ODISHA STATE CIVIL SUPPLIES CORPORATION LTD.

C/2, NAYAPALLI, BHUBANESWAR-12

GUIDELINES FOR PROCUREMENT, DISTRIBUTION AND DELIVERY OF
CUSTOM MILLED RICE UNDER DECENTRALIZED PROCUREMENT SCHEME
FOR KHARIFF MARKETING SEASON (KMS) 2023-24

1. PREAMBLE
(i) In pursuance of Food and Procurement Policy of Government of Odisha for KMS
2023-24, the Odisha State Civil Supplies Corporation Ltd. (herein after OSCSC
Ltd.) shall purchase paddy, mill those into rice for (a) distribution against
Government allocations under Food Security Schemes and other welfare
schemes (b) delivery of surplus rice to FCI, under the Decentralized Procurement
Scheme (DCP) of Government of India as per procurement targets fixed by State
Government from time to time. There is, thus a necessity to issue detailed
guidelines for undertaking such work.
(ii) The procurement of paddy, distribution and delivery of resultant Custom Milled
Rice (CMR) by OSCSC Ltd. shall be undertaken generally in accordance with the
following guidelines subject to the provisions contained in Food and Procurement
Policy of State Government for KMS 2023-24. In case of any problem concerning
procurement, the same shall be brought immediately to the notice of the OSCSC
Ltd. for appropriate clarification.
(iii) Principles contained in the “Food and Procurement Policy for KMS 2023-24” shall
be strictly adhered to while undertaking procurement operations. The guidelines
as outlined hereunder are to help achieve the objectives of Food & Procurement
Policy of the State Government.
2. SPECIFICATIONS OF PADDY
Government of India has issued Uniform Specifications of all varieties of paddy for
marketing season 2023-24, which was forwarded by F.S. & C.W. Department to all
Collectors and CCSO/CSOs vide memo No.14871 dt.13.09.2023.
SCHEDULE OF SPECIFICATION FOR COMMON AND GRADE “A” PADDY.

Sl. No Refractions Maximum Limit (%)

1. Foreign matter
a) Inorganic 1.0
b) Organic 1.0
2. Damaged, discoloured, sprouted and weevilled 5.0 *
grains
3. Immature, Shrunken and Shriveled grains 3.0
4. Admixture of lower class 6.0
5. Moisture content 17.0

*Damaged, sprouted and weevilled grains should not exceed 4%.

 As required by Government of India and communicated in the above
letter of State Government, wide publicity of Fair Average Quality (FAQ)
Specifications shall be made among the farmers/consumers in order to
ensure that they get due price for their produce and rejection of the stocks is
avoided. Procurement of paddy shall be ensured by OSCSC Ltd. strictly in
accordance with above Fair Average Quality (FAQ) specifications.
3. MINIMUM SUPPORT PRICE OF PADDY
Paddy conforming to the specifications mentioned in above para is
required to be purchased only at Minimum Support Price (MSP) and incentive
bonus, if any, as declared by Government of India from time to time. Following
Minimum Support Price (MSP) for Fair Average Quality (FAQ) paddy has
been fixed by Government of India for KMS 2023-24.
Paddy MSP for KMS 2023-24 (Rs. Per Qtl.)
Common Rs.2183/-
Grade ‘A’ Rs.2203/-

Paddy/rice shall be in sound merchantable condition, sweet, dry, clean,

wholesome, of good food value, uniform in colour and size of grains and free
from moulds, weevils, obnoxious smell, Argemone mexicana and Lathyrus
sativus (Khesari) and admixture deleterious substances.
Payment of MSP is applicable only for FAQ standard paddy and
sale of non-FAQ paddy below MSP will not amount to distress sale.
 In case of natural calamity like unseasonal rains, paddy under relaxed
specification (URS), as and when approved by GoI, to be accepted by
State Govt. and resultant rice of such URS paddy to be used in PDS as
per direction of GoI.
4. PADDY PROCUREMENT PERIOD
4.1 The current KMS: 2023-24 spans from 1st October 2023 to 30th
September 2024.
4.2 The paddy procurement for the current KMS will be done as per the
following timelines.
Procurement Period
Season of KMS 2023-24
From To
Kharif 01-11-2023 31-03-2024
Rabi 01-05-2024 30-06-2024

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 4.3 Districts will schedule their procurement period within these broad
timelines.
4.4 DLPC shall allocate adequate number of Mandi /PPC to each society so
that marketable surplus as per the Farmers Registration data is procured
within the procurement period as per target assigned by State Govt.
5. ALLOCATION OF TARGET FOR PROCUREMENT OF PADDY
5.1 FS & CW Department will finalize district wise target.
5.2 The OSCSC Ltd. will procure paddy with the help of societies
(PACS/LAMPCS/WSHGs/PP) as per the target fixed by the
Government in FS & CW Department.
5.3 The district wise target for procurement by individual district of the
Corporation as assigned by Government from time to time shall be
strictly adhered to.
5.4 The Collector of the district shall allocate targets to the PACS, WSHGs,
Pani Panchayats considering the marketable surplus of the society and
its performance.
5.5 The agency wise targets would be fixed based on the paddy availability
with the PACS/Societies earmarked and allocated to them. Collectors
of the districts would finalize the PACS/Societies or paddy purchase
centres covering a Block(s) for the State Agencies other than OSCSC if
any as per policy decision of the State Govt.
5.6 OSCSC shall not procure in the PACS/ Societies earmarked for other
Agencies except in case of their failure, to ensure timely procurement.
5.7 Considering marketable surplus as per Farmers Registration Data and
the progress of procurement by PACS, WSHG and PP, the Collector
shall modify the target assigned to these agencies at his level out of the
total target assigned to the OSCSC Ltd. for the district. In case the
target assigned by the Government is expected to be achieved by the
district, then the Collector shall move to Government for revision of the
target.
5.8 Only in case of emergencies, the OSCSC Ltd. shall be allowed by
Govt. in FS & CW Department to procure paddy directly from the
farmers.

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6. MODES OF PURCHASE
6.1 Purchase under Central Pool Account
As per provisions contained in Food and Procurement Policy for KMS
2023-24, OSCSC Ltd. shall purchase paddy from farmers on Central
Pool Account in the following manner:
 Purchases through PACS as Commission Agent with DCCB and
DRCS as the supervising authorities.
 Purchases through WSHG as Commission Agent where DSWO
shall be the Nodal Officer.
 Purchase through Pani Panchayats as Commission Agent where
Executive Engineer (Irrigation) shall be the Nodal officer.
 Direct purchase by OSCSC Ltd. in the Market Yards, temporary
market yards and mandis only in case of emergencies with the
approval of Govt. in FS & CW Department.
6.2 Purchase under State Pool Account
As stipulated in Food & Procurement Policy of Government, OSCSC
Ltd. shall have to procure the required quantity of CMR for distribution
under State Pool account. The equivalent paddy required for such
state pool CMR shall be purchased maintaining separate accounts.
6.3 Selection of PACS, WSHG & Pani Panchayats.
6.3.1 As per previous practice, the District Collector with the
assistance of CCSO/CSO-cum-District Manager, OSCSC ltd,
DRCS/ARCS, DSWO, Deputy Director, Agriculture / DAO,
Executive Engineer (Irrigation) and any other officer considered
suitable by the Collector shall prepare a list of capable societies
which will participate in the paddy procurement operation as
agents of OSCSC.
6.3.2 The entire procurement area of the district shall be distributed
among these societies so that there is no confusion among
farmers as to where they will sell their paddy.
6.3.3 While selecting PACS, WSHG and PP the track record, past
performance, financial capability and management,
infrastructure available, location etc. shall be taken into account.
District Manager, OSCSC must ensure that where
irregularities/substantial shortage in purchase and delivery of
paddy to millers by the PACS, WSHG and PP in the earlier KMS

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 have been detected, such agencies are not selected for the
current KMS.
WSHG and PP shall procure paddy through P-PAS
application. As such the WSHG and PP having IT infrastructure
and manpower may be considered for selection. Where WSHGs
are chosen to participate in procurement operations, they may
be assigned with specific villages/GPs so that there is no
jurisdictional conflict.
The district shall not recommend opening of new
PPCs without creating adequate physical infrastructure.
6.3.4 Online registration in the website www.foododisha.in and its
subsequent authorization by the verifying officer shall be a pre
condition. Those PACS / WSHGs / PPs which have already
been registered in the earlier KMS shall update their current
status.
6.3.5 RMC Market yard can also be allotted to two to three
PACS/Societies to enable them to procure paddy from farmers
of their jurisdiction as such Market Yards have better facilities for
weighing and storing. Such Market Yard would be the second
and third purchase center (PPCs/Mandi) for the PACS/Society
apart from their Head Quarters. Such facility may only be
extended to those PACS/Societies which have adequate
manpower to man more than one PPC. In such cases, adequate
publicity needs to be given in villages concerned which are
tagged to different PPCs of the society.
6.4 The District Administration, as per Food and Procurement Policy 2023-24,
shall take following preparatory steps in the beginning of KMS:
 Delineation of jurisdiction among PACS, WSHGs and PPs
 Online registration of PACS, WSHGs and PPs
 Formation of District Level & Society Level Procurement Committee
 Preparation of advance action plan.
 Finalization of agency (custom miller/transport contractor/society) for
transportation of paddy from PPCs to Mill points, loading of paddy
and other mandi handling operations. DLPC shall finalize agency
(custom miller/society) who will perform mandi handling operations
at the purchase centres.

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  Arrangement for making temporary storage facility for paddy with
sufficient number of tarpaulin and polythene.
 Training of field functionaries / committee members
 Availability of equipments in working condition
6.5 Purchase of paddy in centres operated by PACS
As per Food and Procurement Policy of State Government, the
Corporation shall procure paddy from farmers through the PACS at the
purchase centres to be operated by selected PACS. Individual PACS will
be held responsible and accountable for business transactions with
OSCSC. DCCB and DRCS at higher level of the hierarchy shall act as
supervising authorities for the business with OSCSC Ltd. The PACSs
without having required infrastructure facilities like Office Room,
computer, Data Entry Operator (DEO), equipments including IT infra
shall not be allowed to participate in procurement operation of
current KMS.
6.6 Purchase of Paddy through Women Self Help Groups (WSHGs)
6.6.1 OSCSC Ltd. shall purchase paddy through Women Self Help
Groups in those Gram Panchayats/villages where centres operated
by PACS/LAMPCS are not in operation as decided by the District
Collector. Where a PACS/LAMPCS have failed to perform in the
past they may be replaced with suitable WSHGs. Where a PACS is
operating several PPCs and unable to manage them smoothly,
some of such PPCs may also be entrusted to a capable WSHG.
The WSHGs without having required infrastructure facilities
like Office Room, computer, Data Entry Operator (DEO),
equipments including IT infra shall not be allowed to
participate in procurement operation of current KMS.
6.6.2 Individual WSHG will be held responsible and accountable for
business transactions with OSCSC.
6.6.3 As per the Food & Procurement Policy for KMS 2023-24, the
District Social Welfare Officer (DSWO) shall be the nodal officer for
purchase of paddy through WSHGs in the district. DSWO at higher
level of the hierarchy shall act as supervising authority for the
business with OSCSC Ltd.
6.6.4 District Managers of OSCSC Ltd shall enter into a tripartite
agreement with DSWO and WSHG. All payments to farmers for
MSP shall be routed through P-PAS.

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6.7 Purchase of paddy through Pani Panchayats (PP)
6.7.1 OSCSC Ltd. shall purchase paddy through Pani Panchayat in those
Gram Panchayats/villages as decided by the district Collector. The
PPs without having required infrastructure facilities like Office
Room, computer, Data Entry Operator (DEO), equipments
including IT infra shall not be allowed to participate in
procurement operation of current KMS.
6.7.2 Individual Pani Panchayat will be held responsible and accountable
for business transactions with OSCSC.
6.7.3 As per the Food & Procurement Policy for KMS 2023-24, the
Executive Engineer (Irrigation) Pani Panchayat shall be the nodal
officer for purchase of paddy through PP in the district. Executive
Engineer (Irrigation) at higher level of the hierarchy shall act as
supervising authority for the business with OSCSC Ltd.
6.7.4 District Managers of OSCSC Ltd shall enter into a tripartite
agreement with the Executive Engineer (Irrigation) and Pani
Panchayat. All payments to farmers for MSP shall be routed through
P-PAS.
6.8 Monitoring mechanism of paddy procurement
State Level, District Level and Society Level Procurement Committees are
in place for monitoring of paddy procurement operations at different levels
during KMS 2023-24.
6.8.1 State Level Procurement Committee (SLPC).
The State Level Procurement Committee under the chairmanship of
the Chief Secretary to Government shall review arrangements for
paddy procurement operations at the beginning of each Kharif/ Rabi
procurement season. Further, it shall review status of procurement of
paddy and delivery of rice by OSCSC/ any other State procuring
agency in respect of previous season and issue suitable instructions
for the guidance of all stakeholders for smooth procurement
operations.
6.8.2 District Level Procurement Committee (DLPC)
District Level Procurement Committee has been constituted in each
district under the chairmanship of respective Collector. Hon'ble
MP(s) of the district, all Hon'ble MLAs of the district and Zilla
Parishad President shall be its members. Chief Development Officer-

