PART – F: ESTABLISHMENT

MATTERS MODEL SCHEDULE OF

POWERS INDIAN RAILWAYS

INDEX

SUB-PART-I (GAZETTED)

Sl. Nature of Powers Page

No. No.
1 Grant of Leave F7-10
2 Transfer of Deputy HODs (incl. selection grade), Senior scale F10-11
3 Advance of pay on transfer for officers F11
4 To accept resignation F11-12
5 Forwarding of applications for posting outside Railways on deputation F12
6 Counter signature of T.A journals F12-13
7 Sanction of composite transfer advance F13
8 Waiver of overpayments of amounts for gazetted officers detected by accounts/ audit after 1 year F13
9 Grant of awards for meritorious/outstanding work F14
10 Permitting Gazetted staff to proceed on duty outside Zonal Railway F14
11 Advance/withdrawal from PF to Gr. A and B officers F14
12 Issue of NOC for obtaining passport F14
13 Sanction of advances for house building, purchase of computer F14-15
14 Sanction of Pension or Service Gratuity, Retirement or Death Gratuity, Commutation of pension and leave F15
encashment
15 Handing over and taking over charge in cases in which several scattered works or stores have to be inspected F16
16 Grant of advance of TA/DA F16
17 To permit journey by road on duty between two stations connected by rail F16
18 Grant of consolidated conveyance allowance F16
19 Grant of TA/DA for continuous halt of more than 30 days F16
20 Permission to retain quarters on transfer, deputation, retirement, and death etc. F17

F2
 Sl. Nature of Powers Page
No. No.
21 Permission to Gaz. Officers to attend conferences, congress, or Meetings F17-18
22 Training in non-rail institutes within India F18
23 Issue of NOC for correspondence course/ part time course & applying for admission to different courses F18
24 Provisional payment of salary/wages where the vetted LPC has not been received from the previous unit F19
25 To permit an Officer to undertake work and/or receive fee (non-recurring or recurring) from private sources F19
26 Approval of tour programmes of GM and DRM F19
27 To the payment of contribution or subscription to a professional institution F20
28 Power to DRMs to interchange ADRMs F21

SUB-PART-II (NON-GAZETTED)

Sl. Nature of Powers Page

No. No.
1. Creation/ extension/ conversion of posts F22-25
2. Variation and redistribution of non-gazetted posts F25
3. Transfer of posts and grades F25
4. Fixing Headquarters of Non-Gazetted Staff F25
5. To make initial appointments to Group-C and Group-D posts F25-26
6. Promotions F26-27
7. To re-appoint non-gazetted staff F28
8. Acceptance of resignation including power to waive off notice period F28
9. To accept voluntary retirement including the waival of notice period F29
10. Transfer of non gazetted staff F30-31
11. Grant of joining time F31
12. Grant of Leave F31-38
13. Sanction for investigation of claims of arrears of pay and Allowances F38-39

F3
Sl. Nature of Powers Page
No. No.
14. Confirmation of Non Gazetted Staff F39
15. To order deductions from gratuity on account of government dues F39
16. To waive irrecoverable amounts over drawn by non- gazetted Railway servants detected within one year F39
17. To waive recoveries of amounts over-drawn by non- gazetted Railway servants which have been detected after F39
one year of payment
18. Retention of Railway quarters F39-43
19. Grant of daily allowance for halts in excess of 30 days F43
20. Sanction of mileage allowance F43
21. Grant of HRA to staff who are posted to stations at which HRA is admissible F43-44
22. To stop HRA admissible under Rules in the event of an employee refusing to accept the accommodation offered
F44
by Railway
23. To permit occupation of quarters upon resignation/ discharge F44
24. To sanction write off of irrecoverable personal advances or amounts otherwise due from non-gazetted railway F45
servants
25. Grant of educational assistance F45
26. To determine the rate of TA to an outsider attending departmental enquiry F45
27. Composite Transfer Grant sanction F45-46
28. Grant of consolidated conveyance allowance F47
29. Sanction of Breakdown Allowance F47
30. Grant of House Building Advance (HBA) as admissible F47
31. Condonation of break in service not more than one year F47
32. Counter signature of TA journals F48
33. Counter signature of OT journals F48
34. Alteration of recorded date of birth F48
35. To permit change of name in original records F49
36. Provisional payment of wages/ salary F49

F4
Sl. Nature of Powers Page
No. No.
37. To issue service certificate to Rly Servants who have put in 12 months service or more F49
38. To authorise a railway servant to proceed on duty outside the Zonal Railway F50
39. Training in non-railway institutions. F50
40. Sanction of Advances F51
41. Grant of permission to Gr. C and D staff for transactions in respect of acquisition or disposal of any immovable
F52
and/ or movable property
42. Condonation of delay for non-insurance of flat/house, purchased/ built out of house building advance F52
43. Reconstruction of service registers with available records F52
44. Reconstruction of service registers on the basis of affidavits when no records are available F53
45. Sanction of pension/ Service gratuity, retirement/death gratuity, commutation of pension and leave encashment F53
46. Issue of ‘No Objection Certificate’ (NOC) for obtaining passport F53
47. To make alteration (other than date of birth) in the service register F53
48. Treating the period of handing over and taking over charge F54
49. To permit journey by Road between two stations connected by rail F54
50. Sanction for undertaking a work for which honorarium is offered F54-56
51. To grant advance increment on sports account F56
52. Recovery in instalments of amounts, paid erroneously to railway employees F57
53. Recovery in lumpsum or in instalments, of arrears of subscription due from the railway servant who is admitted as F57
a subscriber to the provident fund with retrospective effect
54. Refund of cost of training and enforecement of bond/money F57
55. Compensation to railway servants for loss of private property during course of accident or strike F57
56. To grant compensation other than those awarded by Claims Commissioner F58
57. Classification of railway servants under hours of employment rule F58
58. Sanction for payment of compensation under Workmen's Compensation Act F58
59. Sanction to refund of P.F by instalment by non-gazetted staff on reappointment F58
60. To sanction rewards to non-gazetted staff F59-61

F5
Sl. Nature of Powers Page
No. No.
61. To sanction ex-gratia payment to the dependents of railway employees in the event of his/her death arising out of
F62
injuries sustained while on duty
62. Temporary exemption under Hours of Employment Regulation (HOER) F62
63. Suspension of Lien F62
64. Payment of Deposit of Decretal amount in satisfaction of the decree passed by Civil Court/Authority F62
65. Forwarding of application to posts outside the Railway F62
66. Creation of Supernumerary post for medically de-categorized staff/ identified surplus staff F63
67. Grant of conveyance allowance to blind & orthopaedic ally handicapped Railway employee subject to the F63
conditions prescribed
68. Sanction of National Holiday allowance to Essential Staff in HQ offices F63
69. Re-engagement of retired employees in exigencies of service F63
70. Engagement of staff against posts of SSEs/JEs (Works) in construction, Electrical and S&T deptts. In RE F64
71. Providing alternative employment on medical grounds to medically decategorised staff / redeployment of surplus F64
staff
72. To the payment of contribution or subscription to a professional institution F64
Appendix F66-70

F6
SUB-PART-I (GAZETTED)
Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
1 Grant of leave 1. Finance concurrence is not necessary.
2. Powers up to the full entitlement in
(A) Casual leave Full Powers Full Powers Full Powers respect of officers working under their
control.
Authority:
1. Rule 236 of Indian Railway Establishment
Code (IREC) Vol. I 2008
(B) Full Powers DRM JAG/ (Sr. Scale in 1. Finance concurrence is not necessary
i) Leave on average For Branch Officers independent charge) 2. Leave sanctioned should be availed
pay / Leave on half i.e SG/JAG/ SS(IC), Full Powers up to 21 days within India.
average pay (LAP/ full power up to 21 in respect of officers under
LHAP). days, if no relief is 3. The leave sanctioned should be advised
their control
required. to Sr.DPO, Sr.DFM of Division. PCPO
For others full and PFA for certification and accountal
Powers provided no 4. Any curtailment / cancellation of the leave
relief is required. already sanctioned should be reported to
PCPO and PFA.
ADRM
Full power up to Authority:
senior scale officers 1. Para 503 R-I & item I of Schedule of
under their control Chapter V, R-1, 1995 reprint, 2008 reprint
provided no relief is
required

F7
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
ii) Encashment of PHOD: Full Powers Full Powers up to JAG/Sr. Scale (in 1. Finance concurrence is not necessary.
Leave on Average Pay up to SAG SG/JAG independent charge) 2. Powers up to the full entitlement in
(LAP) while in service Full Powers respect of Officers working under their
HOD: Full Powers control.
up to SG/JAG 3. Encashment of LAP is permitted up to a
maximum of 10 days at a time. The total
leave, so en-cashed during the entire
career shall not exceed 60 days in the
aggregate.
4. A balance of at least 30 days of LAP
should be available to his/her credit after
taking into account the period of
encashment as well as leave availed of.
5. If an employee fails to avail the benefit of
encashment of leave in the preceding
block period of two years, which ended
on 31.08.2016 and onwards, he/she can
avail of the same within the first year of
the succeeding block period of two years
(RBE:48/2017).
6. Encashment of LAP, as above, is allowed
at the time of availing of Railway Privilege
Passes /PTOs.
7. The cash equivalent shall be calculated
as follows:
Pay in the respective PB plus Number of
grade pay admissible on the date days of
LAP of availing of Railway Pass plus
Cash = DA admissible on that date X
F8
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
Equivalent
(House Rent Allowance or Transport
Allowance should not be taken into
account for the above calculation)
8. The period of leave en-cashed shall not
be deducted from the quantum of leave.
9. Competent authority’s sanction for the
leave encashment, should be advised to
PCPO/ Sr.DPO/ WPO and PFA/ Sr.
DFM / WAO concerned for certification,
issue of Memorandum, leave accountal
and payment.
10. Leave encashment in favour of SAG and
above officers to be sanctioned by AGM.
Authority:
1. Rule 540-A of IREC Vol. I 2008 Bd’s
Lr S.No. F (E) III/2008/LE-1/1 dated
29.10.2008, 03.12.2008, 12.12.08 &
11.06.2009
2. RBE: 48/2017

(C) Special Disability Full Power Full Powers Full Powers with Authority:
leave recommendation of CMS 1. Rule 552 & 553 of IREC Vol. I 2008
up to 4 days in a calendar 2. U.O. NO FE/15/1/Pt III. Dated 22.8.2007
year for specific
requirement relating to
disability

F9
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
(D) Leave out of India PHOD/CHOD DRM/CWM Nil 1. Finance concurrence is not necessary.
including prior Full Powers Full Powers to 2. Board’s letter No.E(P&A)-
permission to leave sanction leave up to
2005/CPC/LE-3 dtd.18/9/15(RBE
Station/HQ 15 days without relief
Except Independent No.107/2015)
BOs (for whom 3. RBE 161/2016
PHOD/CHOD’s 4. Rly Board letter
approval will be no.F(E)II/2003/DEI/Miscdt 28.06.2017
required) 5. Rly Board letter no2017/Trans/Process
ADRM 6. Reforms/Estt dt 29.11.2017
Full power up to Sr
Scale officer under
their control provided
no relief is required.
(E) Study leave
i) Leave out of India PHOD/CHOD: Full Powers up to 30 1. Finance concurrence is necessary.
Full Powers days for SG/JAG & Nil 2. Powers rest with Railway Board only.
below
ii) Within India 1. Finance concurrence is necessary.
PHOD/CHOD: Nil Nil
Full Powers Authority:
1. Rule 556 of IREC-Vol. I 2008 Appendix VI
(11) of IREC Vol. I& I Schedule of IREC
(F) Child Care Leave Full powers in Full powers in respect Full powers in respect of 1. Finance concurrence is not necessary
respect of the of the officers working the officers working under
officers working under them. them. Authority:
under them. 1. Rule 551,551(a)of RI – 2008 Edn.
2. Rly Board’s letter no: E(P&A)I-2008/LE-8
Dt12.12.2008.
F10
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
(G) Grant of Maternity Full Powers Up to NIL NIL Authority :
leave SG/JAG Rule 551,551(a) of IREC Vol.I (2008 Edition)
Bd’s RBE Nos.249/1999 & 250/1999

(H) Grant of Paternity PHOD/CHOD Full Powers Up to NIL Authority :

leave Full Powers Up to SG/JAG Rule 551,551(a) of IREC Vol.I (2008 Edition)
SAG Bd’s RBE Nos.249/1999 & 250/1999

HOD
Full powers up to
SG/JAG
2. Transfer of 1. Finance concurrence is not necessary.
(A) Deputy Heads of Nil Nil Nil 2. PHOD to exercise powers within the
Depts(Dy. HOD) including
Railway for officers under their control.
Selection Grade
(B) Senior Scale PHOD/CHOD Nil Nil 3. In the case of officers who have not
Full Powers for inter completed two years tenure in a particular
divisional transfer station the power should be exercised with

F11
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
(C) Jr.Scale /Asst.Scale PHOD/CHOD: DRM: sufficient care and prudence with
Full Powers Full Powers Nil recommendations of placement committee
(E(O)III-2014/PL/03 dt 29.08.2014).
4. Co-ordinating HOD will have the same
power of PHOD.
5. DRMs to exercise powers to transfer
Junior Scale/ Assistant Officers within the
Division in the case of those who have
completed one year at the present station,
duly apprising respective PHOD.

