Republic of the Philippines

Province of Cagayan
Capitol Hills, Tuguegarao City
PROVINCIAL ENGINEER’S OFFICE

TERMS OF REFERENCE FOR THE PROPOSED CONSTRUCTION

OF SEWAGE TREATMENT PLANT AT SUB-CAPITOL, BANGAG,
LALLO, CAGAYAN (PHASE 1)

TEL. NO.: (078) 304-1734

EMAIL: [email protected] CAGANDA 2025
 Republic of the Philippines
Province of Cagayan
Capitol Hills, Tuguegarao City
PROVINCIAL ENGINEER’S OFFICE

TABLE OF CONTENTS

1.0 PROJECT INFORMATION

2.0 SCOPE OF CONTRACT

3.0 CONCEPTUAL DESIGN AND PERFORMANCE SPECIFICATION AND PARAMETERS

4.0 MECHANICAL WORKS

5.0 ELECTRICAL WORKS

6.0 CIVIL/STRUCTURAL WORKS

7.0 DETAILED ENGINEERING REQUIREMENTS

8.0 START-UP, TESTING AND COMMISSIONING

9.0 TIME SCHEDULE

10.0 OPERATION AND MAINTENANCE MANUAL (OMM)

11.0 TRAINING AND ORIENTATION

12.0 TREATMENT PERFORMANCE AND EFFICIENCY

13.0 PERMITS AND CLEARANCES

14.0 APPROVED BUDGET OF CONTRACT

15.0 PROCEDURE AND CRITERIA FOR BIDS EVALUATION

DOCUMENTS TO BE PROVIDED BY THE CONTRACTOR DURING CONTRACT
IMPLEMENTATION

TEL. NO.: (078) 304-1734

EMAIL: [email protected] CAGANDA 2025
 Republic of the Philippines
Province of Cagayan
Capitol Hills, Tuguegarao City
PROVINCIAL ENGINEER’S OFFICE

OUTLINE FRAMEWORK

1.0 PROJECT INFORMATION

1.1 Project Description and Significance

Pursuant to section 19C and 19F of Republic Act 9275 otherwise known as the
Philippine Clean Air Act 2004, DENR Executive Order 192 (Providing for the
reorganization of the Department of Environment and Natural Resources) hereby
adopts and promulgate Water Quality Guidelines (WQG) and General Effluent
Standards (GES).

The WQG were created to maintain and preserve the quality of water based on the
intended beneficial use as well as to prevent abate pollution. Meanwhile, the GES set
legal restriction or limitation on quantities, rates, and concentrations of physical,
chemical or biological parameters of effluent which an establishment is allowed to
discharge into the environment.

The installation of Sewage Treatment Plant (STP) at Sub-Capitol, Bangag, Cagayan

aims to fulfill the required general effluent standard by the DENR. The Phase 1 of the
said project is to be implemented under the Design and Build Scheme funded under
the 2019 General Fund Infrastructure.

1.2 Contractual Framework

The contractual arrangement to be used for the project is the Design and Build
Scheme. Under this scheme the Procuring Entity awards a single contract for the
architectural/engineering design and construction to a single firm, partnership,
corporation, joint venture, or consortium.

2.0 SCOPE OF THE CONTRACT

2.1 Obligations of the Contractor

a. Undertake Detailed Engineering Design (DED) including Detailed Design

Estimate (DDE) with the corresponding Detailed Unit Price Analysis (DUPA) per
item subject to evaluation and acceptability of the Provincial Government of
Cagayan (PGC), the conduct of topographic, hydrographic, and cross-section
surveys, geotechnical and geological investigation and hydrologic investigation
which conforms with the performance specifications (minimum design standards)
prescribed by the PGC. Only upon the submission and acceptance of these
documents will the Contractor be allowed to proceed with the construction of the
project. As just prudence, the Contract Price may be subject to increase or
decrease, depending on the justifiability of the submitted DED.
b. The project shall be constructed according to the Detailed Engineering Design
(DED) prepared by the winning Bidder and approved by the procuring entity
PROVINCIALGOVERNMENT OF CAGAYAN – Provincial Engineering Office.
c. Coordinate with the different utility providers and/or concerned agencies
regarding the existing facility lines such as electrical lines, water pipeline and all
other utilities affected by the Project. The Contractor shall be responsible for the
retrieval and/or turnover of all salvageable materials.
d. Conduct Value Engineering Study to determine the most economical scheme.
e. Initiate, coordinate and negotiate with the utility owners, etc. that will be affected
by the project, with assistance from the PROVINCIAL GOVERNMENT OF
CAGAYAN – Provincial Engineering Office and other involved agencies/entities.

