Item No.
Assessment Criteria
1 Leadership and Commitment
1.1 Commitment to HSSE aspects through leadership
How are senior managers personally involved in HSSE management, for example objective-setting
and monitoring?
1.1a 1. They ensure that all personnel understand their roles and responsibilities in managing HSSE.
2. They encourage open communication and reporting of incidents.
3. They implement corrective actions for all unsafe acts and conditions.
Provide evidence of commitment at all levels of the organization.
1.1b
1.1c How do you promote a positive culture towards HSSE matters?
1. Through training and awareness.
2. By recognizing and rewarding personnel for their HSSE contributions and achievements.
3. By communicating the established Policies and procedures.
2 Policy and Strategic Objectives
2.1 HSSE Policy documents
a) Does your company have an HSSE policy document? If the answer is YES
2.1a please attach a copy.
1. Yes
2.1b b) Who has overall and final responsibility for HSSE in your organization?
1. The managing director
c) Who is the most senior person in the organization responsible for this policy being carried out at the
premises and on-site where his employees are working? Provide name and title.
2.1c
1. HSSE Co-Ordinator (Daniel Stanley)
d) Itemize the methods by which you have drawn your policy statements to the
the attention of all your employees?
2.1d 1 During general safety meeting.
2 Through the employee’s handbook.
3 Through Inductions/acknowledgement form.
e) What are your arrangements for advising employees of changes in the policy?
2.1e
1. Face-to-face clear communication from safety departmental heads about the needs for the policy change
and the intended benefit to the employees and the company's overall safety objectives.
2.2 HSSE strategic objectives
a) Does your company have strategic HSSE objectives? If the answer is YES please attach a copy.
2.2a 1. Yes
b) Itemize the methods by which you have communicated your strategic HSSE objectives to the attention of all
your employees?
2.2b 1. In the employee’s HSSE handbook.
2. During employee’s induction after employment.
3 Organization, Responsibilities, Resources, Standards and Documentation
3.1 Organizational structure for HSSE management
a) How is your organization structured to manage and communicate HSSE effectively?
3.1a
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1. HSSE is effectively managed and communicated through the formed HSSE departments at various
levels of the organization, having the responsibility to develop HSSE policies and procedures and
ensure training of personnel to understand their responsibilities on matters that relate to health, safety,
and security.
3.1b b) Do HSSE meetings promote HSSE awareness?
1. Yes
3.1c c) Do client and contractor meet regularly to discuss and action any interface situations?
1. No
3.1d d) What provision does your company make for HSSE communication meetings? Please provide an
organization chart
1. Established monthly safety meetings.
2. Established daily toolbox talk.
3. Weekly goal zero attachment.
HSSE training of managers, supervisors and HSSE critical position holders
3.2
a) Have the managers and supervisors at all levels who will plan, monitor, oversee and carry out the work received
3.2a formal HSSE training in their responsibilities with
respect to conducting work to HSSE requirements?
1. Yes
b) If YES please give details. Where the training is given in-house please describe the
content and
3.2b
duration of courses. Please provide an example of training matrix.
c) How have you identified areas of your company’s operations where specialized training is required,
3.2c for instance training related to health hazard such
as radiation, asbestos and chemicals?
d) What specialist HSSE resources does your organisation have available?
3.2d
3.2e e) How does your company provide HSSE specialised training for HSSE staff?
3.3 General HSSE training
3.3a a) What arrangements does your company have to ensure new employees have knowledge of basic industrial
HSSE, and to keep this knowledge up to date?
3.3b b) What arrangements does your company have to ensure new employees also have knowledge of your HSSE
policies, practices and company requirements?
c) What arrangements does your company have to ensure new employees have been instructed and have
3.3c received information on any specific hazards arising
out of the nature of the activities?
NB for (a), (b) & (c): if training is provided in-house, please give details of conten
3.4 Competence assurance
3.4a a) Does your organization have a competence system in place? If YES, please describe the scope and
content of your competence system
b) What arrangements does your company have to ensure existing staff HSSE knowledge is up to
3.4b date?
