Digital Documentation

1Q. What is style? /Define style. What are the advantages of using style? Explain different
styles in open office writer.
Answer:
Definition: A style is a set of formats that you can apply to selected pages, text, frames, and
other elements in your document to quickly change their appearance.
Advantages:
1. Styles help improve consistency in a document.
2. They also make major formatting changes easy.
Different types of styles:
1.Page styles include margins, headers and footers, borders and backgrounds. In Calc,
page styles also include the sequence for printing sheets.
2. Paragraph styles control all aspects of a paragraph’s appearance, such as text
alignment, tab stops, line spacing, and borders, and can include character formatting.
3. Character styles affect selected text within a paragraph, such as the font and size of
text, or bold and italic formats.
4. Frame styles are used to format graphic and text frames, including wrapping type,
borders, backgrounds, and columns.
5. Numbering styles apply similar alignment, numbering or bullet characters, and fonts to
numbered or bulleted lists.
6. Cell styles include fonts, alignment, borders, background, number formats (for example,
currency, date, number), and cell protection.
7. Graphics styles in drawings and presentations include line, area, shadowing,
transparency, font, connectors, dimensions, and other attributes.
8. Presentation styles include attributes for font, indents, spacing, alignment, and tabs.

2Q. How to load styles from template/ other document?

Answer:
For instance, You can copy styles by loading them from a template or another document:
1. Open the document you want to copy styles into.
2. In the Styles and Formatting window, long-click on the arrow next to the New Style from
Selection icon, and then click on Load Styles.
3. On the Load Styles dialog, find and select the template you want to copy styles from.
4. Select the categories of styles to be copied. Select Overwrite if you want the styles being
copied to replace any styles of the same names in the document you are copying them into.
5. To copy the styles from another document, click the From File button to open a window
from which you can select the required document.
6. Click OK to copy the styles. You will not see any change on screen.

3Q. Explain how to create a new style? Or How can we create our own styles?
Answer:
You can create a new style by copying an existing manual format. This new style applies
only to this document; it will not be saved in the template.
1. In OpenOffice Writer, open the Styles and Formatting window and choose the type of
style you want to create.
2. In the document, select the item you want to save as a style.
3. In the Styles and Formatting window, click on the New Style from Selection icon.
4. In the Create Style dialog, type a name for the new style. Then the list shows the names
of existing custom styles of the selected type.
5. Continue by Clicking OK to save the new style.

4Q. Explain how to update a style?

Answer
To update a style from a selection in OpenOffice Writer, follow this:
1. Open the Styles and Formatting window.
2. In the document, select an item that has the format you want to adopt as a style.
3. In the Styles and Formatting window, select the style you want to update (single click and
not double-click), then long-click on the arrow next to the New Style from
4. Selection icon and click on Update Style.

5Q. List any four methods of inserting images in a text document.

Answer
Drag and Drop
1. Open a file browser window and locate the image you want to insert.
2. Drag the image into the Writer document and drop it where you want it to appear.
Insert Picture Dialog
1. Click in the Open Office document where you want the image to appear.
2. Choose Insert > Picture > From File from the menu bar. On the Insert Picture dialog,
navigate to the file to be inserted, select it, and click Open.
Inserting An Image From The Clipboard
Using the clipboard, you can copy images into an OpenOffice document from another Open
Office document and from other programs.
Inserting An Image Using A Scanner
If a scanner is connected to your computer, Open Office can call the scanning application
and insert the scanned item into the Open Office document as an image.
To start this procedure, click where you want the graphic to be inserted and select
Insert > Picture > Scan > Select Source.
Inserting An Image From The Gallery
To open the Gallery, click on the Gallery icon (located in the right side of the Standard
toolbar) or choose Tools > Gallery from the menu bar.
Navigate through the Gallery to find the desired picture.
To insert the picture, click and drag it from the Gallery into the Writer document. You can
also right-click on the picture and choose Insert>Copy.

6Q. Explain Image Cropping.

Answer:
To start cropping the image, right click on it and select Picture from the pop-up menu.
In the Picture dialog box, select the Crop page
In the Crop page, you can control the following parameters:
Keep scale / Keep image size
When Keep scale is selected (default), cropping the image does not change the scale of the
picture.
When Keep image size is selected, cropping produces enlargement (for positive cropping
values), shrinking (for negative cropping values), or distortion of the image so that the image
size remains constant
Left, Right, Top, and Bottom, width and height.
The image is cropped by the amount entered in these boxes.

