatedwithoutreferring again totheexternal examiner as required in clause (h). The revised
versionmust be certified by the Supervisor to theeffectthat themodifications/revision identified has been
properly rectified.
k. The studentshall submit six (spiral/tape bound) copies of his/her complete thesis duly approved bythe external
evaluators for thesis defense (viva-voce) examination through his/her supervisor and the department to
theCOE.
l. The Supervisor shall inform the COE through the department about the date of thesis defense (viva- voce)
examinationandsuggestthreetofournamesofexternalexaminersfromtheapprovedlist.
m. TheCOEshallforwardonecopyeachtothetwoexternalexaminers(asapprovedbytheViceChancellor) along with
theinformation related to thedate, time and venueoftheviva-voceexamination.
n. The viva-voce examination shall be open to public butthe evaluationwill bedoneonly by the appointed panel of
examiners (i.e., the two external examiners, Supervisor, Co-Supervisor (if any), the HOD/In- Charge
Postgraduate Programs and the Dean).
o. If the student fails to satisfy the examiners in the viva-voce examination, he/she may be given one chance
to defend the thesis for the second and final time within a period of six months from the date of viva-voce
examination. If the student fails to satisfy the examiners on the second viva-voce examination then his/her
candidature shall be deemed as cancelled. However, BASR may evaluate and recommend to confer upon
him/her a lower award like MS/MPhil on his/her request.
p. The successful completionof the research work shall be publicized in the transcript as “PASS” and it shall not be
used in the computation of grade point average.
q. The student shall submit four hard bound copies after the viva-voce examination and corrections
suggested by the external examiners and the viva-voce examination committee through his/her
supervisor and the department to the COE. The COE, after affixing his/her signatures to declare the copy of the
thesis as final, shall forward one copy each to the University/Department Library, the concerned Department
and the HEC for record.
r. Thehardboundcopies shallbe printedon A4 size (8.27” ×11.69”)paperand shallhave maroonhard binding
with golden lettering on the front and the spine.
s. A student who successfully completes all the requirements of the program shall be awarded, with the
approvalofBASRandAcademic Council,thedegreeunder thesealofthe University. However, the Vice Chancellor
mayapprovethe recommendations of the BASR on behalf of the Academic Council regarding the award of the
degree to the successful student.
13. FEES AND OTHER DUES
Eachstudentshallberequiredtopaytuitionfeeandsuchotherchargesoftheprogramasmaybedetermined by the
Department and approved by the University from time to time.
14. StatutesforPhD Program intheFacultyof MedicalandHealth Sciences: GENERAL:
1. The University shall offer programme leading to the degreeof Doctorof Philosophy (PhD) in Health and Medical

40
 Sciences in the subjects as already provided and introduced from time to time.
2. Faculty of Health and Medical Sciences with all its constituent and affiliated colleges shall be considered as one
“Department” for the Ph. D programmes.
3. All Ph. D qualifiedfacultymembers ofall the constituent and affiliated colleges lie underthepurviewof FHMS of the
university will be designated as faculty membersof FHMS for Ph. Dprogramme.
4. Whererequired suitable Ph. D faculty will be inducted from outside the University as “adjunct” faculty to
supervise a student and “visiting” faculty for the course work.
5. Allexaminations, includingentrytestandinterview, willbe conductedatone ofthemaincampusesofthe
University.
6. All course work will be carried out at one of the main campuses of the University in accordance with an
approved schedule.
7. In caseof Candidates with FCPS orequivalentqualification, thecourseworkofthatqualification willbe examined
against thecontentofcourseworkprescribed(ncredithours) forPh.Dprogrammeforwhichthey applied. They will
be given equivalence from the course work equal to credit hours recommended by the admission committee. A
student initially registered for MPhilprogramme workmay be transferred on recommendations ofthe Department
and the Advanced Studies & Research Board to the PhD programme, provided that the student has passed all the MPhil
coursework and has shown undoubted promise for research.
8. Research work must be carried out in an institution/ facility which is considered credible for thework
describedinsynopsis.Iftheneedarise,thefacilitywillbeinspectedbyateamnominatedbyViceChancellor.
9. All instructions and examinations shall be conducted in English.

ADMISSION AND REGISTRATION:

10. PhDprogramme will commence with spring semester (in month of April) of the University.
11. Admissionswillbe advertised inJanuary and admission test and interviewwillbe conducted in amonth.
12. Acandidate seeking admission to the PhDprogramme shall applyon theprescribedform to Admission
Department of theUniversity.
13. The application shall be submitted to the Dean FHMS/Director Ph. D programme.
14. Candidates,iffoundeligibleforadmission,willbeissuedarollnumberforentrytest(ifNTSinthesubjectis not
available) by the examination department.
15. EntrytestwillbeadministeredbyaCommitteeconstitutedbytheViceChancellorinaccordancewiththe HEC
regulations on the subject.
16. Those candidateswho qualify in NTS orentrytestwill be interviewed by the same committee and Dean FHMS to
determine their suitability for the programme.
17. The Committeewillbe the final authority torecommendacandidate for admission in PhDprogramme.
41
 18. ListoftheselectedcandidateswillbeforwardedtoBoardofAdvancedStudiesandResearchforapproval.
19. Each student so selected shall be required to register and pay the dues within 30 days from the date of issuance
ofthenotificationofregistration, failingwhichtheadmissionoftheselectedcandidateshall be deemed as cancelled. The
tuition fee and otherduesshall be prescribed by theuniversity from time to time.
20. The candidates will then be enrolled and registered by the university.
21. A “notification ofregistration” foreachcandidate approvedforadmissionto PhD programme shall be issued by the
University.
*-*-*-*-*-*-*-*-*-*-*

42
 EXAMINATIONS RULES FOR STUDENTS

1. Introduction:

There shall be one unified examination system for all annual examinations and one for all semester system
examinations. Professional examinations shall be conducted strictly following the rules/regulations/curricula
of professional bodies such as Pakistan Medical and Dental Council (PM&DC), College of Physicians and
Surgeons Pakistan (CPSP), PEC, PPC etc. The Controller of Examinations, with the assistance of the Dean(s) shall
make all necessary arrangements for the conduct of examination(s).

2. Conditions for Appearing in an Examination in Semester System

A student shall qualify to appear in an examination provided that he/she has:

I. Registered himself/herself for specific courses/subjects within the stipulated time limit after
commencement of academic year/semester and in accordance with laid down procedures.
II. Attained at least 75% attendance in the respective course/subject or condoned as per rules.
III. Paid all outstanding University dues.
IV. Received Dean's permission for appearing in the Examination.
V. Possession of Admit Card for particular examinations.
VI. University CMS Number will serve as Roll No. in all examinations.
VII. Absence from an examination will be treated as 'Failure'

3. Annual System of Examination(MBBS/BDS)

A student shall qualify to appear in an examination provided that he/she has:

I. Registered himself / herself for specific courses/subjects within the stipulated time limit after
commencement of academic year and in accordance with laid down procedures, having duly filled in
Course Registration Form COE-1.
II. Filled the Examination Candidature Request Form COE-3 and received Admit Card signed by the
III. COE (Form COE-4).
IV. Attained at least 75% attendance in the respective course/subject.
V. Paid all outstanding University dues.
VI. Received Dean's permission for appearing in the Examination.