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3.5 Contractor management process
3.5a a) Does your company have a contractor management process or system? If yes, provide an outline of the
process.
3.5b b) How do you assess contractors, HSSE competence or HSSE performance?
3.5c c) Where do you define the company standards you require your contractors to meet?
3.5d d) How do you ensure these standards are met and verified?
3.6 HSSE standards
3.6a a) How do you identify new industry or regulatory standards that may be applicable to your activities?
3.6b b) Is there an overall structure for producing, updating and disseminating standards?
3.6c c) Are your company standards aligned with OGP/industry guidelines or recommended practices? If yes
state which one.
4.1 Risk assessment and control
4.1a a) How does your company identify hazards, assess risk, control and mitigation consequences, to a level as
low as reasonably practicable?
4.2 Health hazards
a) Do you have specific policies and programmes on specific health hazards e.g. substance abuse,
4.2a blood borne pathogens, malaria pandemic diseases etc.
b) What type of health hazards (chemical, vibration, noise, radiation, etc) are associated with
the scope of your services? Explain how
occupational health hazards are identified, assessed and
4.2b controlled.
c) What systems are in place to control these hazards and monitor the effectiveness of these controls? Is
4.2c worker’s regular exposure monitoring part of
these systems?
Safety hazards
4.3
a) What type of safety hazards (mechanical guarding, work at height, lifting and hoisting, confined
space entry, explosive atmospheres etc.) are associated with the
4.3a scope of your services?
4.3b b) What systems are in place to control these hazards and monitor the effectiveness of these controls?
Logistics hazards
4.4
a) What type of logistics hazards (land transport, air transport, marine transport, materials handling
4.4a etc.)are associated with the scope of your services?
4.4b b) What systems are in place to control these hazards and monitor the effectiveness of these controls?
4.5 Environmental hazards
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a) What type of environmental hazards (chemical spill, atmospheric emissions, waste
4.5a disposal etc.)
are associated with the scope of your services?
4.5b b) What systems are in place to control these hazards and monitor the effectiveness of these controls?
4.6 Security hazards
a) What type of security hazards (terrorism, hostage taking, robbery, hostile local
4.6a population etc.) are
associated with the scope of your services?
4.6b b) What systems are in place to control these hazards and monitor the effectiveness of these controls?
4.7 Social responsibility hazards
a) What type of social hazards are associated with the scope of your services?
4.7a
b) What systems are in place to control these hazards and impacts and monitor the effectiveness of
4.7b these controls?
5 Planning and Procedures
5.1 HSSE or operations manuals
a) Do you have a company HSSE-MS manual (or operations manual with integrated HSSE
requirements) which describes in detail your company approved HSSE working practices relating to
your work activities?
If the answer is YES please attach a copy of an index and relevant supporting documentation.
5.1a
5.2 Infrastructure and equipment integrity
a) How do you ensure that infrastructure, plant and equipment used within your operations (own
premises, client site, or at other locations) are correctly certified, registered, controlled and
maintained
5.2a in a safe working condition?+D76
Emergency Planning and Response
5.3
a) What arrangements does your company have for emergency planning and response?
5.3a b) Which emergency situations are included?
Road Safety
5.4
a) Does your organisation (globally, regionally or locally) recognise road safety
5.4a as a hazardous
activity?
5.4b b) Does your organisation have Journey Management system and associated procedure?
5.4c c) Does your organization have regular tool-box meetings and training on road safety for drivers?
5.5 Management of Change
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How do you manage changes and assess associated risks-e.g. personnel, equipment, processes,
5.5a documentation?
5.6 Project Controls Procedure
Does your organization have a project controls procedure to manage the project
schedule, value of
5.6a work done (VOWD) , track and manage progress over the execution of the
project?
How does your organization manage cost, schedule and report progress over the
5.6b phase of project
execution
What tools does your organization use in managing / tracking your schedule, progress & cost? As a
minimum, company expects tenderer to provide tools such Primavera (P6) for schedule development,
& monitoring, Ms Excel for Progress Measurement & Ms Word for reporting progress.
