WOLAITA SODO UNIVERSITY

COLLEGE OF BUSINESS AND ECONOMICS DEPARTMENT OF

MANAGEMENT

South Ethiopia Regional State Finance Breau, Southern Ethiopia

A Report Submitted In Partial Fulfillment of the Requirement for the

Subject Internship in Management (MGMT4221)

BY:-MESFIN BIRHANU

BACHLIOR OF ARTS IN MANAGEMENT

lD No....................... 51451/13

From July 5 to Aug, 30 2015 E.C

 WOLAITA, ETHIOPIA

Mesfin birhanu

lD No........................................ 51451/13
4th Year ...................................................Management (BA)

Department of ......... ... .................. Management

Wolaita sodo university

Declaration

Hereby declare that the report entitled A report on – practical attachment submitted to
Department of Management, wolaita sodo university in partial fulfillment of the requirement
for the subject Internship in Management (MGMT4221), is a record of the original report
work done by me and that it has not formed before the basis for the award of any
degree/diploma/associate ship/fellowship or any other similar titles.

Acknowledgment
First I will like to thank you,dear Tamirat petirose fiscal police departmet proffessional who
mentoned me from starting to.end of my interniship work.then i.would thanks my family they
support me both finance and moral finally I will thank president of finance bureau who give
me permission to do internship with the organization.

I am very appreciated for his enthusiastic encouragements and best instructions during my
internship period. I am extremely great full to your helpful information, your advice made me
to successful completion of my internship. Thank you.

Abstract
This report was related to about the practical attachment performed on wolaita zone wadu
kebele finance and economic development office (FEDO) and the activity that performed
within only 10 days. This practical attachment also attempts to evaluate the process of
organizational working arrangements and task performance of the of bureau. The report is
conducted with the aim of determining how the theoretically learned courses are working in
real world and familiarizing with the real working environment. It will describes the
organizational structure and the presence of clear and simple channel communication

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between the head of the office and its different cross functional departments as well as its
stake holder. It also focused on identifying the financial service the organization provides for
its customers. This practical attachment report also includes the cardinal issues of the
organization, major strength, challenges analysis of the organizations as well as major
problems that affects the office and the suggested solutions to be taken to solve it. In general,
the reports consist of four major parts of the practical attachment such as organizational
report, activity report, attachment evaluation and conclusion and recommendation

Table of content
Contents
Acknowledgment............................................................................................................................................ I
Abstract...........................................................................................................................................................I
Table of content.............................................................................................................................................II
Chapter 1........................................................................................................................................................1
1. Introduction................................................................................................................................................1
1.1 Background of south Ethiopia Regional state finance bureau.................................................................1
1.2 The mission of the institution...................................................................................................................2
1.3 The vision of the Institution......................................................................................................................2
1.4 The values of institution...........................................................................................................................2
1.5 Management of institutio ............ ................................................................................................ 2
1.6 Philosophy / corporate culture.................................................................................................................2
1.7. Organizational structure..........................................................................................................................3
1.8 Products and services...............................................................................................................................3
1.9 Programs and projects.............................................................................................................................3
1.10 Financial performance............................................................................................................................3
Chapter 2........................................................................................................................................................4
2.1. Management and training information...................................................................................................4
2.2 TYPES OF TRAINING..................................................................................................................................4
Chapter 3 Internship evaluation.....................................................................................................................6
3.1. rational of internship ..............................................................................................................................6
3.2.General objectives of internship..............................................................................................................6
3.3. Specific objective of internship ..............................................................................................................6
Chapter 4........................................................................................................................................................7
4. Swot analysis of any organization.............................................................................................................7
4.1 Strength....................................................................................................................................................7
4.2 Weakness................................................................................................................................................. 7
4.3 Opportunity..............................................................................................................................................7

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4.4 Threats......................................................................................................................................................8
Chapter 5........................................................................................................................................................8
5.1. Conclusion and recommendation...........................................................................................................8
6. References..................................................................................................................................................8
7. Appendix.................................................................................................................................................... 9

Chapter 1
1. Introduction

1.1, Background of south

Ethiopia Regional state
finance bureau
The organization found in wolaita zone The administrative unit of the area is located in the Southern
Ethiopia wadu kebele. is one of the subadinistiration of wolaita Zone. It is Located about 332 km
south of Addis A baba at 5o10’–5o40’ N latitude and 37o00’–37o40’E longitude. Geographically,
Economic and political center of wolaita zone is located in South part of the country and within the
circle of rift valley. The total land area of the Wadu is 300 sq. km. This organization located at the
backside of wadu kebele to the west, to the north of Ethiopian Catholic school,to the south of Yaikob
hotel and not far from wolaita soda Agricultural college.