4. Submission of Examination Candidature Forms(MBBS/BDS)

I. The tentative dates of the commencement of examinations as well as the last dates for the receipt of
Examination Candidature Application Forms (Form COE-3) and fees for s c h e d u l e d
examinations shall be notified by the Faculty on its notice board at least 45 days in advance of the
commencement of the examination.
II. The candidates of MBBS/BDS (all professional examinations) will be required to submit Examination
Candidature Application Forms complete in all respects along with the examination fee 30 days before
the date of commencement of examination. Defaulters will be allowed to
III. Deposit their forms with a late fee as prescribed by the respective Faculty up to one week
before the examination day.
IV. The Dean will forward the Forms of Candidature after thorough verification and counter
signatures to the Controller of Examinations at least 25 days before the examination.
V. The Controller of Examinations would issue Admit Cards to the students at least seven days
before the examination.
VI. The Examination Department shall entertain only those Candidature forms which are
endorsed by the Dean or a designated officer.

5. Practical Examination

In all subjects for which a practical examination is prescribed, arrangement for the conduct of
practical examination shall be made as mentioned below:
I. Practical Examination in each subject of a professional examination shall commence within
a week after the last theory paper.
II. Respective internal examiners shall be responsible to arrange for practical examinations
in their departments and submit the results to the COE.
III. Normally, a practical examination will be held after the theoretical examination in the
subject, but in special cases, it may be held before the theoretical examination, with the
approval of the Vice Chancellor.
IV. For purpose of practical examination candidates will be divided into convenient batches.

6. EXAM HALL INSTRUCTIONS

 No answer book or paper of any kind is to be taken in or removed from the
examination Hall/Room except the question paper.
 No leaf from the answer book is to be torn out.
 A candidate creating disturbance during the examination or misbehaving in or
around the Examination Hall or having in his/her possession books, paper or
reference of any kind, shall be expelled and disqualified.
 The answer sheet must be returned even if no question has been attempted.
 No candidates’ shall be permitted to enter the examination room after the
expiration of half an hour or to leave during the first half of the examination.
 Candidates are not permitted to ask questions from the examiner/Invigilator
excepting case of any error in the Question paper. No
 Explanation what so ever shall be given by the examiner/invigilator as to the
meaning or purpose of the question set.
 Candidates guilty of any of the following, or similar dishonest practices shall be
immediately dismissed from the examination and shall be liable to permanent
disqualification for enrollment in the University.
o Making use of any books ,papers or memoranda
o Speaking or communicating with other candidates
o Using/Consulting information through mobile phones
o Exposing written papers to the view of other candidates
o Taking the answer sheet out of exam hall.
o In possession of any sheet not issued to the student.

45
  Zero tolerance policy shall be applied in case the above mentioned instructions are
violated and no excuse shall be acceptable.
 Candidates who refuse to obey the Superintendent in the Examination Hall, or change their
seats with other candidates, or change their roll number slips, create disturbance of any kind
during the examination, stage a walk-out, resort to a pen-down strike or instigate others to do
so, or otherwise misbehave in or around an Examination Hall, shall be liable to expulsion by the
Superintendent or the Controller of Examinations or the Inspector of the center or any officer
duly authorized as well as to any of the following punishments according to the seriousness of
the offence:-
a. Cancellation of the answer-book concerned.
b. Disqualification for one year.
c. Disqualification up to two years.
d. Imposition of a fine.

7. Award of Punishment

The Unfair Means Committee shall be the competent body to determine whether or not an offence in
terms of these and other relevant Regulations has been committed or not. The Committee shall make
specific recommendations to the Vice Chancellor on award of punishment.

8. Offences and Liabilities in cases of Use of Unfair Means

I. Any Candidate found in possession of fire-arms or anything capable of being used as a

II. Weapon of offence in or around an Examination Hall shall be liable to expulsion by the
University Authorities and disqualification ranging between two to three years. The
Superintendent of the Examination Centre shall report without delay each case of the use of
unfair means or misbehavior in detail with evidence of at least one invigilator and the Deputy
Superintendent and explanation of the candidate concerned for disciplinary action against him
by the University.
III. In case of any emergency the Vice-Chancellor is authorized to award suitable punishment,
without reference to the Disciplinary Committee, to any candidate or to any student on the
rolls of the College, who creates disturbance of any kind during an examination or otherwise
misbehaves in or around any Examination Halls.
IV. Any candidate detected in giving or receiving assistance, or found guilty of copying from any
papers, books, notes or electronic means of information or allowing any other candidate
to copy his answer book, or using or attempting to use these means shall be expelled
from the examination center for that day, by the Superintendent of the Examination
Centre, and his case shall be reported to the Controller of Examinations in writing along-
with incriminating evidence and candidate's answer book under a sealed cover for such
further action as may be deemed necessary. Such candidate shall be liable to be
disqualified from passing any examination of that year/ semester and depending upon
the gravity of offence, may be debarred from appearing at any examination of the
University and from admission to any class in the University or in any of its affiliated
institutions for a period not exceeding two years upon the recommendation of the Unfair
Means Committee.
V. Any candidate found to be guilty of deliberate pre-arrange d means to cheat in the
examination such as using stolen or illegally procured answer book, shall be liable to be

46
 debarred from appearing at any examination of the University and from admission to any class in
the University or in any of its affiliated institutions for a period not exceeding two years upon the
recommendation of the Unfair Committee

9. Declaration of Results/issuance of transcript/degrees

I. Controller of Examinations will send the results notifications to the Department for displaying
on the General Notice Board. The students who are qualified or on probation or ceased (as per
Academic Regulations), shall be indicated in the notification.
II. Extract of result, Transcripts and degrees shall be process on demand through Student
Services Department.
III. Degrees shall be issued to students after convocation.
IV. Urgent degrees shall be issued on demand after fulfilling all the conditions.
V. Result cards and Extract of Result to be issued to students through coordination offices
VI. Transcript and Degrees shall be issued to students by exams department.

10. DOCUMENTS REQUIRED FOR THE ISSUANCE OF REVISED/DUPLICATE (DEGREE/TRANSCRIPT)

The following documents are required for the preparation of Revised/duplicate
degree/Transcript/diploma.

Check list for Revised Degree

 Application from student on prescribed form
 Original Old degree/Transcript
 Copy of valid CNIC(old + revised , in case of name revision)
 Copy of SSC (old) + revised from concerned board (if any)
 Fee Receipt for Revised Degree
 Reason /justification for revised degree.

Check list for Duplicate Degree

 Application from student on prescribed form
 Copy of old Degree
 Affidavit on judicial paper worth Rs.20/- given reason for issuance of duplicate
Degree/diploma/certificate. (Reg# & Old degree serial # and degree title must be mentioned)
 01 passport size photograph.
 Copy of National Identity Card.
 A copy of press cutting of a National Newspaper notifying loss of
Degree/diploma/certificate. (Reg# and Degree Serial No should be mentioned in ad)
 Reason/Justification for Duplicate Degree.
 In case of lost/theft of the degree/diploma/certificate, original copy (duly stamped)
of FIR from the respective Police Station.

