Evaluation presentations: Components
and tips
Once a survey has been administered and all of the data has been collected for evaluation, you'll
have what you need to prepare an evaluation presentation. An evaluation presentation examines
how well your project is working according to an identified set of standards.
What to include in your evaluation presentation
Introduction
The introduction serves as a summary of your presentation and includes an overview of the project’s
goals and desired outcomes. It should include a summary of your findings, lessons learned, and
recommendations moving forward. This is a very important section of your presentation, but keep it
brief. Your introduction should be no more than a paragraph and only include the most necessary
information.
What is being evaluated and why
Here is where you will state the purpose of the evaluation. Remember, in the context of project
quality management, the purpose of evaluation is to measure how well your project is meeting the
established quality standards. Presenting evaluation findings to your stakeholders shows them how
well the project is meeting quality standards and informs them of the project’s success. To do this:
• State the goal, milestone, or deliverable that is being evaluated and the quality standards
that were defined for that aspect of the project.
• Include the evaluation questions and indicators that were used to evaluate each quality
standard.
Pro tip: Remember, your stakeholders have limited time. When preparing your presentation, only
select the most important standards and questions.
Evaluation findings
Now it’s time to state your findings. Give each standard its own section within this portion of the
presentation, and summarize what the findings mean for each standard. Make a clear judgment
about the findings: What did you learn? What can you take away from the data? Tell the story of
what the data means for the future of the project and for the stakeholders.
• Example: "The data reveals that 36% of users felt their dining experience was negatively
impacted by the tablets." It’s up to you to synthesize that data and determine why that might
be. Maybe it’s because the tablet software wasn’t installed properly, resulting in glitchy
technology. Or maybe it’s because the staff wasn’t trained effectively, and therefore the
ordering process was seriously delayed. Maybe some customers just don’t want tablets
taking their orders, and they prefer to deal with wait staff. Explain what the data means in a
way that allows stakeholders to make decisions or declare this aspect of the project
successful or not.
Pro tip: Visualize the data with graphs or charts to quickly convey the message of the findings.
Conclusion with recommendations
In your conclusion, state your findings again and propose a couple of recommendations for how to
apply the findings to the next phase of the project. You can also outline how these findings may be
used in future projects.
How to format your presentation
Slide-based presentations can be created using digital applications like Google Slides or Microsoft
PowerPoint. This type of presentation uses images and succinct bullet points to provide the
necessary information to stakeholders. Slide-based presentations typically include summarized
information rather than lengthy, in-depth paragraphs. They are great tools for high-level
presentations, when your stakeholders do not need to know every single project detail.
Additional tips
• Tailor communications to stakeholders: When it comes to communicating important
milestones to stakeholders, consider whom you are presenting to. Tailor your presentation to
your audience in a way that they will understand and enjoy.
• Start with an interesting hook: Begin your presentation with an ice breaker, joke, or an
interesting visual aid to get your stakeholders’ attention right away.
• Use visuals throughout your presentation: The use of visuals creates interest and keeps
the audience engaged in your presentation.