2.2 Obligation of the PGC – Provincial Engineer’s Office (PEO)

a. Approve the Contractor’s design without diminishing the Contractor’s full and sole
responsibility for the quality and integrity thereof.
b. Supervise and monitor the project.
c. Pay the accomplishments accepted in conformance with the minimum
performance specification included under the Design and Build Contract.

TEL. NO.: (078) 304-1734

EMAIL: [email protected] CAGANDA 2025
 Republic of the Philippines
Province of Cagayan
Capitol Hills, Tuguegarao City
PROVINCIAL ENGINEER’S OFFICE

d. Provide assistance to the Contractor with any issues and concerns that may
affect the project implementation.

3.0 CONCEPTUAL DESIGN, PERFORMANCE SPECIFICATION AND PARAMETERS

The Contractor shall propose a design for the following design criteria:

3.1 Arrangement of units

3.1.1 The general arrangement of the Works shall be such that it can be fitted
on the specified area attached in the Site Development Plan with a total
area of 105sq.m. and shall be compatible with the existing and proposed
landscape and surroundings and has considered safety of workers
during plant operation.
3.1.2 The plant process areas such as inlet works (screening, equalization)
and sludge storage shall be fully enclosed to improve visual impact.
3.1.3 Plant components should be arranged for safe and greatest operating
and maintenance convenience, flexibility, economy, continuity of
maximum effluent quality and ease of installation of future units, if
required. Wherever practicable, the STP should be located adjacent to
the other existing structures.

3.2 Flows and Loads

The following flows are to be used in the design of the Works:

Table 1. Sewage Flow (STP)

DESCRIPTION VALUES
STP Average Flow 200m³/Day

3.2.1 The Plant shall be capable of treating flows in the range specified in
Table 1 at any time during its operational lifetime, including the peak flow
over, under all anticipated wastewater quality standards given in the
specification.
3.2.2 Provisions of influent and effluent flow meters are required.
3.2.3 The process units shall be designed to allow sufficient turn-down of the
works throughput during low flows. The control arrangement shall be
capable of efficiently treating the full range of the flows.
3.2.4 The treated effluent quality targets identified in the table below are
required to be met for effluent discharged to the environment under all
operational conditions.

Table 2. Effluent Quality Limit

Parameter Unit Value
pH - 6.0-9.5
BOD Mg/L <50
COD Mg/L <100
TSS Mg/L <100
Surfactants Mg/L <15
Oil and Grease Mg/L 5
*Ammonia Nitrogen Mg/L 4
Nitrate Mg/L 14
*Phosphate Mg/L 4
Fecal Coliform MPN/100ml 400
*DAO 2021-19 Updated Water Quality Guidelines and General Effluent Standards for Selected Parameters

3.3 Primary Treatment Process

3.3.1 The design shall take into account the flow conditions at the completion
of the Works.
3.3.2 The STP will be handling domestic waste from different facilities inside
Sub-Capitol.Degreasing and grit-removal process shall perform

TEL. NO.: (078) 304-1734

EMAIL: [email protected] CAGANDA 2025
 Republic of the Philippines
Province of Cagayan
Capitol Hills, Tuguegarao City
PROVINCIAL ENGINEER’S OFFICE
screening of suspended solids, inert and other floating solids/debris; as
well as oil and sewage removal from the raw sewage.

3.3.3 Manual bar fine screen shall be Mesh Steel wire with 2mm slit size, SS
AISI 304 or 316 material as minimum.
3.3.4 The design of the installation must ensure access for maintenance of the
equipment and in particular allow for manual cleaning of the screened
solids from the screen and for cleaning away solids build up upstream
and downstream of the screens.
3.3.5 All equipment shall be shipped in one piece. All wetted parts and screen
bars shall be SS AISI 304 or 316 material as a minimum.
3.3.6 The cleaning of screen and dewatered solid material is undertaken such
that there is no visual fecal matter and that the screenings are suitable
condition for road transport and ultimate offsite disposal.
3.3.7 The collected emulsified oil and grease shall be for proper disposal.

