AL KHOR RISK MITIGATION PROJECT

I Initiator D Distribute

N HFD Notification In Information

R HFD Reviwer C Contribute to the review upon request of the LP/P

P Performer R Verify/Approved Review & release of HMC as needed.

lead Performer,responsible person for the

LP A Approval
task

ASTAD CORE TEAM ASTAD CONSTRUCTION SUPERVISION TEAM HFD/HMC

Commissioning Manager
Sr. Document Controller

Sr. Mechanical Engineer

Constrionction Manager
Authority, stakeholders

Sr. Quantity Surveyor

Sr Electrical Engineer
Sr Utilities/Handover

Commercial Manager
Sr QS/ Cost Engineer

Document Controller

Mechanical Engineer
Category of Document

and communication

Electrical Inspector

Medical Gas Expert

Medical Equipment
reporting manager

Electrical Engineer
Design Consultant
Planning Engineer
Planning, risk and

Fire safety - SMS

Project manager
Sr MEP Engineer

Project Manager
Sr Civil Engineer
QA/QC Manager

Sr HSE Engineer
ACTIVITY

Project Director

FF&E-Architect
Design Manger
MEP Inspector
MEP Manager
Document Type Discipline/Type No

(Mechanical)

Sr Architect
(Electrical)

ENGINEER
Secretary
Contractor

engineer

Security

HITC
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 1 2 3 4 5 6 7 8 9 10 11 12 13
0
Contractor's Monthly reports N/A 0.1 I R LP C C P P P P LP P P P P D P P P HMC N HMC N In
Reporting

Contractor's daily & Weekly report N/A 0.2 I In P In In In In In In In R P P LP D P In P In HMC N HMC N In

0
Contractor daily report N/A 0.3 I R P P LP D P P HMC N HMC N In

ASTAD's Monthly report N/A 0.4 R P LP P P P P P P P P P P P D P P HMC R HMC R HMC R In

Quality plan 1.1 I R LP D HMC R HMC R HMC R A

Project management plan 1.2 I R P P P LP P D HMC R HMC R HMC R HMC R A
Project Schedules/programs 1.3 I R P LP P P P P P P P P P D HMC R HMC R HMC R A
1 Management System Plans and reviews
HSSE plan 1.4 I R C P LP D HMC R HMC R HMC R A
Commissioning plan 1.5 I R In In P P P LP P P C D P P HMC R HMC R HMC R A
Management risk Plan 1.6 I R P LP P P P P P P P P P D HMC R HMC R HMC R A
Architectural 2.01 I C C R P D LP HMC R HMC N HMC R HMC R A
Structural 2.02 I C R P D HMC R HMC N A
Electrical 2.03 I C C R P D LP P HMC R HMC N HMC R HMC R A
HVAV 2.04 I C C R P D LP P HMC R HMC N HMC R A
Sustainability 2.05 I C R P D HMC R HMC N A
Medical Equipment 2.06 I C C C R P D P P LP P HMC R HMC N HMC R A
Fire and Life safety 2.07 I C C C R P D LP P P P HMC R HMC N HMC R A
Signage/Wayfinding 2.08 I C C R P D LP HMC R HMC N HMC R HMC R A
2 ICT/AV/Telecom 2.09 I C C R P D LP P HMC R HMC N HMC R A
Method Statements
Infection Control 2.10 I C C R P D HMC R HMC N A
Plumbing/Piped supply system 2.11 I C C R P D LP P HMC R HMC N HMC R A
Landscaping/External works 2.12 I C C R P D P P HMC R HMC N A
Civil/Infrastructure 2.13 I C R P D HMC R HMC N A
Drainage/Disposal Systems 2.14 I C C R P D LP P HMC R HMC N HMC R A
Interior Design/FFE 2.15 I C C R P D LP HMC R HMC N HMC R A
Vertical transportation system 2.16 I C C R P D P P HMC R HMC N HMC R A
Security/Access Control/CCTV 2.17 I C C R P D LP P HMC R HMC N HMC R A
Architectural 3.01 I C R P D LP HMC R HMC N HMC R HMC R A
Structural 3.02 I R P D HMC R HMC N A
Electrical 3.03 I C R P D LP P HMC R HMC N HMC R HMC R A
HVAV 3.04 I C R P D LP P HMC R HMC N HMC R A
Sustainability 3.05 I R P D HMC R HMC N A
Medical Equipment 3.06 I C C R P D P P LP P HMC R HMC N HMC R A
Fire and Life safety 3.07 I C C R P D LP P P P HMC R HMC N HMC R A
Signage/Wayfinding 3.08 I C R P D LP HMC R HMC N HMC R HMC R A
3 ICT/AV/Telecom 3.09 I C R P D LP P HMC R HMC N HMC R A
Material Submittals
Infection Control 3.10 I C R P D HMC R HMC N A
Plumbing/Piped supply system 3.11 I C R P D LP P HMC R HMC N HMC R A
Landscaping/External works 3.12 I C R P D P P HMC R HMC N A
Civil/Infrastructure 3.13 I R P D HMC R HMC N A
Drainage/Siposal Systems 3.14 I C R P D LP P HMC R HMC N HMC R A
Interior Design/FFE 3.15 I C R P D LP HMC R HMC N HMC R A
Vertical transportation system 3.16 I C R P D P P HMC R HMC N HMC R A
Security/Access Control/CCTV 3.17 I C R P D LP P HMC R HMC N HMC R A
cumentation and Drawings Review

