DOC.

# KHM-CPR005-F-003
Kamal Hosiery Mills Issue # 01 Issue Date

Management Review Meeting Minutes Page 1 of 10 01-10-2010

Standard: SA 8000:2014 AND WRAP

Meeting Date: 17-04-2018
End
Sr. No Agenda Point # Summary of Discussion Responsibility Target Date
Responsibility

Review of SA According to SA 8000:2014 standard, WRAP customer COC, all

8000:2014 and procedures were reviewed and revised with minor changes where For

1. WRAP and Customer necessary required improving Social system of kHM. Management Information -------- --------
COC Social Policies showed satisfaction towards implementation of these only
and Procedures. requirements.

This was 1st Management Review Meeting for year 2018

conducted for to review the Social Management system
GM Admin/HR
requirements. During the meeting it was discussed that all targets
and
have been achieved planned in 1st meeting of year 2018. And
Review of Minutes of Manager 31-10-
2. now targets are being planned for all departments and issue to --------
previous MRM. Compliances 2018
concerned, necessary action plan reviewed and progress
EHS
monitored and CEO sir issue instruction to achieve targets per
plan. Sr. Manager Quality Assurance and Manager compliances &
EHS related.

Legal and Other During the meeting it was discussed that Legal and Other For
3. -------- --------
Requirements for requirements regarding been defined. Manager Compliances and information
 DOC. # KHM-CPR005-F-003
Kamal Hosiery Mills Issue # 01 Issue Date

Management Review Meeting Minutes Page 2 of 10 01-10-2010

Standard: SA 8000:2014 AND WRAP

EHS has maintained the list of Legal and Other requirements.
SPT, top Management Committee was informed that all new
requirements related to customer requirements are implemented.
social Management
only
System.
Salary and wages as per new requirements has been
implemented well in all organization departments.

During the meeting it was discussed that Emergency

Preparedness and Response have been implemented effectively.
All required health & safety installation are available. Utility
Department and Compliance Department is regularly inspecting
Review of the safety installation and maintain the record. Evacuation Drill
GM Utility,
Emergency department wise are conducted regularly and Health & Safety
Civil Engineer Chief
Preparedness and trainings is provided to all workers. Some requirement of safety 30-06-
4. & Executive
Response and new installation is found during the monthly audits and C.E.O assigns 2018
Manager Officer
requirements of the responsibility to all HODs, SPT and EHS M&WC and Manager
Compliance &
emergency exits. Compliances & EHS to complete these issues immediately.
EHS
Regular evacuation and fire fighting trainings are provided to
related teams and also more trainings are planned to improve
emergency response plan.
 DOC. # KHM-CPR005-F-003
Kamal Hosiery Mills Issue # 01 Issue Date

Management Review Meeting Minutes Page 3 of 10 01-10-2010

Standard: SA 8000:2014 AND WRAP

During the meeting it was discussed that some corrective &
preventive action are raised against violation of the Social
Management System. Manager Compliances & EHS discussed
that all Corrective and Preventive Actions are closed properly and
Non-Conformance effectively implemented. For

5. and Corrective & information -------- --------

Preventive Actions. Manager Compliances & EHS and SPT members discussed that only.
Non Conformity reports were raised due to major / minor issues
related to EHS and social compliances standards and all NCRS
are closed properly.

6. Social Management Manager Compliances & EHS discussed that the 1st Internal Audit Manager 31-05- Chief
System Internal Audit for the year 2018 was conducted on 10,11 & 12 April 2018 to Compliances 2018 Executive
Result and status check the implementation status of social management system & EHS Officer
implementation system in the company and it was found that
system is in place but chance of improvement is always there so &
during the internal audit some NCR were raised and distributional
to HODs for proper close out. During the internal Audit following Concerned
nonconformities reported. HODs
 Fire Hydrant point found out of order in front of Marketing
Office.
 Evacuation plans not updated of In FGS 2nd Floor and one in
 DOC. # KHM-CPR005-F-003
Kamal Hosiery Mills Issue # 01 Issue Date

