Creating your results file:

Instructions

HOW TO PREPARE THE RESULTS FILE FROM YOUR RACE?

1. Download the result file template

Download the race result template to complete here: Template result file ITRA.xlsx -
Google Drive

Then read the instructions in this document to understand how to format and add the file from
your organizer account.

2. General Information for individual races

(For other races: teams / relays / stage races, see end of this document)

1. One line of result per participant

2. One result file per race (If you have 4 races you need to create 4 excel files)
3. One combined results file for all participants in that event – men, women, all ages
4. Do not provide any information for runners who have not participated in the race or were
disqualified – DNS, DSQ
 3. Inputting runner data

These are the column headings for your race results. You can copy and paste this into your
result file. Please do not change/modify the titles of the columns. Headings must be in
English, as follows:

Family First
Ranking Time Gender Birthdate Nationality ITRA ID Bib no. City Team
Name Name

Headings in RED are compulsory, and these fields must be completed for ALL participants.
Headings in YELLOW are optional, these are extremely helpful in the event of a lost result.

Note for DNF Runners

For runners who did not finish, DNF in Ranking column and TIME column empty - (please, do
not write the time at the last checkpoint).
Athletes who entered the race but did not start (DNS) are NOT to be included in the list.

4. Cells formatting

The row headings must be included and must start in cell A1 in English.
Arial typeface, Normal, Black, no special characters.

Column Formatting Type Description (English)

• The ranking must be in ascending order.

Ranking
Number or
Mandatory • From the first to the last competitor at the finish line.
DNF
• In order of the overall ranking (regardless of gender and age
category).
 • Hours : Minutes : Seconds
• Make sure that the timing are in ascending order, and with the format
hh:mm:ss.
• If the time is less than one hour entered 00 for the hours 00:45:15 (45
minutes:15 seconds).
• Do NOT include milliseconds please.
• For DNF, leave Time completely blank.
Time hh:mm:ss Mandatory • If two runners have the same time, then they should have the same
ranking. In the example below the runners are equal 2nd, so there is
no third place. The next placed runner is 4th.

• 2 family names maximum per cell, ie: DOS SANTOS DE LA VEGA

Family Name Text Mandatory
Pedro ---> DOS SANTOS Pedro.

First Name Text Mandatory • If possible, please put characters without accents.

• The value is either M for male of F for female.

Gender M or F Mandatory

• Full birthdates are mandatory. If you don't have the full birthdate, we
need at least the correct birthyear.
• YYYY-MM-DD or DD/MM/YYYY.
• Year – Month – Day
• Eg. 1984-03-21
• If you only know the year of birth of the runner enter only the year in
place of the full date. Correct format in this scenario will be: YYYY;
For example: 1988 NOT 1988-01-01.
• If you are copying your birthdates from another document, please
Birthdate yyyy-mm-dd Mandatory
make sure you change the format BEFORE you copy and paste and
verify after that the month and day have not swapped (Date
formatting instructions).
• Please ensure all the dates are in the same format (do not
have 1984-03-18 & 1987/02/25 in the same document).
• If full birthdate is not provided, please provide ITRA ID is possible.
• For Excel, you can use this formula to make any birthdate to a
correct format (under the assumption your birthdate is on F2):
=CONCAT(YEAR(F2),"-",MONTH(F2),"-",DAY(F2))
 • You can download the World Athletics country codes (Excel
document) by clicking here.
Use 3-digit
Nationality
country code
Mandatory • Files in which the full name of the country is entered will not be
accepted. Please only use the 3 -digit country code from this
document.

NEW SERVICE: Runners can find their ITRA ID on their runner page. Do not
hesitate to collect ITRA ID during registration process, this will avoid
duplicated runner profile and automatically link the results to the runner
Optional, history!
ITRA ID
but
ITRA ID provided by
recommen
runner
ded

Optional,
but
Bib Number Number
recommen
• Can be useful to retrieve a runner in case of problem.
ded
Optional,
but
City Text
recommen
• Can be useful to identify a duplicate runner.
ded
Optional,
but
Team Text
recommen
• Can be useful to identify a duplicate runner.
ded

5. Additional information for races done in team / relay / stage

General information:
• One combined results file for all participants in that event – men, women, all ages.
• One line for each participant.
• One results file per category – 1 file for solo, 1file for team of 2, 1file for team of 4.

Stage Race
• One result file with the overall results (time, ranking). We do not accept
individualstage results.

Team Race
• Ranking & time is the same for all members of the same team.
• One result file for each team category. If your event has a ‘team of 2 category’
and‘team of 4 category’ you will need to upload 2 different results files.
 Relay Race
• One results file for each individual leg of the relay. If the relay consists of 4 legs, then you
will need to upload 4 results files.

6. Common Mistakes to make in organizer space

If the result is not accepted in your organizer space:

• Make sure to start in cell “A1” with the headings in row 1.

• The first runner results should be in row 2.
• Make sure there are no empty cells in the mandatory sections.
• Your birthdates are all formatted correctly and formatted the same way. (Do not have1984-02-
28 & 1983/12/19 in the same file).
• Make sure the file contains all the necessary columns.
• Make sure your results file still matches your runner entry details (provided by him/her during
race registration).
• Delete all additional information not listed above.

7. Further assistance (video guide)

Watch the video in which we explain step by step how to format the results file:

EN - How to format race results.mp4 - Google Drive

How to upload race result from your organizer account EN.gif - Google Drive

If you are still having trouble adding the results to the ITRA website, please write an email
to: [email protected]. We will help you to add the results to your account.