05/02/2020 1 out of 4 Draft of Documents Distribution matrix v0

 AL KHOR RISK MITIGATION PROJECT
I Initiator D Distribute

N HFD Notification In Information

R HFD Reviwer C Contribute to the review upon request of the LP/P

P Performer R Verify/Approved Review & release of HMC as needed.

lead Performer,responsible person for the

LP A Approval
task

ASTAD CORE TEAM ASTAD CONSTRUCTION SUPERVISION TEAM HFD/HMC

Commissioning Manager
Sr. Document Controller

Sr. Mechanical Engineer

Constrionction Manager
Authority, stakeholders

Sr. Quantity Surveyor

Sr Electrical Engineer
Sr Utilities/Handover

Commercial Manager
Sr QS/ Cost Engineer

Document Controller

Mechanical Engineer
Category of Document

and communication

Electrical Inspector

Medical Gas Expert

Medical Equipment
reporting manager

Electrical Engineer
Design Consultant
Planning Engineer
Planning, risk and

Fire safety - SMS

Project manager
Sr MEP Engineer

Project Manager
Sr Civil Engineer
QA/QC Manager

Sr HSE Engineer
ACTIVITY

Project Director

FF&E-Architect
Design Manger
MEP Inspector
MEP Manager
Document Type Discipline/Type No

(Mechanical)

Sr Architect
(Electrical)

ENGINEER
Secretary
Contractor

engineer

Security

HITC
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 1 2 3 4 5 6 7 8 9 10 11 12 13
0
Architectural 4.01 I C R P D LP HMC R HMC N HMC R HMC R A
Reporting

Structural 4.02 I R P D HMC R HMC N A

0 Electrical 4.03 I C R P D LP P HMC R HMC N HMC R HMC R A
HVAV 4.04 I C R P D LP P HMC R HMC N HMC R A
Sustainability 4.05 I R P D HMC R HMC N A
Medical Equipment 4.06 I C C R P D P P LP P HMC R HMC N HMC R A
Fire and Life safety 4.07 I C C R P D LP P P P HMC R HMC N HMC R A
Signage/Wayfinding 4.08 I C R P D LP HMC R HMC N HMC R HMC R A
Documentation and Drawings Review