5.6c
6.1 HSSE-MS implementation and active performance monitoring of work activities
6.1a a) What arrangements does your organisation have for monitoring the implementation of your
HSSEMS?
b) How does your company assure the implementation of work procedures within your work-site
operations e.g. compliance with procedures, toolbox talks, safety
6.1b meetings, supervision, job observations?
c) How do you monitor employee HSSE performance e.g. hazard identification systems, HSSE
6.1c participation?
6.1d d) What active HSSE monitoring is performed (i.e. where no incident has occurred)?
6.1e e) How do you report and correct deficiencies identified?
f) How do you communicate the results of active performance monitoring to relevant personnel?
6.1f
6.2
Safety performance indicators
6.2a a) Please provide the following statistics for each year for the last five years: Number of fatalities Number
Lost Time Injuries
• Number of Lost Workday Cases
• Number of Restricted Work Day Cases
• Number of Medical Treatment Cases
• Number of first aid cases
• Number of near miss incidents
• Fatal Accident Rate (per 100 million hours worked)
• Lost Time Injury Frequency (per million hours worked)
• Total Recordable Incident Rate (per million hours worked)
NOTE: If not using the OGP definitions (refer to the OGP safety performance indicators report), please
include your company definitions.
6.3 HSSE performance monitoring
6.3a a) How is health performance monitored and recorded?
6.3b b) How is environmental performance monitored and recorded?
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c) How is security performance monitored and recorded?
6.3c
6.3d d) How and what near miss incidents are reported?
6.3e e) How often is HSSE performance reviewed? By whom?
6.3f f) How is logistics performance monitored and reported?
6.3g g) Do you record vehicle incidents?
6.4 HSSE incident investigation and follow up
6.4a a) What types of HSSE incident are investigated?
6.4b b) What process is used to investigate HSSE incidents?
6.4c c) Who conducts HSSE incident investigations?
6.4d d) How are the findings of an incident investigation followed up to ensure effective prevention of
recurrence?
6.4e e) How is incident learning communicated to all relevant personnel?
6.5 Statutory notifiable incidents or non-compliance notices
a) Has your company suffered any statutory notifiable incidents in the last five years (safety,
6.5a occupational health and environmental)?
Answers with details including dates, country and location, summary of incident and follow-up
preventative measures taken.
7 HSSE audit and management review of HSSE-MS
7.1 Audits
a) Do you have a written procedure for HSSE auditing? If yes, please attach
7.1a
a copy.
b) Who is involved in conducting HSSE audits? How are audit team members selected to have specific
expertise and be independent from the activities being audited? What are the qualifications
7.1b required for auditors?
c) How does your company schedule HSSE audit and what scope of auditing is covered? e.g.
internal, regulatory compliance, supplier/contractor,
7.1c HSSE management system
implementation.
7.1d d) How does management follow up on audit findings and ensure effective close out of action items?
7.2 Management review and follow-up
a) Do you have a written procedure for management review of the HSSE-MS? If yes, please attach a copy
7.2a
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b) Do you have an HSSE-MS or HSSE Performance review program? If yes, how often are these
performance reviews done. Provide plan, minutes of such reviews, attendance list and status of actions
closeout? Who are involved in the process?
7.2b
7.2c c) How are identified actions and improvement efforts recorded and tracked to effective completion?
8 HSSE Management - Additional Features
8.1 Certification of your HSSE-MS
8.1a Do you have external HSSE-MS certification -e.g. ISO 9001, ISO 14001 or OHSAS 18001?
8.2
Memberships of associations
Describe the nature and extent of your company’s participation in relevant
8.2a industry, trade, and
governmental organisations
8.3 Additional features of your HSSE-MS
Does your organisation (globally, regionally or locally) have any HSSE features or arrangements not
8.3a described elsewhere in your response to the questionnaire?