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 cum-Executive Officer, Zilla Parishad, (PD, DRDA)*, Deputy Director
of Agriculture, Sub-Collectors, Chief Civil Supplies Officer/ Civil
Supplies Officer (CSO), DRCS, Secretary of DCCB, DSWO, EE
(Irrigation), Secretaries of RMCs, representatives of State procuring
agencies and such other persons/ officials as decided by
Government in FS & CW Department would be its members. The
DLPC is expected to meet in the month of October (for early
procuring districts) or November (for late procuring districts) for
Kharif season and in April for Rabi season to finalize the date(s) of
start of procurement operations, number and names of the societies
and location of PPC(s), fix number of PPC/ mandi days for each
PPC/ mandi, review the preparations for procurement in the district
and take decisions in any matter relating to procurement not
specified in document for improving procurement operations.
* Nomenclature of PD, DRDA has been changed to Chief Development
Officer-cum-Executive Officer, Zilla Parishad vide Resolution No. 10025
dt.03.06.2022 of PR & DW Department.
6.8.3 Society Level Procurement Committee (SoLPC)
 A Society Level Procurement Committee shall be constituted for
each procuring society (PACS/ LAMPCS/ WSHG/ Pani
Panchayat) with its Secretary as the convener. The local R.I,
VAW, three to six farmers in the jurisdictional area of the society,
Executive Officer(s) of GPs (within the jurisdiction of the society)
shall be members of this committee. Elected President of the
society or a farmer member nominated by the committee
members shall be president of the SoLPC. However, question of
nomination will not arise during the continuation of the elected
President of the society. BDO of the Block under which the society
is located shall notify the committee. A panel of names of farmers
covering all villages shall be given by the procuring society
through Co-operation Extension Officer of the Block/ Mission
Shakti Co-coordinator. The BDO is required to choose three to six
(at the maximum) farmers for the committee. The names shall be
so chosen as to represent at least one farmer from area covered
by each PPC. This exercise would be completed by all BDOs by
October. Wherever WSHGs or Pani Panchayats are engaged in
paddy procurement, DSWO/E.E. Concerned of W.R. Department

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 shall take steps to ensure that SoLPCs are formed in respect of
those procuring societies.
 The role and responsibilities of SoLPC as per the Food &
Procurement Policy for KMS 2023-24 shall be followed.
7. EXECUTION OF AGREEMENT
7.1 On behalf of OSCSC Ltd., CCSO/CSO-cum-DM shall execute
agreement with individual Society/PACS. For the purpose of
authenticity, ARCS concerned will endorse the signature of the
Secretary/Authorized functionary of the PACS on the agreement
document.
7.2 The District Manager & Accounts Head of the district shall execute
agreement jointly with miller on behalf of OSCSC.
7.3 OSCSC Head Office shall execute agreement with OSCB for
procurement related transactions.
7.4 District Managers of OSCSC Ltd shall enter into a tripartite agreement
with DSWO and WSHG.
7.5 District Managers of OSCSC Ltd. shall enter into a tripartite agreement
with the Executive Engineer (Irrigation) and Pani Panchayat.
8. EQUIPMENTS AND INFRASTRUCTURAL FACILITY AT PADDY
PURCHASE CENTER
The following equipments are required at the paddy purchase centres
operated by PACS, WSHG & PP.
i) Sufficient godown facility, ii) Road for transportation, iii) Weighing Scale (
both electronic and manual), iv) Moisture meter, v) Sample divider, (vi)
Analysis kit, (vii) Set of sieves, (viii) Parkhi, (ix) Sample collecting pan, (x)
Mini Grader/paddy cleaner, (xi) Polythene bag, (xii) Tarpaulin / Polythene
sheet, (xiii) Waiting space, (xiv) Drinking water facility, (xv) Toilet facility &
(xvi) Open/covered platform having size of 20’ x 30’.
The RMC shall provide the equipments at PPCs. PACS, WSHG and
PP shall ensure that they are in working condition. The PACS who has
designated place of business and minimum infrastructural facilities as noted
above will be given first priority.
9. RECORDS AND REGISTERS AT THE PADDY PURCHASE CENTRES
9.1 The following major records and registers shall be maintained at the
purchase centres run by PACS, WSHGs & PPs except cash book
which has become redundant on implementation of P-PAS and DBT.
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  Token Slip  Paddy Stock Register
 Quality Test Report of paddy  Paddy Dispatch Register
 Vendor Receipt  Miller/Agency Control Register
(Paddy)
 Paddy Purchase Register  Millers Authority Slip (MAS)
 Paddy Rejection Register  Society Authority Slip (SAS)
 Transit Pass - cum - Paddy
Acceptance Note
In addition to above major registers/records, societies shall
maintain other records/registers as would be required for monitoring of
procurement process and other reconciliation work.
9.2 The above registers/documents are system generated and no manual
registers/documents would be used. So PACS/Society are to preserve
hard copy of all such registers/documents in bound book shape for all
future purposes.
9.3 The farmer’s signature shall be obtained on the vendor receipt in
duplicate and one copy is to be preserved by the PACS/Societies.
9.4 The custom miller is delivered with paddy on issue of Transit Pass-
cum-Acceptance Note. Paddy will be delivered to the custom miller on
execution of Transit Pass-cum-Acceptance Note individual vehicle
wise. The driver of the vehicle, custom Miller/Agency or his
authorized representative and authorized person of the society
shall sign on the Transit Pass-cum-Acceptance Note.
9.5 Secretary of PACS/DCCB/DRCS/ARCS, DSWO and Executive
Engineer (Irrigation) must ensure that above mentioned records and
registers are maintained and preserved properly by PACS / WSHGs /
PPs.
10. IDENTIFICATION OF FARMERS
10.1 All farmers have to provide information about their identity proof in terms of
Aadhaar for the purpose of registration. Any farmer who doesn’t have an
Aadhaar Card shall furnish an Aadhaar Enrollment Number as proof of having
applied for the card from UIDAI.
10.2 Purchase of paddy shall be effected through proper identification of farmers.
10.3 The Purchase Officer of PPC/PACS/WSHG/Pani Panchayat shall verify the
Aadhaar Card proof before purchase of paddy and also enter the ID number
in the purchase register.

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11. REGISTRATION OF ACTUAL TILLERS INCLUDING SHARECROPPERS,
SMALL AND MARGINAL FARMERS
FS & CW Department and Co-operation Department shall create enabling
conditions for entry of more actual tillers of soil including sharecroppers, small
and marginal farmers into the Government procurement fold. The aim should
be to bring more and more actual tillers of soil to the PPCs or mandis.
12 REGISTRATION OF FARMERS & REGULATING ARRIVAL OF PADDY
12.1 Farmer Registration would be the only process to identify the genuine
farmers.
12.2 The farmer has to submit his/ her (or family member's) mobile phone
number which is a mandatory requirement.
12.3 The registered farmers would be intimated by SMS about the date and
time in advance as to when to bring the paddy to the PPC. A farmer
may also contact PACS/WSHG/PP. Schedule of procurement shall be
displayed by the PACS/Society on its notice board.
12.4 Collector may assign various days of a week to PPCs for operation of
Mandis so as to ensure timely purchase of surplus paddy from the
farmers by the societies.
12.5 There shall be endeavor to bring more and more farmers into the
procurement fold so that they receive the benefit of MSP.
13 PAYMENT OF MSP TO FARMERS
13.1 In all paddy procuring blocks, P-PAS has been implemented. All
payments to farmers account shall be done through online mode within
24 to 48 hours using PFMS platform.
13.2 The Society Secretary shall generate vendor receipt and TP–cum-AC
Note on real time basis. Where the real time transaction could not be
made due to lack of internet connectivity, at the end of the day the
society shall upload/sync the data to the online P-PAS server.
13.3 Payment advice for the paddy procured from the farmers shall be
generated centrally and the payment will be processed after
confirmation of TP-cum-A.C Note by the miller.
13.4 For any delay in payment or deviation in mode of payment, the District
Manager shall bring the matter to the notice of Collector and Head
Office for necessary action in the matter.

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 13.5 The Society Secretary shall ensure prompt uploading/sync of purchase
data online in the P-PAS server to facilitate transfer of funds to farmer’s
accounts within the prescribed time limit.
14. OPERATION AT PADDY PURCHASE CENTRES
14.1 The purchase center run by PACS, WSHG and PP shall operate on
specified days of a week as decided in the District Level Paddy
Procurement Committee meetings so as to procure marketable
surplus within stipulated period as per target.
14.2 All paddy procurement transaction at PPC or mandi will be made
through P-PAS application software, all the documentation shall be
system generated. Online P-PAS system will be adopted in all paddy
procuring districts. Procurement may be made in offline mode in
special cases where the societies don’t have adequate internet
connectivity. P-PAS has been integrated with Public Financial
Management System (PFMS) of GoI for flawless credit of dues to
farmers’ registered bank accounts.
14.3 The Minimum Support Price and quality specification of paddy shall
be displayed at the purchase centres.
14.4 Paddy sample shall be drawn for quality analysis. The paddy
conforming to the required specifications shall be purchased and if the
quality is not as per the specification the paddy shall be rejected,
recording the details in the paddy rejection register. The farmer may
be advised to improve the quality of the paddy for acceptance.
The farmer will have two options. The first one is to take
back the paddy, improve the quality and bring it back on another
date to the PPC for sale. Second option would be to get the
quality improved at the PPC itself. The PPC should have
adequate space and facility for cleaning. WSHG or private
entrepreneurs with paddy cleaners (power) may provide paddy
cleaning services at each PPC. Farmers shall avail this facility on
payment basis. The PPC I/C may engage WSHG or private
entrepreneurs with power cleaners for this purpose.
14.5 The weighment of the FAQ paddy shall be taken and vendor receipt
shall be issued to the farmer obtaining his full signature.

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 14.6 The paddy so purchased shall be delivered to the custom miller
on execution of Transit Pass-cum-Acceptance Note for each
vehicle.
14.7 At the end of the day, miller wise Transit Pass-cum-Acceptance
Note shall be consolidated for maintenance of account of paddy
delivered to a miller against the target allocated through SAS.
14.8 The copies of the Transit Pass-Cum-Acceptance Note shall be
submitted by the Secretary of the Society at the District Manager’s
office on weekly basis for reference and record.
15 RESPONSIBILITIES OF REGULATED MARKET COMMITTEE (RMC)
15.1 The respective RMCs and Societies themselves will be responsible
for making these facilities and other infrastructures available at the
PPCs operated by PACS, WSHG & PP as mentioned at Para-8
above.
15.2 Where the procurement is done at the market yards / sub-market
yards, providing watch and ward for protecting paddy shall be the
responsibility of the concerned RMC.
15.3 The RMCs would set up temporary market yards with minimum
facilities as PPCs in heavy procurement blocks for facilitating
procurement by OSCSC Ltd.
15.4 RMCs will declare the designated places of business of societies
i.e. PACS, WSHG, PP as mentioned at Para 15.3 above as
additional Market Yards as per provisions of appropriate
Act/Rules.
15.5 RMCs will take up IEC activities for creating awareness about FAQ
norms of paddy and Minimum Support Price among the farmers. FS
& CW Department will plan, guide and execute IEC campaign for
successful implementation of farmer registration and paddy
procurement programmes.
Wherever FS & CW Department or OSCSC incurs any
expenditure on such IEC activities, such cost shall be borne out of
market fees payable to RMC.
15.6 RMCs will ensure that farmers bring paddy of FAQ standard to the
PPC. In case the same is in wet condition having inadmissible
moisture content it should take up the responsibility of dissuading the

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 farmers from bringing such paddy and in some cases if need be
should take steps for drying. PACS/LAMPCS shall also ensure that
the farmers bring paddy of FAQ status to PPCs.
Upon arrival of paddy at the PPCs sample testing will be
conducted to see if it conforms to FAQ norms. RMC will provide
temporary quality analyst at each Mandi/PPC for conducting such
sample testing. These quality analysts may be sourced from outside
and trained beforehand.
16. PROVISÌONING OF FUNDS
16.1 Payment to the farmers shall be made through online mode to the
accounts of the farmers directly by OSCB, Bhubaneswar on near real
time basis using P-PAS application.
16.2 The farmers registration database will be integrated with the P-PAS
application for such transfer of funds to the accounts of farmers.
16.3 OSCSC Head Office shall make arrangement of funds with OSCB.
17. IMPLEMENTATION OF SUPPLY OF FORTIFIED RICE
GoI has decided for implementation of scheme on fortification of rice and its
distribution under Public Distribution System (PDS). The decision of GoI/State
Govt. of Odisha as to supply and distribution of fortified rice shall be followed.
17.1 Custom miller shall install necessary dynamic blending equipment/unit
in the existing rice mill plant for carrying out blending of normal rice
with fortified rice kernels (FRK) at milling stage and deliver the fortified
rice at designated RRC-cum-DSC/FCI delivery point under Central and
State Pool account as the case may be as per instructions issued by
Govt. from time to time.
17.1.1 SOP no.5/2018-QC(Part) dt.15.03.2022 and corrigendum
letter no 36-5/2018-QCC (Part)/123-157 dt 11.08.2022 of GoI
shall be strictly followed for monitoring quality of FRK & FR
stock.
17.2 Installation and maintenance of blending unit shall be the responsibility
of the custom miller.
17.3 OSCSC shall reimburse the blending cost (per quintal) as approved by
the FS & CW Department to the concerned custom miller after delivery
of fortified rice to OSCSC/FCI.