Management Review Meeting Minutes Page 4 of 10 01-10-2010

Standard: SA 8000:2014 AND WRAP

receipt store.
 Emergency lights found out of order in Storage Areas.
 Rubber mates found missing Boarding Hall, Marketing office.
 Smoke detectors found out of order in Red Tag Areas.
 Chemical Store eye wash found out of order and no water
availability.
 Authorized list not updated of FGS and MFZ

Chief Executive Officer gave instruction to HOD to close all NCRs

as per given target dates.
During the meeting planning and implementation discussed and
Committee is informed that all new projects have been approved
by respected CEO sir which was selected against the GM
requirements and improvement in Social Compliances Systems. Admin/HR,
Respected CEO issue instruction to all concerned to complete all and Chief
Provision of 31-12-
7. projects as per given target dates. Following are some important Manager Executive
Resources 2018
project details. Compliances Officer
& EHS
Manager compliances & EHS will be responsible to ensure proper
monitoring of all projects as per given time schedule and ensure
these project completion of given target dates.
Review of OH&S During the meeting it was discussed that as per requirements of
8. Risk Assessment social compliances audits OH&S Risk Assessment, Environmental -------- -------- --------

and environmental Impact Assessment has been reviewed and conducted by SPT
 DOC. # KHM-CPR005-F-003
Kamal Hosiery Mills Issue # 01 Issue Date

Management Review Meeting Minutes Page 5 of 10 01-10-2010

Standard: SA 8000:2014 AND WRAP

and EHS M&WC with the coordination of responsible person, ERT
Impact Assessments and HODs and consideration of department has been added in
OH&S Risk Assessment.
Review and setting of
OH & S,
OH&S Objectives, Environmental and Social objectives for the
Environmental and Chief
year 2018 has been developed and concerned Departments 31-12-
9. social Objectives and HODS Executive
HODs are working on it and these will be achieved according to 2018
Management Officer
achievement plan
Program and
progress monitoring
Regular training is provided as per schedule. For year 2018
training are planned for upcoming trainings. Training supervisor
Training and will conduct training as per schedule. Training 31-12- Manager
10.
awareness Supervisor 2018 Compliances
All necessary training record and attendance record is maintained
of all trainings.
Social Performance During meeting SPT members and Manager compliances & EHS
Team (SPT) discuss social performance with top management committee and For

11. establishment, satisfied about the social performance. During meeting some Information -------- --------
Meeting and issuers were also discussed which highlighted by SPT during their only
Recommendation last meeting.
12. Risk assessment and During meeting it was discussed that Performance Team (SPT) For -------- --------
 DOC. # KHM-CPR005-F-003
Kamal Hosiery Mills Issue # 01 Issue Date

Management Review Meeting Minutes Page 6 of 10 01-10-2010

Standard: SA 8000:2014 AND WRAP

and Environment Health and Safety Management & Worker
Committee (EHS M&WC) conducted and review OH&S risk
assessment and develop controls to implement these risk
assessment under limit with the coordination of responsible
person of sections/HOD.
controls and prioritize
Information
the risk and
All new risk assessment with signature of both team are only
implementation.
maintained in Compliance office file and accordingly section are
trained by giving training and copies of risk assessments. All risk
assessment shall be reviewed once in six months for any change
and also can be update with change in environment, infrastructure
and new machineries.
EHS Management During meeting EHS M & WC members and Manager
Worker Committee compliances & EHS discuss social performance with top
For
(EHS M&WC) management committee and satisfied about the health and safety
13. Information -------- --------
establishment, issues and performance. During meeting some daily findings were
only
Meeting and also discussed which highlighted by EHS M&WC during their last
Recommendation meeting.
14. Social Standard (SA- During meeting following progress was discussed and C.E.O sir Manager 31-12- Chief
8000 and others) shows satisfaction towards implementation system. Compliances 2018 Executive
compliance & Officer
 DOC. # KHM-CPR005-F-003
Kamal Hosiery Mills Issue # 01 Issue Date

