SHADRACK MUENDO

Academic and Professional Qualifications

Makueni, Kenya – 90300
+254 724773931 Area of Learning Provider Year
[email protected]

Certified Public Procurement and Kenya Institute of 2022

Career Profile Supplies Professional (CPSP K) Purchasing and Supplies
A dynamic and results oriented
M.B.A Procurement & Supply University Of Nairobi 2014
Procurement, Supply Chain and
Logistics Management expert with Chain Management School Of Management
Science
twelve years of quality experience
Bachelor Of Education in University Of Nairobi 2006
gained in challenging roles within
Supply Chain, Logistics and Accounting And Economics School Of Social Sciences
Procurement Management in Certified In Occupational Health Kat System Consultants 2013
various employers including the And Safety
County Government of Makueni in Kenya Certificate Of Secondary Kitondo Secondary School 2000
Kenya, a leading logistics providing Education (K.C.S.E) - Makueni
organization in Nairobi, Kenya, and
a global risk and security
management firm. A self-driven and CAREER BACKGROUND
highly analytical professional who
shows great commitment to duty and From Nov. To To- Employer County Role Senior
achieves outstanding work 2013 date Government Supply
performance. of Makueni Chain
Management
Officer.

Key responsibilities for the position include:

• Designing the Procurement and Supply Chain procedures for the
county government.
• Performing the procurement functions and ensuring seamless flow of
information, goods and services for the county government.
• Preparation of departmental procurement plans and uploading the
plans on IFMIS.
• Preparation of tender documents.
• Tender processing from receiving of bids, evaluation, notification to
bidders, contract preparation, issuing of LPO’S and LSO’S, receiving
and acceptance of goods and services and payment processing.
• Stores and inventory management.
• Advising the cabinet secretary in charge of Finance and socio-
economic planning on procurement procedures in line with the
provisions of the Public Procurement and disposal Act of 2015.
• Designing standard operating procedures for receiving, issuing and
procurement functions.
• Performing procurement and finance duties as advised from time to
time by the County Secretary and the Executive cabinet member in
charge of Finance and Social Economic Planning.
Key Skills and Personal Attributes From: Aug. To: Nov. Employer Part – time Role Consulted
2013 2013 : consultancy : with MUKA
Core Competencies include: in Supply Group of
1. Procurement – A competent Chain Companies in
individual armed with vast Management designing the
knowledge and experience in Quality
government procurement Management
processes, order and supplier Systems for
management, tender processing the
and inventory management. organization.
2. Supply Chain Management – Key responsibilities for the position include:
Vast experience in warehousing,
logistics and transport • Risk and Security audit with an aim of identifying weak areas and
management. advising the organization on measures to improve and seal loop holes
3. Security and Risk Management- and strengthen the controls.
Vast experience and well • Designing standard operating procedures for receiving, issuing and
equipped skills in risk procurement functions
assessment, risk survey and loss • Training the staff on the newly implemented standard operating
prevention management. procedures.
4. Human Resource Management From: Apr. To: July Employer Andy Role Warehouse
Skills – A competent team leader 2011 2013 : Forwarders : Manager
with a vast experience in people Services (K)
management skills. LTD
5. IT Proficiency – Possess good KEY SUCCESS AREAS
computer skills especially in
IFMIS Sourcing modules, Stock Control and Management
Microsoft Windows, ORACLE
• Ensure that daily cycle counts are conducted and run against the Oracle stock
System of inventory control,
inventory management system to keep track and ensure no loss of inventory.
Electronic Spreadsheets (MS
• Ensure that all the physical stock movement are recorded and posted in Oracle
Excel), Word Processing, MS
through their respective movement to proper storage bins in the system
Word, MS PowerPoint, Internet,
Flowcharts (ABC ) and • Ensure that Safaricom contractors get the right deliveries through physical
Statistical Packages, ( on job checks of the loads to ensure what is loaded and dispatched is what had been
training & usage) requested.
6. Strong communication skills – • Continuous improvement of the management structure to ensure high
Communicates very well both performance of stock controllers and security personnel for Andy Forwarders
verbally and in writing – Fluent Services Ltd.
in both English and Swahili. • Run reconciliations of the various physical products stock movements and
7. Strong project management ensure that all the variances arising are explained to the Safaricom inventoy
experience–provides all working manager and Andy Forwaders management.
colleagues both internal and • Effective management of the logistics for Safaricom Ltd, East Africa
external with excellent customer Breweries Ltd, Deacons Kenya Ltd, Sughipham Kenya Ltd, Delmonte
care, attending to their tasks in among other corporate clients.
an efficient, timely and • Effective management of Safaricom network equipment and accessories
professional manner warehouse.
8. Excellent interpersonal skills- • Effective and timely processing of Safaricom network equipment
relates very well with people requisitions.
from diverse cultures and • Timely replenishment of stocks, planning and control of warehouse
backgrounds utilization.
• Organizing transport and distribution of Safaricom’s network equipment to
the intended destinations across Kenya.
• Planning and coordinating daily operations between user departments both
operational and financial at the Safaricom network equipment warehouse.
• Ensuring effective delegation, control and training of staff in my department.
• General administration of the Human Resource at the Network Equipment
warehouse.
 Metrics and Reporting
Personal attributes: As the warehouse manager, it was my responsibility to ensure that the
management reports are produced on a timely basis and are accurate. Specific
Analytical, Methodical, Able to work
activities undertaken include :
under pressure, Committed, Results
oriented and can work with • Daily cycle count reports
minimum supervision. • Weekly material inquiry reports
• Weekly Internal Requisition reports
• Weekly shipment analysis reports
• Monthly stock take reports
Special Training Risk and Security Management