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 17.4 Each 50 KG rice gunny delivered by the custom miller shall contain net
weight of 50 kg. Fortified rice uniformly blended at ratio of 1:100(FRK:
Normal Rice.
17.5 Custom miller shall receive the fortified rice kernel (FRK) consignment
from the FRK manufacture who has FSSAI license/registration as well
as quality certification such as by ISO:22000 etc. and rice mills should
maintained batch wise record for FRK procurement and its usage for
rice fortification as per CoA obtained from FRK manufacture.
Date OB Receipt of FRK Total Issued for Blending CB of FRK
1 2 3 4 5 6

It should be procured batch wise from the FRK manufacturing

firms/suppliers. Each consignment determining as one batch,
indentified by unique batch no like <FRK firm in short form/Miller
Code/OSCSC/Running Serial number>.
17.6 Millers should get +F logo endorsed from FSSAI. All bags of fortified
rice offered for procurement to the procuring agencies must bear blue
coloured +F logo stenciled on it as well as on rexin slip. The offered lot
of fortified CMR should be uniformly blended with FRK (1:100)

17.7 At the time of acceptance of CMR at RRC/FCI depot, the FRK stock
shall confirm to Uniform Specification of KMS 2023-24 and also the
blending ratio of FRK kernel with normal rice shall be 1:100 (+ 10%).
17.8 Each 100 KGs of Custom Milled fortified rice delivered at the RRC-
cum-DSCs by the custom miller, shall be received as 100 Kgs. of
fortified rice (Nett.) for storage and utilization.
17.9 This is subject to modification as per the Govt. decision from time to
time.
18. CUSTOM MILLERS ELIGIBLE TO PARTICIPATE IN KMS 2023-24
18.1 The millers who have delivered 100% of CMR due by approved
timelines and installed blending machine, shall be treated as regular
millers for participation on 1:6 Security Deposit (SD) norm as per
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 provision laid down at Para-18.5. No rice miller shall be allowed to
participate in procurement operations till completion of 100% CMR
delivery. The miller having outstanding dues of CMR delivery on
account of OSCSC and other state agency will not be allowed to
participate.
18.2 Millers who have not delivered entire quantity of CMR of any KMS, shall
not be considered for appointment as custom miller in the current KMS
2023-24. Millers completed delivery of CMR of KMS 2022-23 after the
approved timelines, may be considered with such terms and conditions as
may be decided by Govt. in FS & CW Department/ OSCSC Head Office.
18.3 The default millers, who subsequently clears the defaulted amount in full
can participate in custom milling. However, the miller will be treated as a
new miller for all KMS, if otherwise found eligible, i.e.; it is to lift paddy in
1:1SD norm only in all KMS to come.
18.4 An erstwhile defaulting Miller participated in KMS: 2022-23 (1st time) under
100% SD norm and if allowed for participation subsequently, the security
norm is as follows depending on the nature of default.
i. Default in delivery of CMR beyond due date:
Participation on 1:4 SD norm in the 2nd year of participation i.e.
KMS 2023-24 and restoration of normal ratio from 3rd year
onwards.
ii. Default on account of detected shortage:
Participation on 1:4 SD norm with guarantor for the amount
exceeding the security equivalence in the 2nd year of participation
i.e. KMS: 2023-24 and restoration of normal ratio from 3rd year
onwards.
However graduation to normal security norm will be subject
to performance of the miller.
iii. If any shortage has been detected and the Miller delivers entire
CMR due within the due date, the Miller shall be allowed to
participate in the next season on 1:1 security deposit norm. In
subsequent season, the Miller will be allowed to participate as a
regular Miller.
However, the case of the Miller will not be considered
under this clause, if any case is pending by or against OSCSC
Ltd. for the same cause of action in any forum or any action
initiated by OSCSC Ltd. including shifting of paddy.
18.5 To be eligible to participate in KMS 2023-24, custom millers should
have installed Dynamic blending machine in their existing rice mill.
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 18.6 The Millers having uncertified crude boiler should not be allowed to
undertake procurement and processing of paddy into parboiled rice
with such uncertified boilers. However, such mills may be allowed to
process and deliver raw rice.
18.7 Any specific relaxation can be considered with due approval of Board of
Directors of OSCSC Ltd. for smooth procurement operation in the
State.
19. SELECTION OF CUSTOM MILLER
19.1 Online registrations for a new miller through the website i.e.
www.foododisha.in is a pre-requisite for participation in the
procurement operation of KMS 2023-24. The millers who are already
registered in KMS 2022-23 shall update their current status.
19.2 The miller having two units (Raw & Boiled) in the same campus
would be considered as two separate mills. Miller is to register
online separately. In such cases separate agreements are to be
executed both for raw plant and boiled plant. Similarly security
deposit shall also be furnished for each plant.
19.3 The rice miller producing boiled rice shall deliver boiled rice only.
However, if any miller having facility to produce both boiled and raw
rice, it will deliver CMR only as per agreement executed (Raw or
Boiled). In case of exigency, the concerned miller may be allowed to
deliver Raw or Boiled CMR with prior approval of OSCSC Head Office
for the specified quantum of CMR as per requirement.
19.4 For KMS 2022-23, rice mills producing raw rice in boiled rice
consuming districts were to deliver entire CMR due to FCI. This was
also a condition in the agreement with the custom millers. The custom
millers who have not delivered in such manner shall not be allowed to
participate in KMS 2023-24 unless district administration has received
raw rice from them at RRCs under compelling circumstances or for
consumption in own districts or in other districts with the approval of the
OSCSC Head Office.
19.5 Participation of millers for the KMS 2023-24 who have delivered 100%
CMR due by approved timelines and installed Dynamic blending
machine shall be treated as regular miller for participation on 1:6
Security Deposit (SD) norm as per provision laid down at Para-18.5.
No rice miller shall be allowed to participate in procurement operations
till completion of 100% CMR delivery.

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 19.6 In case of any mill having been acquired either by purchase or lease
the inheritor/purchaser shall be liable for payment of the dues of the
defaulting miller. Such mill shall be allowed after clearance of dues to
participate on SD norm of 1:1, 1:2 and 1:3 in 1st, 2nd and 3rd year
respectively.
19.7 Taking into account the above guidelines, the District Manager,
OSCSC Ltd. shall take steps for appointment of suitable custom millers
after due approval of District Collector. For this purpose, financial
capacity and past track record of the custom miller, certificate issued
by Pollution Control Board, Inspector of Factories and Boilers and by
concerned authorities on milling capacity, income tax, GST and
statutory tax, storage capacity, electricity connection and bills, shall
have to be considered.
19.8 The miller at the time of agreement shall declare in the shape of
affidavit his debts, liability, outstanding loan amount due to bank
supported by audited balance sheet as on 31.03.2023.
19.9 In case of multiple ownership, the onus of default will be on the miller,
not on any particular mill of his ownership. Accordingly the punitive
provision as delineated elsewhere will apply to all the participating mills
of his ownership irrespective of the act of default committed in respect
of any number of mills owned by him.
19.10 Participation of Custom Millers in Rabi paddy procurement operation of
KMS:2023-24 will be dependent on their performance in the Kharif
season.
20. PARTICIPATION OF LEASE HOLD MILLS
20.1 LEASE HOLD MILLS
Lease hold millers may be allowed to participate as custom millers of
the Corporation only by furnishing 100% security deposit.
20.2 LEASE HOLD MILLS OF CO-OPERATION DEPARTMENT
RCMS rice mills taken on lease hold shall be treated as regular mills if
there is no change of lessee subject to fulfillment of all other
requirements.
Lease hold mills of Co-operation Department which are
functioning for last five years without default under the same lessee
and installed blending machine may be given paddy @ 1:6 Security
Deposit (SD) norm as per provision laid down at Para-18.5.

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 20.3 The Custom Miller shall produce a copy of the lease deed for execution
of agreement.
21. PARTICIPATION BY NEWLY INSTALLED MILLS
21.1 In surplus milling capacity districts, no new Parboiled rice mill shall be
allowed to participate as custom miller. Only in deficit milling capacity
districts such as Bhadrak, Cuttack, Jagatsinghpur, Kandhamal and
Kendrapara, permission for participation of new parboiled mill shall be
considered with prior approval of OSCSC Head Office.
No enhancement in milling capacity of rice mills except in above
mentioned districts shall be allowed. In case of new Raw rice mill is
set up anywhere, their cases may be considered taking into
consideration the consumption pattern and FCI delivery, with prior
approval of OSCSC Head Office.
21.2 An existing miller with last 03 years satisfactory performance, if installs
a new Parboiled rice mill in Bhadrak, Cuttack, Jagatsinghpur,
Kandhamal and Kendrapara districts it shall be allowed to participate
under 1:3 SD norm in 1st year with guarantee from 02 more rice Millers
,with prior approval of OSCSC Head Office.
21.3 During KMS 2023-24, new mill may be allowed participation after due
inspection of such mill, which will include assessment of milling
capacity/ staff strength and ancillary infrastructure among all other
things. The capacity will be assessed with reference to pertinent
documents like electricity bill, report of Pollution Control Board and
drying / boiler capacity whichever indicates the lowest.
21.4 Any new rice mill which intends to participate as a custom miller for
paddy/rice procurement operations in a particular season must apply to
the Collector of the district with all required statutory certificates before
the start of paddy procurement operation in the concerned district.
Such new mills shall be given paddy on 1:1 SD norm. However OSCSC
Head Office may relax the security norm on case to case basis as per
the requirement and for smooth procurement operations.
Participation of new Parboiled rice mill in Bhadrak, Cuttack,
Jagatsinghpur, Kandhamal and Kendrapara districts may be
considered under relaxed SD norm with guarantor from the performing
miller with prior approval of OSCSC Head Office.
No new rice mill shall be appointed as a custom miller after the
date of start of procurement in the concerned district.
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 Participation of new millers in any district shall be approved by
OSCSC Ltd., Head Office.
21.5 A new rice mill in its 1st year of participation having lifted a minimum of
10,000 qtl. of paddy in that KMS and delivered equivalent CMR within
prescribed timeline shall be treated as regular miller in the 2nd year and
onwards.
21.6 The Miller who fails to lift 10,000 Qtl. paddy in the first year of
participation shall participate in next KMS on 1:1 security deposit norm.
Then in subsequent years, the Miller will be treated as a regular Miller.
21.7 All other conditions shall be applicable to such new mill(s).
22. PARTICIPATION OF RAW RICE MILL IN BOILED CONSUMING DISTRICT
AND VICE VERSA & PROCUREMENT OF RICE AS PER CONSUMPTION
PATTERN OF THE DISTRICT
22.1 The district to procure rice as per consumption pattern of the district i.e.
boiled rice consuming district shall only procure boiled rice and vice-
versa.
22.2 Some mills producing raw rice are situated in the boiled rice consuming
districts. Similarly some boiled rice mills are situated in raw rice
consuming districts.
22.3 Exclusive Raw rice mill with dynamic blending machine to
produce fortified rice in boiled rice consuming district and
exclusive boiled rice mill with dynamic blending machine to
produce fortified boiled rice in raw consuming district shall only
be allowed to participate in procurement operation on 4 (four)
times of security deposit subject to condition that the miller
producing fortified raw rice/ fortified boiled rice, as the case may
be, is consumed in the district where rice mill is located.
23. ENGAGING CUSTOM MILLERS FROM OUTSIDE DISTRICTS
23.1 The millers who have completed 100% delivery of CMR by approved
timelines only will be allowed to participate in other nearby districts
having deficit milling capacity.
23.2 Millers of a district will be allowed to participate for procurement in other
nearby deficit milling capacity district.
The basic guiding principle should be lack of milling capacity
and non-availability of eligible custom millers in the districts where
deployment of outside millers is being considered.
The distance factor, track record of participating millers and their
capacity should also be kept in mind while deputing outside district

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 millers. However, under no circumstances there should be any
dislocation in procurement operations both in the districts from where
the millers are being deputed and the districts to which they are being
deployed.
23.3 Whenever OSCSC Head Office feel that, there is a situation leading to
monopolization of procurement process by participating millers of
certain districts, it can deploy millers from nearby districts to ensure
smooth procurement operation. In such cases instructions of OSCSC
Head Office shall be final and binding on concerned Collector / District
Manager, OSCSC Ltd.
23.4 In case of districts where adequate number of rice mills are not
available, the Collector may assign millers from other districts with
approval of MD, OSCSC Ltd. This arrangement need to be finalized
before 15 days of start of procurement of the district.
23.5 However, one custom miller shall not participate in more than two
revenue districts including district where rice mill is located. CSO-cum-
DM must ensure this while recommending the name of millers. This is
applicable for Kharif and Rabi season separately.
23.6 In such case, the District Manager of procuring district shall execute
separate agreement with the custom miller of the other district. For
instance DM, Jagatsinghpur will execute agreement for the custom
millers of Cuttack participating in procurement of Jagatsinghpur.
23.7 The raw producing mills in boiled consuming districts and boiled producing
mills in raw consuming districts shall not be allowed to participate in other
districts.
23.8 Participation by outside miller shall be generally on 1:3 SD norm except for
Jagatsinghpur where it will be 1:6 Security Deposit (SD) norm as per
provision laid down at Para-18.5. However OSCSC Head Office/FS & CW
Department may relax the security norm whenever and wherever there is
necessity for smooth procurement of paddy. The Millers shall furnish
separate instrument of security to the District Manager from where the
paddy will be procured.
New miller, if any, is allowed to participate in other district paddy
procurement operation shall be eligible to lift paddy on 100% SD norm
strictly as prescribed at Para- 21.

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 23.9 Millers intending to participate in cross-district operations for the KMS:
2023-24 should have delivered 100% CMR due of KMS 2022-23 of both
districts (own/ other) by the approved timelines.
24. DELIVERY OF PADDY AGAINST SECURITY DEPOSIT BY THE CUSTOM
MILLERS
24.1 The millers who have delivered 100% CMR due by approved timelines
and installed dynamic blending machine, shall be treated as regular miller
for participation on 1:6 Security Deposit (SD) norm as per provision laid
down at Para-18.5.
24.2 The millers who will participate in other districts, paddy will be delivered 3
(three) times of security amount except for Jagatsinghpur where it will be
6 (six) times as per provision laid down at Para-18.5.
24.3 The new mills will be delivered paddy as per security norm outlined in
Para-21.4.
24.4 The lease hold mills may be allowed to participate as per security norm
outlined in Para-20.
24.5 Millers shall not be delivered paddy more than their eligibility qualification.
24.6 On concurrent milling of paddy and delivery of rice by millers, equivalent
paddy shall be delivered. In no case paddy shall remain un-milled beyond
period agreed upon. Violation of agreed conditions by the millers shall
be a disqualification for further participation in procurement operation.
24.7 No relaxation of security norms shall be allowed for delivery of paddy to
the millers, except with the approval of OSCSC Head Office/FS & CW
Department.
24.8 Millers shall start delivery of rice within 7 days of lifting of paddy
failing which further paddy shall not be delivered.
24.9 Paddy delivered to the millers shall be kept in covered storage/CAP
storage for safe upkeep and scientific storage of paddy stock at mill
premises.
24.10 Purpose of security deposit is to protect the Corporation from loss that
may arise in the event of non-delivery of required quantity of Custom
Milled rice of required specification by the Custom Miller in respect of
paddy delivered to him.
24.11 During KMS 2023-24, the Custom Millers shall have to furnish security
deposit in following manner.