Authority:
1. Rule 103(11) Appendix VI of IREC Vol. I
(1985).
3. Advance of pay on Full Powers Full Powers JAG/Sr. Scale (in 1. Finance concurrence is not necessary
transfer for officers independent charge)
working under them Full Powers Authority:
1. Para 1113 &1114 Indian Railway
2. Establishment Manual (IREM) Vol. I(1989).
4. (A) To accept resignation Nil Nil Nil 1. Finance concurrence is not necessary.
However, concurrence is required where
waival of notice period is involved.
2. Up to Sr. Scale –GM.
3. JAG and above – Railway Board.

Authority:
1. Rule 302 IREC Vol. I (1985).
F12
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
(B) To accept voluntary 1. Finance concurrence is not necessary.
retirement Nil Nil Nil 2. Qualifying service to be certified by
Accounts before acceptance.
3. Up to Sr. Scale –GM.
4. JAG and above – Railway Board.
Authority:
1. Board's. Letter. No. E (P&A) I-
77/RT/46 dt.9.11.77.
5 Forwarding of PHOD/CHOD 1. Finance concurrence is not necessary.
applications for posting Full Powers Nil Nil 2. JAG and above - GM.
outside Railways on up to Sr. Scale only
deputation basis Authority:
1. Para 1402 Chapter XIV IREM Vol. I(1989).
2. Board's Letter. No: E(NG)65 RL1/86/AP/1
dt.16.12.65 and
E(NG)II/73/AP/2Dt.18.5.73.
6 (A) Dual Charge Nil Nil Nil 1. Prior accounts concurrence is necessary for
arrangement payment of dual charge allowance only.
Dual charge allowance will be admissible
(B) Sanction of Dual PHOD/CHOD: Full Powers Nil only if the additional charge is held for a
Charge allowance Full Powers up to 6 months period exceeding 45 days.
2. Up to JAG: Maximum of 6 months -GM.
3. SAG: Maximum of 3 months -GM.
Authority:
1. Bd's Letter No: F(E)SPL.98/FRI/1 dated
28.01.2000.
2. Paras 645 (A) & 648 (A) of IREM Vol. I
(2009) as amended vide Advance
Correction Slip (ACS) No. 94.
F13
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
(C) Counter signature of Full Powers Full Powers including JAG /Sr. Scale (in 1. Finance concurrence is not necessary.
T.A journals including their own their own TA Journal independent charge) 2. Powers are to be exercised in respect of
TA Journal Full Powers including their officers under their control.
own TA journal. 3. In respect of retired officers to be
countersigned by Dy.CPO/Gazetted.
Sr. Scale 4. Time limit for submission of claims of TA is
Full 60 days. The claim of TA/DA allowance on
powers tour/transfer/training/journey on retirement
is forfeited or deemed to have been
relinquished if the claim is not preferred
within 60 days succeeding the date of
completion of the journey.
Authority:
1. Railway Board’s letter No. F (E)/1/2003/AL-
8/3 dated 07.01.2004 (SCNo.16/2004 dt
30.01.2004)
2. Para 1697 of IREC Vol. II(1987).
Rly.Bd’s Ltr.No.F(E)I/2018/AL-28/29 dated
23.03.2018.
7. (A) Sanction of advance Full Powers Full Powers JAG: Full Powers 1. Finance concurrence is not necessary
of composite transfer
grant upto a maximum of Authority:
75 % 1. Board's Letter No. F(E)I/98/AL-28/15
dated 20.7.98.

F14
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
(B) Sanction of Full Powers to Full Powers Full Powers up to 1. Para 1643 IREC-II, 164/99, 67/90, 224/08,
Composite Transfer PHOD/CHOD/ SS of Bill drawing office 2. At the new place of posting
Grant For serving HOD of bill Dy.CPO at HQ/ 3. Beyond the period of 6 months for
officers-within 6 months drawing office Workshop/Con. & serving officers and 1 year for retired
and for retired officers- (CPO/ CSC/ Sr.DPOs in Divisions officers, the power vests with GM
within 1 year FA&CAO)
(C) Sanction of belated Nil Nil Nil Powers are to be exercised by GM/AGM
Claim only.
(i) For serving employees Finance concurrence is necessary.
beyond six months
(ii) For retired/death Authority:
cases beyond one 1) Rule 1643 (D)(iv) of IREC Vol.II (2005
year and upto two Edition)
years 2) Bd’s lr. No.F(E)I/89/AC-28/11 dated
23.02.1990.
8. Waiver of overpayments CPO Nil Nil 1. Prior Finance concurrence is necessary.
of amounts for gazetted Full Powers
officers where such over Authority:
payments were detected 1. Para 1109 of General Administration and
by Accounts/ Audit after Finance Code (1991).
one year.

F15
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
9. Grant of awards/ Full Powers up to Full powers up to Nil 1. Finance concurrence is not necessary.
rewards for meritorious Rs.5000/- to Rs.5,000/- to officers Adequate funds should be ensured.
work of outstanding officers up to JAG up to JAG 2. For grant of awards up to Rs 5,000/- to JA
nature Grade officers, powers rest with G.M.
3. For grant of award up to JAG Officers in
excess of Rs 5,000/- and for grant of any
award to SAG and above Officers, Railway
Board’s sanction is required.
Authority:
1. Item 5(d) of GM’s delegation.
10. Permitting Gazetted staff Full Powers DRM / ADRM/CWM Nil 1. Finance concurrence is not required
to proceed on duty Full Powers in respect 2. Powers with GM in respect of PHODs.
outside Zonal Railway of officers working
under their control. Authority:
1. Rule 1621 of IREC-Vol. II.
11. Advance/withdrawal from PCPO/PFA, Nil Nil 1. Finance concurrence is not necessary
PF to Gr. A and B CPO(Admin) Full 2. Powers are redelegated to DY.CPO/G in
officers. Powers upto JAG respect of Sr. Scale/ Jr. Scale/ Asst.
Officers
Authority:
1. Rule 922 IREC- Vol. I.
12. Issue of NOC and PHOD/CHOD Full Powers for Nil 1. Finance concurrence is not necessary
Identity Certificate (IC) Full Powers officers under their 2. Powers with GM in respect of PHOD and
to officers and their control DRMs.
dependent family HOD: 3. Prior vigilance and D&AR clearance
members for obtaining Full powers upto necessary
passport. SG/JAG Authority:
1. Board’s letter No. 95/V(C)/00/1 dt.
22.11.95.
F16
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
13. Sanction of advances for PCPO/PFA (for DRM Nil 1. Finance concurrence is not necessary
i) House Building Accounts dept) Full Powers upto
ii) Purchase of Computer Full Powers in SG/JAG Authority:
respect of officers 1. Para 1132 IREM Vol. I, 1989 edition
under their control 2009 reprint
2. Para 1014 IREM Vol. I, 1989
edition&1014 of IRAF 2009 reprint RB L
No F(E)/III/2008 /LE-I/1 Dt29.10.2008
3. Para 1005 (a) IREM Vol. I, 1989 edition
ACS No. 24 No. F(E) Spl. 95 ADV/4/1, dt
10.1.96 &26.9.96

Note:
1. Terms & Conditions prescribed under
Para 1105/1106 should also be
followed.
2. File to be put up by Personnel Dept. to
respective PHOD/CHOD’s where fund is
with Personnel Dept.
14. Sanction of Pension or Full Powers up to DRM/ADRM/CWM Nil 1. Finance concurrence is not necessary
Service Gratuity, JAG/SG. Full Powers upto 2. Powers with PCPO/SAG officer of
Retirement or Death JAG/SG Personnel Department for all officers of
Gratuity, Commutation of SAG and above
pension and leave 3. In case of Accounts PFA/FA-G and in case
encashment. of RPF dept PCSC/CSC can exercise this
power.
Authority:
1. Rule 89 of Railway Service (Pension)
Rules (RSPR), l993.
F17
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
15. Handing over and taking Full powers up to Full powers up to Nil 1. Finance concurrence is not necessary.
over charge in cases in SG/JAG SG/JAG
which several scattered
works or stores have to
be inspected before
completing transfer of
charge: Treatment of
period up to a maximum
period of 6 days
as on duty.
16 Grant of advance of Full powers Full powers for JA Grade/Sr. Scale 1. Finance concurrence is not necessary.
TA/DA including for officers working Full Powers for Officers
themselves. under their control working under their control
17. To permit journey by road Full Powers Full Powers JAG/Sr. Scale (in 1. Finance concurrence is not necessary.
on duty between two independent charge)
stations connected by rail. Full Powers for officers
under their control. Their
journey is undertaken in
connection with
i. Surprise inspection of
level crossing
ii. Surprise checks at
stations (Ticketless
travel)
iii. For accidents and
breaches
18. Grant of consolidated Full Powers Nil Nil Authority: Rule 1606 of IREC Vol. II (2005)
conveyance allowance Edition

F18
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
19. Grant of TA/DA for Full powers up to Full powers up to 180 Nil 1. Finance concurrence is not necessary
continuous halt of more 180 days days
than 30 days in
accordance with codal
provisions.
20 Permission to retain SDGM Full powers for Nil 1. Finance concurrence is not necessary
quarters on transfer, Full powers subject quarters under their
deputation, retirement, to prescribed limit control Authority:
and death etc. for retention 1. Railway Board’s Ltr. No. E(G)85/Qr 1-
9, Dt:15.1.90.
2. Railway Board’s Ltr. No. E(G)92/PN 2-
7, dt:27.08.93.
3. Railway Board’s Ltr. No.E(G)98-QR1-
11, Dt:22.1.99
4. Board Lr. No. E(G)2000/QRI/23/1-
23, Dt:30.11.2000.
5. Rly BdLtr. No.
2017/TransCell/ProcessReforms/Estt dated
29.12.2017
“When the ward of the railway employee is
studying in class 9th or class 11th, retention
of railway accommodation may be allowed
on educational ground to cover the current
academic session and also the next
academic session (examination) of the
ward till the end of academic/scholastic
session of class 10th or 12th respectively
plus 15 days”.
F19
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
21 (A) Permission to Gaz. Full powers where Nil Nil 1. Where payment of fee is involved
Officers to attend no payment is concurrence of Finance is necessary.
conferences, congress or involved
Meetings in India
recognized by Railway
Board on duty.
(B) Grant of Spl.CL &Spl. Full powers where Nil Nil
Passes to such no payment is
conferences/ meetings involved
recognized by Rly Board
and specified in Rule
1689- IREC. Vol. II to an
officer on his own
request to the extent of
time spent in attending
the conference/meeting.
(C) Grant of Special Full powers where Nil Nil
passes only in other no payment is
cases on his own request involved
to an officer.

F20
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
22. Training in Non – Full powers to Nil Nil 1. Finance concurrence is not necessary
Railway Institutions PCPO with
within India recommendation Authority:
of PHOD/CHOD 1. RB’s L.No. F(X) II – 2010/PW/2 dated
for officers up to 11.10.2010
JAG 2. F(X) II – 2015/PW/7 dtd 12.06.2017 item
No
25
3. RB Ltr No. 2017/Trans/01/Policy dtd
18.10.2017 -The power of GMs with regard
to training of Railway employees has been
enhanced to Rs. 10,000 per day per
person subject to maximum of Rs. 50,000
per course per person. Annual ceiling is
Rs.1 Cr per year.
23. Issue of NOC for Full Powers to Nil Nil 1. Finance concurrence is not necessary
correspondence course/ PHOD/CHOD
part time course of Bill drawing Authority:
&applying for admission office (CPO/ 1. Board’s letter No. E.58GSI/5 dated
to different courses CSC/FA&CAO) 27th/28th April 1955, 202/65, 306/68,
274/64, Application to be forwarded by
PHOD/CHOD concerned.

F21
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
24. Provisional payment of Full Powers up to 3 DRM/CWM Nil 1. Finance concurrence required
salary/wages where the months to PHOD/ Full Powers up to 3 2. It shall also be in cases where the
vetted LPC has not been CHOD of Bill months sanction or extension of currency is not
received from the drawing office received for temporary and work charged
previous unit (CPO/CSC/ posts for 03 months
FA&CAO)
Authority:
Full Powers to 1. Para 1103 of Indian Railway Admn.
concerned HOD &Finance 1991
(Personnel / RPF
/Finance) of Bill
drawing office Up to
3 months

25. To permit an Officer to PHOD/CHOD DRM/CWM Nil 1.Rule 1134 IREC Vol. II(1990).
undertake work and/or Full Powers up to Full Powers up to a 2.RB’s L. No. F(X)II-2010/PW/2 dated
receive fee (non-recurring a maximum of Rs. maximum of Rs. 11.10.2010.
or recurring) from private 5000/- in each 5000/- in each
sources. individual case. individual case.