Check list for Duplicate /Revised Transcript

 Application from student on prescribed form
 Copy of old Transcript(For Duplicate case and Original Transcript for Revise case)
 Copy of National Identity Card.
 Reason/Justification for Duplicate/ Transcript.
*-*-*-*-*-*-*-*-*-*-*

47
 Fee & Dues Major Procedures

Enrollment Week:
Fee& Dues Department major procedures are as follows:
1. To ensure that all student must follow the fee as well as Financial assistance form Submission
deadlines.
2. Late enrollment fine is levied Rs.1000/- beyond the specified date.
3. Late pay fine is Rs. 100/- day
4. Students are required to submit Financial Assistance form during given time period. No Financial
Assistance form is entertained after the specified date.
5. Financial assistance form must be submitted to Fee & Dues by the student with proper
documentary proof. Incomplete form and incomplete documentary proof should not be
entertained.
6. Student must submit the 1st installment in the Enrollment week and the 2nd Installment is need
to be submitted by the student within 45 days from the end of enrollment week.

Financial Assistance for Fall 2017 and Spring 2018 Admissions

1. Merit Scholarship:

(i) Musabiqat:

Eligibility:
i. Bonafide students of Riphah International University, Lahore campus shall be eligible for this Merit
scholarship (Mumtaz and Musbqat).
ii. Students who have secured minimum SGPA of 3.71 in university exam of Riphah International
University
iii. Merit Scholarship is only available for post graduate programs and for DPT & Pharm-D
Amount of Scholarship:
i. There are 3 scholarships under this scheme
ii. Top three students of a class of respective program will be awarded Scholarship as per following
criterion:
Category GPA Range Amount of Scholarship (PKR)

Category-1 3.91 to 4.00 Rs.6,000/-

Category-2 3.81 to 3.90 Rs.4,000/-

Category-3 3.71 to 3.80 Rs.3,000/-

(ii) Mumtaz:

48
Eligibility:
i. Bonafide students of Riphah International University, Lahore campus shall be eligible for this
scholarship.
ii. Top 20% enrolled students of a class of respective program who have passed the final exam of
respective semester.
iii. Students must have secured minimum SGPA of 3.50 and above in university exam of Riphah
International University.

Number & Amount of Scholarship:

i. The number of scholarships under this scheme is depend upon the number of students enrolled in the
class. There are scholarships available under this scheme equal to 20% of the enrollment in the class
excluding the demotes.
ii. Student eligible for scholarship under this scheme will be awarded Rs. 8,000/-
iii. Top three position holders will also be awarded this scholarship in addition to the amount provided
to them under Scheme-3(i.e Musabiqat Scheme).

2. Talent Scholarship for Under graduate programs:

i. Bonafide students of Riphah International University, Lahore Campus shall be eligible for Talent
scholarship, except students of DPT, Pharm-D and BS Electrical Engineering.
ii. SGPA 3.2 is the minimum criteria to achieve this scholarship.
iii. There is no need to formally apply for this scholarship. It is awarded from 2nd Semester onward
and subject to last semester final SGPA.

SGPA Attained Scholarship %age

3.2 -3.50 25%
3.51 - 3.75 50%
3.76 - 3.9 75%
3.91 - 4.00 100%

3. Usra Assistanceship (Kinship) for Siblings of RIU / IIMC-T Students:

Eligibility:
i. Students studying in any institution of Riphah International University, Lahore campus shall be eligible
for this assistanceship.
ii. Students will be awarded assistanceship only if his/her real brother or sister is studying in any
program of the RIU/IIMC-T.
iii. Assistanceship is only available if both siblings are studying at same time.

Amount of Assistanceship:
Under this scheme assistanceship will be awarded on tuition fee as per following criterion:

Scholarship allowed to% age of Scholarship

2nd brother /sister 10% of Tuition Fee

49
3rd brother /sister 20% of Tuition Fee
4th brother /sister 30% of Tuition Fee
5th brother /sister 40% of Tuition Fee

4. Mawakhat Assistanceship (Need Base Scholarship):

Eligibility:
i. Student studying in any Institution of Riphah International University, Lahore Campus.
ii. Under this scheme assistanceship will be awarded to the students who have successfully passed at
least one University exam of Riphah International University
iii. Student has to prove his/her financial hardship in front of concerned authorities as per university
requirements.
iv). Student has to achieve a minimum of 3.2 SGPA for filling the assistanceship.

Amount of Assistanceship:
Under this scheme student will be entitled for 50% assistanceship on tuition fee in case of Mawakhat
Assistanceship.

Extent & number of all above financial assistanceship will be the discretion of Financial Assistance
Committee.

Tenure:
i. Assistanceship will be awarded for one academic term/semester at a time. The candidate shall have to
apply again in the next academic term/semester to get the assistanceship again.

ii. For assistanceship in 2nd semester onward student has to achieve SGPA of 3.20 in final exam of each
semester else penalty on assistanceship will be imposed as given at the end of this policy.

Process:
i. Student has to apply for assistanceship on prescribed application form by announced date of the
department.

ii. The F&D department shall check the eligibility and documentation requirements (as listed below) for
completion and submit in the FA committee of University.

iii. University FA committee shall decide on all the applications within maximum first two months of
start of academic term/semester.

iv. The student awarded Mawakhat Assistanceship has to complete 1 hours of social work per Rs.160 of
assistanceship. The social work jobs will be at any institution of Riphah International University or its
sponsor IIMC Trust. The type and schedule of job will be organized by Provost Student affairs.

50
Required Document (need to submit with application form):
1. Application (in prescribed form)
2. Attested Copies of CNIC of Father/Guardian
3. Father/Guardian Salary Slips/bank statement that shows monthly income/pension record
4. Details of educational expenses of siblings (paid copies to be submitted) (Latest).
5. Monthly expenditure detail duly verified/attested gazetted officer.
6. Latest utility bills (in original) and other information that would support monthly expenditure
summary (mentioned in point 5).
7. Property documents or Rent deed against which utility bills are shared.

5. Wali Assistanceship in case of Sponsor Death during Studies:

Eligibility:
i. Student studying in any institution of Riphah International University, Lahore Campus.
ii. Parents (i.e. Sponsor) of the student deceased after his/her admission in RIU.

Amount of Assistanceship:
Under this scheme student will be entitled for 50% assistance ship on tuition fee in case of Wali
Assistanceship.
Extent & number of all above financial assistanceship will be the discretion of Financial Assistance
Committee.

Tenure:
i. Assistanceship will be awarded for one academic term/semester at a time. The candidate shall have to
apply again in the next academic term/semester to get the assistanceship again.
ii. For assistanceship in 2nd semester onward student has to achieve SGPA of 3.20 in final exam of each
semester else penalty on assistanceship will be imposed as given at the end of this policy.
Process:
i. Student has to apply for assistanceship on prescribed application form by announced date of the
department.
ii. University FA committee shall decide on all the applications within maximum first two months of start
of academic term/semester.

Penalty for not achieving target SGPA

Application:
i. Students getting assistanceship under the Wali & Mawakhat Assistanceships and if they fail to
achieve SGPA of 3.2.
ii. Student who failed to achieve target SGPA 3.2 under any Special
Circumstances/Consideration**.