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24.12 Custom Millers will be eligible to lift paddy in Rabi season of
KMS:2023-24 to the extent of security deposit available. Security
deposit available means security deposit furnished by the Millers for
Kharif season of KMS: 2023-24 less proportionate undelivered paddy.
No fresh Security deposit shall be received from Custom Millers for
participating in KMS: 2023-24 (Rabi).
Example:-
This is explained below as an illustration
(calculation has been done taking into account MSP of KMS:2022-23
and 1:6 SD norm)
i Security deposit (Kharif) furnished by a Miller say Rs.3,00,000
ii Paddy available with the Miller (equivalent paddy 50 MT
of CMR undelivered)
iii Cost of 50 MT paddy @ MSP Rs.2040/- per Qtl. Rs.10,20,000
iv Security deposit required for paddy stock available Rs.1,70,000
with the Miller @1:6 SD norm.(iii/6)
v Balance security deposit available (i-iv) Rs.1,30,000
vi Paddy can be lifted on 1:6 SD norm 38.23 MT

24.13 Mode of Deposit of security amount

The miller shall provide security amount in shape of fixed deposit from
any nationalized / scheduled bank pledged in favour of the District
Manager or in shape of bank guarantee from any nationalized /
scheduled bank or in combination of both in favour of Odisha State Civil
Supplies Corporation Ltd., basing on their milling capacity and godown
/ covered storage capacity available for safe upkeep and scientific
storage of paddy stock and mill premises. Bank Guarantee shall be
valid upto 31st October, 2024 for the millers of all the districts having
single crop or double crops. Bank guarantee furnished towards security
deposit shall be in the name of the Proprietor, Partner, Director, in the
name of the Company or mill.
The Custom Miller shall deposit one time Security Deposit at the
time of execution of Agreement. Additional Security deposit shall be
allowed anytime after execution of agreement with prior approval/
permission of OSCSC, Head Office.
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24.14 Paddy stock of OSCSC Ltd. can’t be mortgaged/hypothecated to
Bank(s) by custom millers to avail bank guarantee/loan. CCSO/CSO-
cum-District Manager shall take up with the banks in the district and
also at State Level Bankers Committee by OSCSC Ltd., Head Office for
any other purpose.
24.15 The CSO-cum-DM and Assistant Manager (Accounts) will be held
liable if the custom miller fails to extend the validity of BG in case of his
inability to deliver entire CMR within stipulated dates.
24.16 They have to provide minimum security deposit as mentioned in the
table below before execution of agreement. The milling capacity shall
be ascertained from online registration by the millers in the website
www.foododisha.in and subsequent authorization by the verifying
officer.
Sl. Milling capacity in producing Security Deposit in shape
No rice in MT in 2 shifts** of 8 of Bank Guarantee / Fixed
hours each Deposit *
1. Upto 1 MT. Rs. 2,00,000/-
2 2 MT. Rs.4,00,000/-
3 3 MT Rs.6,00,000/
4 4 MT Rs.8,00,000/
5 5 MT and so on Rs.10,00,000/
* Milling capacity in 2 shifts of 8 hours each x Rupees Two lakh
** Depending on the urgent requirement if any, milling operation in 3 shifts may
be considered by FS & CW Department/ OSCSC, Head Office on case to
case basis.
24.17 The equivalent paddy for the CMR delivered by the custom miller shall
be considered for delivering further paddy equivalent to security
deposit.
24.18 The District Manager shall cause verification of the genuineness of
Bank Guarantee and Fixed Deposit Receipt submitted/pledged by the
miller within 15 days of submission in all cases from the controlling
office of the BG/FDR issuing Branch. After verification of genuineness
of BG and FDR only, Miller’s Authority Slip (MAS) to be generated for
lifting of paddy for the concerned miller. The validity period of bank
guarantee shall be extended up to the complete delivery of CMR by the
miller. It is the responsibility of AM and DM, OSCSC concerned that
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 BG/FDR validity is extended up to the complete delivery of CMR by the
miller
24.18.1 The details of security deposit furnished by custom millers and quantity
of paddy to be delivered to the miller shall be recorded in a separate
register to regulate delivery of paddy, renewal of bank guarantee / fixed
deposit if required, till delivery of entire CMR dues and release of
security deposit.
24.18.2 Millers Authority Slip (MAS) as per the security deposit and milling
capacity and covered storage /CAP storage for safe upkeep and
scientific storage of paddy stock at mill premises will be generated from
the system with the name of the societies with paddy to be lifted from
them. It will be issued by the CSO-cum-DM.
24.18.3 Society Authority Slip (SAS) will be generated basing on MAS. CSO-
cum-DM will issue system generated MAS & SAS to the societies.
Societies are to deliver paddy to the millers as specified in SAS.
24.18.4 The PACS / DCCB / DRCS / WSHG / PP /DSWO / Executive Engineer
(Irrigation) shall ensure that the miller is not delivered paddy in excess
of the quantity as indicated in MAS.
24.18.5 During a season more than one MAS or SAS may be generated but
new MAS/SAS will be generated after old one is exhausted.
24.18.6 Security deposit shall be refunded by the District Manager only after
entire delivery of CMR due from the custom Miller and settlement of
his accounts at the district level without referring to the Head Office
observing the guidelines issued in the matter. Before the release of
SD, the District Manager concerned must ensure that entire rice
against paddy lifted has been delivered by the miller. SD normally
shall be refunded within one month of completion of delivery of CMR
by the miller. In the event this amount is held back despite nil liability
on the part of the miller, the District manager/Accounts of Head of the
district will be held responsible for the departmental action
24.19 In case the miller participating in other district procurement and
completed CMR delivery due for particular season of own and other
district, security deposit furnished by the miller on the other district
account shall be refunded on settlement of his accounts.

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 24.20 There may be provision of incentive during the current KMS for early
delivery in last KMS. It will be rolled out by executive order of
Corporation.
25 AFFIDAVIT AND ENCUMBRANCE / NON ENCUMBRANCE CERTIFICATE
BY THE CUSTOM MILLERS
25.1 The custom miller in addition to security deposit as mentioned in the
above paras (24) shall also furnish the list of following immovable
properties:
 Rice Mill premises
 All other immovable properties in the name of the miller
Provided that present value of all other immovable
properties (excluding rice mill) shall not be less than the security
deposit made by the miller and which are free from all
encumbrances.
 The millers in addition to above will also furnish an affidavit to the
effect that he will not mortgage/pledge / hypothecate stock of
paddy, rice and gunny bales of OSCSC to banks and other
financial institutions.
 Paddy stock of OSCSC Ltd. can’t be mortgaged/hypothecated to
Bank(s) by custom millers to avail bank guarantee/loan.
25.2 The miller at the time of agreement shall furnish the declaration in the
shape of affidavit on his debts, liability, outstanding loan amount due
to bank supported by audited balance sheet as on 31.03.2023.
25.3 Along with the affidavit (Annexure-I) the custom miller shall also
produce following certificates pertaining to the properties mentioned in
the above Para:
 In case rice mill is mortgaged, the encumbrance certificate from
bank / financial institutions
 In case the mill is not mortgaged, the non- encumbrances
certificate from the sub-registrar.
 In case of other immovable properties non-encumbrances
certificate from the sub-registrar.
25.4 Copy of the Record of Right and up to date rent receipt shall also be
submitted along with the affidavit and encumbrance / non
encumbrance certificate.
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 25.5 The encumbrance / non encumbrance certificate as mentioned above
shall be submitted within 15 days of execution of agreement. However
Collector or on authorization by the Collector, the CCSO/CSO-cum-
District Manager may allow further time to the custom miller for
submission of the certificates.
25.6 In case of rice mill is mortgaged, the CCSO/CSO-cum-District
Manager shall ascertain the status of loan availed by the miller
against the mortgaged Rice mill, from the concerned bank/financial
institution.
25.7 With the approval of the Collector the District Manager shall prepare a
status report of the custom millers who have availed finance from
bank/financial institutions by mortgaging the rice mill. This report shall
be put up for discussion in the District Level Bankers’ Coordination
Meeting which is held every quarter.
25.8 An affidavit duly sworn before executive magistrate /notary public to the
effect that the custom millers shall not mortgage/pledge/hypothecate
the stock of paddy/rice /gunny bags of Corporation to any bank or
financial institution for availing loans/borrowings.
26. OTHER CERTIFICATES / DOCUMENTS TO BE SUBMITTED BY CUSTOM
MILLERS
At the time of agreement the custom miller shall submit following self attested
certificates / documents:
a) Recent passport size photo (3 nos.)
b) Registration Certificate issued by District Industries Centre
c) Valid Certificate issued by Inspector of Factories and Boilers (in case of
par boiled rice mills)
d) Valid Certificate issued by State Pollution Control Board.
e) Certificate of Incorporation issued by Register of Companies (in case
the mill is Ltd. Company) along with Memorandum and Articles of
Association.
f) Registered Partnership Deed in case of partnership firm
g) GST Registration Certificate.
h) Copy of PAN of Proprietor / Company / Firm as the case may be.
i) Copy of last electricity bill pertaining to the rice mill.

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 j) The name & address of the Directors in case of company, Partners in
case of Partnership Firm with PAN numbers of Directors/Partners as the
case may be. This information shall be submitted as per format at
Annexure-II.
k) Affidavit by the miller on debts, liability, outstanding loan amount due to
bank supported by audited balance sheet as on 31.03.2023.
l) Deed of guarantee as applicable at Annexure-VI.
27. AUTHORIZATION BY THE MILLER
27.1 To receive paddy from the PPCs and from stocks under storage for
milling and to deliver rice at the RRC/FCI depots, the custom miller
shall submit the details of his authorized representatives. The
prescribed format is attached to the millers agreement.
27.2 The details of authorized representatives must include, photograph, full
address, mobile number and specimen signature (Annexure-III)
27.3 District Manager must obtain these details at the time of executing
agreement with the custom miller and circulate to concerned purchase
centers PACS/WSHG/PP & RRC/FCI depots and concerned authorized
officers of the mill.
28. TAGGING OF CUSTOM MILLER TO PADDY PURCHASE CENTERS
28.1 The Collector will assign rice Mills to each PPC taking into
consideration milling capacity, storage capacity, past performance of
the miller, its distance from PPC, amount of security deposit and the
surplus paddy available at the PPC/Mandi.
28.2 The tagging of millers to PPCs shall be done in such a manner that the
paddy procured is lifted by the millers on the same day and minimum
expenditure is incurred on transportation.
28.3 As far as possible one custom miller should not be tagged to more than
5 PACS and one PACS shall not be tagged to more than 5 millers.
However in the district where the number of millers is disproportionately
less than the number of PACS operating in the district Collector may
assign more number of PACS to a miller.
28.4 MAS and SAS will be generated only after tagging of the millers to the
societies.
28.5 Such tagging of custom miller to PPC shall be communicated to the
PACS, DSWO, Executive Engineer (Irrigation) and concerned custom

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 millers. Wherever required the tagging can be modified with the
approval of the Managing Director, OSCSC Ltd.
28.6 The miller or his authorized representative shall ensure lifting of the
paddy on regular basis to avoid stockpiling of paddy.
28.7 The tagging of mills to PACS/PPC shall be made by using MMDF
application as far as possible.
29 MANDI HANDLING CHARGES
29.1 Before commencement of procurement season, DLPC is to decide who
will take up mandi handling operations at PPCs i.e. Society and/or
miller partly or fully for paddy procurement.
29.2 Detailed instructions on mandi handling operations at PPCs and
modalities on payment of mandi handling charges has been
communicated vide letter No. 13244 dt.04.08.2017 of OSCSC Head
Office.
29.3 Mandi handling charges shall be paid at the rate as decided by OSCSC
Ltd. based on provisional economic costing of GoI for KMS 2023-24.
29.4 Handling operations at Mandi includes unloading of paddy from the
vehicles of farmers, heaping, re-bagging, loading to the weighing scale
weighment, unloading, temporary stacking and loading. Unloading of
paddy from farmer’s vehicle is the responsibility of the farmer.
29.5 The agencies performing mandi handling operations at mandi/PPC
shall maintain muster roll for the labourers engaged.
30 PACKING OF PADDY IN USED JUTE GUNNY BAGS
30.1 GoI has decided for use of two new gunny bags and two old gunny bags
for packing of paddy required for 1 qtl. of rice. Two new gunnies used for
paddy packing shall be subsequently used by millers for delivery of one
quintal milled rice. The decision of Govt. of India in this respect shall be
followed. The District Manager shall be responsible to furnish advance
requisition of required new gunnies to Head Office.
30.2 One bag of 50Kg. capacity will contain 37.5 Kg. of paddy.
Authorized Officer is to inspect and ensure that only jute bags
(old/new) are used for packing of paddy. On detection and report of
deviation proportional deduction from gunny usage charges will be
effected.