3.4 Secondary Treatment

3.4.1 The pre-treated wastewater shall undergo secondary treatment with a

continuous incoming feed.
3.4.2 It should be able to operate and handle normal cycle conditions and
storm cycle condition.
3.4.3 It should have a non-hydrostatic non-baffle wall to separate the pre-react
from the main react chamber. The pre-react chamber should be properly
sized for bio-selection and allow a continuous flow.
3.4.4 The STP process shall be designed and installed such that the treated
effluent meets the quality required by the DENR AO 2016-08 and DENR
DAO 2021-19 Class C Water, as summarized under Item 3.2.4 Table 2
and consistently met.
3.4.5 Process critical mechanical and electrical equipment shall be required to
have a minimum one installed stand-by.
3.4.6 As part of the initial design requirements, the Contractor shall fully detail
the frequency and means of accessing the tank for maintenance. The
Contractor shall provide all equipment and fittings needed to facilitate
easy and safe maintenance access. They shall undertake a
demonstration of the means of access prior to commissioning and make
modifications to the proposal/equipment based on the findings of
demonstration.
3.4.7 The Contractor shall submit within the bid submission the calculations
supporting the design of the system including all parameter values and
other factors assumed in those calculations.
3.4.8 Option for flow redirection for cases of tank/equipment/facility
maintenance while maintaining continuous and efficient wastewater
treatment.

3.5 Tertiary Treatment

3.5.1 The disinfection unit should be utilized and capable of eliminating

pathogenic microorganisms in the effluent prior to discharge.
3.5.2 The Contractor may use UV Disinfection Process or Chlorination
Disinfection Process (Source of Chlorine should be locally available
within the province of Cagayan)
3.5.3 The final effluent shall be required to achieve the minimum disinfection
standard as indicated by the Coliform levels in the Effluent Limits.
Residual Chlorine should be 0.3mg/L minimum.
3.5.4 Provision of catch basin as water sampling area located after the
disinfection unit and before connection to public drainage/sewer line or
nearby body of water.

3.6 Sludge Handling

3.6.1 The bulk of residuals(sludge) generated from the treatment processes

must be treated and properly disposed of.

3.7 Noise

TEL. NO.: (078) 304-1734

EMAIL: [email protected] CAGANDA 2025
 Republic of the Philippines
Province of Cagayan
Capitol Hills, Tuguegarao City
PROVINCIAL ENGINEER’S OFFICE
3.7.1 The operational site shall not cause excessive noise disruption to the
surrounding community.

3.8 Odor Control

The anticipated odor management shall comply with government regulations.

Principals of odor management are:
3.8.1 No odor is emitted from operations with natural ventilation; malodorous
sewage is encapsulated in airtight operations.
3.8.2 Reliable equipment and back-up equipment are provided.
3.8.3 Vent pipe shall be installed in STP tank to release gases produced from
the waste water.

4.0 MECHANICAL WORKS (FOR PHASE 2 IMPLEMENTATION)

4.1 The Contractor shall supply all materials, labor, equipment, and consumables for the
installation of the mechanical equipment, plumbing and accessories.
4.2 The works shall include but not limited to:
4.2.1 All associated mixers, blowers and pumps;
4.2.2 All required odor control and exhaust systems;
4.2.3 All required pipework, control points and connections;
4.2.4 All required valves for manual control, isolation, automatic control,
including those required to enable the isolation
4.2.5 All required pipes, fittings and accessories
4.3 The Contractor shall take into account the potentially corrosive environment within
which the equipment operates.
4.4 The Contractor shall be responsible for the provision of all necessary foundation,
supports, pads, bases, and piers, required for all the STP equipment and for all other
equipment furnished under this contract.