Amount of Penalty:
Penalty will be imposed on the amount of assistanceship as per criterion given below:

51
Deficiency in SGPA %age of Penalty

Deficiency in SGPA Percentage of Penalty

up to 0.25 10%
0.26- 0.50 25%
0.51- 0.75 50%
0.76- 1.00 75%
More than 1.00 100%
**The above mention slabs for deficiency in SGPA is not applicable on DPT and Pharm-D student. They
will be liable to pay 100% tuition fee, if they fail to maintain SGPA 2.2.

52
 Conduct of Library Users

• All Library users should abide by the Library Regulations and follow any other instructions from
the Library staff on the use of the Library.
• The Library In-charge may temporarily exclude any person who has infringed any of the Library
Regulations or who has interfered with the comfort of the other users and the work of the Library staff.
• Umbrellas, food items, rain coats or anything which in the opinion of the Library staff may
interfere with the proper use and management of the Library are not permitted inside the Library.
• Users must not wear rain-coats or any clothing likely to soil Library property.
• Smoking is strictly prohibited in the Library. Any user found smoking in the Library will be sent to
appropriate University disciplinary bodies. Smoking, Eating, Drinking, Playing, Sleeping and Discussion is
prohibited.
• No games are allowed in the Library.
• Library users are required to sit on the seats provided. Tables and chairs should not be moved
from their original positions.
• Reservation of seats in the Library is not permitted. Items including library books left
unattended on Library desks exceeding twenty minutes may be removed by the Library staff.
• The Library is not responsible for the safe keeping of any belongings left in the Library, therefore
cash, jewelry, cell phones and other costly things may not be left in personal belongings area.
• Silence must be maintained in the Library. Use of mobile phones or other electronic equipment
will lead to disciplinary actions.
• All Library materials must be kept clean and in good condition. Any user found mutilating or
defacing Library materials will lead to disciplinary actions
• When doing photocopies from the Library reading material, the users must observe the laws
regarding copyright. Users are warned that they are fully responsible for any legal consequences that
may arise concerning copyright.
• Leave your personal belongings such as handbags, briefcases etc. outside the library entrance,
on your own responsibility. The library disclaims any liability for loss or damage.
• Submit any book or object for inspection, when requested by the library staff.
• Do not write, underline or mark on library books. Library books are carefully examined on return
and the borrower will be held responsible for the damage.
• After reading, leave books on the table or on the book trolley. Please do not shelve the books.
• Do not change configuration of computers or any other equipment in the library. Riphah IT code
of conduct must be observed while using IT applications.

53
Regulations against Use of Mobile Phones and Other Electronic Equipment in Library

Display and use of mobile phone is strictly prohibited in the library for all students, staff and faculty.

Personal mobile phones and other electronic equipment must be turned off before entering the Library.
To maintain a quiet reading environment in the Library, the following measures will be taken against
users using other electronic equipment/mobile phones in the Library with immediate effect:

• To record the name of a user who is talking on a mobile phone or has other electronic
equipment/ringing mobile phone after entering the Library. Library staff will remind him/her of
appropriate actions for future violations.
• If the same user is found to violate any of the above regulations for a second time within one
year from the date of the first case, his/her borrowing privilege will be suspended for 14 days with
immediate effect. The Circulation In charge will interview the user and remind him/her of appropriate
actions for future violations.
• If the same user is found to violate any of the above regulations for a third time within one year
from the date of the first case, his/her borrowing privilege will be suspended for 28 days with immediate
effect. The Reader Services In charge will interview the user and remind him/her of appropriate actions
for future violations.
• If the same user is found to violate any of the above regulations for a fourth time within one
year from the date of the first case, he/she will be referred to the Student Disciplinary Committee or any
relevant committee which will determine further appropriate action.

5.2 Circulation Policy/Lending Rules

Admission to the Library

1. All faculty members, students and staff are eligible users. For admission, students should obtain a
Student Identity Card from the admission department. Staff Identity Cards are issued by the HR
department Office.

2. Alumni of the university are eligible to apply for readers' cards at the Library circulation counter.
Alumni may also apply for borrowers' cards by paying an annual fee of Rs 1000/- plus a deposit of Rs.
5000/- refundable upon termination of borrowing rights.

3. The Library in-charge may approve other persons to use the Library for a specified period or purpose.

54
All registered users are entitled to borrow materials from the library. Borrowing privileges may differ
depending on the membership category. The borrowing privileges are as under:

Membership Category Borrowing Privileges Days

Staff 2 books 14 Days
Teaching Assistants 3 books 14 Days
Corporate Members 4 books 14 Days
Research Associates 5 books 14 Days
Undergraduate students 2 books 14 Days
Graduate/Postgraduate Students 4 books 14 Days

• Loan may be renewed for 14 days if another user has not reserved that item. Overdue books will not
be renewed.
• Books already checked-out by some other user can be reserved.
• Reference material, CD-ROMs, annual reports, pamphlets, current and bound periodicals, and
newspapers cannot be issued. These can only be consulted within the library premises.
• If you accidentally misplace a book and can't find it after a thorough search, report this to the
Circulation Desk immediately to avoid overdue fine.
• Mutilation of library material is a matter of disciplinary action. Books accidentally damaged should be
reported so that suitable assessment can be made and damages paid.
• Library material borrowed by any member is subject to recall if needed by the library.

Unauthorized Removal of Library Materials

All library materials must be properly charged out at the Circulation Counter before leaving the library
premises. Students or other users found leaving the Library with materials that have not been properly
charged out will be dealt with in the following manner.

Unintentional Violation

First Time Violation

1. The Counter Supervisor will warn the student that his/ her borrowing privilege will be suspended if
the violation is repeated.

Second Time Violation within 12 Months

1. The student is requested to fill in a "Record of Unauthorized Removal of Library Materials" form. A
note "2nd time unauthorized removal" will be recorded in the Library's patron record.
2. The student's borrowing privilege will be suspended for a period of 2 weeks from the day of the
violation.
3. The Circulation In charge or Reader Services In charge will interview the student.

55
Third Time Violation within 12 Months

1. The student is requested to fill in a "Record of Unauthorized Removal of Library Materials" form. A
note "3rd time unauthorized removal" will be recorded in the Library's patron record.
2. The student's borrowing privilege will be suspended for a period of 4 weeks from the day of the
violation.
3. The Reader Services In charge or the Librarian will interview the student.
4. A letter to this effect will be issued by the Library to the Academic Department to which the student
belongs.
5. A report will be submitted to the Student Disciplinary Committee for necessary disciplinary actions.

Intentional Violation

Students found leaving the Library with materials knowingly hidden in a briefcase or any other objects or
underneath the clothes are considered to have intentionally violated the Library's regulation. The
following actions will be taken as a deterrent:

1. The student is requested to fill in a "Record of Unauthorized Removal of Library Materials" form. A
note "Intentional unauthorized removal" will be recorded in the Library's patron record.
2. The student's borrowing privilege will be suspended immediately.
3. The Circulation In charge or Reader Services Librarian will interview the student, and determine
whether the offense is intentional.
4. A letter to this effect will be issued by the Library to the Academic Department to which the student
belongs.
5. A report will be submitted to the Student Disciplinary Committee for necessary action.

Fines

To encourage timely return of library materials and to provide optimal sharing of the collections, fines
are charged for overdue items. Borrowers are responsible for returning or renewing items by the due
date. If items are not returned within the due date, fines become retroactive to the first overdue day, at
following rates.