4 Mock ups and Samples ICT/AV/Telecom 4.09 I C R P D LP P HMC R HMC N HMC R A

Infection Control 4.10 I C R P D HMC R HMC N A
Plumbing/Piped supply system 4.11 I C R P D LP P HMC R HMC N HMC R A
Landscaping/External works 4.12 I C R P D P P HMC R HMC N A
Civil/Infrastructure 4.13 I R P D HMC R HMC N A
Drainage/Siposal Systems 4.14 I C R P D LP P HMC R HMC N HMC R A
Interior Design/FFE 4.15 I C R P D LP HMC R HMC N HMC R A
Vertical transportation system 4.16 I C R P D P P HMC R HMC N HMC R A
Security/Access Control/CCTV 4.17 I C R P D LP P HMC R HMC N HMC R A
Architectural 5.01 I C R P D LP HMC R HMC N HMC R HMC R A
Structural 5.02 I R P D HMC R HMC N A
Electrical 5.03 I C R P D LP P HMC R HMC N HMC R HMC R A
HVAV 5.04 I C R P D LP P HMC R HMC N HMC R A
Sustainability 5.05 I R P D HMC R HMC N A
Medical Equipment 5.06 I C C R P D P P LP P HMC R HMC N HMC R A
Fire and Life safety 5.07 I C C R P D LP P P P HMC R HMC N HMC R A
Signage/Wayfinding 5.08 I C R P D LP HMC R HMC N HMC R HMC R A
5 Sub-contractor Prequalification ICT/AV/Telecom 5.09 I C R P D LP P HMC R HMC N HMC R A
Infection Control 5.10 I C R P D HMC R HMC N A
Plumbing/Piped supply system 5.11 I C R P D LP P HMC R HMC N HMC R A
Landscaping/External works 5.12 I C R P D P P HMC R HMC N A
Civil/Infrastructure 5.13 I R P D HMC R HMC N A
Drainage/Disposal Systems 5.14 I C R P D LP P HMC R HMC N HMC R A
Interior Design/FFE 5.15 I C R P D LP HMC R HMC N HMC R A
Vertical transportation system 5.16 I C R P D P P HMC R HMC N HMC R A
Security/Access Control/CCTV 5.17 I C R P D LP P HMC R HMC N HMC R A
Architectural 6.01 I C R P D LP HMC R HMC N HMC R HMC R A
Structural 6.02 I R P D HMC R HMC N A
Electrical 6.03 I C R P D LP P HMC R HMC N HMC R HMC R A
HVAV 6.04 I C R P D LP P HMC R HMC N HMC R A
Sustainability 6.05 I R P D HMC R HMC N A
Medical Equipment 6.06 I C C R P D P P LP P HMC R HMC N HMC R A
Fire and Life safety 6.07 I C C R P D LP P P P HMC R HMC N HMC R A
Signage/Wayfinding 6.08 I C R P D LP HMC R HMC N HMC R HMC R A
6 Shop drawings ICT/AV/Telecom 6.09 I C R P D LP P HMC R HMC N HMC R A
Infection Control 6.10 I C R P D HMC R HMC N A
Plumbing/Piped supply system 6.11 I C R P D LP P HMC R HMC N HMC R A
Landscaping/External works 6.12 I C R P D P P HMC R HMC N A
Civil/Infrastructure 6.13 I R P D HMC R HMC N A
Drainage/Siposal Systems 6.14 I C R P D LP P HMC R HMC N HMC R A
Interior Design/FFE 6.15 I C R P D LP HMC R HMC N HMC R A
Vertical transportation system 6.16 I C R P D P P HMC R HMC N HMC R A
Security/Access Control/CCTV 6.17 I C R P D LP P HMC R HMC N HMC R A
Architectural 7.01 I C R P D LP HMC R HMC N HMC R HMC R A
Structural 7.02 I R P D HMC R HMC N A
Electrical 7.03 I C R P D LP P HMC R HMC N HMC R HMC R A
HVAV 7.04 I C R P D LP P HMC R HMC N HMC R A
Sustainability 7.05 I R P D HMC R HMC N A
Medical Equipment 7.06 I C C R P D P P LP P HMC R HMC N HMC R A
Fire and Life safety 7.07 I C C R P D LP P P P HMC R HMC N HMC R A

7 As Built drawings

05/02/2020 2 out of 4 Draft of Documents Distribution matrix v0

 AL KHOR RISK MITIGATION PROJECT
I Initiator D Distribute

N HFD Notification In Information

R HFD Reviwer C Contribute to the review upon request of the LP/P

P Performer R Verify/Approved Review & release of HMC as needed.