Table 3. Pipework

AREA PIPES SUPPORT COLOR

Sewage/Sludge PVC Series 1000 Mild Steel (Epoxy Black
conforming to ASTM Coated)
D2779;
Treated Effluent PVC Series 1000 Mild Steel (Epoxy Blue
ASTM D2779; Coated)
Compressed Air Black Iron schedule Mild Steel (Epoxy Light Blue
40 conforming to Coated)
ASTM 120-80/A53
Chlorine PVC PNS 65 Mild Steel (Epoxy Yellow
Coated)

4.5 All exposed pipes shall be labelled accordingly to identify the fluid that the pipes
convey.
4.6 Pipe labeling shall be in the form of paint or color bands. Paint and stickers shall be
weather proof and not easily scratched or withered.
4.7 All exposed metallic pipes shall be painted. Paints shall conform to provide primary
corrosion protection for metallic pipes.
4.8 All valves shall be designed for a pressure rating of 16 bars and test pressure of 1.5
times the pressure rating.

5.0 ELECTRICAL WORKS (FOR PHASE 2 IMPLEMENTATION)

5.1 The Contractor shall supply all materials, labor, equipment, and consumables for the
installation of the electrical works, utilities, and accessories to energize the project.
5.2 All Electrical controls for all processes shall be at the Motor Control Center (MCC)
and located in STP building. The MCC rooms shall be well illuminated. All motor
control panels (MCP) shall be equipped with surge suppressors to protect the
equipment against surge and voltage fluctuations. All Electrical Control Panels shall
be appropriately labelled.
5.3 Electrical distribution boards and control panels shall be installed in locations not
prone to flooding and shall be located 0.3m above the finished grade level of the STP
or the highest recorded flood level plus (10%), whichever is higher.

TEL. NO.: (078) 304-1734

EMAIL: [email protected] CAGANDA 2025
 Republic of the Philippines
Province of Cagayan
Capitol Hills, Tuguegarao City
PROVINCIAL ENGINEER’S OFFICE
5.4 The electrical/instrumentation control system shall include the main and branch
circuit breakers, starters, Contractors, and reset buttons selector switches of the
various STP components and all necessary wiring and conduits. All
electrical/instrumentation controls shall be wired so that the STP equipment can be
operated either automatically or manually. The system shall be equipped with PLC
for automation of whole process. The PLC shall have digital inputs that can interface
to relays, relay output for digital outputs, and 4-20mA analog inputs/outputs. Surge
suppressor shall also be provided to protect the PLC, HMI, and instruments from
transient voltage. The PLC shall be equipped with an override to manually operate
the whole control system (in case of PLC failure) to achieve the intended proper
operation. All languages shall be in English and programming files, including copies
of development files, programmer notes and as-built programs, shall be provided with
the password submitted to the owner as part of the programming files, to enable
editing.
5.5 The operation shall be integrated that it can run by itself in Automatic mode of
operation, with provisions for accepting several processes set points. The control
system shall control the operation of STP and interface with other components as
necessary to form a fully functioning system.

6.0 CIVIL/STRUCTURAL WORKS

6.1 The Contractor shall supply all materials, labor, equipment, and consumables for the
construction of civil works and structure of the project as per approved battery limit.
6.2 All tanks and structures that will complete the whole sewage treatment facility.
6.3 Internal surfaces of all the tanks shall be waterproofed and leak-proofed.
6.4 Flexible Cementitious Fiber Waterproofing shall be used with a minimum of 2 coats
application or as needed.
6.5 All tanks shall undergo flood testing for 24 hours to test the waterproofing applied.
6.6 All tanks shall be constructed with type-2 ready mix cement mix conforming to ACI
350.
6.7 The Contractor shall be responsible for site clearance, clean up, and demobilization
works post completion of the works.

7.0 DETAILED ENGINEERING REQUIREMENTS

7.1 The Contractor shall prepare the basic plans and drawings prior to the detailed
engineering design. It shall include but not limited to the following:

7.1.1 General Requirements for the entire Sewerage System of the Sub-
Capitol

7.1.1.1 Cover Sheet

7.1.1.2 Site Development Plan
7.1.1.3 General Index
7.1.1.4 Vicinity and Key Map
7.1.1.5 Location Plan/Layout/Topographic Survey Plan
7.1.1.6 Legend, Abbreviation and Symbols
7.1.1.7 General Notes
7.1.1.8 General Arrangement Plan
7.1.1.9 Piping & Instrumentation Diagram
7.1.1.10 Structural Plans
7.1.1.11 Pipelaying Works (Elevations, Sections, Connection Details,
etc.)
7.1.1.12 Manhole Details
7.1.1.13 Electrical Plans
7.1.1.14 Mechanical Plans
7.1.1.15 Sanitary Plans
7.1.1.16 Technical Specifications
7.1.1.17 Other plans and drawings as required by the PEO Project-in-
Charge.