Overdue Books

Rs. 10/- per book per day will be charged.

Lost Books

• A borrower who loses or damages a library book shall have to replace it with a new copy or pay the
double of replacement value of the book.
• Any material not returned or renewed within 60 days of the date due will be considered LOST.

56
Disciplinary Fine

Rs. 500 on first time violation, Rs. 1000 on second time violation. If a patron continues, the case will be
referred to Value & Ethics Committee / Student Affairs Department.

1- Fine
2- Library membership Cancel
3- Student Branch for Disciplinary action

Overdue and fine notices will be sent through official email accounts. All library fines are only paid with
the accounts department. Library account will be blocked if the fine exceeds Rs. 5, 00/-

5.3 Internet Use Policy

Introduction

• Purpose: The purpose of this policy is to establish a clear Acceptable Use Policy for Internet access
through RIU Libraries and Learning Resource Centers. The Library endeavors to develop collections,
resources, and services that meet the bibliographic, informational, and educational needs of its diverse
community of users. The Library provides Internet access within this collection development criteria
context, and, also, as a means of marketing its resources and services. The Internet is a global electronic
network comprising an ever-growing, disparate collection of resources on a wide range of topics.
Resources available on the Internet supplement and complement the collections of the RIU. In
interacting with the world wide community through electronic media, the user’s code of behavior is
expected to be an extension of the RIU’s Code of Conduct.

• Access: In order to enhance and support its educational, instructional, and research-related mission, as
well as to raise educational standards, to support the professional work of staff and faculty, and to
facilitate management of information resources, the RIU and Learning Resource Center provides PCs for
internet access for Library users.
In addition:
1. Users are expected to use the Internet for educational and research purposes. Conventional
chat room sessions, game playing, and abuse of e-mail privileges are not considered educational
research.
2. Users must respect copyright laws pertaining to material obtained.
3. Accessing and printing inappropriate materials are prohibited.
4. Users must properly cite and not plagiarize any sources.
5. Users will be held accountable for all activities including the content of materials sent by mail,
news, or any other means using the account privileges. Users should follow the electronic mail policy
6. E-mail is provided as an aid to the University’s educational, instructional, and research-related
mission. However, sending obscene, harassing, or threatening e-mail is prohibited.
7. The privacy of other users should be respected especially in respect to disclosing passwords to
anyone; reading the mail of others; and revealing personal addresses or phone numbers.

57
8. By the same token, users should avoid listing personal information in such an insecure forum as
the Internet.
9. While all due care will be taken by the ISD to ensure responsible use of the Internet connection,
all users will assume full liability, legal, financial, or otherwise for their actions.

A user who does not comply with the Internet Access Policy will lose access privileges.

Availability: Access to the Internet is a privilege and not a right, and is to be available equally to the
entire RIU community of users. Internet access is not free, and requires care and respect of University
hardware and software to minimize damage, expense, and to insure continued availability. The
educational opportunity of all users to access the Internet will be encouraged. Access is on a first-come,
first-serve basis with no reservation or advance sign ups required. However, as a courtesy to others who
may be waiting to use the PCs, a one hour limit is desirable.
By using a public Internet workstation at the RIU Library you agree to the following guidelines:

Time limits

1. No signups are necessary before using the Internet computer;

2. As a courtesy when others are waiting to use these electronic resources, please limit use to 30
minutes to one hour.
3. Printing/Downloading:
• User may print materials, or – on some PCs, download to a USB from services desk.
• User must provide own USB’s
• The Library is not responsible for any loss or damage to personal USB when downloading.

You may not

• Use the Library's workstations as a staging ground to gain unauthorized access to the Library's
networks or computer systems or to any other network or computer system.
• Obstruct the work of others by consuming gratuitously large amounts of system resources or by
deliberately crashing any Library computer system.
• Make any attempt to damage computer equipment or software.
• Make any attempt to alter software configurations in a malicious manner.
• Make any attempt to cause degradation of system performance.
• Use any Library workstation for illegal or criminal purpose.
• Engage in any activity which is deliberately and maliciously offensive, libelous or slanderous.
• Represent yourself as another person for purposes of fraud or other illegal activity.

ILLEGAL ACTS INVOLVING LIBRARY RESOURCES MAY BE SUBJECT TO PROSECUTION BY UNIVERSITY /

GOVERNMENT OFFICIALS.

• The Library reserves the right to terminate an Internet session at any time.

58
 Student Societies Policy

The University welcomes the contribution made to student life by clubs and societies. Formal
registration of society is required, because it assists the smooth running and continuity of societies and
clubs, and entitled them to apply for University grants and permission to organize activities.
1. All societies will work under the instructions of Student Services Department-SSD
2. Any society can be approved to work at University level or at faculty level by the approval of
competent authority. Society / Club first get approval from faculty and then SSD is the final authority to
register the society in consultation with Vice chancellor office. SSD will circulate the society
announcement after approval.
3. Society registration forms may receive from student services department or can be download from
web site.
4. The objective of society/club should not contradict with mission statement of Riphah University.
5. Societies Office holders will be appointed for One year only. One person can be re appoint for next
year. New office holders will be announced by SSD in consultation with faculty at the start of Fall
Semester every year. Society level, Campus level and University level elections are not allowed. SSD will
constitute selection committee for appointment of office holders.
6. Any Faculty member may appoint as supervisor of society/Club, if required.
7. Societies has to submit one year plan at the start of Fall Semester to SSD. SSD will plan annual
activities accordingly.
8. Any student can be member of not more than two societies at a time.

Currently the following societies are working, leading focal persons/ departments are also mentioned
for contact. New students are highly encouraged to become a part of these societies according to their
interest and add value to the campus life as well as their own personality development. You may contact
Student Services Department to join any of these.

Females
Society Name Focal Person/ Department
RPS (Riphah Psychological Society) Psychology Department
RBS (Riphah Baithak Society) Tarbiya Department
RHS (Riphah Health Society) Student Services Department
RLS (Riphah Literary Society) Riphah Institute of Language & Linguistics
RAS (Riphah Arts Society) Tarbiya Department
RSES (Riphah Sports & Events Society) Student Services Department
RMS (Riphah Media Society) Student Services Department
Riphah (Student Committee for CR/GRs) Student Services Department

Males
Society Name Focal Person/ Department
RMS (Riphah Media Society) Student Services Department
RES (Riphah Events Society) Electrical Engineering Department
RPS (Riphah Physics Society) RICAS Physics Department
RBO (Riphah Boys Official for CRs) Student Services Department
RICAS (Students Mathematics Society) RICAS Department

59
Proctorial Board
(Approved by Vice Chancellor, 23 October 2018)

1 Introduction

Riphah International University (Riphah) is pursuing the mission, “To focus on character building of
students through inculcation of Islamic ethical values”. Importance on discipline, in any character-
building effort, can hardly be over emphasized. Discipline is usually described as a set of expectations
that are required by any governing entity including the self, groups, classes, fields, industries, or
societies. Disciplined behavior is required by some laws, rules and obligation, both legal and moral. Like
any organized entity, educational institutions are also required to set minimum standards of discipline,
formulate rules and regulation and put in place a mechanism to ensure compliance.

