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ूोफामा
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बय आदे श दनांक (माह/ दनांक /वष) 08.04.2010
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बय आदे श वषय (अिधकतम 500 करे टर) Modification in Turbine Shaft Gland System o
165 MW Machines of Dehar Power House, Slapp
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मेम सं या (अिधकतम 50 करे टर) 1251
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बय आदे श दनांक (माह/ दनांक /वष) 08.04.2010
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फम का पता 1 (अिधकतम 60 करे टर) एस.सी.ओ. नं0 129-130 सै टर 17-सी, च ड गढ़
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फम का पता 2 (अिधकतम 60 करे टर) -

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 एमएस-वड दःतावेज या एमएस चकशीट क फाइल होनी चा हए ।
भाखड़ा यास ूब ध बोड ( व ुत खंड)

बय आदे श सं या 525 /पीएचड /दे हर/356 दनांक

08.04.2010

ूेषक

मु य अिभय ता/ूणाली प रचालन, Chief Engineer /System Operation,

योजना एवं पांकन(पीपी)िनदे शालय, P&D(PPs) Directorate
बीबीएमबी, लाट न0.6बी, BBMB(PW),Plot No. 6-B,Ist Floor,
सै टर 19-बी, म य माग,च ड गढ़। Sector 19-B , Madhya Marg,
Chandigarh-160019
Tel-Fax 0172-5046571 Tel-Fax 0172-5046571
E.Mail [email protected] E.Mail [email protected]

सेवा म

ौी पी.के.वाह अित. महा ूब धक, Fax No. 0172-

2715809
ःपेयस एवं स वस बजनेस मुप,
भारत है वी ईलै श क स िलिमटे ड,
एस.सी.ओ.न. 129-130,
सै टर 17- सी, च ड गढ़ ।

बमांक 1251 /पीएचड /दे हर/ 356 दनांक

08.04.2010
वषय: Modification in Turbine Shaft Gland System of 165MW Machines of
Dehar Power House, Slapper .

Ref:- 1) Your offer No. SB309H08030BPH003/7168 dated 03.11.2009

2) This office letter No. 4076-79/PHD/Dehar/356 dated 19.11.09

3) Your office letter No. SB309H08030BPH003/7556 dated

21.12.2009

4) Letter of Intent dated 12.3.2010, issued vide this office memo.

No. 1099-1103/PHD/Deahr/356 dated12.03.2010.CP43.

Dear Sirs,

With reference to the above mentioned communications, I am directed

to place upon you a detailed purchase order for supply of material required
for modification in Turbine Shaft Gland System in one machine ( out of
machine No. 1 to 4 ) of Dehar Power House at an Ex-works Order Value of
 Rs.14,10,000/- (Rs. Fourteen lac ten Thousand only) as per terms &
conditions described hereunder :-

Sr.No. Description of Material Quantity Amount

i) Material required for 01 set 14,10,000/-
modification in Turbine
Shaft Gland System of
Dehar machines

1.0 PRICES

i) The above prices are ‘FIRM’, F.O.R. ex-works M/s BHEL, Bhopal
/Sub suppliers works , inclusive of packing & forwarding charges
but exclusive of freight & insurance charges and all taxes/duties
levied by Central/State Governments & other local authorities like
Municipal Corporation etc. from time to time. All such taxes, duties
& cess shall be payable extra at actuals as applicable at the time
of supply.
ii) The material would be despatched by M/s BHEL by rail/road, on
‘freight to pay basis’.
iii) The above prices are exclusive of Erection, Testing &
Commissioning charges. The case for Erection, Testing &
Commissioning of modified gland system shall be dealt with by
the office of Chief Engineer/ Gen, BBMB, Nangal at his level after
receipt of material/ as per site requirement.
iv) M/s BHEL would be submitting only the self authenticated excise
invoices as per the latest central excise rules and no separate gate
pass shall be furnished by BHEL.
2.0 TERMS OF PAYMENT
i) 10% of the total ex-works price of the order to be paid as
interest free advance alongwith the purchase order.
ii) Balance 90% payment with full taxes and duties to be paid with
provision for part payment against part despatches through
bank against despatch documents.
iii) Bank charges at the destination end are to be borne by BBMB.
3.0 DELIVERY PERIOD
Delivery period for supply of material shall be 14 months. The delivery
period shall be reckoned from the date of receipt of technically &
commercially clear P.O./L.O.I. or advance payment whichever is later and is
subject to Force Majeure condition. However, M/s BHEL shall try to expedite
delivery to the extent possible.
4.0 DESPATCH INSTRUCTIONS
The material shall be despatched and consigned to the Sub-Divisional
Officer, Stores Sub-Division, BBMB (PW), Slapper, Distt. Mandi (HP) -174402
under intimation to following offices :-
i) The Dy. Chief Engineer, Dehar Power House ,BBMB, Slapper
Distt. Mandi (HP) -174402
ii) Dy. Chief Engineer /P&D(PP)Dte., BBMB (PW) Plot No.6-B,
Sector-19-B, Madhya Marg,Chandigarh-160019.
iii) Resident Engineer, DPH, BBMB, Slapper Distt. Mandi
(HP)174402
v) Sr. Accounts Officer , BBMB, Slapper Distt. Mandi (HP) -174402
The contractor shall notify the purchaser as well as the insurance
company, of all despatches giving all pertinent data required (refer clause No. 6
below) fo tracing of the despatch enroute to destination.

