Oracle Fusion Enterprise Structure Setups

ORACLE FUSION PURCHASING AND SETUPS

Submitted By: KANNAN E

FocusR Consultancy and Technologies Private Limited
#Y83, 1st Floor, 4th Street, Y Block, Anna Nagar, Chennai,
Tamil Nadu - 600040, INDIA.
Phone: +91 44 4550 0999
Web site : www.focusrtech.com

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Table of Contents
1. PURCHASING FLOW............................................................................................................................................3
2. MANAGE MAPPING SETS...................................................................................................................................5
3. PURCHASING FLOW..........................................................................................................................................17
3.1 MANAGE APPROVAL................................................................................................................................17
3.2 REQUISITION..............................................................................................................................................18
3.3 PROCESS REQUISITION............................................................................................................................24
3.4 ROLE ASSIGN FOR RECEIPTS.................................................................................................................31
3.5 RECEIPT.......................................................................................................................................................34
3.6 DELIVERY...................................................................................................................................................39
3.7 REVIEW COMPLETED TRANSACTION..................................................................................................42
4. ACCOUNTING ENTRIES....................................................................................................................................44
4.1 CONCURRENT PROGRAM........................................................................................................................44
4.2 INVOICING OPTIONS................................................................................................................................51
4.3 INVOICE.......................................................................................................................................................52
4.4 CREATION OF BANK.................................................................................................................................56
4.4.1 BANK CREATION...............................................................................................................................56
4.4.2 BANK BRANCH..................................................................................................................................57
4.4.3 BANK ACCOUNT................................................................................................................................57
4.4.4 BANK TRANSACTION CREATION RULE......................................................................................59
4.5 MANAGE INVOICE JOURNAL ENTRIES................................................................................................60
5. PAYMENT............................................................................................................................................................62
5.1 PAYMENT PROCESS PROFILE.................................................................................................................62
5.2 MANAGE PAYMENTS...............................................................................................................................63

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1. PURCHASING FLOW
 Purchasing is the buying of goods or services.
 An item that has been bought is called a purchase.
 P2P, is the full cycle of actions and events that a business engages in when they
require goods or services from an outside supplier.
 This cycle describes the steps that a company must take to procure the items and pay
the appropriate remittance to the supplier, less any discounts and adjustments.

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2. MANAGE MAPPING SETS

 Some approval processes involve multiple steps, where an item has to be approved
sequentially by people in different roles.
 In Flow, you can use roles and states to control when someone in a particular role can
see and approve a record.
 Approval steps define the chain of approval for a particular approval process.
 Each step determines which records can advance to that step, who to assign approval
requests to, and whether to let each approver's delegate respond to the requests.
Mapping is used for assign transaction account while material movement takes place.

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Check everything Assigned Properly.

In the implementation project mapping should be done.

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Click Set as Default.

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Click ok and Click Set as Default for everything we going to mapping follows. Then Click Save and close.

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Set default and Click Save and Close.

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Set Default and Save and Close.

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3. PURCHASING FLOW

3.1 MANAGE APPROVAL

Go to manage Requisition approvals in procurement offering.

 In this select your header hierarchy from the list of seeded values and assign them.
 If needed create a new rule and action.

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Deploy and enable the hierarchy needed for your requisition.

3.2 REQUISITION

 A purchase requisition form is an internal document used by an employee to purchase

goods or services on behalf of their firm.
 These purchases may be for business operations (such as office supplies), inventory,
or manufacturing inputs.
 The purchase requisition form is submitted to the purchase department for approval
which is the first step in creating an effective audit trail for purchasing.
 Once the purchase requisition is approved by the relevant department, a purchase
order is issued to the vendor of the requested goods or services.

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Go to Procurement tab and select Purchase Requisition.

In the Requisitions menu, go to more tasks and click on Enter Requisition Line.

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 In the Shipping and delivery, give the requester name, deliver to location.
 Give the destination type as Inventory and select the sub inventory.

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 In the requisition tab, enter the line type as goods.

 Enter the item name and category name.
 Enter the quantity, UOM name and the price of the item.
 The currency appears as USD.
 If the supplier is known, enter the supplier details.

 Select the destination type as inventory and choose the sub inventory.
 Choose the requested delivery date.

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The requisition is saved and added to cart.

Once the review is done, submit the requisition.

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The requisition is submitted and pending for approval.

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 The requisition is approved and submitted.

 Now the requisition is ready to be converted into PO by the process of process
requisition.