To establish and maintain its Islamic character, Riphah has evolved a system of governance which is
based on the following Core Values: -

a) Al-Akhirah: Akhirah oriented decisions

b) Itqan: Pursuit of Excellence
c) Mushawarah: Consultation and Harmony
d) Ijtmaiyah: Team Work
e) Rahmah: Compassion)
f) Muhasabah: Accountability

Pursuant to the core values of Itqan and Muhasabah, Riphah has formulated Students’ Discipline Policy
(the Policy) to set minimum standards and has also established the Proctorial Board (the Board) to
ensure compliance.

2 Basic Parameters

a) Vice Chancellor is the final authority for all matters relating to the Board.
b) Structure and operations of the Board are based on the core values of Ijtmaaiyah and
c) Mushawarah
d) The Board, headed by Chief Proctor, comprises of Campus Proctors, Faculty Proctors.
e) The Board will apply Rules and Regulations (the Rules), formulated under the Policy (as included
in the Students’ Hand Book- the Hand Book).
f) It is explicitly stated that the primary responsibility to maintain discipline, in accordance with the
Rules, lies with the faculties and all the faculty members.

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 Proctor Board Composition & Functions

No. Designation Appointed By Reporting To Functions & Duties

1. Campus Proctor Vice Chancellor Regional Campus 1. Organizing and managing the
Director activities of implementing the
Riphah Disciplinary Policy (the
Policy).

2. Assisting Regional Campus

Director on policy related matters.

3. Processing the cases of serious

violation of the Rules as reported
to Regional Campus Director.

4. Visiting campuses, periodically,

to assess the compliance status,
meet Faculty proctors. Also have a
quarterly meeting with all the
Faculty Proctors and review the
status of discipline and report the
progress to the Regional Campus
Director.

5. Establish a Management
Information Service and submit
report of the activities to Regional
Campus Director on quarterly
basis.

6. Liaise with Students Services

Department and Tarbiyah
Departments for creating synergy
on student related matters and
activities.

7. Arranging quarterly meetings

with the Directors/HODs at each
campus to discuss and resolve
policy related issues. Providing
guidance/assistance to them on
matters relating to the policy when
required.

61
 8. Arrange to appoint Campus
Disciplinary Committees for
dealing with cases of violation of
the applicable rules and
regulations.

9. Determine the total number of

Faculty (Male and Female) from
each faculty and seek nominations
from the Directors/HODs on the
campus.

2. Faculty Proctor Campus Proctor Campus Proctor 1 Organizing and managing the
activities to implement Riphah’s
Disciplinary Policy at the campus
level.

2 Prepare and implement daily

rounds (campus corridors, open
areas, class rooms, library/labs,
canteens etc.) schedule of the
Faculty Proctors.

3 Supervise and guide the activities

of the students at the campus.

4 Maintain close liaison with

Campus Proctor and keep him
posted with the activities at the
campus.

5 Liaise with Students Services

Department and Tarbiyah
Departments at the campus level
for creating synergy on students’
related matters and activities.

7 Submit Monthly report, on

prescribed format, to Campus
Proctor.

8 Attend the Meetings on quarterly

basis as and when convened by
Campus Proctor.

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 10 All Faculty Proctors are
authorized to fine (For Category 1
ONLY) Rs. 500.00 on the spot (on
prescribed booklet) for violation of
Level 1 (ID Cards/Dress Code/
Gender Mixing/ Littering).
Persistent defaulters (more than 2
violations in a semester) should be
referred to Campus Proctor/ SSD
for serious remedial measures.

11 Submit weekly report of

number of daily rounds to Campus
Proctor.

12 Any other duty assigned by the

Campus Proctor within the scope
of the Policy.

63
 Student Code of Conduct & Discipline Guidelines

The Student Code of Conduct outlines the expected levels of conduct of students in Riphah
International University. All the students are responsible for making themselves familiar
with all the university rules and regulations which affect them.
The university has employed a campus proctorial board, administrative and security staff for
the purpose of protecting persons and property and maintaining order on the campus. All
matters of indiscipline would be referred to the campus proctorial board, which is authorized
to check, reprimand or penalize any indiscipline, in any way it deems appropriate.
1. Attendance at Lectures, Tutorials and Labs
 Attendance at lectures, labs, tutorials, practical classes, seminars is an integral part of
university studies and students are required to be punctual and regular in their attendance.
 The students have to register themselves for the courses of study and have to attend at
least 75% of the lectures.
 The student falling short of the required percentage of attendance of lectures/tutorials/
practical /laboratory demonstrations shall not be allowed to appear in the terminal
examination of the concerned course and shall be treated as withdrawn from that course.
2. University Identification Card
 The university ID card is must for entrance to the campus. In case the student fails to
comply with university policy of ID card he/she shall be fined Rs. 500.
 The students are required to display their ID cards during their academic hours. If a
student fails to produce his/her card at the time of demand by university officials,
management, faculty or proctor he/she will be subject to a fine of Rs. 500.
 The students shall be made subject to discipline for:
o possession of a false identification card;
o using another student’s university card to obtain services or establish the identity;
o facilitating the misuse of one’s university card.
3. University Dress Code
The university has specific dress regulations. It is expected that students’ attire will be in
accordance with the guidelines provided by the university.
Undergraduate Students
 The undergraduate students shall observe prescribed undergraduate dress code and
wear the student ID card during their regular classes and academic gatherings (i.e.,
convocation, sport, debates, educational tours, etc.) and co-curricular activities (i.e.,
student festivals, contests and competitions) outside the university.
 The students are required to adhere to the undergraduate dress code during their clinical
placements, research surveys and hospital visits etc., unless authorized by the concerned

64
 authorities. In case of not following undergraduate dress code on the said visits the
students shall follow the university guidelines for dressing up.
 The students shall observe the university prescribed dress-up guidelines on coloured
days and trips as mentioned at the end of this handout. The concerned faculty/proctors
and the Student Services Department will ensure the observance of dress code during the
trips and colour days. The violator shall not be allowed to join the trip.
Post Graduate Students
 The postgraduate students are required to wear their ID cards and adhere to the
university prescribed dress-up guidelines during their classes, academic gatherings,
clinical placements, research surveys, hospital visits, coloured days and trips etc.
4. On-Campus Co-curricular Activities and Sports Days
 Students are expected to attend and participate in all the co-curricular activities like
debates, conferences, theme days/weeks, student elections and sports days.
 The students must not disrupt any scheduled university ceremonies, events, or activities
or shall not intervene in any decisions made by the authorities.
5. Participation in Outdoor Events, Shows, Competitions and Expos
 The Student Services and the respective department unanimously will make decision
about students’ participation in the event. The students shall not be allowed to attend any
event not conforming to the university vision.
6. Fee and Dues
 The students shall be regular in making payments of their fees and dues. An amount of
Rs. 100/day would be charged on the late payment of fee and dues.
 The students are responsible for getting themselves timely enrolled in the new semester.
If the student fails to spot the deadline, he/she would be fined and levied Rs. 1000.
7. Class Room Conduct
 The student shall arrive to class on time and must stay for the entire class period (or until
dismissed) and should avoid random arrivals and exits from the class.
 Cell phones and other electronic devices (e.g., pagers, iPods, iPads) must be turned off
(or on vibrate) and hidden from view during class time unless authorized by the class
instructor.
 Food and beverages are NOT permitted in classrooms/labs/clinics unless authorized by
the class instructor.