In new Arrangements regional state according to Ethiopia state formation from 2014 E.C to
2015 e.c South Ethiopia Regional state formed by free will of people including 14 zone
administered under this region zones like wolaita zone,Gamo zone,Gofa zone,Gede'o Zone,
Burj Zone, Amaro zone......and others there for this finance institution also head or centers for
those all zones under it

South Ethiopia Regional state finance bureau finance the service they provided focus on field
budget cooperation frame work focus field of the government control of wealth management
system focus field clear. Responsible and accountable government acquisition and asset
management and disposal by identifying service focus areas strategic and focused areas and
designed issues for the government and the teaching society companies and association for
the force of developing countries and making image service accessible to be the community
as a whole.

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Mainly regional state to guide development movement. In a plan levels of management for
the poor the distributions of wealth that they does establish and develop partners to ensure
fairness accelerating development through coordination and government. Transparency in
wealth management to make the system of accountability m spread use of resources based on
sharing modern financial management do develop culture control as well as modern resource
management and accessibility by developing a system in the country.

The region and zone the continuation of the rapid economic growth that has been fed in the
past years. It is possible to contribute to be office for service availability and efficient
performance from the sector by giving high attention he has been moaning and groaning so
what is recorded from the left learning from success and challenges the previous budget of
institution year performance review and region taking the management year plan as starting
point a plan has been prepared for me to follow fiscal year finance and sector activities at
sector level 2015-2016 E.c year be implemented based on the balance of the plan based on
what is the considered a key function to thing process change(BPR) based on balanced result
oriented system(Bsc) by doing it for the service a clear face and high concentration. By
giving from sector mestaribahr in terms of getting a reasonable estimate in his role of control
identifying the challenge of the sector five years of learning and strategy. Strategic goals set
apart from the plan taking as starting point 2014 budget make a plan for the year a report
prepared as follows.

 Implementation capacity building on the works and the ability to execute if the budget
done to correct the defects and malfunctions I observed that the main activities of the
year will be followed.
 Circuit sector distributions the main activities of those who plan the fiscal year in the
depth by evaluating the networks when the budget allocation is done considering the
service capital expenditure was ongoing in relation to demand budget allocation by
prioritizing projects it was done fairly procurement plan from all district sector office
from all sectors by municipalities it is established according to current plan according
to the
 implementation plan

The vision, mission, values and management

1.2 The mission of the institution

Use of resource based on saving according to the capacity of the institution building a
modern government by closing the financial management control system on cooperation
government and development by coordinating and managing resource.

To close procurement process by coordinating organization by stretching and carrying out the
removal of the roots transparency and accountability in the regional state.

A quick and continues wealth of equity in the circuit enable management to be effective.

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1.3 The vision of the Institution
Making our regional state competent in human capital, financially strong, insuring faire use
and freedom in all economic sectors in order to eradicate poverty while achieving sustainable
socio_economic development in 2020 E.c.

1.4 The values of institution

 Public service
 Efficiency
 Legality
 Professional excellency
 The rise of learning and change
 Customer satisfaction

 Rule of Law
 Accountability and transparency
 Collaboration
 Commitment and change oriented
 Invited from group building prosperous economy

1.5 Management of institution

Strategic and annual goals for fiscal year by making fair distribution of wealth increase
customers satisfaction effectiveness of resource management and use ensuring customers
confidence regional state procurement and property management system reducing waste of
resource by improving and modernizing by increasing the efficiency of resource use.