F22
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
26. Approval of tour For GMs Authority:
programmes of GMs and No approval is required for Tour Programmes of GMs for tours upto 1. 2017/Trans/01/Policy dtd 18.10.2017
DRMs two (2) days in a week within India. Prior intimation should be given by 2. 2017/Trans/01/Policy dtd 5.02.2018
GM to CRB/concerned Board Member in such cases. In case of tour (corrigendum slip 3 to model SOP)
for more than two (2) days in a week, prior approval of CRB/concerned
Board Member should be obtained.

Above delegation is also applicable to CAOs working as independent

in charge of Production Units and exercising powers of GM of zonal
railway.
For DRMs
No approval is required for Tour Programmes of DRMs for tour upto
two (2) days in a week within the zone. Prior intimation should be given
by DRM to concerned GM in such cases. In case of tour for more than
two (2) days in a week within the zone, prior approval of GM should be
obtained. For tour outside the zone, DRMs should seek approval of
GM.
27. To the payment of PCPO DRM/CWM Nil 1. Finance concurrence is necessary
contribution or Full Power with Full Power upto 2. CPO/Admin may exercise the power in
subscription to a recommendation Sr.Scale subject to absence of PCPO during the
professional institution of PHOD/CHOD limit of Rs 10,000/- leave/training period/vacation etc of
for officers upto per annum per case. PCPO
Selection Grade
subject to limit of Authority:
Rs10,000/- in 1. Board’s letter no 2017/F(X)II/PW/I/1
each case. dt 18/05/17

F23
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
28. Power to DRMs to -- 1. DRMs are free to -- Authority:
interchange ADRMs interchange the 1. Railway Board Letter
ADRMs and their No.2017/E&R/10(12)/8 dtd.03/11/2017
duties as per 2. Railway Board Letter No.
working 2017/Trans/01/policy Part – III
requirement among dated 17/07/2018
Operations/
Infrastructure
where only 2
ADRMs are there
and between
Operations/
Infrastructure and
General
Administration
where 3 ADRMs
are posted. They
shall keep GMs
appraised.
2. DRMs can
delegate only
administrative
powers to any of
the ADRMs based
on their
administrative
necessity.
Financial powers,
however, cannot
F24
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
be delegated
except for
commercial
matters.
3. DRMs shall use
their own wisdom
while delegating
such powers based
on the workload of
various ADRMs.

29. (A) Sanction to the Dy.CPO(Gaz) up to Nil Nil

acceptance of honorarium Rs. 2000/- Authority:
by officers in arbitration Item 5(e) of GM’s delegation.
cases as per prescribed
rules

(B) Sanction of CPO upto Authority:

honorarium to Officers for Rs.5,000/- Nil Nil Item 5(e) of GM’s delegation. Where CPO is
setting up question paper involved sanction of GM is to be obtained.
and evaluation of answer 1) Railway Board letter No.E(G)2001/HQ 1-7,
books for promotion from dated 15.10.2001, 03.05.2002, 03.03.2009,
Group ‘C’ to Group ‘B’ 29.12.2009.
2) Railway Board letter No.E(G)2010/HQ 1/11,
dated 30.6.2010.
3) Railway Board letter No.F(X)- 2008/PW/6,
dated 25.04.2013.

F25
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional Officers
Units
&Officers in
Headquarters
1 2 3 4 5 6
(C) Condonation of delay Full Powers upto DRM, ADRM Full Nil Finance concurrence is not necessary.
for non-insurance of flat / two years Powers upto two years For periods beyond two years, approval of
house purchased / built Railway Board is necessary.
out of house building Authority:
advance Board's letter No. F(E)Spl/94/ Adv/3/7 dated
13.10.95
30. Grant of payment of cash Full Power Full Power Full Power Finance concurrence is not necessary.
equivalent of utilized leave Authority:
on average pay on Board's Letter. No. F(E)III-77-LE I/4 dated
retirement 15.11.77.

NOTE:
1. Items No.25, 35, 40(B), 42 and 50(B) of non-Gazetted schedule of powers are applicable to gazetted officers also.
2 (a) All powers delegated to PHODs in the Model SOP are also delegated to CHODs
2 (b) All powers delegated to ADRMs in the Model SOP are also delegated to ADRMs in NF-SAG (Auth: 2017/Trans/01/Policy/Pt-S dated 2.2.2018)
3. All powers delegated to JAG/SG Branch Officers in the Model SOP are also delegated to branch officers in SS.
4. Powers delegated to PCPO on establishment matters will be exercised by PFA for staff of accounts department.

F26
SUB-PART-II (NON-GAZETTED)

Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
1. Creation/ extension/ 1. Finance concurrence is necessary.
conversion of posts 2. GMs may create safety as well as other than
Nil DRM/CWM Nil safety category posts even for existing assets
(A) Creation of non- Full powers by utilizing the ‘Vacancy Bank” (i.e, 75% of
gazetted posts for money value of surrendered posts credited at
maintenance and Zonal level & 25 % lies with Rly.Bd) if posts
operation of new assets. had not been created for such assets earlier.
3. DRMs can create posts for maintenance&
operation of new assets on 1:1 basis, after
achieving 1% target of surrenders or
equivalent matching money value.
4. As regards Headquarters and Extra-
Divisional Offices, powers will rest with GM
only.
5. The term ‘new assets’ include not only assets
created by or through works executed by the
Construction Organization (including Railway
Electrification) but also all assets created or
acquired by the Open Line Organization. All
additions to rolling stock as distinct from
replacements (debitable to Capital) are also
treated as ‘new assets’ for this purpose.
6. No matching surrender is required for creation
of running cadre posts.
7. While creation of posts, the percentage
distribution laid down for different categories
will have to be followed by Divisions.
8. DRMs may create safety as well as other than
safety category posts from the “Pool of
F27
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
Surrendered posts” on a 1:1 basis for new
assets.
9. In case DRMs do not have posts to surrender
on 1:1 basis or equivalent money value, then
such proposals are to be sent to Headquarters
for proposing sanctions.
10. Posts identified for surrender due to Work
Study reports shall not be used for creation
against “Pool of Surrendered Posts”.
11. The extant instructions issued by
Headquarters shall be adhered to.

Authority:
1. Railway Board Letter Nos. 1) E(G)82/EC2-2
dt. 12.07.1984
2. E(G)98/EC2-3 dt.03.08.1998
3. E(MPP)2003/1/88 dt. 05.04.2006
4. E(MPP) 2012/10 dt. 04.09.2012.
5. E(MPP)2018/1/1 dated 04/04/2018 (RBE No
52/2010)
6. Board’s letters No. E[MPP]2010/1/67 dated
8.10.2016 ( RBE No.127/2016
7. Lr.No.2016/E&R/2800/2(8)/1 dated
22.5.2017
8. letter No [MPP]2018/1/1 dated 4.4.18
(RBENo.52/2018)

F28
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
(B)Creation/ extension of PHOD/CHOD DRM/CWMs 1. Work charged posts can be created/
work charged posts. Full powers Full powers for posts extended only if specific provision exists in
controlled by the the sanctioned estimate and as per yard
Division/Workshop. stick.
2. Associate Finance concurrence is
necessary.
3. The proposals of all the departments
should be routed through cadre
controlling authorities at HQrs and
Divisional Level.
4. Sanction of AGM is necessary for Creation/
Extension of Gazetted work charged posts
up to JAG (Item No.4(a) of Part’ G” GM’s
powers)
5. Policy guidelines issued by Railway
Board/PCPO from time to time may be
ensured.
ii) Creation of work Nil Nil Nil 1. Prior personal approval of General Manager is
charged posts of necessary
Bungalow peons
(C) Extension of PHOD/CHOD DRM/CWMs Nil 1. Finance concurrence is necessary.
temporary posts. Full Powers Full Powers
for posts controlled
by them
(D) Conversion of Full Powers -do- Nil 1. Finance concurrence is necessary
temporary posts into Authority:
permanent posts. 1. Railway Board’s Ltr. No. E(NG)I.780N5/7 dt.
31.8.78

F29
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
2. Variation and Full Powers Full Powers JAG/Sr. Scale (in 1. Concurrence of Finance is necessary
redistribution of non- independent charge) 2. Variations are required solely in public
gazetted posts with in Full Powers interest having regard to the changes in the
the sanctioned strength in respect of Gr. D and duties and responsibilities of the posts
of the grade Artisan Staff and not in the interest of individual.

3 Transfer of posts and grades

(A) Temporary transfer of Full Powers Full Powers Nil 1. Up to a period of one year without Finance
post in respect of posts concurrence.
in respect of non- controlled by them. 2. An advice of the transfer of posts/grades
gazetted staff from one should be sent immediately to the Associate
station to another. Finance for the purpose of verification of the
pay sheets.

(B) Permanent transfer of PHOD/CHOD DRM/CWM Full in respect of Group-D 1. With Finance Concurrence
posts Full Powers Full Powers and Artisan Staff

4. Fixing Headquarters of Full Powers Full in respect of J.A.G/Sr. Scale (in 1. Finance concurrence is necessary.
Non- Gazetted Staff. posts controlled by independent charge)
them. Full Powers
in respect of Gr. D and
Artisan Staff.

5. (i) To make initial Full Powers Full Powers JAG/Senior Scale (in 1. Finance concurrence is not necessary
appointments to non within the Division/ independent charge) 2. No appointment shall be made unless sa
gazetted posts. Workshop except Full Powers sanctioned post exists against which
those posts which in respect of posts appointment can be made.
F30
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
are controlled by controlled by them. 3. Rules in regard to recruitment and
HQrs. appointment to be adhered to.
Sr. Scale 4. Rules in regard to direct recruitment to
Full Powers intermediate grades to be adhered to.
for posts up to level 5 (GP 5. No power to grant initial pay higher than that
2800) of 7 CPC under admissible under rules.
their control. Authority:
1. Rule 215 of IREC Vol. I (1985).
Jr. Scale /Asst. Officer

Full Powers in respect of

posts upto Level 1 and
Artisan in level 2 of 7
CPC

ii) Recruitment of Scouts NIL DRM NIL Finance concurrence is not necessary.
& Guides in Grade Pay Full powers as per No appointment shall be made unless a
of Rs.1800/- Rly.Bd’s instructions sanctioned post exist against which appointment
regarding number of can be made.
appointments to be Authority:
made in a year (RBE No.110/2015 E(NG)II/2015/RR-2/1 dated
21.09.2015.

F31
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
iiii) Recruitment of persons NIL DRM NIL Finance concurrence is not necessary.
against Sports Quota Full powers as per No appointment shall be made unless a
in Grade Pay of Rly.Bd’s instructions sanctioned post exist against which appointment
Rs.1800 regarding number of can be made.
appointments to be
made in a year Authority:
(RBENo.189/B/2010)
2010/E(Sports)4(1)/1(Policy) dated 31.12.2010.

6. Promotions: 1.Finance concurrence is not necessary.

(A) Regular Full Powers Full Powers JAG/Senior Scale (in 2.Rules in regard to promotions to non-
within the Division/ independent charge) selection and selection posts, as the case
Workshop except Full Powers in respect of may be, to be adhered to.
those posts which posts controlled by 3.The promotion to be made after the staff are
are them. placed on the panel of the selection post/
controlled by HQrs. Sr. Scale select list or having passed the trade test.
Full Powers to posts on 4.In case of retrospective promotion to rectify
unit basis up to level 5 past administrative errors and permitting
(GP 2800) of 7 CPC proforma fixation as a result thereof, the
under their control. powers will not be exercised by officers
Jr. Scale/Asst. below administrative grade and Finance
Officer Full Powers concurrence will be necessary in all such
for Level 1 posts and cases.
Artisan Staff up to level 2 Authority:
of 7 CPC. 1. Para-213 of IREM Vol. I (1989).

F32
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
(B) Adhoc Promotions PCPO DRM/CWM Nil 1. Finance concurrence is not necessary.
against Selection Posts Full Powers Full Powers upto 2. Adhoc promotions against regular
Adhoc promotions against 120 days only in vacancies should be only with the
selection should be respect of approval of PCPO.
ordered only in Division/workshop
inescapable controlled posts. Authority:
circumstances and are Beyond 120 days 1. Para-216-A Chapter II Section B of IREM
not to be continued PCPO’s approval Vol. I (1989).
beyond four months. is necessary 2. Rly Bd’s Letter No. E(NG)I/94/PMI/10 Dated
09.12.98.
(C) Adhoc Promotions Nil Nil Nil 1. There should be no occasion to order
against non-Selection adhoc promotion against non-selection
Posts. posts

Authority:
1. Para-216-A Chapter II Section B of
IREM Vol. I(1989).
2. Rly Bd’s Letter No.E(NG)I/94/PMI/10 Dated
09.12.98.

