PC shortcuts & Mac shortcuts

Editing shortcuts

Edit active cell F2 Ctrl U Cut Ctrl X X Copy Ctrl C C Paste Ctrl V

V Paste Special Alt E S Shift V Paste name into formula F3

Toggle references F4 T

Start a new line within the Ctrl Option Return

Alt Enter
same cell Insert or edit cell

Shift F2 Shift F2
comment

Display shortcut menu

Shift F10 Shift F10
(i.e. same as right click) Insert worksheet Shift F11

Shift F11

Define a name for a cell Ctrl F3 Ctrl F3

Fill down (e.g. copy cells)

formula down in selected Ctrl D Ctrl D

Fill right Ctrl R Ctrl R

Insert argument names

and parentheses for a
function after typing a function name in a formula
Ctrl Shift A Ctrl Shift A
 Insert row Alt I R Ctrl I Insert column Alt I C Ctrl I

Formatting Shortcuts

Brings up format cells

Ctrl 1 1
menu Bold Ctrl B B Italic Ctrl I I Undo Ctrl Z

Repeat last action Ctrl Y Y Select all used cells

(select entire worksheet if Ctrl A A

command is repeated)

Number format Ctrl Shift ! Ctrl Shift !

Date format Ctrl Shift # Ctrl Shift # Percent format Ctrl Shift % Ctrl Shift %

Increase font size Alt h fg Shift > Decrease font size Alt h fk Shift <

Increase decimal Alt h 0

Decrease decimal Alt h 9

9

Increase indent Alt h 6 Ctrl M Decrease indent Alt h 5 Shift m

Navigation Shortcuts

Move from cell to cell Arrows Arrows Go to F5 F5 Go to cell A1 Ctrl

 Home Fn Ctrl Left Go to beginning of row Home Fn Left Select the

adjacent cell Shift Arrow Shift Arrow Select entire row Shift Spacebar

Shift Spacebar

Select entire column Ctrl Spacebar Ctrl Spacebar

Select all to the start of Select all to the last Ctrl Shift Home
the sheet Ctrl Shift Home

Ctrl Shift
Ctrl Shift End End
used cell of the sheet

Select to the end of Select the last used Ctrl Shift Arrow
the last used cell in cell
row/column Ctrl Shift Arrow

Ctrl Arrow Ctrl Arrow

in row/column Move one screen up PageUp

Fn Up

Move one screen down PageDown Fn Down

Fn Option
Move one screen left Alt PageUp
Up

Fn Option
Move one screen right Alt PageDown
Down

Move to the next or you are in a menu Ctrl

previous worksheet window)
(Move between tabs if PageUp/Down
Ctrl PageUp/Down

Move to next workbook (while in Save As F12

spreadsheet) Move to next divider
(when in menu options)

Move to the next cell (Move

between items within a menu
window)

File Shortcuts
S

Ctrl Tab Ctrl Tab Tab Tab

Print Ctrl P P

Open print preview

Ctrl F2
window

Go to next workbook Ctrl Tab -

New Ctrl N N Open Ctrl O O Close file Ctrl F4 W Close all

Save workbook Ctrl S open Excel files Alt F4 Q

Shift

Ribbon Shortcuts Show

ribbon accelerator
 Alt
keys

Show/hide ribbon Ctrl F1 R

Paste Special Shortcuts

Paste Special formats comments Ctrl Alt V c

Ctrl Vt

Paste Special values Ctrl Vv

Clear
Shortcuts Ctrl Vf
Ctrl Alt V t
Paste Special formulas
Ctrl Vc
Ctrl Alt V v

Paste Special Ctrl Alt V f

Clear cell data Delete Delete Clear cell formats Alt h e f

Clear cell comments Alt h e m

Clear all (data, formats,

Alt h e a
comments)
Selection Shortcuts

Select a cell range Shift Arrows Shift Arrows

Highlight a contiguous Extend selection up Ctrl Shift Arrows

range one
Ctrl Shift Arrows

Shift PageUp Fn Shift Up

screen

Extend selection down one screen

Shift PageDown

Fn Shift Down

Extend selection left Extend selection right Fn Shift Up

one screen one screen
Alt shift PageUp
Fn Shift Down

Alt shift PageDown

Select all Ctrl A A

Data Editing Shortcuts

Fill down from cell above Ctrl D Ctrl D Fill right from cell left

Ctrl R Ctrl R Find and replace Ctrl F Ctrl F

Show all constants F5 Alt s o

Highlight cells with

F5 Alt s c
comments
Data Editing (inside cell) Shortcuts

Edit the active cell (edit

F2 F2
mode) While editing cell, allow

use of arrow keys to create Confirm change and get

reference F2 F2

Enter Enter
out of cell

Cancel a cell entry and

Esc Esc
get out of cell

Insert line break within

Alt Enter Option Enter
cell

Shift
Highlight within a cell Shift Left/Right
Left/Right

Highlight contiguous Jump to beginning of Ctrl Shift Left/Right

items Ctrl Shift Left/Right

Home Fn Left
cell contents

Jump to end of cell

End Fn Right
contents Delete character to left Backspace Delete

Delete character to right Delete Fn Delete

Accept autocomplete
Tab Tab
suggestion
Referencing a cell
from another
Other PageUp/Down Arrows

worksheet Shortcuts Ctrl Fn Down/Up Arrows

Ctrl

Enter date Ctrl ; Ctrl ;

Enter time Ctrl : Ctrl :

Show formula/show
Ctrl ` Ctrl `
values (key to the left of 1)

Select cells which refer to the deleting a cell in a worksheet)

active cell (useful before Ctrl ] Ctrl ]

Drives menu bar Alt

Next open program Alt Tab Tab Autosum Alt = T