3.3 PROCESS REQUISITION

 The Process Requisitions page (also known as the Demand Workbench) is used to
create purchase orders or negotiations from requisition lines using technology.
 Requisition lines are moved to the Demand Workbench after approval, if an order
cannot be created from them automatically through Generate Orders.

Go to procurement and click on purchase orders.

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In the task bar, select the process requisition.

In the process requisition, search for the requisition line.

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Add the requisition line in the document builder and click create.

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The document builder creates the purchase order automatically with the given information.

 The purchase order is created.

 You can view the approval status in manage approvals.
 You can view the purchase order as pdf in clicking the view pdf.
 Click Save to generate the purchase order number.
 Click submit to submit the order.

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Click save and Submit.

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Click save and Submit.

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 After the order is approved, it goes into open status.

 To view the status of the order, go to Manage orders in procurement tab.

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After approval Status changed into open.

3.4 ROLE ASSIGN FOR RECEIPTS

 Role Assign specifically allows site administrators to further delegate the task of
managing user's roles while withholding the Administer permissions permission.
 Role Assign introduces a new permission called Assign roles.
 Users with this permission are able to assign selected roles to still other users.

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In the tools, go to Security console and click users.

 Receiving Agent is a job role responsible for material receipt.

 View Purchasing receipts entered by a Receiving agent.
 Receiving - Purchase Receipts Real Time.

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 Performs warehouse activities such as creating inventory transactions, processing

movement requests, recording cycle and physical inventory counts, performing
material put away, and confirming pick slips.

Manages activities in the warehouse such as managing inventory

Inventory Manager transactions, planning inventory replenishment and managing
cycle, and physical inventory counts.

Cost Accountant Performs cost and management accounting functions.

Manages and analyse all warehouse activities including

analysing materials management and logistics performance,
Warehouse Manager managing inventory transactions, managing cycle, and physical
counts, configuring warehouse setup, and reviewing inventory
balances.

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3.5 RECEIPT

 A payment receipt is a document showing proof of purchase.

 It's given by a business to its customers after payment has been received for any
product or service.

Go to Supply chain execution and select Inventory Management.

In the show tasks bar, select the task as receipt.

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In the Receipt task, select the Receive Expected Shipments.

Select the item and click on search.

The search delivers the results of the PO in the receive shipment area.

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 Click on Receive and then check the receiving lines.

 Select Create Receipt.

Check the receipt and then confirm.

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The receipt is created.

In order to check the item quantity, go to Inventory management and in tasks : select
Inventory.

Search the item and check the On Hand Quantity.

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 All materials are in receiving Area.

 In order to convert into on-hand Quantity take put away receipts.

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3.6 DELIVERY

 The process of delivering goods or services.

 Supply chain management is concerned with the flow of materials and services,
including delivery to the ultimate customer, as well as the associated flows of money
and information.

Go to Inventory Management and select Put away receipts.

Putting away received lines is the process by which goods are moved to their final destination.

These aspects are important when putting away received lines:

 Lot and serial number information
 Inventory or expense destinations
 Packing units
 Multiple distributions

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Select the items you need to take delivery and click on put away

Select the quantity you want for delivery in the put away lines.

The put away transaction is created.

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Now the material is on on-hand quantity.

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3.7 REVIEW COMPLETED TRANSACTION

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Our transaction was completed.

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4. ACCOUNTING ENTRIES
 An accounting entry is a formal record that documents a transaction.
 In most cases, an accounting entry is made using the double entry bookkeeping
system, which requires one to make both a debit and credit entry, and which
eventually leads to the creation of a complete set of financial statements.

4.1 CONCURRENT PROGRAM

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 An accounting entry is a formal record that documents a transaction.

 In most cases, an accounting entry is made using the double entry bookkeeping
system, which requires one to make both a debit and credit entry, and which
eventually leads to the creation of a complete set of financial statements.
4.2 INVOICING OPTIONS

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4.3 INVOICE

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4.4 CREATION OF BANK

4.4.1 BANK CREATION

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4.4.2 BANK BRANCH

4.4.3 BANK ACCOUNT

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4.4.3.1 BANK TRANSACTION TYPE MAPPING

4.4.4 BANK TRANSACTION CREATION RULE

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4.5 MANAGE INVOICE JOURNAL ENTRIES

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5. PAYMENT
5.1 PAYMENT PROCESS PROFILE

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5.2 MANAGE PAYMENTS

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