F33
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
7. To re-appoint non- PHODs/CHODs DRMs/ADRMs/SAG Nil 1. Finance concurrence is not necessary.
gazetted staff after have powers to Officers in 2. No appointment shall be made unless a
resignation (except appoint persons who independent charge sanctioned post exists against which re-
removal and dismissal have resigned are authorized to appointment can be made.
resulting from disciplinary
(excluding those exercise the same 3. Rules in regard to recruitment and
action) who were dismissed powers as delegated appointment to be adhered to.
or removed from to PHODs/CHODs in 4. Rules in regard to direct recruitment to
service or voluntarily respect of posts intermediate grades to be adhered to.
retired) provided controlled by their 5. No powers to grant an initial pay higher
such reappointment units than that admissible under the rules.
is offered to those 6. No employee who had been dismissed from
persons only who service or convicted for a criminal offence
were initially should be re-employed without the prior
appointed to the Rly. sanction of the General Manager
in accordance with Authority:
the prescribed 1. Board’s letter No. E(NG)I/91/RGI/1
procedure for dt.27.12.1991.
recruitment of staff
existing at the time.
8. Acceptance of resignation Full powers provided Full powers Full powers provided he 1. Finance concurrence is not necessary.
including power to waive he is the appointing provided he is the is the appointing 2. Division should intimate the cadre
off notice period. authority appointing authority authority controlling officers/ Headquarters in
respect of posts controlled by
Headquarters.
3. Powers are to be exercised only in respect of
staff holding posts to which they have powers
to make appointments.
Authority:
1. Rule 302 of IREC Vol. I (1985).

F34
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
9. To accept voluntary Full Powers Full Powers JAG/Senior Scale (in 1. Accounts certification for qualifying
retirement including the Except those independent charge) service is necessary.
waival of notice period. posts Full Powers 2. The voluntary retirement may be accepted by
which are Except those posts which the authorities competent to fill the post held
controlled by HQrs are controlled by HQrs by the employee at the time of voluntary
(excluding waival of retirement.
notice period) 3. Acceptance of notice period of less than
three months for Voluntary retirement in
Sr. Scale deserving cases is subject to:
Full Powers i. Personal approval of HOD/DRM for the staff
Except those posts which under their control.
are controlled by HQrs ii. No Discipline and Appeal
up to level 5(GP 2800) of Rules(DAR)/Vigilance case is pending.
7 CPC (excluding waival Authority:
of notice period) 1. Rule 1803 of IREC Vol. II(1987).
2. Board's Letter. No. E(P&A) I- 77/RT/46
Asst. Officers/ Jr. Scale dated 10.02.81.
Full Powers in respect of 3. Para 66 & 67 of Railway Services
Gr. D and Artisan Staff up (Pension Rules)1993.
to level 2 of 7 CPC
(excluding waival of
notice period)

F35
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
10. (A) Transfer of non Full Powers Full Powers JAG/Sr. Scale (in 1. Finance concurrence is no tnecessary
gazetted staff within the within the Division independent charge) 2. Powers delegated to HOD/DRM in respect of
seniority unit (including posts Full Powers in respect of staff working against HQrs. controlled posts
controlled by HQrs. non gazetted staff for transfer from one division to another and
operated within the controlled by them within within the division respectively. Powers may
Division). the Division. be exercised after internal consultation with
Sr. Scale each other to avoid conflicting orders being
Full Powers issued.
upto level 5 (GP 2800) 3. With recommendations of placement
Level 5 of 7th CPC committee (E(O)III – 2014/PL/03 dated
Jr. Scale / Asst. 29/08/2014)
Officer Full Powers
in respect of Level 1 (GP Authority:
1800) only. 1. Rule 226 and 227 of IREC Vol. I (1995)

(B) Inter-divisional Full Powers DRM/CWM Nil 1. Finance concurrence is not necessary
transfer Full Powers
in respect of Division/ Authority:
Workshop controlled 1. Rule 226 of IREC Vol. I (1995)
posts.
(C) Inter-railway Full Powers Nil Nil 1. Finance concurrence is not necessary
transfer/Mutual Transfer
of employee (Head Authority:
quarter controlled posts) 1. Rule 226 of IREC Vol. I(1995)
2. Recommendations of Placement Committee
is not required as per Board’s
Ltr.No.E(NG)/I-2017/ TR/24, dt.21.05.2018
(RBE70/2018)

F36
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
(D) Inter-railway / inter- PHOD/CHOD DRM 1. Finance concurrence is not necessary.
division transfer of Full powers for HQ Full powers for 2. Recommendations of Placement Committee
employee on own request controlled cadres division controlled is not required as per Board’s
basis and mutual transfer cadres Ltr.No.E(NG)/I-2017/ TR/24, dt.21.05.2018
of employee for division / CWM (RBE70/2018)
workshop controlled posts Full powers for 3. For mutual transfer cases the process
workshop cadre stipulated in RBE No 131/2017 (RBE letter
number E(NG)1-2017/TR/24dtd. 22/9/2017
is to be followed

Authority:
1. 2017/Trans/01/Policy dtd 18.10.2017
RBE No.70/2018

11. Grant of joining time. Full Powers Full Powers Full Powers 1. Finance concurrence is not necessary

Authority:
1. Rule 1108 of IREC Vol. I – 1995 Edn

12. Grant of 1.Finance concurrence is not necessary

Leave: (A) 2.All Sr. Supervisors up to level 6 of 7
i) Casual leave Full Powers Full Powers Full Powers CPC or above also authorised to sanction
ordinary Casual Leave as applicable in a
year to staff working under them.

Authority:
1. Rule 236 of IREC Vol. I (1995).
F37
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6

(ii) Special Casual Full Powers Full Powers Full Powers 1.Finance concurrence is not necessary
Leave for differently 2.All Sr. Supervisors up to level 6 of 7
abled employees CPC or above also authorized to sanction
ordinary Casual Leave as applicable in a year
to staff working under them.

Authority:
1. Rule 236 of IREC Vol. I(1995).
2.Railway Bds Letter no E(G)2008LE1/4Dt
26.12.2008.

F38
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
(B) 1. Finance concurrence is not necessary.
i) LAP/ LHAP Full Powers Full Powers JAG/Sr. Scale 2. When a non gazetted Railway servant
(independent charge) resigns from Railway service after giving the
Full Powers necessary notice and requests for grant of
leave during the period of notice, he may be
Sr. Scale granted leave as applied for and due to him
Full powers up to 45 days concurrently with the period of notice
provided that such leave does not extend
Jr. Scale/Asst Officer beyond the date on which the notice expires.
Full powers up to Sanction of leave by Senior Supervisors in
30days subject to not level 6 and above
demanding relief (a) – Safety Categories:
Senior Supervisors (except office staff) can
sanction leave i.e. LAP / LHAP up to 15 days
in a Calendar year to Staff working under
them.
(b) – Non-Safety Categories:
Senior Supervisors holding independent
charge (except office staff) are delegated /
vested with powers for grant of 15 days
LAP/LHAP at a time to staff of non- safety
categories working under them, subject to the
condition that payment of OTA is not
involved.
Authority:
1. Board’s Letter No. E(G)96/LE1-4 of 31.12.96
2. Rule 503, 514, 523, 525, 526 and 527 of
IREC Vol. I (1985)

F39
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
(B) Full Powers Full Powers JAG/Sr. Scale/Jr. 1. Accounts concurrence is not necessary.
ii) Encashment of Scale/Asst.Officer 2. Powers up to the full entitlement in respect
Leave on Average Pay Full Powers of Officers working under their control.
(LAP) while in service
3. Encashment of LAP is permitted up to a
maximum of 10 days at a time. The total
leave, so encashed during the entire career
shall not exceed 60 days in the aggregate.
4. A balance of at least 30 days of LAP should
be available to his/her credit after taking into
account the period of encashment as well as
leave availed of.
5. If an employee fails to avail the benefit of
encashment of leave in the preceding block
period of two years, which ended on
31.08.2016 and onwards, he/she can avail of
the same within the first year of the
succeeding block period of two years
(RBE:48/2017).
6. Encashment of LAP, as above, is to be
allowed at the time of availing of Railway
Privilege Passes/ PTOs. (for running staff
and station master Rly Bds letter No.
F(E)III/2008/LE-1/1 Dt 12.12.2008 may be
referred to)

7. The cash equivalent shall be calculated as

F40
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
follows:
= [(Pay in 7CPC+DA)XNo of days]/30
(House Rent Allowance or Transport
Allowance should not be taken into
account for the above calculation)
8. The period of leave encashed shall not be
deducted from the quantum of leave
encashable under Rule550.
9. Competent authority’s sanction for the leave
encashment should be advised to the Bill
Drawing Officer concerned for certification,
issue of Memorandum, leave accountal,
Service Register entries and payment.
Authority:
1. Rule 540-A of IREC Vol. I(1985)
2. Bd’s letter No. F (E)III/2008/LE-1/1
dated 29.10.2008, 03.12.2008, 12.12.2008
and 11.06.2009

(C) Special disability Full Powers Full Powers with the Nil 1. Accounts concurrence is not necessary
leave with the recommendation of Authority:
recommendation of Med. Supdt. 1. Rule 552, 553 of IREC Vol. I (1985).
CMD

(D) Study leave PHOD/CHOD DRM / CWM Nil 1. Finance concurrence is not necessary
Full Powers Full Powers 2. Certificate to the effect that bond has been
in respect of Division/ executed by the employee is to be furnished
F41
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
Workshop controlled to accounts.
posts. Authority:
1. Rule 556 of IREC Vol. I (1985)

(E) PHOD/CHOD/HOD DRM / CWM For other than study 1. Finance concurrence is not necessary
Leave for going abroad Full Powers Full Powers leave: JAG/SS(IC) 2. Rly Bdletter no F (E) II/2003/DEI/Miscdt
including prior permission in respect of Division/ full power.upto 45 days
28.06.2017
to leave Station/HQ Workshop controlled
3. Board’s letter No.E(P&A)-2005/CPC/LE- 3
posts up to two
years. dtd.18/9/15(RBE No.107/2015)
4. RBE 161/2016
5. 2017/Trans/Process Reforms/Estt. Dated
29.11.2017

(F) Full Powers Full Powers JAG 1. Total period of leave combined with other
i) Grant of Hospital leave Full Powers leave shall not exceed 28months.
(for the first 120 days
2. Hospital Leave shall be granted on
with full pay and
thereafter with ½ pay) production of medical certificate from
Authorised Medical Attendant.
3. Finance concurrence is not necessary.

ii) Grant of Hospital leave Full Powers DRM/CWM JAG 1. Total period of leave combined with other
beyond 120 days with full Full Powers Full powers leave does not exceed 28months.
pay. Finance concurrence is necessary beyond 120
days with full pay.
Authority:
1. Rule 554 of IREC Vol. I(1985).
2. Bd’s Letter E(P&A) I-89/JCM/D-S dated
30.1.
F42
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
3. Board's letter No.E(P&A)1-89/JCM/ DC-5
dt.22-06-93
4. Board’s Letter No. E(P&A) I- 96/JCM/DC-
Idt.31.07.1996
5. Board's letter No. E(P&A)1-96/JCM/DC-1
dt.15-05-98

(G) (i)Special casual Full Powers Full Powers JAG/SS(IC) 1. Finance concurrence is not necessary
leave for participation up to 90 days for up to 90 days for Full Powers
in national/international national & national & up to 30 days in a Authority:
& ordinary sports international events international calendar year 1. Para 1104 IREM 1968 Edition Para 2of
Events/Scouting and 30 days in all events and 30 MC no10
activities/cultural other cases in a days in all other 2. Chapter XVI of IREM 1 (2009)edition
events calendar year cases in a
calendar year Note:
1. Instruction given by Rly Bd on quantum of
SCL to be followed.
(G) (ii) Grant of 330 days Full Powers Full Powers Full Powers 1. Finance concurrence is not necessary
SCL to Outstanding
Sports persons Authority:
recommended by RSPB. 1. RBE No. 139/2015.

(H) Extra-ordinary leave Full Powers Full Powers JAG 1.Accounts concurrence is not necessary
in combination with in respect of staff in respect of staff Full Powers
or in continuation of LAP holding posts to holding posts to in respect of staff Authority:
and LHAP (inclusive of which they are which they are holding posts to which 1. Rule 530 of IREC Vol. I (2008), subject to
combined leave made competent to make competent to make they are competent to maximum of 5 years.
up of LAP and LHAP) appointment. appointment. make appointment.

F43
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
(I) Leave to a railway Full Powers DRM/CWM JAG 1. Accounts concurrence is not necessary.
servant in respect of Full Powers for Full Powers in respect of
whom a medical Division/ Workshop staff holding posts to Authority:
authority has reported controlled posts. which they can make 1. Rule 522 of IREC Vol. I (2008), subject to
that there is no appointment. maximum of 12 months.
reasonable prospect that
he will be fit to return to
duty
(J) Counting of Full Powers Full Powers JAG 1. Accounts concurrence is not necessary.
extraordinary leave for Full Powers 2. Powers are to be exercised in respect of staff
increment holding posts to which they can make
Sr. Scale
Full Powers appointments.