Trained in: ▪ Carrying out regular risk and security surveys to ascertain adequacy of
▪ Occupational Safety and internal controls, procedures and policies aimed at safeguarding assets and
Health ensure total compliance thereon.
▪ Credit Control Policy Analysis ▪ Regular review of access control procedures and policies to ensure proper
and debt Management vetting and screening of all the staff, contractors, and customers is done.
▪ Performance management ▪ Ensure that all security systems put in place are optimal utilized and in
▪ Negotiation and dispute proper working condition. These includes: CCTV surveillance and access
resolution skills control system.
▪ Overseeing client delivery fleet covert surveillance to deter fuel siphonage,
truck vandalism and theft of cargo on transit.
▪ Ensure maximum safety and security for staff, contractors and visitors,
assets, machinery and stock worth over Kshs. 4 billion.

Staff Management
As the manager in charge of the warehouse staff, I was performing the human
resource function that included the following:

▪ New staff induction and orientation

▪ Performance Appraisal
▪ Identifying Training Needs
▪ Training and Development
▪ Disciplinary Action
▪ Recruitment And Selection
▪ Succession planning

Key Achievements
▪ Successfully undertaken the warehousing, stock control, and logistics
function for Andy forwarders services Ltd.
▪ Eliminated cases of theft, pilferage of goods during my time as the
warehouse manager.
▪ Successfully reduced stock variance from about 68% to 99%.
▪ Timely preparation of periodic management reports; daily cycle count
report, Internal Requisition reports, material inquiry reports and monthly
stock take reports within agreed/set timelines.
▪ Successfully undertaken implementation of processes and controls that have
resulted to elimination of stock losses
▪ Stock Variance analysis on a daily and monthly basis by comparing physical
quantity on the ground against the system stock inventory, identifying areas
of concerns and recommending corrective action in line with business
procedures.
Referees From: Aug To: Feb Employer G4S Role District
ust 2010 : Security : Manager
Robert Mbithi 2008 Services (K)
LTD
Head of Asset Management Main Responsibilities
Strategic Input
Government of Makueni County ▪ Carrying out SWOT analysis by monitoring and regularly analyzing trends
and ratios derived from business performance and comparing the same with
P.O BOX 78-90300 competitor’s against a backdrop of prevailing market environment.
▪ Identifying business needs and determining solutions to business problems
Makueni ▪ As a solutions specialist, working closely with different business units to
timely deliver solutions as per project plans.
ERP Implementation process
Mobile: +254 722781823
As a project champion, key responsibilities were
▪ Project planning
▪ Analyzing client’s business requirements as per project plan.
▪ Reengineering the standard functionalities of the ERP that was based on a
Justus Suka different market and undertaking its capabilities and initiating changes that
suit the local business requirements)GAP analysis,
Chief Officer, Financial ▪ End- user training.
Accounting Services Enterprise Risk Assessment/Asset Management
Identification and analysis of the areas of potential risk threatening the assets,
Government of Makueni County earning capacity or success of organizations in the industrial, commercial or
public sector.
P.O BOX 78-90300 Credit control
▪ Ensuring debt collection on all due invoices is done as per the set targets
and credit policies which reduced divisional Day Sales Outstanding
Makueni
(DSO) from an all time high of 72 days to a required minimum of 45 day
Customer Relationship Management
Mobile: +254 720349684
▪ Handling disputed accounts and negotiating to bring payment in line
with terms
▪ Use of email, letters, and telephone to contact debtors and ensure
payment of outstanding invoices are received.
▪ Liaising with Kenya security Industry association to ensure no customers
come onboard that have a bad credit history in other organizations.
Alex Mutuku ▪ Making recommendations to management on accounts that need to be
put on stop service list, engage legal services or written off as bad debts.
Director, Supply Chain Key Account Management
Management Services ▪ Checking new customers and opening new credit accounts by ensuring
the company has all the relevant information on the debtor.
Government of Makueni County ▪ Keeping a record of all communication with the customer to ensure
accounts are amicably managed
▪ Resolving all problems faced by clients by undertaking necessary
P.O Box 78 – 90300
reconciliations, and keeping safe custody of copy invoices, proof of
delivery, credit notes, and liaising internally to progress any problems
MAKUENI that need to be handled by any other department.
Key Achievements
Mobile: +254 722528788 ▪ Part of a team that successfully designed implemented and evaluated
SATURN ERP program in G4S Security Services (K) Ltd within a record 6
months.
▪ Made various recommendations aimed at controlling and reducing risk,
majority of which have been largely adopted.
▪ Advised business operational heads on latest market trends and pin pointing
of any variables on the economic scene were likely to have impact on our
business operations.