1.6 Philosophy / corporate culture

Analysis of department around unemployment there is a wide gap in the terms of knowledge
how to translate. We needed to say the shortcoming of the work cultures short and long term
from the store providing training to professional in each field make me aware of the
guidelines and regulations.

History and growth of the organization

Financial institution region general sector office all the activities we lead are related to
financial institution there for do budget the who region every year socio-political a budget
every year based on the economic bases.

Based on the public information budget each year annual budget of region will be allocated
for each sector. Such agricultural, education, water and mineral, women and child affair,
finance and enterprise etc. and the growth of each sector was expected.

1.7. Organizational structure

It comes to finance from the budget of each department financial institution planned work
process coordinator after reviewing the correct one will be approved by institution and the
incorrect one will be corrected.

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preforms rule based functions. Organizational structure is very important aspects to achieve
an organizational Goals and mission

# The following are organizational structure of Southern Ethiopia

Regional state finance bureau

Level of Male Female

education

Master 20 10

(AB) Degree 9 13

Diploma _ 3

Others 2 3

Total 31 29

1.8 Products and services

The institutions provides effective service to provides customers satisfaction action plan is
prepared and service are provided to customer in accordance with the plan preforms rule
based functions.

1.9 Programs and projects

Programs are divided in to two: - it is called long terms program and short term programs. A
short term program is only stay for the short period. Because of it they are actions that we
perform for example: - human being lets supports when natural and hereditary problems
occur programs. A program that is created and inherited the project is guided by the program.

Programs and project that have been working for more than a year he informs use about the
time of our stay and the activities of work you will inform you of the supported or working
networks contract with finance.

According to the plan of the beginning of the contract with people who received the work of
the source discuss how much the organization involved to the public. They provided a money
and materials at last 30% will work but 70% for the program operation the projects is self-
contained

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1.10 Financial performance
Financial discovery is more effective than doing it in the 1st year each activity planned and
any action plan prepared registration of one year budget from July 1 to June 30 up to the plan
for the year last every quarter it is evaluated every four quarters of the year. Avoiding
problems when there are problems the financial activities of the year are governed by the
rules and regulation of finance.

1.11 Data Collection Methods

• primery data

the primary data was collected direct observation methods or on the job
training being members of organization every necessary knowledge and skills
have learned by interns (me)

• Secondary data
The secondary data was collected from organization website and documents
Example website of south Ethiopia Regional and state finance bureau
www.sebof.gov.et

Chapter 2
2.1. Management and training information
Training management the application of knowledge skills tools and technique to training
activities to release the outcome.

Training management cycle a conceptual framework to manage the training as a cycle

including steps of planning implementation.

Management training programs come equip you with the skills to influence decision making
create efficient process and empower your time and organization to beat their best.

2.2 TYPES OF TRAINING

Technical training depending on the types of job technical training will be required

1. Quality training
2. Skills training
3. Professional training and legal training
4. Team training
5. Management training

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Information management encompasses a series of organizational activities about acquiring
strong and distributing information to stake holder. Information is any detail that allows a
business to make a decision. For example: - number of sales that a business records over a
week.

Examples information management: - transaction includes payroll processing, order

processing such as for any commerce business and in voicing. Management support system
which store and organize data enabling end user to generate reports and analyze data to
address business needs and inform planning.

When there a train orientation most employ orientation programs start by well come new
employs to the work place before moving onto outlying the companies policy and basic
process. Here’s a list of basic topics you will definitely want to include in your employ
orientation program.

Well-come message start out by giving new employ a brief introduction to your company
and work place. This can include any overview of company’s history, mission, values and
culture you can even introduce them to their manager and co-workers, if the orientation is
presented in person you can walk with them through the facility.

Compensation፡- include all handouts your new employs need include the employs handbook
details about pay periods direct deposit payroll detection health insurance and any other
benefits that are offered.

Paper work: - orientation is the best time for employs to complete necessary paper work
presented online new lies can get through all the materials and fill out all the forms before
their first day on the job.

Attendance:-at bare minimum cover time of sick days expected hours of work and
absenteeism

Safety (security):-safety and security procedure should be explained including emergency

procedures and exits. Job related safety issue employ identification parking information and
whatever else applies.