Jr. Scale/Asst. Officer Authority:

Full Powers in respect 1. Rule 1320(a & b) of IREC Vol. II(1987)
of Group D staff only. 2. EOL for study purpose and on Medical
grounds.
(K) 1. Finance concurrence is not necessary
i) Grant of Maternity / Full Powers Full Powers Full Powers
Paternity Leave Authority:
1. Rule 551,551(a)of RI –2008 Edn
(K) 1. Finance concurrence is not necessary
ii) Child care leave Full Powers Full Powers JAG/SS(IC)
Full Powers Authority:
1. Rule 551,551(a)of RI –2008 Edn
2. Rly Board’s letter no:E(P&A) I-2008/LE- 8 Dt
12.12.2008.

F44
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
(L) To grant certificate Full Powers Full Powers Full Powers in respect 1. Finance concurrence is not necessary
that a railway servant of staff for whom they
would have continued to are appointing
officiate in the post but authorities.
for his proceeding
on leave.
(M) Grant of Special Full Powers Full Powers Full Powers in respect 1. Finance concurrence is not necessary
Casual leave up to a of staff under their 2. The facility of Special CL and Special Passes
total period of 15 days in control. is not admissible to members for attending
a calendar year and meeting/General Annual Meeting (ordinary or
special passes to railway extraordinary) of the shareholders.
staff who are members
of managing committee
for attending meeting of
the Managing
Committee including
those of the Board of
Directors and the Sub
Committees of Co-
operative Credit
Societies and banks
including consumer
cooperative societies.
13. (A) Sanction for PCPO / DRM / ADRM JAG / Sr.Scale/ 1.Finance Concurrence is necessary.
investigation of claims of CPO (Admn.) /CWM SPO/CN Claims up to 2.In case of the claim for the period beyond
arrears of pay and Claims up to three Claims up to three years: Full three years exceeds Rs.10,000/-.
allowances years: Full Powers three years: Powers a) The powers to sanction claim of arrears
Full Powers under column (3), (4) and (5) is limited to
Claims over three less than three years.
years: up to Rs. Claims over three b) Sanction of Railway Board is required for
10,000/-. years: up to Rs. the balance amount (i.e. Portion beyond
F45
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
10,000/- three years).
3. From the date it becomes due (as per Para
1004 & 1005 of IREM) shall be construed as
the date of administrative orders issued
pursuant to the directions/orders of the court,
tribunal, etc, or the date of administrative
orders issued pursuant to the decision of the
competent authority on a representation
received from the affected employee or
his/her representative, etc., as the case may
be, leading to arising of arrears claim.
Authority:
1.Para 1004 and 1005 of IREM Vol.I
2.Railway Board’s letter No. E (G) 2009 AL/
1/16 dated 06.01.2010.
3.Railway Board’s letter No.E(G)2012/AL 1-25
dated 30.11.2012
4. Rly.Bd’s Ltr.No.E(G)2014/AL1-20
dt.19.06.2018.
(B)To sanction dual Full Powers Full Powers JAG 1.Prior concurrence of finance is necessary.
charge allowance to a Full Powers 2.Such arrangements shall not be made for
non-gazetted railway period shorter than 45 days and longer than
servant for holding charge 180 days.
of more than one post 3.A formal office order must be issued.

Authority:
1.Bd’s Letter No. F (E) Spl. 98/FR. I/1
Dt:28.01.2000.
2.Paras 645 & 646 of IREM Vol. I (2009) as
amended vide Advance correction slip (ACS)
No.33 & 94.
F46
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
14. Confirmation of Non Full Powers Full Powers JAG/SS/JS/Asst. 1. Finance concurrence is not necessary
Gazetted Staff Officers Full Powers in
respect of staff to Authority:
whom they have 1. Chapter I section F of IREM 2009 Edn.
powers to make
appointment
15. To order deductions from Full Powers Full Powers JAG/Sr. Scale/Jr 1. Finance vetting is necessary
Gratuity on account of Scale Full Powers
Govt.
Dues.
16. To waive irrecoverable Full powers Full powers Nil 1. Conditions prescribed in para 1013 to 1019 of
amounts over drawn by up to Rs.1000/- up to Rs.1000/- IREM Vol.1 (2009 Edn) will have to be
non- gazetted Railway followed.
servants which have 2. Prior concurrence of Finance is necessary.
been detected within
one year.
17. To waive recoveries of Full Powers Full Powers JAG 1. Conditions prescribed in para 1013 to 1019
amounts over-drawn by up to Rs.1000/- in each of IREM Vol.1(2009 Edn) will have to be
non- gazetted Railway case followed.
servants which have 2. Prior concurrence of Finance is necessary.
been detected after one
year of payment.
18. (A) Retention of 1. Accounts concurrence is not necessary.
Railway quarters

F47
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
Authority:
i) On transfer from one Full Powers Full Powers JAG/Sr. Scale (in 1. Board's letter No. E(G)85/QR 1-9 dt.15- 01-
station to another station up to two months on up to two months on independent charge) 1990.
within same Railway. normal rent in normal rent in Full Powers 2. Board's letter No. E(G)92/PN 2-7 dt.27- 08-
respect of staff under respect of staff under up to two months on 1993
their control their control normal rent in respect of 3. Board’s letter No. E(G)98-QR1-11
staff under their control dt.22.1.99 and17.8.99.
4. Board Lr. No. E(G)2000/QRI/23/1-23
Jr. Scale/Asst. Dt:30.11.2000
Officers Full Powers
up to two months on
normal rent in respect
of Gr. ‘D’ staff only
under their control.
ii) Beyond two months Full powers on Full powers on NIL Authority:
payment of double payment of double 1. Board's letter No. E(G)2000/QR1-23
the license fee/rent the license fee/rent dt.01-06-2001.
till the end of till the end of 2. Board’s letter No2017/TransCell/Process
academic academic Reform/Esttdt29.12.2017
session/sickness of session/sickness of “When the ward of the railway employee is
spouse (maximum spouse (maximum 6 studying in class 9th or class 11th, retention of
6 months) months) railway accommodation may be allowed on
educational ground to cover the current
academic session and also the next academic
session (examination) of the ward till the end
of academic/scholastic session of class 10th
or 12th respectively plus 15 days.”

F48
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
(B) On deputation to Full powers on Nil Nil 1. Beyond two months IRCTC should pay to the
Railtel corporation/ IRCTC normal rent up to two Railway an amount equivalent to HRA
months. Beyond two admissible to the Railway servant on
months period as laid deputation to IRCTC + the flat rate of license
down from time to fee prescribed by Railways. However, normal
time by Railway license fee should be recovered from the
Board. employee.

Authority:
1. Railway Board’s letter No.
E(G)2002RN5-5 dated 12.04.2002 and
31.05.2002.
(C) On transfer to New Full powers on Full powers on JAG Sr. Scale 1. Certificate from an officer of New zone not
Zonal Railways/ Divisions. normal rent up to 1 normal rent up to 1 (independent charge) below the rank of SDGM that the staff posted
year from the date of year from the date of Full powers on normal have applied/registered for allotment of
relief. relief. rent up to 1 year from the entitled category and that accommodation is
date of relief. not available in the New zone.
Authority:
1. Rly. Bd’s letter No. E(G) 97 QR128 dated
02.09.2002.
(D) Missing employees Full powers Full powers NIL 1. On normal rent for a period of one year from
the date of lodging FIR. For a further period of
one year on normal rent on certification by the
police authorities that the employee is not
traceable.
Authority:
1. Rly. Bd’s letter No. E(G) 2001 QR1-17
dated 17.07.2002.

F49
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
(E) Retirements Full powers up to 4 Full powers up to 4 JAG Sr. Scale 1. Telescopic penal charges to be imposed in
months normal flat months normal flat (independent charge) case of unauthorised retention of railway
rate of license fee, rate of license fee, Full powers up to 4 quarters in the line of GPRA
up to next 4 months up to next 4months months normal flat rate
on payment of on payment of of license fee, up to next Authority:
double the normal double the normal 4months on payment of 1.Rly. Bd’s letter No. E(G) 2000 QR1-23
rent on account of rent on account of double the normal rent dated 01.06.2001
sickness or up to the sickness or up to the on account of sickness 2. Rly Bd’s letter No.2018/ Trans Cell/Process/
end of scholastic end of scholastic or up to the end of Reform/Estt dated 5.4.2018
year whichever is year whichever is scholastic year whichever
earlier. earlier. is earlier.
(F) Death / Retired on Full powers up Full powers up to 24 JAG Sr. Scale 1. In case of death full power up to 12 months
total medical to 24 months on months on payment (independent charge) on normal rent, further 12 months on normal
incapacitation and payment of of normal rent. Full powers up to 24 rent provided that the deceased or his/her
CGA is in process normal rent. months on payment of dependents do not own a house at the place
normal rent. of posting.
Authority:
1. Rly. Bd’s letter No. E(G) 98 QR1-11 dated
22.01.1999.
2. E(G)2012/QR1-7 dt. 25.04.2016
(G) During leave Full Powers Full Powers Nil 1. Officers will exercise the powers in respect of
(including EOL) other quarters in the pool controlled by them and in
than on medical ground respect of staff under their administrative
for period not control.
exceeding 120 days
Authority
1. Item 6 of Annexure of Rly Bd Letter No E(G)
85 QR 1/9 dt 15.01.90

F50
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
19. Grant of daily Full Powers Full Powers JAG and below/ HQrs. 1. Accounts concurrence is not necessary.
allowance for halts in up to 180 days in all up to 180 days in all Nil
excess of 30 days cases cases Authority:
SG/JAG/Sr.Scale (IC) 1. Subject to Provisions of Rules 1618 (a and
Full Powers up to 60 b) and 1697 of IREC Vol. –II (1987).
days.
20. Sanction of mileage Full Powers Full Powers Full powers subject to Authority:
allowance following Rule 1607 R 1. Rule 1607 R II 1987 Edn., Concurrence of
II 1987 Edn. finance is not necessary.
21. (a)Grant of HRA to staff Full Powers Full Powers JAG/Sr. Scale 1. Finance concurrence is not necessary
who are posted to Full Powers 2. Subject to the condition laid down in Rule no.
stations at which HRA is 1706 of IREC-Vol.II.
admissible. Jr. Scale/Asst. Officer
Full Powers in respect of
Gr. D only
(b) Grant of House Rent Full Powers Full Powers Nil 1. Finance concurrence is necessary.
Allowance in the event of Authority:
non- acceptance or 1. Rly.Bd’s Ltr.No.E(P&A)/II-99/HRA-2,
surrender/vacation of dt.16.03.2000 (RBE No.46/2000)
Railway Residential Note:
Accommodation 1. Not admissible to employees for whom Rly.
Accommodation is specifically earmarked or
to those employees whose occupation of Rly.
quarters is essential for easy accessibility
during emergencies,
efficient discharge of their duties, etc.

F51
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
22. To stop HRA admissible Full Powers Full Powers JAG/Sr. Scale 1. Finance concurrence is not necessary
under Rules in the event Full Powers
of an employee refusing
to accept the Jr. Scale/Asst. Officer
accommodation offered Full Powers in respect of
by Railway. Gr. D only
23. (A) To permit occupation Full Powers for one Full Powers for one JAG/Sr. Scale 1. Accounts concurrence is not necessary.
of quarters upon month month Full Powers for one
resignation/ discharge month.

Jr. Scale /Asst. Officer

Full powers for one
month in respect of Gr.’
D’ Staff
(B) Upon joint Full Powers Full Powers JAG/Sr. Scale 1. Accounts concurrence is not necessary
occupation as per extant Full Powers
rules and orders. Authority:
1. Para 1712 of IREM Vol. II (1990)
24. To sanction write off of Full Powers Full Powers Nil 1. Conditions prescribed in para 1013 to 1019
irrecoverable personal of IREM Vol.1(1989 Edn) will have to be
advances or amounts followed.
otherwise due from non- 2. Prior concurrence of Finance is necessary.
gazetted railway servants
i.e. rent etc.