lead Performer,responsible person for the

LP A Approval
task

ASTAD CORE TEAM ASTAD CONSTRUCTION SUPERVISION TEAM HFD/HMC

Commissioning Manager
Sr. Document Controller

Sr. Mechanical Engineer

Constrionction Manager
Authority, stakeholders

Sr. Quantity Surveyor

Sr Electrical Engineer
Sr Utilities/Handover

Commercial Manager
Sr QS/ Cost Engineer

Document Controller

Mechanical Engineer
Category of Document

and communication

Electrical Inspector

Medical Gas Expert

Medical Equipment
reporting manager

Electrical Engineer
Design Consultant
Planning Engineer
Planning, risk and

Fire safety - SMS

Project manager
Sr MEP Engineer

Project Manager
Sr Civil Engineer
QA/QC Manager

Sr HSE Engineer
ACTIVITY

Project Director

FF&E-Architect
Design Manger
MEP Inspector
MEP Manager
Document Type Discipline/Type No

(Mechanical)

Sr Architect
(Electrical)

ENGINEER
Secretary
Contractor

engineer

Security

HITC
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 1 2 3 4 5 6 7 8 9 10 11 12 13
0
Signage/Wayfinding 7.08 I C R P D LP HMC R HMC N HMC R HMC R A
Reporting

7 As Built drawings ICT/AV/Telecom 7.09 I C R P D LP P HMC R HMC N HMC R A

0 Infection Control 7.10 I C R P D HMC R HMC N A
Plumbing/Piped supply system 7.11 I C R P D LP P HMC R HMC N HMC R A
Landscaping/External works 7.12 I C R P D P P HMC R HMC N A
Civil/Infrastructure 7.13 I R P D HMC R HMC N A
Drainage/Disposal Systems 7.14 I C R P D LP P HMC R HMC N HMC R A
Interior Design/FFE 7.15 I C R P D LP HMC R HMC N HMC R A
Vertical transportation system 7.16 I C R P D P P HMC R HMC N HMC R A
Security/Access Control/CCTV 7.17 I C R P D LP P HMC R HMC N HMC R A
Architectural 8.01 I A In LP
Structural 8.02 I A In
Electrical 8.03 I A In LP P
HVAV 8.04 I A In LP P
Sustainability 8.05 I A In
Medical Equipment 8.06 I A In P P LP P
Fire and Life safety 8.07 I A In LP P P P
Signage/Wayfinding 8.08 I A In LP
8 Material Delivery on Site(MIR) ICT/AV/Telecom 8.09 I A In LP P
Infection Control 8.10 I A In
Plumbing/Piped supply system 8.11 I A In LP P
Landscaping/External works 8.12 I A In P P
Civil/Infrastructure 8.13 I A In
Construction work Inspection

Drainage/Siposal Systems 8.14 I A In LP P

Interior Design/FFE 8.15 I A In LP
Vertical transportation system 8.16 I A In P P
Security/Access Control/CCTV 8.17 I A In LP P
Architectural 9.01 I A In LP
Structural 9.02 I A In
Electrical 9.03 I A In LP P
HVAV 9.04 I A In LP P
Sustainability 9.05 I A In
Medical Equipment 9.06 I A In P P LP P
Fire and Life safety 9.07 I A In LP P P P
Signage/Wayfinding 9.08 I A In LP
9 Work Inspections (WIR) ICT/AV/Telecom 9.09 I A In LP P
Infection Control 9.10 I A In
Plumbing/Piped supply system 9.11 I A In LP P
Landscaping/External works 9.12 I A In P P
Civil/Infrastructure 9.13 I A In
Drainage/Siposal Systems 9.14 I A In LP P
Interior Design/FFE 9.15 I A In LP
Vertical transportation system 9.16 I A In P P
Security/Access Control/CCTV 9.17 I A In LP P
Architectural 10.01 I C R P D LP HMC R HMC N HMC R HMC R A
Structural 10.02 I R P D HMC R HMC N A
Electrical 10.03 I C R P D LP P HMC R HMC N HMC R HMC R A
HVAV 10.04 I C R P D LP P HMC R HMC N HMC R A
I R P D A
Design and Project Clarifications