First the clear train of institution and the train provide by education through the institute, after
receiving the training each field of profession he will have a clear discussion and report back
to the concerned body how we handily information and management mode place let us know.

Regarding the financial sector if we are going to make a purchase we’ll explain how budget it
taking lessons from the past to identify reduce costs buys in times on any departmental bases.

Quality training for effective develops train material lesson plans and performance checks
implement the training plan that you very development and transfer knowledge to your trains

Those quality aspects well training objective training content and training techniques training
time management trainer personality characteristics training amenities and training field back

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both slow longer workouts and shorter workout can be concentrate quality relative to benefits
the produce in runners.

Evaluate how the training

 self-assessment questionnaires
 informal feedback from persons and managers
 focus groups
 on job observation
 actual job performance
 key performance indicators who turned you and how was it done

work place training process effective training begins will before a trainer deliveries individual
training session and continues after that training sessions Is complete training can be viewed
as a process comprised of four related stage or activities motivation design delivery and
evaluation the best way to touch someone same things is to tell them what they’re going to do
explain the job show have them do the job with you let them do them job in your present and
then have do the job without you let Theodore job in your absence.

ChAPTER THREE : Internship Evaluation

3.1 Rational of Internship

The rationale for engaging in an internship can be summarized as follows:

1. Practical Experience: An internship provides an opportunity for students or individuals to

gain practical, hands-on experience in a specific field or industry.

2. Skill Development: Internships offer a platform for individuals to develop and enhance a
wide range of skills relevant to their chosen field.

3. Networking Opportunities: Internships provide an opportunity to build professional

networks and establish connections within a specific industry.

4. Career Exploration and Clarification: Internships allow individuals to gain firsthand

exposure to a particular role, department, or industry.

5. Resume Building: An internship provides a valuable addition to a resume or curriculum

vitae. work scenarios and have a level of professional maturity.

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Overall, the rationale behind pursuing an internship is to enhance one's academic learning
with practical experience, develop essential skills, expand professional networks, clarify
career goals, and build a strong foundation for future experience.

3.2 General and Specific Objective Of internship

3.2.1 General Objective: The general objective of an internship is to provide individuals

with a structured learning experience that bridges the gap between academic studies and
the professional world. It aims to offer practical exposure and develop relevant skills,
ultimately preparing interns for their future careers.

3.2.2 Specific Objectives: The specific objectives of an internship may vary depending
on the individual, the organization, and the field of work. Here are a few common specific
objectives:

1. Gain Practical Experience: One specific objective is to gain practical experience in a

specific job role or industry.

2. Learn from Professionals: Internships provide an opportunity to learn from experienced

professionals in the workplace. s.

3. Develop Transferable Skills: Internships aim to enhance a range of transferable skills

that can be applied across various fields and industries.

4 . Clarify Career Goals: Internships provide a chance to explore and clarify career goals.

3.3 Significance of Internship

√. I have got more knowledge.

√, I understand that how to organize the data.
√, I understand that how to work anything with other employee or social life in work
√, I have got more knowledge about work load in the workplace
√, I recognize work place diversities and opinion difference within coworker
√, I have learned about finance or budget administration online system in the organization

√, Their is functional conflict among management and also employees.

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3.4 Relevance of practical attachment to my studies

The organization and my activity have much relevance to my study. In my stay of

Management department , I have learned that how one person cans harmonious work with
the other employee in each department. I know how to apply the lecture class in real world
or a practical work. It also encourages me how to identify any problem and give the
solution.

3.5 Applicability of theories and other learned issues in class on real world

There is applicable of theories that I have learnt in the class and I have seen in the practical
work environment, especially It focused on preparation of financial statement, payroll
preparation of the organization and how to make subsidy.

This theories what I have mentioned above are what we have learnt in different course in
the class. For example, in the accounting principle 1 I have learnt how to prepare financial
statement for internal and external user and also I have learnt about how to prepare payroll
in the principle of accounting.