F52
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
25. Grant of educational Full Powers Full Powers JAG/Sr. Scale/Jr 1. Accounts concurrence is not necessary
assistance to Railway Scale/Asst Officers
employees. Full Powers Authority:
a) Educational allowance 1. Para-2204 of IREM Vol. II(1990).
b) Hostel subsidy 2. Railway Board Letter no E(W)2017/ED-
c) Reimbursement of 2/3dated12.10.2017
tuition fees
d) Hostel subsidy for
disabled children
26. To determine the rate of Full Powers DRM / SAG Officers Nil Authority:
TA to an outsider in field units: 1. Rule1696 of IREC Vol. II (1987).
attending departmental Full Powers
enquiry.
27. Composite Transfer Grant 1. Accounts concurrence is not necessary.
2. In regard to serving employees, generally,
(A) Sanction in respect of Full Powers Full Powers JAG / Sr. Scale after the transfer is ordered, the personal
normal claims Full Powers effects shall be moved within 6months.

i) For serving employees Authority:

1. Rule 1643 (VIII) of IREC Vol. II 1987
ii) For retired
employees/families of
retired/death employees
in situations where the
personal effects were
moved with in one year
(B) Sanction for belated
claims

F53
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
i) For retired employees in Nil Nil Nil 1. Powers are to be exercised by GM/AGM
situations where the only.
personal effects were 2. In situations where the personal effects
moved beyond one year were moved beyond two years,Railway
and up to two years. Board’s sanction is required.
3. Accounts concurrence is necessary.

Authority:
1. Board’s Letter No. F(E)I/89/AL-28/11
dated 23.02.1990
ii) In the event of death Nil Nil Nil 1. Accounts concurrence is necessary.
of a railway servant 2. Family of the deceased should have been
while in service, where permitted to retain Railway Quarters for a
the personal effects are period of 2 years on normal rent.
moved beyond 1 year 3. Powers are to be exercised by GM/AGM
up to 2 ½ years. only.
4. In situations where the personal effects
were moved beyond 2 ½ years, Railway
Board’s sanction is required

Authority:
1. Board’s letter No. F (E)/1/2003 AL-28/11
dated 04.04.2003. RBE No 55/2003
28. Grant of consolidated Full Powers Full Powers JAG/SS (IC) Full Powers 1. Prior accounts concurrence is necessary.
conveyance allowance. in respect of non-gazetted
staff.
Authority:
1. Rule 1606 IREC Vol. II (1987)
a) Car and Scooter PCPO : Full Powers Nil Nil Finance concurrence is necessary

F54
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
b) Cycle PCPO : Full Powers Full Powers Nil Finance concurrence is necessary

29. Sanction of Full Powers Full Powers JAG/Sr. Scale 1. Concurrence of finance not necessary.
Breakdown Full Powers
Allowance Authority:
1. Rule 1420 RI 1987 Edn.
30. Grant of House Building Full Powers Full Powers Nil 1. Working sheet of recovery to be vetted by
Advance (HBA) as Accounts.
admissible.
Authority:
1. Para 1132 IREM Vol. I (1989)

31. (A) Condonation of break Full Powers Full Powers Nil 1. Accounts concurrence is necessary.
in service not more than for posts controlled Authority:
one year by them 1. Para-43 of Railway Services (Pension) Rules,
(B) In case of Full Powers for a Full Powers for posts Full Powers for a 1993.
Medical de- period of 180 days controlled by them period of 180 days
categorisation for a period of 180
days
(C ) To sanction Full Powers Full Powers JAG/Sr.Scale: 1. Subject to following extant
advance for the Full Powers guidelines/instructions/eligibility.
purchase of 2. Ensuring specific funds allotment by CPO and
Personal Computer availability during the current financial year.

Authority:
Board’s ACS No. 42/98, 169/04 and 189/06 to
IREM Vol. I
Bd’s letter No. F(E)Spl/2006/ADV./4/5 dt.
23.11.2006. lr. No. F(E)Spl/2016/ADV.4/1(7th
F55
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
CPC), dt.07.02.2017 (RBE No.10/2017)

32. Counter signature Full Powers Full Powers JAG/SS/JS/Asst. 3. Accounts concurrence is not necessary
of TA journals Scale Full Powers for 4. Claim made beyond 60 days succeeding
staff under their the date of completion of the journey is
control. forfeited as per RBE No44/2018.
5. In respect of retired non-gazetted staff, to be
countersigned by DPO/SPO.

Authority:
1. Rule1697-IREC Vol. II (1987) 2.
RBE No 44/2018
33 Counter signature of Full Powers Full Powers Full Powers 1. Accounts concurrence is not necessary
OT journal 2. If OTA is more than Rs 5,000/-.Approval of
DRM/CWM/SAG officer will be required

Authority:
1. FC letter no 2015-B-235 dt 27.11.15

34. Alteration of recorded PCPO Nil Nil 1. Accounts concurrence is not necessary.
date of birth, of Group 'C' Full Powers Authority:
and Group 'D' 1. Rule 225 (4) of IREC Vol. I(1985)
employees. 2. Master CircularNo.12
b) In case of medical de- Full Powers for a Full Powers for posts Full Powers for a period of
categorisation period of 180 days controlled by them 180 days
for a period of 180
days

F56
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
35. To permit Full Powers Full Powers Sr. DPO 1. Accounts concurrence is not necessary
change of name Full Powers
in original
records including service DPO/ WPO (in Authority:
registers (SRs) subject to independentcharge) 1. Para 1201 and 1202 of IREM Vol. I 2009.
compliance of the Full Powers
prescribed procedure.
JAG/HQrs.
Full Powers
36. Provisional Full Powers Full Powers Nil 1. Accounts concurrence is necessary.
payment of up to three months up to three months
wages/ salary. Authority:
1. 1103 of General, Administration & Finance
Code 1991.

37. To issue service Full Powers Full Powers Full Powers 1. Applicant employee shall indicate the
certificate to Rly purpose for which the service certificate is
Servants who have put required and accordingly the purpose shall be
in 12 months service or indicated by the issuing authority.
more.
38. To authorize a railway Full Powers Full Powers JAG – 1. Accounts concurrence is not necessary
servant to proceed on Full Powers 2. Powers are to be exercised in respect of staff
duty outside the Zonal under their control.
Railway. Sr. Scale (in in 3. Powers are to be exercised subject to
dependent charge) - instructions on economy in expenditure.
Full Powers Authority:
1. Board's Letter. No. F(E)I-68 PW5/1-1 dated 3-
4-69

F57
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
39. Training in non- Full powers to AGM DRM/CWM Nil 1. Finance concurrence is not necessary.
railway institutions. with Full powers-Limit is 2. Proposals should be routed through
recommendation of Rs. 8,000/- per day CPO/Sr. DPO/WPO except accounts
PHOD/CHOD Limit per person subject department
is Rs. 10,000/- per to maximum of Rs. 3. Ceiling limit to be monitored by
day per person 40,000/- per Personnel department.
subject to maximum course per person 4. Pro-rata distribution based on sanctioned
of Rs. 50,000/- per strength to be done by PCPO with approval
course per person of AGM annually.
5. The annual ceiling for GMs of Rs. 1 Crore
needs to be adhered to.

Authority:
1. Board’s L. No. FX(II)/2015/PW/7dtd
12.06.17
2. Board’s L.No. 2017/Trans/01/Policydtd
18.10.2017
40. Sanction of Advances 1. Accounts concurrence is not necessary.
2. Powers are to be exercised in respect of
(A) From provident fund Full Powers Full Powers JAG staff under their control.
Full Powers
Authority:
Sr. Scale 1. Board's letter No.F(E)III/84/PF-1/4 dt.01-
Full Powers 05-1989.
2. Rule 922 and 923 of IREC Vol. I(2008)
Group-B Officers/Jr. 3. Instructions in RBE No 63/2017 tobe
Scale Full Powers (for adhered
staff below level 6).

F58
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
(B) Of travelling Full Powers Full Powers Full Powers in respect of 1.Accounts concurrence is not necessary.
allowance (T.A) staff under their control. 2.Powers are to be exercised in respect of
staff under their control.

Authority:
1. Para 1110 of IREM Vol. I (2009)Edition
(C) Of pay on transfer Full Powers Full Powers JAG/Sr. Scale 1. Accounts concurrence is not necessary
Full Powers 2. Powers are to be exercised in respect of
staff under their control.
Jr. Scale/Asst. Officers 3. The circumstances of the case should
(in independent charge) warrant an advance being sanctioned.
may exercise in respect Authority:
of staff under their 1. Para 1113 and 1118 of IREM-Vol. I
control for whom pay (1989)
sheets are prepared by 2. Board's letter No. F(E)55/PW-7(8)
them. dt.30.01.1956.

41. Grant of permission to Full Powers Full Powers JAG 1. Accounts concurrence is not necessary.
Gr. C and D staff for Full Powers for movable
transactions in respect and immovable property Authority:
of acquisition or disposal for staff under their 1. Rule 18 (2) and (3) of The Railway
of i) immovable property, control. Services (Conduct) Rules1966.
ii) movable property 2. E(D&A)2011/GS1-3 dt.11.07.2011
exceeding 2 months
basic pay

F59
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
42. Condonation of delay for Full Powers Full Powers Nil 1. Accounts concurrence is no tnecessary.
non- insurance of up to two years up to two years 2. For periods beyond two years, approval of
flat/house, purchased/ Railway Board is necessary.
built out of house
building advance. Authority:
1. Board's letter No. F(E)Spl/94/ Adv/3/7 dated
13.10.95
43. Reconstruction of service PCPO/PFA Full powers Nil 1. Prior accounts concurrence is necessary.
registers with available Full Powers
records. Authority:
1. Board's letter No. E(NG) 60 PTN I/3 dated
28.3.60 as amended from time to time 2.
Para 79 of RSPR, 1993, RB.L.No.
F(E)III/2009/PN-I/8 Dt 27.09.11

Note:
1. Provisions laid down under Para 79 & 93 to
95 of Rly Servant (Pm.) Rules, 1993 and
Para 1008 to 1016 of I.R. Account
Code Vol. I 1990 Edition should be
followed.
44. Reconstruction of Nil Nil Nil 1. Prior accounts concurrence is necessary.
service registers on the 2. Sanction of Railway Board is necessary.
basis of affidavits when
no records are available. Authority:
1. Board's letter No. E(NG) 60 PTN I/3 dated
28.3.60 as amended from time to time
2. Para 79 of PSPR,1993
3. RB.L.No. F(E)III/2009/PN-I/8 Dt
27.09.11
F60
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
45. Sanction of pension/ Full Powers Full Powers JAG Sr. Scale/Jr 1. Accounts concurrence is not necessary
Service gratuity, Scale Full Powers 2. Powers are to be exercised in respect of
retirement/death gratuity, staff under their control.
commutation of pension
and leave encashment. Authority:
1. Rule 89 of RSPR (1993).
46. Issue of ‘No Full Powers in Full Powers in Sr DPO 1. Finance concurrence is not necessary.
Objection respect of employees respect of Full Powers in respect 2. Prior Vigilance and D&AR clearance required
Certificate’ (NOC) under their control employees under of divisional employees
for obtaining their control.
passport.
47. To make alteration (other Full Powers Full Powers Nil 1. Finance concurrence is not necessary
than date of birth) in the
service register e.g. Authority:
change of name, date of 1. Rule 1204 IREM-Vol. I (1989).
appointment etc., in case 2. Powers to be exercised by officers
of clerical error only in the discharging powers in Establishment
first page of service Matters
register.
48. Treating the period of Full Powers Full Powers JAG Sr. Scale (in 1. Finance concurrence is not necessary
handing over and taking dependent charge)
over charge in cases in Full Powers
which several scattered
work or stores have to be
inspected before
completing transfer of
charge - treatment of
period as on duty up to a
maximum of 6 days.