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 30.3 The custom miller shall be reimbursed gunny usages charges as fixed by
Govt. of India for use of old gunny bags arranged by millers for packing
of paddy.
30.4 The custom miller shall make advance arrangement of gunny bags at
PPC for packing of paddy. The miller shall not retain the farmer’s bags.
PACS/WSHG/PP shall ensure that that the farmer’s bag are not
retained by the millers.
31 CONFIRMATION OF ACCEPTANCE OF PADDY THROUGH P-PAS
PORTAL
31.1 Miller is to login through online P-PAS application
(www.ppas.pdsodisha.gov.in) by providing secure user ID and Password
(Miller).
31.2 Millers are to accept the Transit Pass-cum-A.C Note through web portal
and acknowledge the receipt of paddy at mill point by using their user
ID and Password.
31.3 The custom miller is to accept the T.P-cum-A.C Note through web
portal on receipt of paddy to facilitate transfer of funds to farmer’s
accounts within prescribed time limit.
31.4 The gap between issue of transit pass and acceptance of paddy
stocks by concerned miller should be minimized to ensure timely
payment of MSP to the farmer within the prescribed time frame.
32 STORAGE OF PADDY
32.1 Collector of the district shall appoint Authorised Officer out of the Civil
Supplies Execute staff not below the rank of ACSO/Inspector of
Supplies/Marketing Inspector/Procurement Inspector. The Authorized
Officer shall verify the paddy purchased, paddy received, CMR milling,
CMR delivery by the miller at specified periodic intervals (usually every
week) and submit a Verification Report to the CSO-cum-DM of the
district on being satisfied that the CMR has actually been produced
from the paddy received. Wherever they notice shortage of paddy and
apprehend irregularity, they should immediately inform COS-cum-
DM/Collector of the district and also Managing Director, OSCSC
Ltd./FS & CW Department.
For the paddy procured from other districts, the Authorized
Officer appointed by the Collector of the district where the rice

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 mill is located shall also be the Authorized Officer for storage of
such paddy.
32.2 Paddy delivered to the millers shall be stored at mills premises under
the custody of the custom millers in covered storage/CAP storage.
Custom millers shall store the paddy in standard packing of 37.5 Kgs
each in approved gunny bags in countable manner.
32.3 Authorized Officer (A.O) shall verify the mill and provide verification
report (VR) through Mobile App/food portal by using secure user ID and
Password. The Authorized Officer (A.O) while verifying the mill shall
take inventory of the available paddy stock.
32.4 The custom millers are to keep and maintain paddy under safe and
scientific storage practice. The damage or loss to the quality and
quantity of paddy shall be on account of custom miller.
32.5 The custom millers are to insure the paddy stock with standard fire
policy from any Insurance Company. The Insurance policy shall be
purchased from any branch inside the state. The insured value shall
not be less than the peak level stock holding of the miller in KMS 2022-
23.
32.6 The Authorized Officer of the mill shall conduct physical verification and
issue Release Order for issue of paddy for milling. The quantity of
paddy to be issued shall be according to milling capacity
32.7 The District Manager shall ensure that instructions of Corporation Head
Office are carried out for effecting safe and scientific maintenance of
paddy and necessary records are maintained by the miller and
concerned official to monitor the progress of delivery and milling etc.
32.8 The custom miller shall be paid custody and maintenance charges as
decided by the OSCSC Ltd. only after delivery of entire CMR due. Any
loss/ damage to the paddy stock of OSCSC shall be made good by the
custom miller.
32.9 The custom miller shall keep paddy stock of OSCSC separately from
that of other state agencies and own stock, in a countable manner.
33. TRANSPORTATION OF PADDY FROM PURCHASE CENTRES TO MILL
POINT
33.1 Transportation of paddy from PPC to mill point shall be done through
agencies as per approved rates. District Manager shall enter into

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 necessary agreement with agency for this purpose as prescribed by
Head office.
33.2 Transportation charges shall be paid at rates as decided by OSCSC
Head office for the approved distance.
33.3 In exceptional circumstances paddy can be transported by the District
Manager by making own arrangement with prior permission of Head
Office.
34 CONCURRENT RECEIPT OF PADDY AND MILLING THEREOF BY
CUSTOM MILLER
The custom millers shall ensure that receipt of paddy and milling thereof go
on as a concurrent exercise and they shall deliver CMR from the first month of
receipt of paddy and months thereafter as per their milling capacity. In no
case paddy shall remain un-milled beyond period agreed upon between
the miller & OSCSC and violation of agreed conditions by the miller shall
be a disqualification for further participation in procurement operations.
35. UNIFORM SPECIFICATION FOR GRADE-A & COMMON RICE FOR KMS
2023-24
35.1 Rice shall be in sound merchantable condition, sweet, dry, clean,
wholesome, of good food value, uniform in colour and size of grains
and free from moulds, weevils, obnoxious smell , admixture of
unwholesome poisonous substances, Argemone mexicana and
Lathyrus sativus (Khesari) in any form, or colouring agents and all
impurities except to the extent in the schedule below. It shall also
conform to prescribed norms under Food Safety and Standards Act,
2006/Rules prescribed here under.
Sl. Refractions Maximum Limit (%)
No Grade “A” Common
1 Brokens* Raw 25.0 25.0
Parboiled / single 16.0 16.0
parboiled rice
2 Foreign matter ** Raw / parboiled / 0.5 0.5
single parboiled rice
3 Damaged # / Raw 3.0 3.0
Slightly Damaged Parboiled / single 4.0 4.0
Grains parboiled rice
4 Discoloured grains Raw 3.0 3.0
Parboiled / single 5.0 5.0
parboiled rice

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 5 Chalky grains Raw 5.0 5.0
6 Red grains Raw / parboiled / 3.0 3.0
single parboiled rice
7 Admixture of lower Raw / parboiled / 6.0 -
class single parboiled rice
8 Dehusked grains Raw / parboiled / 13.0 13.0
single parboiled rice
9 Moisture content Raw / parboiled / 14.0 14.0
@ single parboiled rice
10 FRK (Fortified Rice In case of procurement of fortified rice stock,
Kernel) 1% of FRK (w/w) should be blended with
normal rice stock
* Not more than 1% by weight shall be small broken.
** Not more than 0.25% by weight shall be mineral matter and not
more than 0.10% by weight shall be impurities of animal origin.
# including pin point damaged grains.
@ Rice (both Raw and Parboiled / Single Parboiled) can be procured
with moisture content up to a maximum limit of 15% with value
cut. There will be no value cut up to 14%. Between 14% to 15%
moisture, value cut will be applicable at the rate of full value.
35.2 Notes applicable to the specification of Grade-‘A’ and common
varieties of rice.
35.2.1 The definition of the above refractions and method of analysis
are to be followed as given in Bureau of India Standard
“Method of analysis for Food grains”. Nos. IS:4333 (Part-I):
1996 and IS:4333 (Part-II):2002. “Terminology for food grains”
IS:2813-1995 as amended from time to time. Dehusked grains
are rice kernels whole or broken which have more than ¼ th of
the surface area of the kernel covered with the bran and
determined as follows:-
35.2.2 Dehusk Test
Analysis Procedure:- Take 5 grams of rice (sound head rice
and brokens) in a Petri dish (80x70mm). Dip the grains in about
20 ml. of Methylene Blue solution (0.05% by weight in distilled
water) and allow to stand for about one minute. Decant the
Methylene Blue solution. Give a swirl wash with about 20ml. of
dilute hydrochloric acid (5% solution by volume in distilled
water). Give a swirl wash with water and pour about 20 ml. of
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 Metanil Yellow solution (0.05% by weight in distilled water) on
the blue stained grains and allow to stand for about one minute.
Decant the effluent and wash with fresh water twice. Keep the
stained grains under fresh water and count the dehusked
grains. Count the total number of grains in 5 grams of sample
under analysis. Three brokens are counted as one whole grain.
Calculations:
Percentage of Dehusked grains = N x 100
W
Where N = Number of dehusked grains in 5 grams of sample
W = Total grains in 5 grams of sample
35.2.3 The method of sampling is to be followed as given in Bureau of
Indian Standard “Method of sampling of Cereals and Pulses”
No IS: 14818-2000 as amended from time to time.
35.2.4 Brokens less than 1/8th of the size of full kernels will be treated
as organic foreign matter. For determination of the size of the
brokens average length of the principal class of rice should be
taken into account.
35.2.5 Inorganic foreign matter shall not exceed 0.25% in any lot, if it
is more, the stocks should be cleaned and brought within the
limit. Kernels or pieces of kernels having mud sticking on
surface of rice, shall be treated as Inorganic foreign matter.
35.2.6 In case of rice prepared by pressure parboiling technique, it will
be ensured that correct process of parboiling is adopted i.e.
pressure applied, the time for which pressure is applied, proper
gelatinization, aeration and drying before milling are adequate
so that the colour and cooking time of parboiled rice are good
and free from encrustation of the grains.
36 EQUIPMENTS / MATERIALS REQUIRED AT RRC
36.1 Quality testing equipments
1) Universal Digital Moisture Meter with printer
2) Sample divider
3) Sample Scoop Set
4) Broken Separator
5) Set of sieves

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 6) Grain Calliper
7) Electronic portable balance (500 gms.)
36.2 Weighing equipments
(i) Electronic weighing scale of platform model
1 Kg. Capacity (for weighment of samples & empty gunny bags)
(ii) Electronic weighing scale of 300 kg. capacity (for weighment of 50
kg. packet CMR)
(iii) Manual weighing scale of 200 kg. capacity with accessories
36.3 Fire fighting equipments
i) Two fire extinguishers ii) Four fire buckets
For each additional 1000 MT godown exceeding 1500 MT
capacity, one additional extinguisher & two additional fire buckets are
required.
36.4 Miscellaneous equipments, materials & furniture
(i) Bags for preserving sample,
(ii) Wooden ladder
(iv) Wooden patta
(v) Furniture
(vi) Gunny bags for collecting spillage
36.5 Dunnage materials
Low Density Polythene Film (LDPE) sheets confirming to IS:2508-2016
with up-to-date amendment are used as dunnage in RRC. LDPE
sheets are purchased centrally by Head Office as per the requisition of
CSO-cum-DM as and when required
36.6 Chemical and equipments for pest control
36.6.1 Prophylactic treatment
A. Malathion 50% E.C.
B. Deltamethrin 2.5% WP
C. Foot sprayer with accessories
36.6.2 Curative treatment
A. Aluminum phosphide (ALP)
B. Fumigation cover
C. Sand snakes
D. Hand gloves
E. Face mask

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36.7 Chemical reagents for dehusk test of rice
A. Methylene Blue solution by weight (0.05% in distilled
water)
B. Metanil Yellow solution (0.05% in distilled water)
C. Dilute HCl – 5% solution by volume in distilled water
36.8 The CCSO/CSO-cum-District Manager has been instructed to arrange
the following materials:
36.8.1 (i )Quality testing Equipments, (ii) Weighing Materials (iii) Fire
Fighting equipments, iv) Furniture, (v) Concentrated
Hydrochloric Acid (HCl), (vi) Methylene Blue powder, (vii)
Metanil Yellow powder, (viii) Distilled water (ix) Reagent Bottles.
36.8.2 Equipments and chemical reagents for Raw Rice Age
Testing (RRAT):
Materials & Equipments:-
(A) Glass ware:
1. Volumetric flasks, amber colored 2 no’s of 200ml each.
2. Graduated measuring Cylinder (100 ml)
3. Beaker
4. Test tube with stopper (5 no. of 25 ml)
5. Glass stirrer
6. Measuring pipette(2ml)
(B) Apparatus:
1. Balance with 0.01 gram accuracy
2. Test tube rack
(C) Chemical Reagent:
1. Methyl red, analytic reagent (0.05 gram/depot)
2. Bromothymol blue analytic reagent (0.15 gram/depot)
3. Ethyl alcohol, Absolute Grade(75 ml/depot)
4. Distilled water(10.00 litres)
36.9 The Quality Control Cells of all the 30 districts have been supplied
with following equipments for inspection/quality checking of new gunny
bags.
(i)Moisture Meter (ii) Small Weighing Scale (iii) Snap Gauge (iv)
Measuring Tape.

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37 DELIVERY CERTIFICATE (DC) MODULE
37.1 After milling of paddy the miller shall request for Delivery Certificate
(DC) through online. On the receipt of requisition from the miller the
Authorised Officer (A.O) shall verify the mill and provide verification
report (VR) through Mobile App/foodportal by using secure user ID and
Password. The Authorised Officer (A.O) while verifying the mill shall
take inventory of the available paddy stock (stack-wise) indicating the
balance in each stack.
37.2 On the basis of the Verification Report (VR) made by the Authorised
Officer In-charge of the mill, the Delivery Certificate (DC) shall be
issued by the CCSO/CSO-cum-District Manager to the miller for
delivery of CMR to designated depots of OSCSC/FCI from the web
based DC module.
37.3 Verification Report (VR) shall be processed by the A.O of the mill for
issue of Delivery Certificate (DC) to the custom miller for delivery of
fortified rice in RRC/FCI as per provision outlined in the SoP
communicated vide letter No. 10152 dt.07.07.2022 of FS & CW
Department.
37.4 Custom Milled Rice (CMR) will be delivered to FCI/RRC on the basis of
DC issued by the CSO-cum-District Manager.
37.5 Electricity/ Energy bills of Mills is to be checked by authorized officer
during every inspection & cross checked with Discoms. Electrical units
consumed for production of each LOT of CMR to be displayed on the
Delivery Certificate.
37.6 The Delivery Certificate is to be issued by the District Manager where
mill is located for paddy procured from own district as well as from
other districts, in the format prescribed by FS & CW Department.
37.7 The Delivery Certificate shall be prepared in quadruplicate 1st copy is
for the Custom Miller. 2nd & 3rd copy for the RRC / FCI depots where
CMR is to be delivered and 4th copy is for office use.
38. TAGGING OF CUSTOM MILLER TO RRC
38.1 The millers shall be tagged to RRCs in such a manner so as to ensure
regular flow of CMR to the RRCs as well as to ensure minimization
of the transportation cost and maximum utilization of godowns.

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 38.2 The tagging of mills to RRC shall be made by using MMDF Application
as far as possible
38.3 Such tagging of custom miller to RRC shall be communicated to the
millers, RRC In-charge and Authorised Officers in advance.
38.4 Tagging of Mills to Food Corporation of India depots shall be done by
the CSOs/DMs as per the priority list provided by the FCI authorities.
This is to be used by CSOs/DMs while giving delivery programs to Mills
for delivery of CMR to FCI depots in KMS 2023-24.
38.5 The millers of surplus procuring districts may be asked to deliver rice at
the RRC of neighboring deficit district in order to minimize double
handling and transportation cost as per prudent lifting plan
communicated by OSCSC Head Office.
39. RECEIPT OF CMR IN RICE RECEIVING CENTRE
39.1 The custom miller shall despatch the CMR for delivery at the
designated RRC / CWC / OSWC / PEG godown as per the advance
delivery programme with following documents.
(i) Delivery certificate
(ii) CMR transit chalan
39.2 The custom miller shall stencil the lot number chronologically pre fixed
with contract number allotted by the District Manager.
39.3 The RRC in-charge on verification of documents shall allow the vehicle
to enter inside the godowns and arrange to draw sample before
weighment.
39.3.1 Only rice conforming to uniform specification of Government
of India for KMS 2023-24 shall be accepted. Before
accepting, quality of rice shall be checked following due
analysis procedure.
39.3.2 Condition of gunnies:
The following checks shall be made
 Whether Corporation supplied / miller supplied gunny.
 Tare weight of gunny shall be ascertained.
 Each & every gunny bag of CMR must bear proper and
legible stenciling / tag and rexin slip (15 cm x 10 cm) so
that the crop year, variety, net weight, mill code, address,

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 logo of Corporation etc., FSSAI license no. are clearly
visible on the bags.
Further, a clear symbol of blue coloured “+F” logo
fortified with iron, folic acid & vitamin B12 shall be
stenciled in the gunny bag and every package of fortified
rice (gunny bags) shall contain a stenciled statement
“People with Thalassemia may take under medical
supervision” and also carry a tag line “Sampoorna
Posahan Swasth Jeevan” under the “+F” logo along
with other information.
 Packing: – Standard packing shall be 50kg. net with
variation of ± 250gms. Non-standard packing shall be
rejected.
 Stitching: - Stitching shall be double line machine stitching.
Hand stitching or single line machine stitching shall
not be allowed.
39.3.3 Visual inspection of sample
 Rice shall be in merchantable condition, uniform in size
& colour, free from musty smell & living insects.
 Besides common merchantability, the sample should
conform to maximum limit of refractions as per the
schedule of specification.
 Determination of Moisture Content - Moisture shall be
tested in digital moisture testing machine.
 Assessment of impurities:- Physical analysis shall be
made taking test sample for determining refractions like
foreign matter, damaged, discoloured, chalky grain, red
grain & admixture of lower classes.
 Chemical analysis:- Acid test shall be conducted for
finding dehusked grain percentage.
 Recording all particulars of analysis result: - After all tests
are made the percentage shall be calculated and
recorded in sample analysis register.

