REPORT WRITING
A report is an account of an event/function or an occurrence.
• A report should be concise, avoid elaborate details and explanations.
• It should be written in practical and businesslike manner presenting the
necessary information as clearly as possible.
• Write in past tense.
• Write in indirect speech and use passive form of expression.
• The information is arranged in an inverted pyramid structure
Format of Report
Heading
Byline (name of the person)
Place, Date (place of occurrence, date of occurrence)
1st Para (Mention the five W’s- What, Where, Why, When and Who)
2nd Para (Details of the event or occurrence)
3rd Para (Conclusion- statement of people/ eye witness, impact of the event/occurrence.)
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POINT TO BE INCLUDED
EVENTS/FUNCTIONS OCCURENCES (ACCIDENTS, NATURAL
CALAMITY)
• Name , nature of event/ function • What , where, when, how
• Occasion happened
• Date ,time & place • People, vehicles involved
• Chief Guest(s)/Guest(s) of Honour • Loss of life and property
• Inauguration by(if any) • Details of rescue and relief
• Chief Guest’s message • operations
• Details of the event/cultural • The scene of the accident
programme • Details of casualties –dead, injured,
• Prize Distribution(if any) hospitalized
• Vote of thanks • Reference to orders of inquiry by
• Conclusion with ………(National the govt.
Anthem?), statement of • Grants to the families of the killed
viewers/audience and the injured
• A comment on the quality of the • CONCLUSION- statement of eye
programme witnesses, comment on the
negligence of the guilty, including
govt, or a recommendation on what
needs to be done in future.
PRACTICE QUESTIONS
1. The R.W.A (Resident Welfare Association), Nandipura -II, launched a volunteer
programme for the young adults in and around the neighbourhood, on 18 January
2023. As Sunitha. J, the local correspondent of the neighbourhood newsletter,
write a report, covering this event. Support your ideas with outline cues given
below, to craft your report.
➢ Which volunteer programme?- purpose of launch even- it’s importance
➢ Activities that took place- who attended?
➢ Any key messages delivered?
➢ Khow were young adults encouraged to join the volunteer programme?
➢ Any resources and information provided to the attendees
➢ Any insight into follow up activities planned?
➢ What impact is expected to be achieved in the community?
2. Your school recently organised a workshop on Active Listening for students of
Classes XI and XII on 21 January, 2024. As Simran Kaur, a member of the
organising committee, draft a report covering the event for your school's
newspaper. Support your ideas with the outline cues given below to craft your
report.
→purpose of the workshop
→ who attended the workshop
→ activities that took place
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→ key messages or takeaways from the workshop
→ post-workshop resources and information given to attendees
→ what impact the workshop would have on the students and their
environment
3. You are Riddhi Sikharwar, studying in Azad School, Bhopal, M.P. Your school has
adopted a village, as a social responsibility initiative. Every month students visit the
village and carry out literacy and numeracy programmes, including a fun-filled
summer Mela* for adults and children. Use the given cues (on the next page), along
with your own ideas, to write a report in about 120- 150 words, for your school
magazine, on the initiative and its positive impact.
Cues:
1. What is the initiative?
2. What are the key components and main objective of the initiative?
3. How often are the visits?
4. About the summer camp - specific activities, events and benefits
5. Positive changes – village and students 6. Future plans
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