7.1.2 General Requirements for the STP

7.1.2.1 Cover Sheet

7.1.2.2 Site Development Plan
7.1.2.3 General Index

TEL. NO.: (078) 304-1734

EMAIL: [email protected] CAGANDA 2025
 Republic of the Philippines
Province of Cagayan
Capitol Hills, Tuguegarao City
PROVINCIAL ENGINEER’S OFFICE
7.1.2.4 Vicinity and Key Map
7.1.2.5 Location Plan/Layout/Topographic Survey Plan
7.1.2.6 Legend, Abbreviation and Symbols
7.1.2.7 General Notes
7.1.2.8 General Arrangement Plan
7.1.2.9 Piping & Instrumentation Diagram

7.1.2.10 Structural Plans

7.1.2.11 Electrical Plans
7.1.2.12 Mechanical Plans
7.1.2.13 Sanitary Plans
7.1.2.14 Technical Specifications

7.1.3 Horizontal and vertical process flow diagrams that include process mass
balance chart.
7.1.4 Sewerage System and Sewage Treatment Plant Hydraulic Profile
7.1.5 Civil/Structural and Architectural Plans, Section and Elevation
7.1.6 The plans and drawings shall be 20”x30” and A3 size.

7.2 Detailed Engineering Design shall include the supply of materials, labor, equipment,
and consumables for the preparation of detailed construction plans and drawings
including the preparation of the detailed technical specifications. The Contractor shall
submit two (2) sets of the approved DEDs and technical specifications and one (1)
electronic copy (Cad File) of a.) the Sewerage System and b.) Sewage Treatment
Plant upon approval to PGC-PEO. Detailed engineering shall include the following:

7.2.1 Plant layout with profile, section, and perspective view

7.2.2 Site Development Plan and Sections

7.3 For the Preparation of As-built Plans, Drawings and other Documents, the Contractor
shall submit to the PGC-PEO two (2) sets of blueprint copies and one (1) electronic
copy of as-built plans (Cad File) and drawings of the sewage treatment plant two (2)
weeks after the completion of construction and installation of works. Three (3) copies
of Operation Manual of the whole STP and Equipment Vendor Data must be
submitted to the owner after physical completion of works and biological start up.

7.4 Value Engineering

The Provincial Government of Cagayan – Provincial Engineer’s Office intends to

develop a policy to utilize “value engineering studies” whenever applicable and
appropriate, to minimize and/or reduce non-essential functions consistent with the
required performance, reliability and safety. In line with the policy, the Contractor
shall perform Value Engineering Studies as part of the Detailed Engineering Design
scope under this project. The Contractor shall include social and environmental
concerns or impacts as among the factors for consideration in the value engineering
studies as well as taking into account environmental risk assessment.

The Value Engineering Studies would evolve several phases such as, but not limited
to the following:

7.4.1 Information Phase

Under the information phase, the activities include program/project information

gathering and investigation and in performing functional analysis of systems and
subsystems to identify high-cost areas of the project.

7.4.2 Speculative/Creative Phase

Activities under this phase involve developing effective and efficient group
interaction process (brainstorming) to identify alternative ideas, proposals and
solutions for accomplishing the function of a systems and subsystem.

7.4.3 Evaluation/Analytical Phase

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EMAIL: [email protected] CAGANDA 2025
 Republic of the Philippines
Province of Cagayan
Capitol Hills, Tuguegarao City
PROVINCIAL ENGINEER’S OFFICE
During this phase, the Contractor shall evaluate and analyze process to
determine which ideas, solutions and measures would show greater potential
for cost savings and project improvements.

7.4.4 Development/Recommendation Phase

Activities under this phase include preparation of project components’

description, preparation of sketches and estimation of life cycle cost to be used
in justifying and supporting value engineering proposal recommendations.

7.4.5 Report or Presentation Phase

During this phase, the Contractor shall prepare and present his report, which
should contain information, such as list of items or processes examined,
alternatives, functional and the life cycle analyses, value engineering proposals
and supporting information.