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 If all the refractions conform to Uniform Specification, the
same shall be accepted otherwise the stock shall be returned
as BRL stock.
39.4 Procedure for value cut in case of Moisture content exceeding 14%
39.4.1 Rice can be procured with moisture content up to a maximum
limit of 15% with value cut. There shall be no value cut up to
14%. From 14% to 15% moisture, value cut will be applicable
at the rate of full value. Full value shall be the economic cost
(acquisition cost) of CMR fixed by Government of India for the
KMS: 2023-24. This will be communicated on receipt of the
same from Government of India.
For example
If a lot of Q.290.00 CBR found to contain moisture of
14.4% then the CMR shall be accepted & value cut shall
be made from the bills of custom miller for 0.4% extra
moisture as calculated below.
(i) Extra moisture – 0.4%
(ii) Quantity to be considered for effecting value cut –
Q.290 x 0.4% = Q.1.16
The district office will calculate the amount of value
cut to be made as per economic cost of the KMS.
39.4.2 While preparing Acceptance Notes-cum-Analysis report
correct moisture content shall be recorded & quantity for
which value cut has to be made in the prescribed column of
AC note and a report in this regard to be submitted by the
RRC in-charge on monthly basis to the District office.
39.4.3 Handling operations at RRCs shall be undertaken by OSCSC
through handling contractors.
39.5 The receipt of CMR at the RRC shall be on real time basis through
Supply Chain Management System (SCMS).
39.6 The SoP on shortage of stock due to misappropriation in all the
godowns utilized by the OSCSC vide Head Office letter No. 9746
dt.04.07.2023 shall be strictly followed.
39.7 The circular no. 02/Tech.II/2022 dt.03.06.2022 and No. 02/Tech.II/2017
dt.30.06.2023 on insurance of food grains issued by WDRA Authority

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 for coverage of the stock stored in the warehouses to be registered
under WDRA issued vide OSCSC Ltd., H.O letter No. 11758
dt.08.08.2023 is to be followed meticulously.
40. DELIVERY OF RICE TO FCI
40.1 As per terms of agreement, the custom millers are to deliver rice to FCI,
on behalf of OSCSC based on following broad guidelines.
40.1.1 The rice procured in the district shall first be utilized to meet the
requirement under Food Security Schemes and Other Welfare
Schemes.
40.1.2 The surplus rice after meeting a requirement under Food
Security Schemes and Other Welfare Schemes shall be utilized
by the other neighboring deficit district.
40.1.3 The surplus rice if any after meeting requirement under Para-
40.1.1 and Para-40.1.2 shall be delivered to FCI.
40.2 The custom miller shall deliver rice at the FCI depot as per Delivery
Certificate issued by the CSO-cum-District Manager.
40.3 An application – Online Billing of CMR to FCI- for online billing of CMR
delivered to FCI has been developed and is being implemented from
KMS 2021-22. The districts are to submit the bill in this application
only. The documents namely Acceptance Note, Weigh Check Memo,
Weighment slip etc. issued by FCI on delivery of CMR by the miller will
be available in the application, based on which billing to FCI shall be
made online. No manual documents are to be submitted to FCI.
40.4 The district office must ensure that billing to FCI is submitted in the
application instantly.
41. REPLACEMENT OF BEYOND REJECTION LIMIT (BRL) STOCK OF CMR
41.1 Any stock of CMR not conforming to Uniform Specification are treated
as BRL stocks if detected on inspection at any stage shall be returned
to the concerned miller observing following procedures.
41.1.1 If detected during receipt at RRC/OSWC/CWC/Pvt. PEG, the
same shall be returned and necessary entry shall be made in
stock rejection register.
41.1.2 If detected during storage on inspection by any Quality
Control Official then the miller shall be directed to take back at
his own cost on execution of BRL stock Return Note. A copy

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 of the BRL stock return note shall be submitted to the District
Manager. (Format is at Annexure-IV).
41.1.3 Necessary entry in stock register shall be made to the effect
of out flow of stock for replacement & inflow of stocks after
actual replacement made.
41.1.4 On the date of replacement, the miller shall deliver the fresh
stock with new lot no. i.e. next to the last delivery, by
observing the usual procedure. On same day, BRL stock may
be taken back by the concerned miller after receipt of fresh
stock by depot authority. Verification of replaced BRL stock
will be taken as per GoI SOP dt.16.07.2021.
41.1.5 The stock on replacement shall be accepted and taken into
stock account.
41.1.6 The procedure for replacement of BRL stock shall be carried
out on proper supervision of CCSO/CSO/Additional
CSO/ACSO.
41.1.7 The cost of gunny bags at the rate decided by the Corporation
shall be realized out of the dues of the custom miller in case
the Corporation supplied gunny bags is used by the miller for
delivery of said BRL stock.
In no case, BRL stocks shall be issued under
PDS/NFSA/SFSS. The RRC in-charge / Authorised Officer
tagged to CWC/OSWC/Superintendent of OSWC and
Manager of CWC, OSWC Superintendent and lesser of Pvt.
PEG shall be personally responsible for issue of BRL stocks
under PDS/NFSA/SFSS.
41.2 There shall be zero tolerance in quality of CMR procured and
distributed under NFSA/SFSS.
41.3 Action shall be taken against the erring Officers/ Officials as per
OSCSC office order no. 8927 dt.19.06.2023.
42. WEIGHMENT IN RRC
42.1 Stock shall be received and delivered on 100% weighment through
weighbridge as per OSCSC SoP communicated vide letter No. 11560
dt.04.08.2023

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 42.1.1 Weighbridge shall have printing facility and print out shall be
recorded in the register and the print out copy should be
preserved.
42.1.2 The certificate shall be obtained from the miller in each lot wise
consignment and shall be preserved properly as per SoP.
42.2 Where RRC has no weighbridge then 10% test weighment shall be
made both at the time of receipt and delivery of stocks in the electronic
weighing machine or manual weighing scale available in the RRC,
provided the stock are received and delivered in standard bags of
50Kg. rice net with maximum variation of ±250gms. per bag.
42.3 The tare weight of gunny shall be ascertained.
42.4 Acceptance note shall be prepared for the net weight of CM Rice after
deducting the tare weight of the gunny from the gross weight.
42.5 Wherever weigh-bridge facility is available, the tare weight of the
vehicle has to be deducted from gross weight on actual basis.
42.6 The details of weighment viz. vehicle number, lot number, number of
bags, tare weight of vehicle, tare weight of gunny and net weight shall
be recorded in weighbridge register.
42.7 In case of 10% test weighment, weight check memo shall be prepared
for weighment of bags of the consignment in prescribed format.
42.8 Where there is weigh-bridge with printing facility the print-out shall be
recorded in the register and the printout copy should be preserved.
42.9 The test weighment method should not be followed in receiving and
issuing of stocks where there is weigh-bridge facility available in RRC.
42.10 The representative of custom miller at the time of receiving stock,
representative of handling & transport contractor and lifting officer at
the time of issue of stocks shall be the witness to the weighment / test
weighment along with RRC in-charge, SA-cum-GA and Kantawalla,
who will sign the weighment register / weight check memo and kanta-
slip to authenticate the result.
{Guidelines for weighment of foodgrains in RRC/OSWC/CWC
issued vide OSCSC Letter No. 4060 dt.28.02.2011}

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43. STORAGE LOSS IN RRC
43.1 STORAGE LOSS TO CWC/OSWC/ PVT. PEG/ RRC
Storage loss in CWC, OSWC, Pvt. PEG and RRC godowns shall be
monitored as per the GoI guidelines. As per the said guidelines, the
norms of storage loss of rice are as follows:
a) Full allowance for weight loss for driage of moisture between 15%
& 14%.
b) 0.7% weight loss for driage of every 1% moisture and in proportion
thereof below 14%
c) 0.2% for storage period of 365 days on proportionate basis.
Total storage loss = (a+b+c)
Detailed guidelines for monitoring storage loss has been
circulated vide OSCSC letter No. S&TL/02/2014/7483
dt.26.04.2014 and subsequent letter No. 15621 dt.15.09.2017 and
letter No. 6771 dt.20.04.2018.
43.2 TRANSIT LOSS
No transit loss is allowed on movement of rice by road from surplus
procuring district to consuming district.
However, transit loss on movement of rice through railway rake
shall be allowed as per following norms:
a) As per the latest norms of FCI, the maximum transit loss shall be
allowed @ 0.30% or actual whichever is less to the H & T
Contractor subject to certification from recipient district headed by
the District Manager, OSCSC Ltd. Based on the certificate of the
committee the claim of transit loss shall be finalized by the
Managing Director, OSCSC Ltd.
b) The quantity of stock of rice delivered on weighment to the H & T
contractor at dispatching RRC and quantity of rice delivered by the
H &T contractor on weighment at receiving RRC shall determine
shortage of stock, if any.
c) The value of the stock beyond the admissible shortage as detailed
above shall be realized from the contractor at the economic cost as
fixed by the Govt. of India for the KMS.

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 d) In case CMR of more than one KMS is transported in one rake,
then the cost shall be realized at the rate of the current KMS,
during which such transportation is made.
43.3 Writing off/regularization of storage loss
District Manager, OSCSC shall regularize the storage loss within
his delegation of power (DOP) after due scrutiny of the occurrence of
the losses in RRC/CWC/OSWC/Pvt.PEG Depot. For the cases of
excess storage loss over and above his DOP, the DM, OSCSC shall
forward the cases to OSCSC Head Office along with his suggestion for
scrutiny and disposal by MD, OSCSC /Board of Directors as per
delegation of the powers.
44. RECORDS AND REGISTERS TO BE MAINTAINED IN RRC
The following major records and registers shall be maintained at RRCs as
specified by the Corporation from time to time.
Sl. Sl.
Registers Records & Documents
No. No.
CMR Receipt Register Own district Acceptance Note cum Analysis
1. 1.
(KMS wise) Receipt
CMR Receipt Register (Other
2. 2 Gate Pass cum Despatch Note
District/Other Agencies)
3 CMR Issue Register (Own District) 3 Receipt Note
4 CMR Issue Register (Other District) 4 Weight Check Memo
Convoy Note in case of rake
5 CMR Stock Register 5
movement
Card of Sealing of Wagons in
6 Custom Miller Control Register 6
case of rake movement
Stack Completion-cum-Priority
7
Register
Stack wise fortnightly inspection
8
register
9 Spray Register
10 Fumigation Register
Stock register of Chemicals and
11
Fumigants
12 Gunny Stock Register
13 Lot Rejection Register
14 Stack wise Stock Register
Wagon loading Register (for
15
dispatch of CMR by Rail
16 Dumping Register

In addition to above major registers/records, other

records/registers as would be required for monitoring of procurement
process and other reconciliation work shall be maintained.
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  It shall be the responsibility of the RRC in-charge to maintain these
records.
 In case of registers/documents generated through SCMS, the same
shall be preserved in shape of bound book for future audit purposes.
45. DATABASE ON PADDY PROCUREMENT AND RICE DELIVERY BY
CUSTOM MILLERS
The movement of paddy to mill and delivery of resultant CMR by
custom millers shall be monitored through P-PAS and SCMS phasing out the
earlier system of SMS reporting through M-Gov Application. Online data in
above applications will be considered for all accounting purposes and
reconciliation work.
46. IMPOSITION OF PENALTY FOR DELAYED DELIVERY OF CMR
The miller shall lift paddy and deliver rice concurrently. The delivery of Kharif
CMR due & Rabi CMR due shall be completed by due date as to be decided
by Govt. in FS & CW Department. The millers who fail to deliver within
stipulated period have to pay interest and penal interest as per agreement for
delivery after the due date. However where corporation could not receive rice
from the millers due to space constraint no penalty may be imposed.
47 SUPPLY OF NEW GUNNIES FOR PACKING OF CMR
47.1 District Manager shall assess the requirement of new gunnies for
packing of CMR and place indents with the Head Office from time to
time.
47.2 OSCSC Ltd. shall supply new gunnies for packing of CMR. The gunny
bags shall be delivered to the custom millers as per programme of
CCSO/CSO-cum-District Manager.
As per Govt. of India Guidelines indents with funds are to be
placed in advance with Jute Commissioner of India as per approved
Supply plan issued from time to time. Accordingly OSCSC Ltd., shall
supply new gunnies in advance for packing of CMR. CCSO/CSO-cum-
District Manager will ensure that new gunny bags are received by
custom millers smoothly.
47.3 In case of short supply of new gunny bags, alternative sources of
packing material such as good quality once used gunny bags/HDPE/PP
bags will be arranged for packing of rice with approval of GoI/GoO. The
custom millers who don’t receive gunny bags supplied as per
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 programme of CCSO/CSO-cum-District Manager shall not be
allowed to use self-procured gunny bags for packing of CMR.
47.4 The following colour coding shall be followed for the gunny bags during
KMS 2023-24. Colour coding or identification marking on every bag at a
distance of about 150 mm away from any one side of the selvedge shall
be in “BLUE” colour: Stencil or Branding shall be in “BLUE” colour;
Marking or Stitching on the mouth of the bag after filling the grain shall
be done in “BLUE” colour. The miller shall machine stitch a Rexene slip
/Canvas slip(15 cm to 10 cm) on the mouth of each bag on the outer side
bearing name of the Miller, Crop year, Net weight, Contact Number or
Miller Code/Lot No., Category of Rice etc. These information shall also
be stenciled on gunny bags. No rice stock in RRC shall be delivered
without proper stenciling of these information on gunny bags and flaps.
The gunnies packed with rice confirming to FAQ standard and
having maximum 14% moisture content shall be duly double line
machine stitched.
47.5 In case of supply of any defective gunny bags through Jute
Commissioner, District Manger shall report the matter to the Corporation
Head Office as well as Jute Commissioner Office forthwith in the
prescribed format (as at Annexure –V) for online lodging of quality
complaint through the web portal “JUTE SMART”.
47.6 GoI has decided for use of two new gunny bags and two old gunny bags
for packing of paddy required for 1 qtl. of rice. The decision of Govt. of
India as regards to packing of paddy/CMR will be followed.
47.7 The requirement of gunny will be assessed with reference to this year’s
target and also last year’s actual procurement in respect of the district by
the District Manager concerned. Accordingly he will place the indent with
Corporation Head Office in due time. Supply will be staggered in 3
phases for Kharif and 1 phase for Rabi. Supply of 1st phase for Kharif will
be made in November and supply for Rabi will be made in May, 2022.
47.8 The District Manager shall be responsible for smooth delivery of new
gunnies at miller points proportionate to paddy quantity allocated to the
concerned miller.
47.9 RRC In-charge will ensure receipt of CMR only in the new B.Twill gunny
bags of standard specifications supplied by Jute Commissioner of India.