F61
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
49. To permit journey by Full Powers Full Powers Nil 1. The power delegated can be exercised only
Road between two in respect of journeys under taken in
stations connected by connection with surprise inspection of
Rail. L/Crossing, Surprise check at stations
(Ticketless Travel) and for accidents and
breaches.
2. Finance concurrence is not necessary
50. Sanction for 1. Accounts concurrence is necessary.
undertaking a work. PCPO, PFA 2. Where the honorarium is recurring, the limit
(A) For which Full Powers DRM, CWM Nil of Rs. 15,000/- applies to the total amount
honorarium is offered up to Rs. 15,000/- in Full Powers paid in a financial year.
and to grant each individual case. up to Rs. 15,000/- in
acceptance of the SDGM/controlling each individual case. Authority:
same. officer of Territorial 1. Rule 1334 (FR-46) IREC Vol. II (1987).
Army – Same 2. Item 10(a) of GM’s delegation.
powers for Territorial 3. Board's letter No.F(X)II/94/PW/3
Army dt.26.03.1996 and16.09.97
4. Board’s letter No 2011/F(X)II/5/10 dt
. 29/12/2011
(B) To sanction and make Full Powers Full Powers Principal of Training 1. Principals should ensure compliance of the
payments to Honorarium Schools Full Powers instructions contained in Board’s letter No.
for delivering lecture in E/G/99/H01/18 dated08.06.2000.
training school to officers 2. Finance concurrence is not necessary
and supervisory staff and
guest speakers

F62
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
(C) For which fee is Full Powers Full Powers JAG 1.Accounts concurrence is not necessary.
offered and acceptance up to a maximum up to a maximum Full Powers up to a 2.In case it is recurring, this limit of Rs.5000/-
of the same. of Rs. 5,000/- in of Rs. 5,000/- in maximum of Rs. 5,000/- applies to the sum total of the recurring
each individual each individual in each individual case. payment made to an individual in a financial
case. case. year.
Authority:
1. Rule 1334 IREC Vol. II(1987).
2. Board's letter No. E(G)90/HQ1/88
dt.17.10.1991.
(D) To sanction and make Full Powers Same as in Col.3 Principals/Training 1.Finance concurrence is necessary.
payments for Yoga Up to Rs. 50,000/- Centres Same as in 2.The Instructor should be a certified Yoga
Classes in Railway per annum Column No.3 Trainer from professional Yoga Centres of
Training Centres. repute.
3.Training Centres should approach RK
Mission, Yogi Vemana Kendra, Isha Yoga
Centre etc. for exploring imparting Yoga
Classes free of cost, before inviting quotations
4.Quotations to be called for finalizing the
Instructor/Centre.
5.The terms and conditions stipulated in Railway
Board’s Letter No. E(MPP)/2015/3/10,
dt.15.06.2015 is to be adhered to.
(E) Grant of honorarium PHOD/CHOD Full Powers
to the IO/PO for Full Powers (This power is to be
conducting departmental (This power is to be exercised only if
enquiries in cases other exercised only if scales/ rates are
than vigilance scales/ clearly defined)
investigations. rates are clearly
defined)

F63
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
51. To grant advance PCPO DRM/CWM 1. Accounts concurrence is not necessary.
increment on sports Full Powers Full powers for Nil 2. Fixation of pay to be vetted by Associate
account (on divisional/workshop Finance.
recommendation of controlled post Authority:
Railway Sports Control 1. Board's letter No. E(NG)II/90/RR-
Board (RSCB) for 3/3dt.25-05-1990.
excellence in sports).
52. Recovery in instalments Full Powers Full Powers JAG and 1. Accounts concurrence is necessary to fix the
of amounts, paid below Full number of instalments.
erroneously to railway Powers
employees. Authority:
1. Para1013-B IREM Vol. I (1989) and of
administration & Finance Code.
53. Recovery in lumpsum or Full Powers Full Powers Full Powers 1. Accounts concurrence is not necessary
in instalments, of arrears
of subscription due from Authority:
the railway servant who 1. Rule 911 of IREC Vol. I (2008).
is admitted as a
subscriber to the
provident fund with
retrospective effect.
54. Refund of cost of training Full Powers DRM/ SAG Officers Full Powers 1. Prior accounts concurrence is necessary.
and enforecement of in field units
bond/money in respect of Full Powers Authority:
Railway employees who 1. Master CircularNo.30
secured employment 2. Bd’sLtr No. E(NG)I-89/AP/5dt. 12.12.2007
under the Central or and Para 1410 of IREM
State Govt. or in PSU/at
Autonomous Bodies on
the basis of their duly
F64
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
forwarded applications

55. Compensation to railway PCPO Same as in column 3 Nil Authority –

servants for loss of private Full powers up 1. Bd’s L/No. F(X)II-97/PW/4, dt 16.09.97 item
property during course of to Rs 4,000/- 19
accident or strike. in each case 2. RB L.No. F(X) II-2010/PW/2 Dt 11.10.10

Note:
1. AGM would have full powers up to Rs 5,000
56. To grant compensation Nil Nil Nil 1. Accounts concurrence is necessary.
other than those awarded 2. GM can sanction up to 24months
by Claims Commissioner. emoluments of railway servant.

Authority:
1. Item No.18 of GM’s delegation.
57. Classification of PCPO Nil Nil 1. Finance concurrence is not necessary
railway servants Full Powers
under hours of Authority:
employment rule. 1. Sec.136 of Indian Railways Act1989.
2. Board’s letter No.
E(LL)76/HER(RLT)/11 dt.7.3.77.

F65
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
58. Sanction for payment of Full Powers Full Powers Full Powers 1. Accounts concurrence is not necessary.
compensation under
Employees’ Authority:
Compensation Act. 1. Item 18(i) of GM’s delegation.
59. Sanction to refund of Full Powers Full Powers Nil 1. Accounts concurrence is not necessary.
P.F by instalment by 2. Powers are to be exercised in respect of
non-gazetted staff on staff holding posts to which they are
reappointment. empowered to make reappointment.

Authority:
1. Rule 917 - IREC Vol. I (1985).
60. To sanction rewards to PHOD/CHOD DRM/CWM JA Grade/S. Scale 1. Accounts concurrence is not necessary
non- gazetted staff Full Powers up Full Powers up to (in independent 2. Individual cases for grant of rewards in
(A) Cases connected to Rs. 7,500/- in Rs 7,500/- in each charge) excess of the monetary limit delegated,
with averting or each case case Full powers up to Rs should be processed through the Standing
reducing HOD CWM/ADRM 1000/- in each case Screening Committee for GM's sanction.
the severity of accidents Full powers up Full powers up to 3. Subject to annual ceiling limit prescribed
to Rs 2,000/- Rs. 2,000/- in each for those officers not to be exceeded &
in each case case availability of funds with the officers.
Authority:
1. Item No.10(c) of GM’s delegation vide Rly
Board’s Letter No. F(X)II-2010/PW/4 dated
11.10.2010
2. Item 10(d) of GM’s delegation vide
Railway Board’s letter No. F(X)II-
2013/PW/4 dated25.07.2013.
3. Railway Board Letter No.F(X)II-2014/PW/4
dated 05.02.2015

F66
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
(B) Suggestions and PHOD/CHOD DRM /CWM JAG/Sr. Scale 1. Accounts concurrence is not necessary.
inventions. Full Powers to grant Full Powers (Independent charge) 2. Individual cases for grant of rewards in
rewards up to Rs up to Rs. 4000/- in Full powers for up to excess of the monetary limit delegated,
10,000/- in each each individual case Rs 1000/- in each should be processed through the Standing
individual case. to an annual ceiling individual case Screening Committee for GM's sanction
of Rs.50,000/- 3. Rly Bd letter no E(G)64 RNI-6 of 6.9.65 RB
*Full Powers up to JAG/ HQrs: L/Ni F(X)II/2010/PW/2 Dt 11.10.2010 Item
Rs 15,000/- in each ADRM Full Powers for spot no 10c.
case where the Full Powers up to rewards up to Rs. 1,000 in 4. Item No.14 of GM’s SOP Rly.Bd’sL.No.
employee secures Rs 2,000/- in each each individual case F(X)II-2015/PW/7 dated 12.06.2017 &
the patent for such individual case Correction Slip No.2Dt.14.08.17
innovation and 5. Subject to annual ceiling limit prescribed for
transfers the rights * Full Powers up to those officers not to be exceeded &
to Indian Railways Rs 25,000/- in each availability of funds with the officers.
unconditionally and case where the
such innovation is employee secures
considered the patent for such
useful for Indian innovation and
Railways. (AGM has transfers the rights to
powers up to Rs Indian Railways
50,000/- in such unconditionally and
cases) such innovation is
considered useful for
HOD Indian Railways.
Full Powers up to
Rs. 2,000/- in each
individual case

F67
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
(C) Other cases of PHOD/CHOD DRM/CWM JAG Sr. Scale 1. Accounts concurrence is not necessary.
meritorious/ outstanding Full Powers up to Full Powers (independent charge) 2. Individual cases for grant of rewards in excess
work including RPF staff Rs. 5,000/- in each u up to Rs. 4,000/- Full powers up to of the monetary limit delegated should be
individual case in each individual Up to Rs.1000/- in processed through the Standing Screening
case each individual case. Committee for GM's sanction up to Rs.
HOD 5,000/- in each individual case. Subject to
Full powers up to ADRM SS/Jr. Scale/Asst. Officer annual ceiling limit prescribed for those
Rs 2,000 in each Full Powers up to Full powers up to officers not to be exceeded & availability of
individual case Rs 2,000/- in each Rs.500/- in each funds with the officers.
individual case individual case Authority:
1. Rly BD L.No E(X)II/97/PW/4dt 16.9.1997
2. RB L.No F(X)II/2010/PW/2Dt 11.10.2010 item
no 10b.
(D) Group Cash award for PHOD/CHOD/HOD DRM/CWM/ADRM JAG(Divisional)/ 1. Finance concurrence is not necessary
meritorious outstanding Full Powers Full powers Sr.Scale(IC) Authority:
work (subject to a (subject to a Full Powers up to 1. Rly Bd’slr.No.F(X)II-2016/PW/3/Pt.3
maximum of Rs maximum of Rs Rs.1,000/-per staff per Dt.16.12.16
5,000/- per person) 5,000/- per person) occasion subject to an 2. Subject to annual ceiling limit prescribed for
annual ceiling limit of those officers not to be exceeded &
Rs.25,000/- availability of funds with the officers.
3. Cash received by each individual out of group
award should not exceed the limit prescribed
for sanction by the concerned officer.
4. The limit of group cash award will be Rs. 1
lakh in each group. While granting group
cash award the limit of individual
reward should not be exceeded.

F68
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
E) To Grant of Rewards PHOD/CHOD DRM/ADRM/CWM 1. Subject to annual ceiling limit prescribed for
for detection and/or Full Powers up to Full Powers up to Rs those officers not to be exceeded &
apprehension of Rs 2,500 in each 2,500 in each case availability of funds with the officers.
offenders in a criminal case 2. Finance concurrence is not necessary
case.
Authority:
1. Item No.15 of GM’s SOP
2. Rly. Bd’sL.No. F(X)II-2015/PW/7 dated
12.06.2017
3. Correction Slip No.2Dt.14.08.17
61. (A) To sanction ex-gratia PCSC/RPF DRM/CWM Nil 1. GM has full powers with finance
payment to the Full powers with Full power with concurrence
dependents of railway respect to finance concurrence
employees who die in dependents of Authority:
performance of their RPSF employees 1. RBE No. 285/99
bonafide official duties or with concurrence of 2. RB Ltr No. 2017/Trans/01/Policy dtd
arising out of injuries associate finance of 18.10.2017
sustained while on duty. bill paying unit 3. Rly Bd Lr No. 2018/Trans/01/Policy dtd.
03/05/2018
(B)Lump sum Ex-Gratia Full Powers Nil Nil Finance concurrence is necessary and powers
for death on Duty due to are to be exercise by FA&CAO only.
accident /violence.etc
Authority:
RBE NO.71/2007
62. Temporary exemption Full Powers Full Powers JAG/Sr. Scale 1. Accounts concurrence is not necessary.
under Hours of Full powers.
employment Regulation Authority:
(HOER). 1. Rule 6 of HOER.
2. Board’s letter No. E(LWA)66/HER/55 dated
14.3.67.
F69
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
63. (A) Suspension of Lien. Full Powers Full Powers Full Powers in respect 1. Finance concurrence is not necessary
of whom they are
appointing authorities. Authority:
1. Rule 241 of RI 1985-Edn
64. Payment of Deposit of Full Powers Full Powers JAG/Sr. Scale 1. Finance concurrence is not necessary
Decretal amount in (independent charge)
satisfaction of the decree Full Powers
passed by Civil
Court/Authority under
Payment of Wages Act.
65. Forwarding of application Full Powers Full Powers Full Powers in respect of 1. Finance concurrence is not necessary
to posts outside the staff for whom they are
Railway. appointing authority. Authority:
1. Chapter XIV of IREM Vol. I – 1989 Edn
66. Creation of PCPO DRM/ADRM/CWM 1. 797-E/NCR/Policy/SOP/Estt dated
Supernumerary post Full Powers in Full Powers for all 09.08.07
for medically de- respect of HQ staff working under 2. Finance concurrence is required
categorized staff/ staff &staff in their control Note:
identified surplus staff extra divl. offices/ 1. The proposal for such creation of post shall
work shop be put up to the DRMs by Sr. DPOs/ DPOs in
charge who should certify that all the laid
down stipulation of the guidelines
of the Board has been met.
67. Grant of conveyance Full Powers Full Powers JAG/Sr. Scale 1. Finance concurrence is not necessary
allowance to blind & Full Powers
orthopaedically
handicapped Railway
employee subject
to the conditions
prescribed.
F70
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
68. Sanction of National PHOD/CHOD DRM Nil Authority:
Holiday allowance to Full powers for HQ Full powers 1. RB Ltr No. 2017/Trans/01/Policy dtd
staff staff 18.10.2017
69. Re-engagement of retired PHOD/CHOD DRM/CWM Nil Authority:
employees against Full Powers for HQ Full powers 1. RB Ltr No. E(NG)-II/2007/RC-
sanctioned posts in and extra Divisional 4/CORE/1 dtd16.10.2017
exigencies of service offices 2. RB Ltr No. 2017/Trans/01/Policy dtd
CAO/Construction 18.10.2017
Full Powers for 3. The provision will be utilised only against
construction staff existing vacancies following a due process
involving Personnel and Finance
70. (A) Engagement of staff CAO/C Nil Nil 1.Finance concurrence is necessary
against posts of SSEs/ Full Powers 2.Re-engagement to be done as per Board’s
JEs (Works) in letter no 2018/Trans Cell/ S&T/Contractual
construction organization Staff dt 16.03.2018 and Railway board letter
by re-engagement No 2018/TransCell/ S&T/Contractual
of retired personnel and dtd.13/07/2018
by re engagement on 3.Board’s letter No
contract basis 2018/TransCell/S&T/Contractual dated
(B) Engagement of staff Full Powers to 13/07/2018
against posts of respective PHOD in
Engineering, Electrical RE organization
and S&T departments of (engagement to be
Railway Electrification done as stipulated in
organization by re- Railway Board letter
engagement of retired No 2018/TransCell/
personnel and by S&T/Contr actual
engagement on contract dated 13/07/2018)
basis