1 Tenderers are to provide response to the under listed questions vis-à-vis the work scope (refer to PART 4 – PROPOSED
CONTRACT DOCUMENY – Section IV)
i HSE Risk Identified
ii HSE Risk Assessed
iii HSE Risk Controls Measures
iv Hse Risk Recovery Measures (RM)
CONTRACT HSE PLAN
i HSE Risk Identified
ii HSE Risk Assessed
iii HSE Risk Controls Measures
iv Hse Risk Recovery Measures (RM)
APPENDIX A3
NIGERIAN CONTENT REQUIREMENTS
1. Demonstrate that the entity is a Nigerian registered company with greater than or equal to 51% Nigerian shareholding.
Furnish details of company ownership and shareholding structure. Also submit clear photocopies of your CAC Forms
CO2 and CO7. Tenderer shall provide evidence of company registration on Nigerian Oil and Gas Industry Joint
Qualification System (NOGIC JQS) and NUPRC certificate.
2. Tenderer shall provide Detailed description of the location of in-country committed facilities & infrastructure (technical
office, and administrative space, in-country fabrication yard, maintenance workshop etc.) in Nigeria to support this contract.
3. Provide a project-specific organogram showing Names and Nationalities of all key personnel that will execute the work
scope for this service (not limited to Senior Manager, Project Manager, Assistant Project Manager, Construction Manager,
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Engineering Manager, QA/QC Manager, QA/QC Engineer etc. Tenderer is invited to note that in line with the approved
NC plan for this tender, all personnel shall be Nigerian and there shall be no deployment of expat personnel.
Tenderer shall complete table 1 below:
S/ N JOB TITLE QTY NAMES OF NATIONALITY OF CV SUBMITTED.
Yes/No
PERSONNEL PERSONNEL
NIGERIAN EXPAT (YES/NO)
(YES/NO)
1 Senior Manager 1 N/A
2 Project Manager 1 N/A
3 Assistant 1 N/A
Project
Manager
4 Construction 1 N/A
Manager
5 Engineering Manager 1 N/A
6 QA/QC 1 N/A
Manager
4. Tenderer shall provide evidence of any of the underlisted Nigerian Content Equipment Certificates (NCECs)
demonstrating ownership of equipment and capacity to execute the work scope:
i. Category 1, 2 or 3, Construction and Movable equipment (EC) group
ii.Category 1, 2 or 3 Fabrication and Construction (FC) group
iii. Category 1, 2 or 3 Quality Inspection and Quality Control (QS) group
5. Tenderer shall comply with the latest approved version of NCDMB HCD guideline by committing (via a letter of
undertaking) to providing Project-Specific training, man-hour,
budget, skill development and understudy plan for Nigerian personnel utilizing OGTAN registered trainer(s) or other approved NCDMB training
institution(s).
APPENDIX A4
NIGERIAN CONTENT REQUIREMENTS (HUMAN CAPACITY DEVELOPMENT)
As part of the contract, CONTRACTOR is expected to engage personnel nominated from the national skill pool database for
training and competency development. The number of trainees will be determined with NCDMB and the training cost will be borne
by the Contractor. The format of the training will include Face to face training and a short term on the job training. In addition to the
training specified in the table below, tenderer is required to provide additional training applicable to the contract scope of work, and
this training plan shall be incorporated into the CONTRACT.
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Training Implementation Plan
TOTAL NUMBER OF TRAINEES: Tenderer to insert details (Refer to profject category matrix for determination of Training
Manhours and Training Fund of the
NCDMB HCD training guideline)
TRAINING SCHEDULE (Start -
End): Tenderer to insert details
Qualification and
Name and On the Job
levelof competence
Training Title Address of Learning Plan(3-6
Duration Man-Hours / certification to be achieved
Training Provider months)
through
training
1 Tenderer to Tenderer to Tenderer to Tenderer to
insert details insert details insert insert details
details
2 Tenderer to Tenderer to Tenderer to Tenderer to
insert details insert details insert insert details
details
NOTES
**HCD training shall be a percentage of contract value as stipulated in table 7.1 of section 6.4
**CONTRACTOR is responsible for all costs involved in executing the training plan above
6.0 NIGERIAN LABOUR REQUIREMENT
S/N Topics Questions Y/N Free Text
1.1 Does your company have a policy, procedure
or process that prohibits the employment of
1 Child Labour and
employees who are under the international
Young Workers
minimum a g e f o r ?
work (15 years), or the national
minimum age for work if it is
higher?