3.6 Major problems that I faced during practical attachment

✓,The primary problem regarding the historical back ground of the organization. This
problems rises due to lack of organized and return document in the organization

✓,Lack of superior service quality

✓, due to busiest time to the organization at this time they are doing annual budget report
my evaluators give me extended appointment and I challenged with class

✓, Wastage of resource like use telephone line for personal call repeatedly

✓, diffcult weather conditions since we are now rain session

✓, transportaion cost every day since their is no budget given to this practical attachment

✓, File management and documentation improperly among some workers.

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3.6.1 Suggested solution and way forward for attachment

1, The possible solution I suggested for such problems are the following.

It should full fill all the necessary materials which are technologically improved to facilitate
its service

2, The organization should have provide a quality service for its customer to being a good
competitor in the market

3, The organization appraisal system should be based on efficiency and effectiveness that
means
Resource consumption way should be wise and manageable.

Chapter 4
4. Swot analysis of any organization
SWOT analysis is a framework for identifying and analyzing any organization strength and
weaknesses opportunity and threats the primary goals of SWOT analysis is to increase
awareness of factories that go into making a business decision or establishing a business
strategy.

4.1 Strength
Is resource or capacity the organization can use effectively to achieve its objectives? Strength
is things that your organization does particularly well or in way that distinguishes you from
your competitors. Strength planning SWOT analyses asses’ internal and external factories as
well as current and futures potential.

 Serving the people for a year with little complaint

 Keeping the organizational policy or behavior highly morale workers
 The existence of customer oriented service.
 The prevalence of team work between employees
 Good relationship with other organizations
 Well experienceed and qualified professional
 Well managed budget administration online system
 Wisely utilization of resource

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4.2 Weakness
Stop any organization from performing at is optimum level they are areas where the business
needed to improve to remain competitive a weak brand here than average turnover high levels
of debt. Any indicate supply chain or lack of capital.

 Shortage of budget
 Few Less experienced employees
 Heavy work load on one position and less on another position
 Miss placement of employees in accordance with their related field of study
 Inconvenient working place since organization is new.
 Office structure is not convenience for work because of desprecied department
 Lack of giving short and long term Professional skill training to employees.
Presence of financial problems
 Shortage of information due to scarcity of documentation.

4.3 Opportunity
A design delivers and skills innovates financial solution that help families living in extreme
poverty build sustainable. Similar meaning great opportunity important opportunity excellent
opportunity good chance golden opportunity major opportunity and big opportunity

 The growing culture of saving

 Employee of the organization have chance to get education opportunity to
increase their education.
 Infrastructure and investment development fot the community
 Alleviate financial problem of community by hurrying most important project
that raise wealth of nations
 Creation of job opportunity for the community of the zone as whole.

4.4 Threats
Include anything that can negatively affect your business from the outside such as supply
chain shifts in market requirement or shortage of recruits it’s any facilitate threats and take
action against the before you become victim of them and your growth stales.

A threat is a communication of intent infictherm or loses on another person. Intermediation is

widely observed in animal behavior chiefly in order to avoid the unnecessary physical
violence that can lead to physical damage or the death of both conflicting parties.

✓ Extravagance of budget expenditure in the some sector of the organization

✓ Absence of some infrastructure
✓ Countries economic instability

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✓ political unrest
✓ connection problem in sone zones
✓Low salary payment to the employees which leads low motivation to the employees.
Chapter 5
5.1. Conclusion and recommendation
This practical attachment contains information. Include introduction, background of the
organization cardinal issues, goals of the organization structure etc… I observed some issue
like the professional state of the staff member’s punctuality of the staff members and gender
in the organization and strength, weakness, treats, and opportunity of the organization.

Following recommendations are forwarded.

 It is better if the regional state human resource office hire more ethical
employees to improve the efficiency of the work.
 It is better if the budget of the region properly allocated to each zone .
 It is better if the finance bureau hire employee in each sector to reduce the
heavy work load on one position and less on another position
 Miss placement of employees in accordance with their related field of study
 It is better if the finance bureau to make convenient working place for
employee
 It is better if the regional state finance bureau provide short and long term
Professional skill training to employees.
6. References
 the annual report of the company( organization)
 The organization website. www. sebof.gov.et
 The interview information from the employers of organization.

7. Appendix

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