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48. ALLOTMENT OF CONTRACT NUMBER TO CUSTOM MILLER
48.1 For delivery of CMR in RRC of OSCSC
48.1.1 Contract Number of a custom miller shall be the six digit
unique code generated from the system after authorization by
the Verifying Officer.
48.1.2 While delivering CMR lot wise, a lot number shall be generated
by the custom miller with running serial number starting from
01 for each KMS prefixed with the six digit unique code.
For example: M/s. Saralia Food Products (P) Ltd., Angul
has code Number M010302. The contract number of this mill
will be 010302, where,
01 denotes district
03 denotes block
02 denotes millers position in that block
For the 1st lot delivered by the above custom miller, the
lot number will be 010302/01. Similarly for 150th lot, lot
number will be 010302/150.
48.2 For delivery of CMR to FCI by custom miller, separate contract number
will be issued by the District Manager in consultation with FCI.
49. PAYMENT TO CUSTOM MILLERS
49.1 Millers are to submit bills on monthly basis through Online Bill
Management System (OBMS) and payment shall be released through
PFMS. No other mode of submission of bills will be entertained.
49.2 However, the bills of the millers who fail to deliver the CMR
concurrently as per milling capacity may be kept withheld.
49.3 Payment shall be made to the Miller as expeditiously as possible
provided submission of all relevant documents in support of his claim
by the Miller and satisfactory performance.
49.4 The instruction issued from OSCSC Head Office from time to time on
payment of bills of the millers shall be followed before settlement of
bills.
49.5 Recovery of following shall be made at the time of release of payment.
i) Value cut for receipt of CMR with moisture content between 14% to
15% as recorded in A.C Note.
ii) Any other recoveries made by FCI.

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 iii) Statutory recoveries- Income Tax TDS and GST TDS.
iv) Audit recovery /Penalty if any.
50. DRIAGE IN CASE OF RAW RICE
50.1 Driage on paddy is allowed only in case of raw rice.
50.2 Such driage will be allowed to the custom miller after release of entire
paddy by the Authorized Officer of the mill for milling.
50.3 Actual driage as ascertained by the Authorized Officer subject to
maximum 1% of paddy delivered shall be allowed.
50.4 The mill shall deliver raw rice for the quantity of paddy received after
availing the actual driage allowed.
51. PAYMENT OF COMMISSION AND MANDI LABOUR CHARGES TO PACS /
WSHG / PP.
51.1 PACS / WSHG / PP shall be paid commission at the rates fixed by
OSCSC and in consonance with the decision of GoI for the quantity of
paddy procured & delivered to custom millers of OSCSC. Mandi labour
charges shall be paid as per decision of the DLPC.
51.2 The Commission to PACS shall be released centrally by OSCSC Head
Office on receipt of bills from OSCB. Payment shall be released
through PFMS after reconciliation of procurement account. Any wrong
payment or excess payment made to the farmers due to omission or
commission by PACS/Society shall be recovered from the commission
amount.
51.3 Payment of Commission and Mandi Labour Charges shall be made to
PACS/DSWO / Executive Engineer (Irrigation) as per decision taken in
the DLPC after recovery of Income Tax (TDS) & other statutory dues
as applicable.
52 PAYMENT OF MARKET FEES TO RMC
52.1 RMC is paid market fees @ 2% of MSP for the KMS as per provisions
of OAPM Act / Rules.
52.2 Market fees will be paid to RMC in two phases i.e. in the month of May
2024 & September 2024 after Kharif and Rabi procurement is over.
52.3 Wherever FS & CW Department or OSCSC incurs any expenditure on
IEC programmes, such cost shall be borne out of market fees payable
to RMCs.

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 52.4 RMCs shall furnish acknowledgement receipt and U.C to DM, OSCSC
Ltd. under intimation to OSAM Board on receipt of market fees funds
from OSCSC. OSAM Board is to furnish consolidated U.C to OSCSC
Ltd., Head Office for the KMS (Kharif and Rabi).
53. CERTIFICATION OF DISTANCE FROM PPC/MANDI TO MILLS AND MILLS
TO RRC/FCI DEPOT
53.1 Transportation charges shall be reimbursed to the agency (transport
contractor/miller) for paddy and rice at the approved rates for the
distance covered as per decision of GoO/OSCSC.
53.2 The shortest truckable distance is to be approved by Collectors.
53.3 In case of cross district lifting of paddy, the distance will be ascertained
from Google Map.
53.4 The District Manager shall ensure a minimization of distance and
transportation cost on paddy by prudent tagging plan. The tagging of
mills to mandi shall be made by using MMDF Application as far as
possible.
54. ROLE OF COLLECTOR
Procurement of paddy in the district shall be taken up under the supervision
and guidance of the Collector. The responsibilities of the Collector as defined
in the Food and Procurement Policy for KMS 2023-24 and under these
guidelines are reproduced below:
54.1 Preparatory activities as per Food and Procurement Policy.
54.2 IEC activities through RMC(s) for successful implementation of farmers
registration and paddy procurement programmes, awareness
campaign on FAQ norms and MSP for paddy under the guidance of FS
& CW Department.
54.3 Selection of suitable PACS/WSHGs/PPs.
54.4 Availability of necessary equipments at purchase centers through
RMC(s).
54.5 Selection of suitable custom millers.
54.6 Tagging of custom millers to PPCs and RRCs.
54.7 Sub-allocation of target to PACSs/WSHGs/PPs.
54.8 Assigning various days of a week to PPCs for operation of Mandis so
as to ensure timely purchase of surplus paddy from the farmers by the
societies.

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 54.9 Collector and OSCSC shall finalize the procurement plan for
Kharif/Rabi well before actual start of procurement operations to
ensure timey lifting of paddy arriving at PPCs/Market Yards and make
arrangements for payment of farmers dues within the specified
timeframe.
54.10 Appointment of –
 Authorized Officer for storage & maintenance of paddy to each rice
mill.
 Nodal Officer for each Block
 A team of officers of concerned departments of each sub-division
under Sub-collector for random check at PPC/ Mills/Banks.
54.11 Approval of the distance from PPCs to mills and mills to RRC/FCI
depots on receipt of reports from field functionaries
54.12 Enforcement activities to –
 Ensure payment of MSP to farmers for FAQ paddy
 Prevent recycling of PDS rice
 Avoid distress sell of paddy
 Check rice mills
54.13 Convening meetings of:
 District Level Procurement Committee in the month of
October/November, 2023 for Kharif and in the month of April, 2024
for Rabi procurement at the beginning of procurement seasons.
 Collector may also convene the meeting at regular intervals to
monitor the progress of procurement and implementation of the
Guidelines.
 Civil Supplies/Co-operation/Agriculture and Farmers Empowerment/
Revenue staff to monitor progress of procurement.
55. RESPONSIBILITIES OF CCSO/CSO-CUM-DISTRICT MANAGER
CCSO/CSO-cum-District Manager shall work under the supervision and
guidance of district Collector. The responsibilities of CCSO/CSO-cum-District
Manager as indicated in Food and Procurement Policy for KMS 2023-24 and
under these guidelines are reproduced below:
55.1 With approval of Collector, District Manager shall
 Select suitable custom millers
 Tag custom millers to PPCs and RRCs
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55.2 District Manager shall execute agreements with:
 Custom Millers (jointly with Accounts Head of the district)
 PACS
 DSWO and WSHGs
 Executive Engineer (Irrigation) & PPs
55.3 With approval of Collector, District Manager shall appoint Authorized
officers for storage & maintenance of paddy to each mill.
55.4 District Manager under the guidance of Collector shall finalize the
procurement plan for Kharif/Rabi well before actual start of
procurement operations to ensure timey lifting of paddy arriving at
PPCs/Market Yards and make arrangements for payment of farmers
dues within the specified timeframe.
55.5 District Manager must ensure:
 Engagement of required manpower through Service Providing
Agency for specified period
 Availability of necessary equipments at PPCs/ RRCs.
 Maintenance of updated data base on CMR delivery by custom
millers in various application modules.
 Ensure extension of the validity of BG in case of the inability of the
miller to deliver entire CMR within stipulated dates.
 To ensure that custom millers confirm the Transit Pass-cum-
Acceptance Note immediately to facilitate payment to farmers on
the same day of procurement.
 In case double/erroneous payment is made to the farmers towards
payment of MSP it should be reported to PST, Integrated System of
foododisha portal and other stakeholders concerned forthwith.
 Scientific storage of paddy at mill premises and in case unscientific
storage of paddy is detected, millers are to be asked to procure the
CAP cover from OSCSC for proper CAP storage.
 Society procurement data synchronization with the central server
on regular basis by the societies if P-PAS is operated in offline
mode.
 Online generation of MAS & SAS and issue to the societies and
custom millers. Delivery of paddy from society to miller as per MAS
and SAS.
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  Authorization letters of miller are communicated to the PACS/RRC
In-charge/FCI depot.
55.6 District Manager must monitor that:
 PPCs are operated on specified days as decided by Collector /
DLPC.
 Adequate receipts, records and registers are available at RRCs.
 Only Fair Average Quality (FAQ) paddy is purchased.
 MSP is paid to farmers through online mode to the accounts of
farmers.
 Paddy is delivered to custom miller as per the security deposit and
milling capacity as per MAS.
 Suitable godowns are hired for storage of rice.
 All godowns own or hired by OSCSC except godowns of (CWC
and OSWC) are insured for the stock.
 Lifting of paddy, release of paddy for milling shall be made
concurrently. In no case paddy shall remain un-milled beyond
period agreed upon between the miller and OSCSC and violation of
agreed conditions by the miller shall be a disqualification for further
participation in procurement operations.
55.7 District Manager shall be responsible for :
 Periodical inspection of custom millers by him or through his
officers.
 Ensure periodical Inspection of RRCs by CCSO / CSO /
ACSO (Hqr) as per OSCSC Head Office SOP No. 15255
dt.12.10.2023 and ensue updation & uploading of all the
required information in newly developed “Quality Control
APP” of SCMS 2.0.
Ensure availability of chemicals, QC equipment and
maintenance of prescribed records & registers at each & every
RRCs under their jurisdiction.
 Management of paddy purchase data by WSHGs & PPs.
 Delivery of CMR to FCI by custom millers as per direction of
Government / OSCSC Ltd. and timely raising of bills to FCI.

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  Reconciliation of paddy purchased and rice delivered by the
millers.
 Millers shall start delivery of rice within 7 days of lifting of paddy
failing which further paddy shall not be delivered.
 To furnish advance requisition of new gunnies required to Head
Office.
55.8 The details of authorized representatives as submitted by the miller at
the time of agreement shall be made available at Purchase Centres,
RRC/FCI and Authorized Officer of the mill.
55.9 The District Manager shall monitor the accounting of state pool rice
separately maintained by OSCSC with respect to stock and funds.
State Pool CMR shall be utilized under the scheme as specified by the
Government / Corporation.
55.10 Required gunny bags received through Jute Commissioner shall be
made available with custom miller for delivery of CMR and in case of
gunny bags found defective, the report on the matter shall be sent to
the Head Office and Jute Commissioner Office forthwith in the
prescribed proforma attached to the Guidelines.
55.11 Sub-limit in cash credit accounts shall be utilized only for the purpose
and in the manner as prescribed by the Head Office.
55.12 If situation arises the District Manager shall arrange shifting of paddy
from the non performing / low performing custom miller to the better
performing mills.
56 ROLE OF AUTHORIZED OFFICER
Authorized Officer shall be from the Civil Supplies executive staff not below
the rank of ACSO/Inspector of Supplies/Marketing Inspector/Procurement
Inspector.
56.1 It is the duty of the Authorized Officer: -
56.1.1 To visit the mills at specified periodic intervals and check the
stock position. Wherever they notice shortage of paddy and
apprehend irregularity, they should immediately inform
CCSO/CSO-cum-DM/Collector of the district and also
Managing Director, OSCSC Ltd./FS & CW Department.
CCSO/CSO-cum-DM will be responsible for ensuring such
periodic inspection.
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 56.1.2 The Authorised Officer (A.O) while verifying the mill shall take
inventory of the available paddy stock indicating the balance in
each stack.
56.1.3 Verification Report (VR) shall be processed by the A.O of the
mill for issue of Delivery Certificate (DC) to the custom miller for
delivery of fortified rice in RRC/FCI as per provision outlined in
the SoP communicated vide letter No. 10152 dt.07.07.2022 of
FS & CW Department.
56.1.4 To bring to the notice of District Manager immediately for any
discrepancies noticed in the stock, misappropriation, diversion,
slow delivery of CMR compared to milling capacity.
56.1.5 To report confidentially suggesting checking/ raid of the mill in
case of any doubtful activities by the miller.
56.1.6 To prepare & issue release order online for delivery of paddy to
the miller or his authorized representative basing on the
requisition of the miller, for custom milling as per his milling
capacity & delivery of CMR to OSCSC Ltd. and submit copies
of release order to DM, OSCSC Ltd. on weekly basis.
56.1.7 To inspect and ensure that only jute bags (old/new) are used
for packing of paddy.
56.1.8 To check quantity of paddy lifted by the millers as prescribed in
MAS & SAS
56.1.9 To verify MAS on every visit and compare the same with
the paddy quantity actually received by the miller.
56.2 The Authorized Officer shall monitor and reconcile the delivery of
paddy to the miller as per Transit Pass-cum-Acceptance Note. He shall
also ensure that the CMR is delivered as per D.C at the designated
RRC/FCI against proper acceptance note.
56.3 The Authorized Officer shall handover all the records and registers at
the district office after delivery of entire CMR dues by the custom miller
on proper acknowledgement. Similarly, on transfer / retirement during
the period of delivery of CMR he shall handover all the records and
registers to the officer / successor on proper acknowledgement as per
direction of District Manager.