8. Theft, Damage or Destruction of University Property

 Theft includes taking without expressed permission or, misappropriation of, any property
or services of the university or property of others while on university premises or at
official university functions; or possession of any property that the student had
knowledge or reasonably should have had knowledge was stolen.

65
  The students shall not misuse any university document, record, electronic device, or
identification, or submission of any forged document or record of the university.
 The students are strictly advised to refrain from damaging university assets.They shall
not be allowed to temper, deface, mutilate university property/equipments/facilities,
walls, fixtures, models, specimens, charts, posters, notices and signage etc. Or the
property of others while on university premises or at official university functions. In case
of serious damage to life and property or a physical attack, the student may be handed
over to Law & Enforcement with severe disciplinary action.
 The students shall not place posters, signs or notices on any surface other than authorised
notice boards.
9. Library/ Resource Centre Regulations
All library users should abide by the library regulations and follow the instructions from the
library staff on the use of the library. If the student failed to comply with the library rules and
regulation he/she may barred to use the services and will be subject to violation of discipline.
 Students are required to observe silence in the library.
 Use of mobile is not allowed in the library.
 Students shall not deface or mark any library book/journal/item, nor shall erase any mark
or writing found in that resource.
 Students shall not consume food and drinks, including water in the library.
 Students shall, on leaving the library, satisfy library staff that books in their possession
either are not library property or have been properly issued.
 Students shall return all materials borrowed from the library / resource centre when due.
 Students shall be held responsible for any loss or damage occurring to library
books/materials in their charge, and they shall be required to pay the full cost of
replacement copies.
 The librarian does not accept responsibility for personal belongings left in the library.
10. Noise Policy
 The students are expected to maintain silence around the classrooms, labs, clinics,
demonstration rooms, stairwells, corridors, mosque, library, conference room, and
management/faculty offices.

11. Campus Environment

Level-I

 The students shall not be allowed to drop litter of any description inside the campus i.e.
canteen, classrooms, clinics, labs, corridors and courtyard or outside buildings. They are
expected to use dustbins placed near the food court and corridors.
 The students are not allowed to wander in and around the campus or sit in the areas other
than designated for sitting.

66
  The students must not block entrances, exits, or corridors of the university buildings.
 The students shall not be allowed to sing, whistle, hoot, or create noise.
 The students shall not be allowed to have mixed gatherings except with the separate
seating arrangement in the classrooms/clinics/labs.
 The students should use only areas specified for males and females.
 The students shall not be allowed to have any type of celebrations in the classrooms/labs/
clinics. The students are strictly advised to arrange functions and parties in the designated
areas.
 The students shall comply with the directions of the university officials acting in the
performance of their duties while on university property.
 The students shall refrain from missing lectures, tutorials, laboratories and shall not
conspire against any university regulations or instigate others to do so.
 The students shall not distribute any pamphlets, circulars, newspapers, magazines or
collection of signatures inside the campus without prior request and approval from the
university authorities.
 The students shall not make unauthorized use of the university’s name, logo or bring the
university into disrepute by damaging the reputation of the university.
 The students shall not form organizations or working groups and participate in them in
the campus without prior request and approval from the university authorities.
Level II
 The students shall not intervene with the educational procedures or administrative
activities.
 The students shall not participate in walkouts, strikes, unlawful assemblies or activities
violating the disciplinary standards.
 The students shall not make any recording (video, audio), or streaming (audio, video) of
conversations (meetings); without the knowledge and expressed consent of all recorded
parties (faculty/official staff/students).
 The students should not carry or keep firearms, weapon or replica weapons, knives,
firebombs, or other destructive devices, dangerous chemicals capable of causing bodily
injury.
12. Smoke-free Campus
The university has adopted a comprehensive smoke-free policy and wishes to promote
and support a healthy lifestyle. The university wants its students to comply with this
policy and require everyone to respond in a courteous and responsible manner.
 Smoking is strictly prohibited on the campus. It is not permitted inside campuses,
including grounds, courtyards and entrances. It also applies to electronic cigarettes, sisha,
huka and all illegal substances.
 Smoking is not permitted in university vehicles.

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13. Relationships with University Faculty/Staff /Officials and Professional Boundaries
 The students are required to be polite and respectful with the university faculty/
staff/attendants.

 The students could have discussions (in a courteous and respectful manner) with the
faculty member(s) regarding issues concerning their academic standing or learning
experience.

 They should anticipate discussions with university faculty /staff members during the
office hours or at the time posted by the faculty/staff or at a mutually determined time.

Level I
 They shall maintain a non-confrontational attitude in interactions with faculty/staff and
should approach matters with a view to resolving the problem at hand.
 They shall not be allowed to shout/scream/quarrel with university faculty/
staff/attendants.
 They shall not use abusive, derogatory or obscene language.
 They shall not make remarks or engage in conduct that is racist or in other ways
discriminatory.
Level II
 The students must observe and respect the boundaries of the professional relationship
between faculty, officials and staff.
 The students should avoid forming inappropriate relationships (attachments) with
faculty/staff (teaching, evaluating or facilitating/supporting them).

14. Relationship with Peers

Level 1
 The students are required to be polite, respectful and courteous to other students.
 The students shall not use abusive, derogatory or lewd language with each other.
 They students shall not make remarks or engage in conduct that is racist or in other
ways discriminative.
Level 2
 Students shall not engage in violent, indecent, disorderly, threatening, offensive, or
lewd behaviour with other students (whether expressed orally, in writing or
electronically).

68
  Students shall not involve in physical abuse, including conducts that threatens the
health or safety of any person.
 Students shall not involve in harassment (includes sexual harassment, sexual assault,
and other prohibited behaviours) or bullying (includes cyber bullying) of any student
whist engaged in any university work, study, project or activity.
 The students shall not involve in any unethical/indecent conduct. Specifically, they
must avoid forming inappropriate, licentious relationships or associations with other
students.

Note: Students shall be clearly notified about the above stated code of conduct. Abiding by the
rules and regulation of the university is must. The defaulters would be dealt with severity.

The Disciplinary Violations

The following are examples of disciplinary actions that would be considered a violation and shall
be penalized accordingly. Multiple disciplinary actions may be applied.

Category 1 (Mild Violations)

1. Violation of University ID Card Policy.
2. Violation of Dress Code Policy.
3. Violation of level I regulations of Campus Environment Policy.

Category 2 (Serious Violations)

1. Interference with the normal university processes, roles and activities.
2. Interference with Exam Regulations or provoking a disturbance of the exam process.
3. Violation of Campus Smoking Policy.
4. Violation of University Theft, Damage or Destruction Policy.
5. Violation of level I of Peer Relation Policy.
6. Violation of level I of University Faculty/Staff/Officials Professional Boundaries Policy.
Category 3 (Severe Violations)
1. Violation of level II regulations of Campus Environment Policy.
2. Violation of University level II of Faculty/Staff/Officials/ Professional Boundaries Policy
3. Violation of Level II regulations of University Peer Relationship Policy.

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 Disciplinary Actions
The following are some of the actions and procedures for disciplinary violations of category I,II,III.
It is up to the Student Services Department and Campus Proctorial Board to decide on an
appropriate disciplinary action according to guidelines listed herein this document. Multiple
actions may be applied.
In case of violation of any policy of category I, II, III the respective student would be warned,
his/her ID card would be taken & submitted to the student services and nature of violation would
be clearly reported.