Management Review Meeting Minutes Page 7 of 10 01-10-2010

Standard: SA 8000:2014 AND WRAP

Child Labor: No child labor in the company and age proof of
requirements
employees are retained in all personal files.
including
 Child Labor
Forced Labor or Compulsory Labour: During the survey and
 Forced Labor
internal audit no forced labor found and management showed
 Compulsory
satisfaction. .
Labor
 Health & Safety
Health & Safety: All required health & safety are maintained
 Freedom of
regularly. Some health and safety non conformities reported
Association &
during the meeting and C.E.O instructed all HODs to complete
Right to Collective
these nonconformities as per given target dates. Asst Manager
 Discrimination
HR
 Disciplinary
Freedom of Association & Right to Collective bargaining: Joint
Practices
Worker Management Committee is working efficiently and they are
 Working Hours
highlighting the problems are also resolving the problems / issues.
 Remuneration
Quarterly meetings are regularly conducted.
 Management
System.
Discrimination: No discrimination case found and equal
 Custom
opportunities are provided to all workers.
compliances,
environment and
Disciplinary Practices: Disciplinary actions are taken against the
security.
workers who are breaking the company rules and regulation.
 DOC. # KHM-CPR005-F-003
Kamal Hosiery Mills Issue # 01 Issue Date

Management Review Meeting Minutes Page 8 of 10 01-10-2010

Standard: SA 8000:2014 AND WRAP

Management showed satisfaction toward disciplinary action
procedure.

Working Hours: Working hours are followed and currently working

is eight hours in the company and maximum overtime is two hours
per day which also not regular. Management showed satisfaction.

Remuneration: salaries & wages are paid to workers up to 10th of

each month. EOBI and Social Security are paid to government
department regularly basis and cards are obtained from the
department. Group Life Insurance is maintained of all permanent
employees. Leave encashment and bonuses are paid to workers
on regular basis.

Minimum wages are revised as per new Govt Policy

Management System: All new requirement of social management

system are followed and MRM, supplier mapping, commitment
letters, Internal Audit, Supplier Evaluation & trainings record is
maintained.

Custom Compliance, Environment and Security: All custom

 DOC. # KHM-CPR005-F-003
Kamal Hosiery Mills Issue # 01 Issue Date

Management Review Meeting Minutes Page 9 of 10 01-10-2010

Standard: SA 8000:2014 AND WRAP

compliances, environment and security requirements are well
implemented as per requirements of WRAP standards. No any
major discrepancy found during routine activities.

15. Control of During the meeting it was discussed that supplier Evaluation is GM Finance 31-07-
Suppliers/Subcontrac maintained of all suppliers and commitment letters are updated. & 2018
tors and Sub- Manager Compliances briefed that re-evaluation will be conducted All Purchaser
Suppliers in the month June & July 2018 C.E.O instructed to Purchase &
Department to conduct evaluation as per target date, Purchase Manager
section is informed accordingly and they will complete evaluation Compliances
as per new plan. & EHS

Supplier new commitments letters, evaluation forms and suppliers

mapping conducted as per requirements of new standards.

Sub-suppliers are controlled through commitment letters and lists

of sub-suppliers are maintained to ensure SA 8000:2014/WRAP
requirements implementation

Supplier mapping report has been prepared with the consultation

of purchase managers and all critical and major suppliers are
 DOC. # KHM-CPR005-F-003
Kamal Hosiery Mills Issue # 01 Issue Date

Management Review Meeting Minutes Page 10 of 10 01-10-2010

Standard: SA 8000:2014 AND WRAP

highlighted.
16.
Coming audits During the meeting it was discussed that some new customer
FCCA, Customer audits SCS, FCCA and other audits are planned in next three
Manager
COC audits months. All requirements have been communicated to all HODs 30-10-
Compliance/ -----------
requirements and they are working on it. 2018
GM Admin/HR
implementation Manager Compliances brief to all top management that all new
status and update standards requirements are completed and well implemented.

Minutes Prepared By: _____________________

Manager Compliance & EHS