1.2 How does your company communicate,
manage and monitor the implementation of
this policy or process on under- age
employees, including the corrective actions to
be taken if an under-age employee is
identified? Please
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1.3 describe.
Does your company have a policy, procedure
or process specifying the conditions under
which young workers (aged 15 to 18) can be
employed, and the types of work
that they can be asked to undertake?
1.4 How does your company communicate,
manage and monitor theimplementation of this
policy or process? Please describe Does your
company have a policy, procedure or process
2.1 that prohibits modern slavery (slavery, servitude,
forced labour and human trafficking) in your
operations and in those of employment
agencies or sub-
contractors you use?
2.2 How does your company communicate,
manage and monitor the implementation of this
policy or process? Please describe.
2 Forced Labour and Does your company pay the service fees
Human trafficking charged by the employment agencies or
2.3 subcontractors that you use for recruitment
and hiring and all other recruitment related
expenses necessary to recruit, hire,
deploy, and manage workers?
2.4 Does your company have a
policy, procedure or process to
ensure the employment agencies, or sub-
contractors, you use to
recruit and hire workers operate ethically and
legally?
2.5 Does your company provide all workers with a
written contract, in a language the employee
understands, setting out terms of employment,
and including daily
wage rates and hours of work?
2.6 Does your company provide workers with a
contract which specifies an agreed period of
notice and then permits workers to activate this
notice period at their
discretion, with no penalty?
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2.7 Does your company prohibit unlawful wage
deductions or payments by workers and prohibits
the withholding of both money or identification
documents
belonging to workers, by your company, or
employment agencies acting on your behalf,
before o r a f t e r the start of
employment?
2.8 Do you have a policy, procedure or process
which requires that regular checks are
conducted on facilities, including the following:
living space, temperature, lighting, sanitary
facilities, privacy, ventilation?
3.1 Do you have a policy, procedure or process
that prohibits discrimination in hiring, wages,
equal pay, protections and conditions of
employment, promotion, benefits and
grievance management,
termination / dismissal?
3 Non- Discrimination 3.2 How does your company communicate,
manage and monitor the implementation of this
policy or process? Please describe.
3.3 Does your company have a policy, procedure
or process which prohibits violence, sexual
harassment and sexual violence in the
workplace?
3.4 How does your company communicate,
manage and monitor the implementation of this policy
or process? Please describe.
Do you have a policy, procedure or process
that permits freedom of association and
4.1 collective bargaining? This includes provision for
the development of "parallel means" of
representation for labour rights, in countries
where the law restricts labour rights, or
discriminates against workers on the grounds of
trade union membership or activities
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4.2 How does your company communicate,
manage and monitor the implementation of this
4 policy or process? Please describe.
Freedom of Does your company have a policy, procedure
Association or process requiring the direct, timely and
5.1 accurate payment of wages for all workers? This
should be supported with a pay slip in a
language and format they understand, which
explains how their wages are
calculated and any deductions?
Working Conditions -
5 Compensation and
Number of
Hours
5.2 How does your company communicate, manage
and monitor the implementation of this policy or
process? Please
describe.
Note: Evidence required should be in the form of:
1.Copy of the Company policy or process
2.Copy of Company Code of Conduct (or equivalent)
3.Employee handbook (relevant section highlighted)
4. Appropriate relevant documentation
NOTE: A two-tier bid evaluation strategy will be adopted viz: Technical Evaluation and Commercial Evaluation. Only commercial bids submitted by
Tenderers who pass the Nigerian Content
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requirements evaluation and satisfy the requirements of the remaining technical section will be opened for evaluation.
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