Disciplinary Actions for Violation of category I

1st Stage- Fine
- In case of a violation of pertaining to discipline category I the student’s university ID card
shall be taken & submitted to the Student Services. The student shall be levied with a fine
of Rs. 500.
2nd Stage- Rebel
- In case of 2nd attempt of violation by the same student, the fine shall be doubled and he/she
may be offered a counselling session by the counselors in Tarbiyah Department.

Note: The student who would refuse to hand over his/her student card to the proctor would be fined
on the spot.

Disciplinary Actions for Violation of Category II

1. A documented warning would be added to the student’s record with the Student Services
Department.
2. The student would be deprived of scholarship.
3. The student would be deprived of any privilege given by the university.
4. The student would be asked for resubmission of class assignments.
5. The student would be asked to submit additional assignments.
6. The student would be levied fine.
7. The student would be required to compensate for damage or to perform remunerative
services.
8. Permanent or temporary prevention from participation in social activities on campus (trips,
social gatherings, etc.).
9. Permanent or temporary prevention from participation in extracurricular activities.

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10. The students who would found conspiring and encouraging others to refrain attending
lectures, tutorials, laboratories or any other university activities stated in the university
regulations would be severely treated.

Disciplinary Actions for Violation of Category III

1. Any student found involved in activities that would lead to disturbance of peace would be
handed over to security.
2. There would be reduction in grade of the student.
3. The student would be failed in the course(s).
4. The student would be deprived from taking examination for one or more semesters.
5. The student would be suspended from the university for one or more semesters.
 The student could be suspended at any period of time during his/her course of study.
 The student who would be failed/barred from taking an examination or suspended
would take the exam next year when the same course would be offered to the new
semester. He/she would register himself/herself again for the respective course.
 Before being re-admitted to class, the student must agree, in writing, to comply with
the university code of conduct and discipline guidelines. The Proctorial Board shall
warn the student that fail to abide by the agreement will result in further and more
serious disciplinary actions.
 The student would not be permitted to attend class(es) or do any other assignment/
project during the suspension period.
6. The student would be expelled from the university.
7. Revoking the degree of a university graduate if investigations reveal their involvement in
a category III academic integrity violation.

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 The Dress-up Guidelines for Students of Riphah International University
Male

The MALE students may wear

Formal Shirts
Dress Pants/Formal Trousers
Shalwar Kameez with Waistcoat/ Coats
Suiting
Formal/Semi Formal Shoes with socks/Sandals
Coats/Pullover/Sweater/Jacket in Winter
Dress Code for Trips/Sports Activities
The male students may wear
Regular Loose Fitted not Faded Jeans/ khakis with Polo/T-shirts
Regular Pants and Shirts
Semi Formal Shoes/ Joggers/ Fleet Shoes
Dress Code Not Allowed in any Case
Silky Fabric
Faded/Bell-Bottom/Torn/Skinny/Low Waist Jeans/Shorts
Shirts with Funky/Unethical/Political/Religious Slogans/Pictures/lewd Messages in
Words/Pictures
Excessively Tight Clothing & Sleeveless Shirts
Bright, Dazzling, Shiny, Flashy Coloured Clothes
Ostentatious Jewellery
Unkempt Hair & Beard
Slipper, Flip Flops
*Outfits should be clean, properly ironed and in loose-fitting.
*Students shall follow the same guidelines on Colour Days/Trips/Sports Day.

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 Female

The FEMALE students may wear any attire with the following description.
Duptta/Shawl/Chadar/Scarf is mandatory. They may wear Abaya.
Thick Fabric to Prevent View of Underneath Skin and Garments
Loose Fitting
Full Sleeves & Covered Neck
Knee length Shirt
Loose Shalwar/ Trouser
Dupatta/Shawl/Chadar/Scarf
Long Draping Dupatta/Shawl/Chadar/Scarf
Dupatta/Shawl/Chadar/Scarf Should Cover Hairline, Neck & Body Completely
Hair
Tidily Tied Back Hair
Abaya
Simple in Design
Sober & Subtle in Colours
Shoes
Formal/Semi Shoes, Joggers, Fleet Shoes
Dress Code Not Allowed in any Case
Faded, Bell-Bottom,Ripped, Skinny, Jeans /Tights/Capris/Pajamas
Sleeveless/Half Sleeves/Short length/See-through Attire
Shirts/ Sleeveswithout Lining
Shirts with Funky/Unethical/Political/Religious Slogans/Pictures/lewd Messages in
words/pictures
Excessively Tight/See-through Clothes
Bright, Dazzling, Shiny, Flashy Coloured Clothes
Fancy Abayas
Loud Makeup
Untied Hair, Unkempt Hair
Ostentatious Jewellery
Casual/Fancy Chapal, Flip Flops, Slippers, High Heel Shoes/Sandal
*Outfits should be clean, properly ironed and in loose-fitting.

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* Students shall follow the same guidelines on Colour days/Trips/Sports day.

The Dress Code for Undergraduate Students

Females
Uniform for the undergraduate FEMALE students:
White Shalwar Kameez
Draping Dupatta
Formal/Semi Formal Shoes
Prescribed White Coat During Lab & Clinic
Pullover/Sweater/Coat/Blazer in winter
* Students may wear black Abaya.
* Uniform must be in loose-fitting, clean and properly ironed.

Shalwar Kameez
Shalwar Kameez shall be of the following description:
Thick Fabric to Prevent View of Underneath Skin & Garments
Loose Fitting
Full Sleeves & Covered Neck
Knee length Shirt
Dupatta/Shawl/Scarf
Dupatta/Shawl/Scarf shall be of the following description:
Long Draping Duptta/Shawl/Chadar/Scarf
Dupatta/Shawl/Chadar/Scarf Should Cover until Hairline, Neck & Body Completely
*Follow Institutinal Colors

Abaya
Abaya shall be of the following description:
Simple & Decent in Design
Black in Colour
Hair
Tidily Tied Back Hair

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White Coat (Medical)
White Coat shall be of the following description:
Loosely Stitched
Two Inches Extended below the Knee
Three Buttons,Two SidePockets andOne Chest Pocket ontheLeft

Table: Color Chart for Institutes/College

1. RSBM Navy Blue
2. RCR & AHS Sky Blue
3. RICAS Physics/Math Yellow
4. RICPP Purple
5. RILL Dark Green
6. RIPS Pink
7. RCST Grey
8. RCVet Brown
Brown
Males
Uniform for the undergraduate Male students shall be of the following description:
 Shirt:
White Shirt (Foral Faculties)
Sky Blue (For RCR & AHS)
With Full Sleeves / Full Collar/ One FrontPocket

 Dress Pant:
SteelGrey(For allFaculties)
Silver Grey (For RCR & AHS)

 Shoes
Formal/Semi Formal Shoes
 Prescribed White Coat During Lab & Clinic
 Pullover/Sweater/Coat/Blazer in Winter
White Coat (Medical)
White Coat shall be of the following description:
Loosely Stitched
Two Inches Extended below the Knee
Two Buttons,TwoSidePocketsandOneChest pocketontheLeft
* Uniform must be in loose-fitting, clean and properly ironed.

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