F71
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
71. Providing alternative Full Powers Full Powers Nil 1. Finance concurrence is not necessary
employment on medical 2. Para 1310 of IREM;
grounds to medically Authority:
decategorised staff / 1.Board’s letter No. E[MPP]99/1/75 dated
redeployment of surplus 28.11.2000 [RBE No. 206/2000]
staff - approval of the
recommendations of the
Screening Committee
72. To the payment of PHOD/CHOD DRM/CWM Nil 1. Finance concurrence is necessary
contribution or Full Powers up to Full Powers in
subscription to a Rs.10,000/- per respect of staff under Authority:
professional institution annum in each case the or control subject 1. Board’s letter no 2017/F(X)II/PW/1/I dt
to limit of 18/05/17
Rs.10,000/- per
annum in each case
73. Issue of Kit Pass /
Settlement Pass PCPO: Full powers DRM: Full powers CWM:
a) in case of retirement upto Two years upto Two years Full powers up to one Authority:
year ACR No.38 to Railway servant Pass Rules 1986
(2nd Edition 1993)
b) in case of death of PCPO: Full powers DRM: Full powers Board’s letter No.E(W) 2001/PS 5-9/6
Railway employee in upto Two years upto Two years CWM: dt.29.07.2002
service who had been an Full powers up to one
allottee of Railway year
accommodation and his
family is allowed
retention of quarter upto
two years

F72
 Divisional
DRM/ ADRM/ SAG
Sl. Nature of Powers PHOD/ CHOD/ Officers, Extra- REMARKS
Officers in Field
No. HOD Divisional
Units
Officers &Officers
in Headquarters
1 2 3 4 5 6
74. Grant of payment of cash
equivalent of unutilized Full Powers Full powers Full Powers Finance concurrence is not necessary.
leave on average pay on Authority:
retirement. Boards’s Letter. No. F(E) III-77-LE I/4 Dated
15.11.77

NOTE:
1. Items No.25, 35, 40(B), 42 and 50(B) of non-Gazetted schedule of powers are applicable to gazetted officers also.
2 (a) All powers delegated to PHODs in the Model SOP are also delegated to CHODs
2 (b) All powers delegated to ADRMs in the Model SOP are also delegated to ADRMs in NF-SAG
(Authority: 2017/Trans/01/Policy/Pt-S dated 2.2.2018)
3. AllpowersdelegatedtoJAG/SGBranchOfficersintheModelSOParealsodelegatedtobranchofficersinSS.
4. Powers delegated to PCPO on establishment matters will be exercised by PFA for staff of accounts department.

F73
 Part F APPENDIX

(To be published in Part II Section 3 Sub-Section (i) of the

Gazette of India) Government of India
Ministry of Railways (Railway Board)

No. E(D&A)2002/RG 61
RBE No.46/2003
New Delhi, 10th March 2003
NOTIFICATION

GSR………………… In exercise of the powers conferred by the proviso to article 309 of the Constitution, the President hereby makes the
following rules further to amend the Railway Servants (Discipline and Appeal) Rules, 1968, namely:

(1) These rules may be called the Railway Servants (Discipline and Appeal) Second Amendment Rule, 2003.
(2) They shall come into force on the date of their publication in the Official Gazette.

2. In the Railway Servants (Discipline and Appeal) Rules, 1968, for Schedule-II, the following shall be substituted, namely:

F74
 SCHEDULE-II

(See rule 4 and sub-rule (2) of rule 7)

Schedule of Disciplinary powers and powers of suspension of different grades of Railway officers and Senior Supervisors in respect of non-
gazetted staff of Zonal Railways, Chittaranjan Locomotive Works, Diesel Locomotive Works, Integral Coach Factory, Rail Wheel Factory, Metro
Railway (Kolkata), Diesel Loco Modernization Works (Patiala), Rail Coach Factory (Kapurthala), Railway Electrification Projects and Metropolitan
Transport Projects (Railways).

Sl. No. Authority Empowered to place a Class of Railway Servants Nature of penalties mentioned in rule 6 Appellate Authority
Railway servant under over whom disciplinary which the authority in column 2 is
suspension or to impose powers can be exercised empowered to impose on Railway
penalties under rule 6 Servants mentioned in corresponding
entries in column 3 and powers of that
authority to place them under suspension
1 2 3 4 5
1 Senior Supervisors In-charge All staff who are three Penalties specified in clauses (i) to (iv) (no Assistant Officers (Junior
with Grade pay of Rs.4200/- and grades (Grade pay) below such power can be exercised where inquiry Scale and Group ‘B’)
above. (Described as and lower than the under sub-rule (2) of rule 11 is required) (Gazetted)
Supervisors In- charge by the Disciplinary and suspension subject to report to
Railway Administration for this Authority. Divisional Officer or Assistant Officer In-
purpose) charge within twenty-four hours in the case
of Group ‘C’ staff.
2 Assistant Officers (Junior Scale All staff with Grade Pay of Penalties specified in clauses (i) to (v) and Senior Scale Officers and
and Group ‘B’) (Gazetted) up to and including suspension. Also, Penalty specified in Assistant Officers (Junior
Rs.2400/- clause (vi) on staff with Grade Pay of up Scale and Group ‘B’
to and including Rs.1650/- only. (Gazetted) holding
independent charge)
3 Senior Scale Officers and All staff with Grade Pay of Penalties specified in clauses (i) to (vi) and Junior Administrative Grade
Assistant Officers (Junior Scale up to and including Rs. suspension. Officers and Senior Scale
and Group ‘B’ (Gazetted) holding 2800/- Officers holding independent
independent charge) Charge or In-charge of a
Department in the Division.
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Sl. No. Authority Empowered to place a Class of Railway Servants Nature of penalties mentioned in rule 6 Appellate Authority
Railway servant under over whom disciplinary which the authority in column 2 is
suspension or to impose powers can be exercised empowered to impose on Railway
penalties under rule 6 Servants mentioned in corresponding
entries in column 3 and powers of that
authority to place them under suspension
1 2 3 4 5
4 JAG and SS (IC) or incharge of a All classes of non- Penalties specified in clauses (i) to (vi) and ADRM in relation to the
department in the division gazetted staff. suspension departments attached to them
or DRMs
5 Additional Divisional Railway All classes of non- Penalties specified in clauses (i) to (vi) and Senior Administrative Grade
Managers in relation to the gazetted staff. suspension Officers in the zonal Railways’
Departments attached to them or Head Quarters in pay Band-4
Divisional Railway Managers with Grade Pay Rs.10,000/-
including Principal Heads of
Departments in Pay Band-4
with Grade Pay Rs.12000/-
6 Senior Administrative Grade All classes of non- Penalties specified in clauses (i) to (vi) and Additional General Managers
Officers in the zonal Railways’ gazetted staff. suspension in relation to Departments
Head Quarters in pay Band-4 attached to them or Chief
with Grade Pay Rs. 10,000/- Administrative Officers
including Principal Heads of or General Managers
Departments in Pay Band-4 with
Grade Pay Rs.12000/-
7 Additional General Managers in All classes of non- Penalties specified in clauses (i) to (vi) and Railway Board
relation to Departments attached gazetted staff suspension
to them or Chief Administrative
Officers or General Managers
8 Railway Board All classes of non- Penalties specified in clauses (i) to (vi) and President
gazetted staff suspension

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 Note:
(1) An Appointing authority or an authority of equivalent rank or any higher authority shall be competent to impose penalties specified in
clauses(vii), (viii)and (ix)ofrule6.

(2) Where the post of appellate authority as shown in column 5 is vacant, then, in that case, the next higher authority shown in the row
just below that authority shall be the appellate authority.

(3) The appointing authority or an authority of equivalent rank or any higher authority who is competent to impose the penalty of dismissal
or removal or compulsory retirement from service, may also impose any lower penalty.

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 RBE No.15/2003
New Delhi, 16th Jan 2003

Notification

GSR………………… In exercise of the powers conferred by the proviso to article 309 of the Constitution, the President hereby makes the
following rules further to amend the Railway Servants (Discipline and Appeal) Rules, 1968, namely: -
(1) These rules may be called the Railway Servants (Discipline and Appeal) Second Amendment Rule,2003.
(2) They shall come into force on the date of their publication in the OfficialGazette.

2. In the Railway Servants (Discipline and Appeal) Rules, 1968, for Schedule-II, the following shall be substituted, namely:-

SCHEDULE – III
(See rule 4 and sub-rule (2) of rule 7)

Item No. Class of Railway Authority empowered to place a Railway Servant under suspension or to
servants impose penalty and its nature. Appellate Authority

1 2 3 4
1. Railway Servants President – Full powers …
Group ‘A’

Railway Board – Suspension and the penalties specified in clauses (i) to (vi) of President
rule 6.
General Manager/Additional General Manager who has been ordered by the President
Competent Authority to look after the current duties of General Manager in the
absence of a regularly posted General Manager, Director General, Research,
Designs and Standards Organisation, Director General, Railway Staff
College, Chief Administrative Officers (having independent charge of their
organizations) – Suspension and the penalties specified in clauses (i) (iii), (iii-
a), (iii-b) and (iv) of rule 6, in the case of Officers up to and including Selection
Grade Officers of Junior Administrative Grade.

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Item No. Class of Railway Authority empowered to place a Railway Servant under suspension or to
servants impose penalty and its nature. Appellate Authority

1 2 3 4
Principal Heads of Departments – Suspension and the penalties specified in General Manager/ Additional
clauses (i), (iii), (iii-a), (iii-b) and (iv) of rule 6 in the case of Officers in Junior General Manager who has
Scale. been ordered by the
Competent Authority to look
after the current duties of
General Manager in the
absence of a regularly posted
General Manager.
2 Railway Servants President - Full Powers …
Group ‘B’
Railway Board - Full Powers President
General Manager/Additional General Manager who has been ordered by the Railway Board
Competent Authority to look after the current duties of General Manager in the
absence of a regularly posted General Manager, Director General, Research,
Designs and Standards Organisation, Director General, Railway Staff College,
Chief Administrative Officers (having independent charge of their organizations
- suspension and the penalties specified in clauses (i) to (vi) of rule 6.

Secretary, Railway Board – Suspension and the penalties specified in Railway Board
clauses (i), (iii), (iii-a), (iii-b) and (iv) of rule 6 in the case of Group ‘B’ officers
of the Railway Board Secretariat Services.

Principal Heads of Departments – Suspension and the penalties specified in General Manager/ Additional
clauses (i), (iii), (iii-a), (iii-b) and (iv) of rule 6. General Manager who has
been ordered by the
Competent Authority to look
after the current duties of
General Manager in the
absence of a regularly posted
General Manager.

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Note-1:
Disciplinary powers of Principal Heads of Departments under this Schedule shall also be exercised by the co-coordinating Heads of
Departments or by the Heads of Departments in Senior Administrative Grade who are in independent charge, in their respective departments
in the production Units viz. Chittaranjan Locomotive Works, Chittaranjan, Diesel Component Works, Patiala, Diesel Locomotive Works,
Varanasi, Integral Coach Factory, Perambur, Wheel and Axle Plant, Yelahanka (Bangalore and Rail Coach Factory, Kapurthala, and in new
Zonal Railways viz., East Coast Railway, Bhubaneshwar, East Central Railway, Hajipur, North Central Railway, Allahabad, North Western
Railway, Jaipur, South Western Railway, Hubli West Central Railway, Jabalpur and South East Central Railway, Bilaspur in respect of officers
in Junior Scale Group ‘B’ who are under their administrative control.

Note-2:
The Directors of Railway Training Institutes, namely, Director, Indian Railway Institute of Civil Engineering, Pune, Director Indian Railways
Institute of Electrical Engineering, Nasik. Director, Indian Railways Institute of Mechanical and Electrical Engineering, Jamalpur. Director, Indian
Railways Institute of Signal Engineering and Telecommunications Secunderabad and Director, Indian Railways Centre for Advanced
Maintenance Technology, Gwalior in respect of officers in Junior Scale and Group ‘B’, who are under their administrative control” shall also
exercise disciplinary powers of Principal Heads of Departments under this Schedule.

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