The material shall be despatched at the correct address of the consignee,

if any consignment and /or its relevant documents i.e. invoices, GR/LR etc. gets
delayed due to incorrect address or destination mentioned by the supplier, the
additional expenses involved including demurrage, wharfage charges and delay in
delivery shall be to the supplier’s account.
5.0 METHOD OF RAISING INVOICES

i) Invoices for balance 90% payment, shall be prepared in pentriplicate

out of which original copy (duly stamped and pre-receipted) and one
spare copy along with despatch documents shall be sent to the
consignee, one copy of the same shall be sent to the Sr. Accounts
Officer, BBMB, Slapper, District Mandi (H.P.)-174402, one copy to
Dy. Chief Engineer, Dehar Power House Circle, BBMB, Slapper,
District Mandi (H.P.)-174402 and one copy to this office. The
supplier shall give at least 15 days notice before despatch to the Sr.
Accounts Officer and the consignee so that necessary arrangements
for the funds and unloading of the material are made by them
respectively.
 ii) Payment shall be made by the paying Authority viz Sr. Accounts
Officer, BBMB, Slapper, District Mandi (H.P.)174402 on
presentation of the relevant despatch documents through bank.
The despatch documents shall consist of:-

a) Copy of the invoice.

b) Certificate for central sales tax & excise duty.

c) Copy of despatch authorization.

d) Lorry goods receipt.

iii) BANK

State Bank of India, BBMB Colony,

Slapper, Distt. Mandi, (H.P.)-174402
6.0 TRANSPORTATION, INSURANCE & HANDLING OF MATERIAL

The material shall be despatched by Road on “Freight to pay” basis. The

material would be despatched through reliable road carriers, duly insured under
Open Transit Insurance Policy No.110800/21/09/02/00000004 undertaken by
BBMB with M/s. United Insurance Company Limited, Mandi , District Mandi
(Himachal Pradesh) Fax No. 01905-221174

Following information shall, however, be supplied by the supplier to the

underwriter under registered cover before despatch of material with copies to Dy.
Chief Engineer, Dehar Power House Circle, BBMB, Slapper, District Mandi (H.P.)-
174402, consignee and this office.

i) The amount for which the equipment is required to be

covered for transit insurance.
ii) Name and station of the sending party
iii) Name and station of the receiving party
iv) The details of the contents of the consignments.
v) Purchase Order No. and date
vi) The mode of transportation.
vii) Copy of G.R. No. and date.
viii) The expected date of arrival of the equipment at the consigned
station.

No material shall be despatched without insurance, failing which it shall be

at the entire cost and risk of the supplier. Case involving loss in transit, wharfage
and demurrage shall be taken expeditiously by the consignee i.e. Sub-Divisional
Officer, Stores Sub-Division , BBMB(PW), Slapper, Distt. Mandi, (H.P.)-174402
with the firm /road transport and insurance company.

7.0 WARRANTY

M/s BHEL have agreed to “Warranty” for 12 months from the date of
supply/put to use of material whichever is earlier against material/workmanship.

8.0 TEST AND INSPECTION

M/s BHEL have not agreed to “Test & Inspection” as per standard clause of
BBMB but have intimated that the inspection shall be carried out by BHEL Quality
Control Division only. The firm have confirmed to supply assembly drawing with bill
of material and test certificates for approval by BBMB, after receipt of firm order.

9.0 OTHER TERMS AND CONDITIONS

Other terms & conditions shall be as per Annexure-I enclosed and to the
extent modified by the provisions outlined above.
Three copies of the purchase order are being sent to you. You are
requested to acknowledge the receipt of this purchase order and return one copy
of the purchase order duly signed on all pages by your authorized representative in
token of its unconditional acceptance.

DA/ Annexure-I मु य अिभय ता/ूणाली प रचालन,

बीबीएमबी, च ड गढ़ ।