8.0 APPROVED BUDGET FOR THE CONTRACT (ABC)

The Approved Budget for the Contract (ABC) is P5,000,000.00. This is the ceiling for
acceptable bids. Bids higher than the ABC shall be automatically rejected.

9.0 TIME SCHEDULE

The Contractor shall perform and complete Works from Design, Construction and Pre-
Commissioning, including all corrective works, within a period of one hundred eighty
(180) calendar days, including Saturdays and holidays from receipt of Notice to Proceed
from the Provincial Government of Cagayan. The one-year warranty period shall only
commence once the Contractor has complied with all the conditions in Section 10. Start-
Up, Testing and Commissioning and Section 13. Treatment Performance Efficiency.

10.0 START-UP, TESTING AND COMMISSIONING

The Contractor shall supply all material, labor, equipment and consumables (good for 3
months locally available in the Province of Cagayan) supply for the start-up and
commissioning of the treatment plant. The Contractor shall conduct the testing and
commissioning for a 3-month period. All equipment of the STP must run for a 3-month
period without any equipment breakdown.

11.0 OPERATION AND MAINTENANCE MANUAL (OMM)

11.1 The Contractor shall submit 3 copies of the OMM prior to commissioning of the
treatment plant.
11.2 The OMM shall include operating and maintenance procedure and program and
the corresponding as-built drawings that indicate but not limited to the following:

11.2.1 Civil Works

11.2.2 Electrical Works
11.2.3 Piping and Instrumentation Diagram
11.2.4 Single Line Diagram
11.2.5 Riser Diagram
11.2.6 Process Flow Chart

12.0 TRAINING AND ORIENTATION

The Contractor shall provide their own operators for the testing and commissioning of the
facility. The Contractor shall conduct a minimum one-day classroom lecture and one-
month hands-on training of operators of the wastewater treatment plant after the testing
and commissioning has been completed.

TEL. NO.: (078) 304-1734

EMAIL: [email protected] CAGANDA 2025
 Republic of the Philippines
Province of Cagayan
Capitol Hills, Tuguegarao City
PROVINCIAL ENGINEER’S OFFICE
13.0 TREATMENT PERFORMANCE AND EFFICIENCY

The Contractor shall conduct a treatment performance efficiency guarantee test run for
one month after the commissioning period and process proving testing for a period of not
less than (3) three months after work acceptance. Composite samples of the final effluent
shall be collected and analyzed for a period of (4) weeks in each month during the
guarantee test run. Results of laboratory of all effluent samples shall conform to the
guaranteed effluent quality. All effluent samples must comply to the effluent standard
specified in Item 3.2.4 Table 2 for 12 consecutive weeks.

As basis of the acceptance, the final effluent must undergo effluent analysis from a third-
party laboratory accredited by the DENR, DOH and FDA.

14.0 PERMITS AND CLEARANCE

14.1 All necessary permits, licenses, and pertinent documents required for the
construction of the Works shall be secured by the Contractor.
14.2 The Contractor shall cover all expenses necessary and incidental for the project
and shall be able to secure the necessary permits for the project. The Contractor
shall obtain and pay the corresponding fees for all necessary approvals, permits,
certificates and clearances, such as the following, whenever necessary:

14.2.1 Building Permit

14.2.2 Fire Safety Inspection Certificate
14.2.3 Wastewater discharge permit from the DENR-EMB.
14.2.4 All other permits may be required for the construction of the project

15.0 DOCUMENTS TO BE PROVIDED BY THE CONRACTOR DURING CONTRACT

IMPLEMENTATION

The following documents shall be provided by the Contractor during Contract

Implementation:

15.1 Signed Contract

15.2 Technical Specifications
15.3 Detailed Cost Estimates with Unit Price Analysis
15.4 Detailed Engineering Plans
15.5 Design Analysis
15.6 Survey Data
15.7 Design Report
15.8 Weekly S-Curve
15.9 Manning Schedule
15.10 Equipment Schedule
15.11 PERT-CPM
15.12 Cash Flow Diagram
15.13 As-Staked Report
15.14 Weekly Progress Photos (Geotagged)
15.15 Weekly Accomplishment Reports
15.16 Test Results (Concrete Compressive Strength, Rebars Tensile Strength,
Effluent Test Results)
15.17 Materials Brochure
15.18 Equipment Brochure
15.19 As-Built Plans
15.20 Operations and Maintenance Manual

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