Sustainability 10.05 HMC R HMC N

Medical Equipment 10.06 I C C R P D P P LP P HMC R HMC N HMC R A
Fire and Life safety 10.07 I C C R P D LP P P P HMC R HMC N HMC R A
Signage/Wayfinding 10.08 I C R P D LP HMC R HMC N HMC R HMC R A
10 RFI from the Contractor ICT/AV/Telecom 10.09 I C R P D LP P HMC R HMC N HMC R A
Infection Control 10.10 I C R P D HMC R HMC N A
Plumbing/Piped supply system 10.11 I C R P D LP P HMC R HMC N HMC R A
Landscaping/External works 10.12 I C R P D P P HMC R HMC N A
Civil/Infrastructure 10.13 I R P D HMC R HMC N A
Drainage/Siposal Systems 10.14 I C R P D LP P HMC R HMC N HMC R A

05/02/2020 3 out of 4 Draft of Documents Distribution matrix v0

 AL KHOR RISK MITIGATION PROJECT
I Initiator D Distribute

N HFD Notification In Information

R HFD Reviwer C Contribute to the review upon request of the LP/P

P Performer R Verify/Approved Review & release of HMC as needed.

lead Performer,responsible person for the

LP A Approval
task

ASTAD CORE TEAM ASTAD CONSTRUCTION SUPERVISION TEAM HFD/HMC

Commissioning Manager
Clarifications

Sr. Document Controller

Sr. Mechanical Engineer

Constrionction Manager
Authority, stakeholders

Sr. Quantity Surveyor

Sr Electrical Engineer
Sr Utilities/Handover

Commercial Manager
Sr QS/ Cost Engineer

Document Controller

Mechanical Engineer
Category of Document

and communication

Electrical Inspector

Medical Gas Expert

Medical Equipment
reporting manager

Electrical Engineer
Design Consultant
Planning Engineer
Planning, risk and

Fire safety - SMS

Project manager
Sr MEP Engineer

Project Manager
Sr Civil Engineer
QA/QC Manager

Sr HSE Engineer
ACTIVITY

Project Director

FF&E-Architect
Design Manger
MEP Inspector
MEP Manager
Document Type Discipline/Type No
Design and Project

(Mechanical)
10 RFI from the Contractor

Sr Architect
(Electrical)

ENGINEER
Secretary
Contractor

engineer

Security

HITC
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 1 2 3 4 5 6 7 8 9 10 11 12 13
0
Interior Design/FFE 10.15 I C R P D LP HMC R HMC N HMC R A
Reporting

Vertical transportation system 10.16 I C R P D P P HMC R HMC N HMC R A

0 Security/Access Control/CCTV 10.17 I C R P D LP P HMC R HMC N HMC R A
QHSSE 11.01 R I I HMC N HMC N
Construction meeting 11.02 R I HMC N HMC N

Co-ordination and Project control meeting 11.03 R I HMC N HMC N

11 Minutes of Meetings
Interface Commercial meeting 11.04 R I HMC N HMC N
Management meeting only with HMC 11.05 R I HMC N HMC N
Management meeting with Contractor 11.06 R I HMC N HMC N
Safety Violations N/A 12.01 LP R I HMC N
HSEE 12
Safety Violations N/A 12.02 LP R I HMC N

NCRs N/A 13.01 P C R I I I I I I HMC N

Quality 13 ASTAD's Audit reports N/A 13.02 P I HMC N HMC N

Contractor's Audit's reports N/A 13.03 I N HMC N HMC N

Contractor's Payment applications/certificates N/A 14.01 I R P LP D P P HMC R HMC R HMC R A

Contractor's claims N/A 14.02 I R P LP D P P HMC R HMC R HMC R A

Notice of variations N/A 14.03 I R P LP D P P HMC R HMC R HMC R A

Instruction to Contractor 14.04 In In I

Commercial 14
Performance Bond & Renewal 14.05 I P R HMC R A

Advance Payment Guarantee & Renewal/Update 14.06 I P R HMC R A

Retention Guarantee & Renewal 14.07 I P R HMC R A

Insurance & Renewal 14.08 I P R HMC R A

05/02/2020 4 out of 4 Draft of Documents Distribution matrix v0