7Q. Explain:
(a) Graphics Mode
(b) Flip vertically or horizontally
(c) Filters
(d) Transparency
Answer
Graphics Mode
You can change color images to grayscale by selecting the image and then selecting
Grayscale from the Graphics mode list.
Flip vertically or horizontally
To flip an image vertically or horizontally, select the image, and then click the relevant icon.
Filters is the tool used on images for giving them some kind of identity and editing. It
includes filters like Invert, Smoot,etc.
Transparent
Modify the percentage value in the Transparency box on the Picture toolbar to make the
image more transparent. This is particularly useful when creating a watermark or when
wrapping the image in the background.

8Q. What is the use of the shift button in image resizing and image rotation?
Answer : Image resizing: resize with ratio (in proportion) Image rotation: To restrict the
rotation angle to some angles (eg. multiples of 15 degrees)keep the Shift key pressed while
rotating the image.

9Q. Explain the following in terms of resizing image?

(a)Relative
(b)Keep ratio
Answer
In the Type page of the Picture dialog box, select the Relative option to toggle between
percentage and actual dimension.
For a scaled resizing, select the Keep ratio option. As for the Crop page, clicking on the
Original Size button restores the original image size.

10Q. Explain Grouping objects.

Answers To group drawing objects: Select one object, then hold down the Shift key and
select the others you want to include in the group. The bounding box expands to include all
the selected objects.
With the objects selected, hover the mouse pointer over one of the objects and choose
Format > Group > Group from the menu bar or right-click and choose Group > Group from
the pop-up menu.
You cannot include an embedded or linked graphic in a group with drawing objects.

11Q. Explain following terms for positioning of graphic:

(a) Arrangement
(b) Alignment
(c) Anchoring
(d) Text Wrapping
Answers
Positioning of a graphic is controlled by four settings:
Arrangement refers to the placement of a graphic on an imaginary vertical axis.
Arrangement controls how graphics are stacked upon each other or relative to the text.
Alignment refers to the vertical or horizontal placement of a graphic in relation to the
chosen anchor point.
Anchoring refers to the reference point for the graphics. This point could be the page, or
frame where the object is, a paragraph, or even a character. An image always has an
anchor point.
Text wrapping refers to the relation of graphics to the surrounding text, which may wrap
around the graphic on one or both sides, be overprinted behind or in front of the graphic, or
treat the graphic as a separate paragraph or character.

MCQs
1. This is a set of predefined formatting options that can be applied in open office writer.
A) Style
B) Template
C) Formatting
D) Designs
Answer is A) Style

2. Which window is used to apply, create and edit formatting styles?

A) Style Windows
B) Formatting Window
C) Style and Formatting Window
D) Design Window
Answer is C) Style and Formatting Window

3. Which style is used to format: character, words and phrase in a paragraph?

A) Paragraph Styles
B) Frame Styles
C) Page Style
D) Character Styles
Answer is D) Character Styles
4. What style is used to apply font, layout and numbering of a paragraph in a document?
A) Character Styles
B) Paragraph Styles
C) Page Styles
D) Frame Styles
Answer is B) Paragraph Styles

5. Which style is used to format the frame's layout, position and graphics of a document?
A) Page Styles
B) Frame Styles
C) Paragraph Styles
D) Character Styles
Answer is B) Frame Styles

6. Which style is used to format page layout, page number and header and footer of a
document?
A) Paragraph Styles
B) Character Styles
C) Page Styles
D) Frame Styles
Answer is C) Page Styles

7. Which style is used to apply bullets and numbering in a document?

A) Numbering and List Styles
B) Page Styles
C) Frame Styles
D) Character Styles
Answer is A) Numbering and List Styles

8. Which function key is used for the 'Styles and Formatting' window in an open office?
A) F10
B) F11
C) F12
D) F13
Answer is B) F11

9. Which is used to quickly apply the selected style from 'Styles and Formatting' window to
the text in a document?
A) Fill Format Mode
B) Create New Style
C) Update Styles
D) Drag and Drop Mode
Answer is A) Fill Format Mode

10. Which is used to create a new style in the 'Styles and Formatting' window in an open
office?
A) New Styles
B) Create Styles
C) Design Styles
D) New Style from Selection
Answer is D) New Style from Selection