Integrated Asset Acquisition Posting

Use
If you are using Accounts Payable, you can take advantage of the following benefits of
integration: For an asset acquisition (without reference to a purchase order), you can post the
asset acquisition and the corresponding payable due from a vendor in the same transaction. This
reduces data entry.

Integration
Each transaction on the vendor accounts in the subsidiary ledger of Accounts Payable and on the
asset accounts in Asset Accounting directly influences the corresponding G/L accounts. This
ensures that the subsidiary ledgers are always reconciled with the general ledger.

Prerequisites
To be able to post integrated asset acquisitions, you made the following settings in Customizing
for Asset Accounting.

 You have specified the transaction type for asset acquisitions.

 To be able to make accounting-principle-specific postings, you need at least one technical

 You have created this technical clearing account as an asset reconciliation account
in your chart of accounts and in the relevant company codes.

 You entered the Technical Clearing Account for Integrated Asset

For information on the prerequisites that the technical clearing account for integrated
asset acquisition has to fulfill, see the documentation of the above IMG activity.
Note
If necessary, you can also make different settings for the technical clearing account for integrated
asset acquisition. This is necessary if the reconciliation accounts entered in your asset accounts
use different settings for required entry fields. For more information, see Customizing for Asset
Accounting under Integration with General Ledger Accounting Technical Clearing
Account for Integrated Asset Acquisition Define Different Technical Clearing Account for
Required Field Control).

Features
For an integrated asset acquisition posting, the system divides the business transaction into an
operational part and a valuating part:

 For the operational part (vendor invoice), the system makes a posting to all accounting
principles against the technical clearing account for integrated asset acquisitions.

 For the valuating part (asset posting with asset capitalization), the system
generates accounting-principle-specific documents that it also posts against the
technical clearing account for integrated asset acquisitions.

For each accounting principle that is assigned in your chart of depreciation, the system
creates a corresponding accounting-principle-specific document.

In this way, the system ensures that the Technical Clearing Account for Integrated Asset
Acquisitions has a balance of zero (for each ledger and account assignment object) for every
accounting principle in the chart of depreciation. So that the system can ensure the zero balance,
manual postings cannot be made to the account. The account does not appear in the balance
sheet, but in the notes to the financial statement (since it has a zero balance).

Automatic postings are made to the technical clearing account for integrated asset acquisitions
for the following transactions:

 Asset acquisition and

 Investment Support Measures

Note
If a posting depreciation area is inactive in the asset master record for the asset, then there
is no capitalization of the asset for that accounting principle. Instead, the expenses are posted to
the account specified in Customizing for capitalization differences/nonoperating expense.

For more information, see Unilateral Assets.

Activities
To post an integrated asset acquisition, proceed as follows:

1. Determine the asset and the vendor account. Create a new asset master record (see Create
Asset) and/or a new vendor master record, if needed.

2. Choose Posting → Acquisition → External Acquisition → With Vendor.

3. First create the document header (document date, document type, and so on).

The document type determines how the acquisition should be posted: gross (without
deduction of cash discount - document type AA) or net (with deduction of cash discount -
document type AN).

4. Enter the capitalization of the asset as the first line item in the first screen (posting
key 70 (debit), transaction type 100 (acquisition), account = asset number).

Note
Note: When you post to an asset subnumber, enter the asset main number and asset
subnumber separated by a hyphen.

5. On the next screen, enter the posting data for the first line item (amount posted, tax
indicator, (possibly quantity), and so on). Check the default asset value date.

6. In the same screen, enter the header information for the second line item (invoice/vendor
– posting key 31 (credit)).

7. On the next screen, enter the posting data for the second line item.

8. Choose Post.

Note
A number of low value assets can be posted to a single asset master record for collective
management. If you choose to manage low value assets collectively, enter the quantity during the
acquisition posting. Otherwise follow the same procedure as for the acquisition of normal fixed
assets.
Note
Before you post the business transaction, you can simulate the posting. The following options are
available:

 Simulation in the entry view in Financial Accounting

 Simulation in the general ledger view in Financial Accounting

 Simulation in the asset view:

In this case, the system displays the business transaction according to a valuation of your
choice. This view consists of an operational document that is posted to accounting
principles (INITIAL) and a valuation part that is posted accounting-principle-specifically.

Using the Change Accounting Principle pushbutton, you can display the business
transaction for another valuation, as long as additional accounting principles are assigned
in your chart of depreciation.

Using the Change Display Currency pushbutton, you can display the complete business
transaction for a different currency type.

Examples
For posting examples, see:

 Example 1: Acquisition, Integrated Posting

 Example 2: Acquisition, Integrated Posting

Additional Information
Should you not have to activate a complex fixed asset as an asset in accordance with all
accounting principles, see Unilateral Assets.