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 56.4 To ensure maintenance of updated data on delivery of CMR by the
millers through use of different application modules.
56.5 To report to the CCSO/CSO-cum-DM immediately in the event of
any damage or loss of stock of paddy/rice/gunny bags of OSCSC
due to natural calamities.
56.6 Lifting of paddy, release of paddy as per milling capacity shall be made
concurrently. In no case paddy shall remain un-milled beyond period
agreed upon between the miller and OSCSC and violation of agreed
conditions by the miller shall be a disqualification for further
participation in procurement operations.
56.7 After milling of paddy the miller shall request for Delivery Certificate
(DC) through online. On the receipt of requisition from the miller the
Authorised Officer (A.O) shall verify the mill and provide verification
report (VR) through Mobile App/foodportal by using secure user ID and
Password. The Authorised Officer (A.O) while verifying the mill shall
take inventory of the available paddy stock (stack-wise) indicating the
balance in each stack.
56.8 On the basis of the Verification Report (VR) made by the Authorised
Officer In-charge of the mill, the Delivery Certificate (DC) shall be
issued by the CCSO/CSO-cum-District Manager to the miller for
delivery of CMR to designated depots of OSCSC/FCI from the web
based DC module.
57 RESPONSIBILITIES OF THE RRC IN-CHARGE AT RICE RECEIVING
CENTRE (RRC) MANAGED BY OSCSC LTD.
RRC in-charge shall be an officer not below the rank of Inspector of Supplies /
Marketing Inspector / Procurement Inspector.
57.1 The followings are the duties of RRC in charge
57.1.1 To open and operate the RRC godown punctually.
57.1.2 To receive Custom Milled Rice (CMR) from Custom Millers of
OSCSC Ltd. in shape of lot of 29 MT observing quality norms,
Uniform Specifications and procedures mentioned at Para- 35,
37 and 39.
57.1.3 To carry out lot-wise sample analysis of CMR before receipt
jointly with the Quality Analyst. In absence of Quality Analyst, the

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 RRC in-charge shall conduct the quality analysis and shall sign
in Acceptance Notes both for quality and quantity.
57.1.4 To facilitate delivery of CMR to the designated Lifting Officer
deputed to the district from other districts, State Level, Level-I &
II H & T Contractors as per the instructions of the District
Manager.
57.1.5 The stock shall be issued stack wise observing FIFO method
strictly.
57.1.6 To conduct fortnightly inspection of stacks of CMR stored in
RRC for categorization and classification and ensure scientific
storage of stock and to report the District Manager.
57.1.7 To ensure execution & handing over of Acceptance-cum-
Analysis Report to the delivering custom miller on the same day
lot wise and the fraction lot of CMR shall be allowed to be
delivered at the end of the season only.
57.1.8 Receipt and Issue of CMR on same day shall be avoided as far
as practicable. Stock shall be received and issued on proper
weighment as prescribed.
57.1.9 To submit daily / weekly / fortnightly / monthly stock return and
statement of accounts to the District Manager in prescribed
proforma.
57.2 The RRC in-charge, SA-cum-DEO/ S.A-cum-G.A (OSCSC staff) shall
jointly be custodian of CMR stock and its scientific storage in
corporation managed RRCs and responsible for any shortage beyond
permissible limit and misappropriation of stock of CMR.
57.3 The RRC in-charge, SA-cum-DEO / SA-cum-GA shall maintain stack
wise records of the stock and to submit the Monthly Storage Loss
Return in the prescribed format to the District office within the first
week of the succeeding month.
57.4 The RRC In-charge/ SA-cum-DEO / Quality Analyst/ SA-cum-GA shall
be the joint custodian of all quality testing equipments, apparatus and
records in the Corporation run RRCs.
57.5 The records & registers or any other records as specified at Para-44
alongwith documentation relating to fortified rice as per instruction
issued vide letter No.10152 dt.07.07.22 of FS & CW Deptt. shall be

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 maintained at RRC. Such records and registers be maintained KMS
wise and kept at the RRC. In case of transfer / retirement of RRC in-
charge he/she shall hand over the records and registers to the
successor on proper acknowledgement with a copy to the district office
as per the direction of District Manager.
57.6 The RRC in-charge shall ensure that instruction issued from Head
Office & District Manager regarding correct weighment, proper loading
(no over-loading), fixation of PDS banners in vehicles etc. are carried
out while delivering CMR to H&T Contractor.
57.7 The RRC in-charge shall separately report to District Manager on
monthly basis the CMR received with moisture content above 14%
up to 15% with name of the millers and AC note number for
effecting value cut to be realized from custom miller.
57.8 RRC-in-charge shall ensure minimization of storage loss & transit loss
by observing code of practices of scientific storage and issuing stock in
FIFO method.
57.9 The RRC in-charge shall ensure that all transactions at the RRC are to
be entered online in the application software Supply Chain Management
System (SCMS).
57.10 To exercise proper supervision over Level-I/Level-II / State Level
Transport Contractor for timely lifting / movement of food grains as per
lifting plan.
57.11 The RRC-in-charge shall supervise his/her supporting staff. In case of
notice of any shortcomings the same shall be brought to the notice of
the District Manager.
57.12 Supply of samples to Level-II Transport Contractor for display in FPS.
57.13 RRC In-charge will ensure receipt of CMR only in the new B.Twill gunny
bags of standard specification supplied by Jute Commissioner of India.
57.14 RRC in-charge shall maintain all records and register prescribed by
OSCSC in their depot and ensure availability of chemicals and
equipment in proper serviceable condition
58 RESPONSIBILITIES OF SA-CUM-GA/SA-CUM-DEO AT RRC MANAGED
BY OSCSC LTD.
58.1 To assist in business operation of RRC (OSCSC Managed):

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  He/She will assist in receipt of foodgrains from custom millers/
Transport contractor.
 He/She will assist in sampling and grading of foodgrains.
 He/She will assist in preliminary inspection of stocks.
 He/She will assist in spreading of dunnage & stacking of
foodgrains.
 He/She will assist in issue of food grains to state level transport
contractor and level- II transport contractor.
 He/She will assist in supervision of weighment.
 He/She will assist in checking of standardization in packing of
CMR by the millers.
 Checking of empty gunny weight.
 He/She will assist at loading point at the time of issue of
foodgrains to count number of bags as per loading slip, linking
with the vehicle number vis-à-vis stack number and vice versa in
case of receipt of stocks.
 He/She will assist in maintaining cleanliness & hygiene in
godown.
 Preservation of sealed sample for reference.
 He/She will assist in scientific preservation of stocks.
58.2 To maintain the Books of Accounts / Documentation / reports / files
for authentication by the RRC in-charge.
(RRC in-charge shall be the custodian of all registers / records. Only
the SA-cum-GA/ SA-cum-DEO shall prepare the registers &
documents)
58.3 Computerization
 Data entry as prescribed for Supply Chain Management.
 Custodian of computer and peripherals.
58.4 The S.A-cum-DEO shall jointly be custodian of CMR stock held in
Corporation managed RRCs along with RRC-in-charge & SA-cum-
GA (OSCSC staff). Accordingly these officials shall be held equally
responsible for any misappropriation/shortage of stock of CMR
beyond admissible limit.

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59. RESPONSIBILITIES OF QUALITY ANALYST AT RRC
The job of Quality Analyst is basically to look after the quality aspect of food
grains during receipt from custom millers, storage in godown and at the time of
issue under supply chain. He will work under the guidance and supervision of
RRC in-charge.
59.1 To ensure receipt of CMR strictly as per Uniform Specification at RRC.
59.1.1 Grading and analyzing the representative samples of foodgrains
offered for receipts by the custom millers following BIS /
approved procedures.
(i) Inspection of condition of containers / gunny bags.
(ii) Verification of stenciling, machine stitching and use of flaps
containing contract no., lot no., etc. in prescribed colour
coding for the concerned crop year.
(iii) Lot wise drawal of samples at the time of receipt from
millers with the help of Kantawalla and Dusting Operator
following due procedures.
(iv) To conduct visual examination of samples to ascertain its
quality like uniform in size and colour, free from living
insects, deleterious substances and musty smell.
(v) Moisture testing.
(vi) Physical / chemical analysis of samples as per Uniform
Specification of Government of India.
(vii) Recording the result of analysis in custom milled Rice
Receipt Register and Acceptance Notes.
59.1.2 In case of CMR accepted with moisture content exceeding 14%
and below 15% recording to the aspect shall be made under
value cut in the Acceptance Note and a separate report of all
such lots shall be submitted to District Manager on monthly
basis.
59.1.3 In case of sample not conforming to Uniform Specification,
he/she shall make necessary recording in the lot rejection
register.
59.1.4 To ensure preservation of sealed samples lot wise for future
reference.
59.1.5 To draw up stack plans and ensure proper building of stacks.

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 59.1.6 To ensure proper cleaning of spillages and droppings by
engaging Dusting Operator and Sweeper.
59.1.7 To conduct fortnightly inspection for classification of stocks in
order to ascertain the degree of infestation.
59.1.8 To bring to the notice of the RRC in-charge, for timely
prophylactic treatment and curative treatment consequent upon
classification on finding of the degree of infestation.
59.1.9 To conduct periodical categorization of stocks of food grains in
order to ascertain their fitness for issue under PDS.
59.1.10 To ensure proper up keep of the laboratory including supervision
of the work of Dusting Operator and other supporting Staff.
59.1.11 To ensure all equipments in serviceable condition.
59.1.12 To maintain stock of chemicals, fumigants and ensure proper
accounting of their utilization.
59.1.13 To maintain all technical entry on the reverse side of the stack
card up to date.
59.1.14 To report to RRC in-charge / District Manager as to requirement
of chemical treatment of stocks.
59.1.15 He/She shall submit requisition for chemical/fumigation and
testing/storage equipments.
59.1.16 He/She shall conduct chemical treatment/fumigation in
assistance with supporting staff in RRC.
59.1.17 To report to RRC in-charge about the repair of roof holes of the
godown in case coming to his notice during inspection.
59.1.18 He/She shall be responsible for damage of food grains due to
poor quality management.
59.2 Documentation in RRCs by Quality Analyst :
59.2.1 The Quality Analyst shall maintain the findings of analysis of a
lot and record the same in a prescribed register and in case of
rejection of lot, in Lot Rejection Register.
59.2.2 As the Quality Analyst is deployed in more than one RRC to
work on rotation basis, they will sign the Acceptance Note-cum-
Analysis Report on the day of their physical presence in
concerned RRC.

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 59.2.3 In absence of Quality Analyst, at the RRC, the CMR may be
received on lot-wise analysis by the RRC in-charge. In such
case RRC in-charge shall maintain the corresponding records
on quality analysis and sign in the Acceptance Note both for
quality and quantity. RRC in-charge shall be held responsible as
to quality of stock so accepted.
59.2.4 He/She will maintain the following registers / records.
a) Fortnightly Inspection Register with entry of the result of
classification and categorization.
b) Maintenance of Stock Register of equipments, chemicals &
fumigants.
c) To maintain technical entries on the reverse side of the
stack card.
59.3 Responsibilities of Quality Analyst in Paddy Purchase Centres
(PPC):
59.3.1 During procurement season, he/she may be attached to a PPC
operated by OSCSC Ltd. for quality check of paddy brought by
the farmers as per the Uniform Specification. He/she will work
under the supervision of Purchase Officer of PPC.
a) To draw samples of paddy from heap / bags.
b) Grading of paddy i.e. Grade-A or Common variety.
c) Analyzing the representative sample of paddy brought by
farmer following BIS / approved procedures.
d) To record the findings of analysis in the Vendor Receipt.
e) Execution of Quality Test Report of paddy in case of
rejection of paddy.
f) To record the findings of analysis in the Paddy Purchase
Register.
g) He/she can be sent to check the quality of paddy procured
by PACS / Pani Panchayat / WSHG.
59.3.2 Responsibilities of Quality Analyst at District Quality control
Cell
1. The QA of DQCC shall follow OSCSC Letter no.13782
dt.15.09.2022 for smooth function of DQCC.

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 2. The registers shall be maintained in respect of following:
i. Sending of 10% FR stock drawn by CCSO/CSO-cum-DM
to NABL laboratory for testing of micronutrient.
ii. Sending of appeal/review sample (Central & State pool).
iii. Stock & issue of chemicals and QC equipments received
from Head Office and purchased by District Office.
59.4 Responsibilities of Authorized Officer in OSWC/CWC/Pvt. PEG
godown on PPP mode
Procurement Inspector / Quality Analyst/any other officers of FS & CW
Department are posted in each OSWC/CWC/PEG (PPP) godown as
Authorised Officer. He/She has to look after following functions.
59.4.1 Joint testing of moisture with representative of
OSWC/CWC/Lessor at the time of receipt, during storage and at
the time of issue.
59.4.2 Joint analysis of lot wise samples of CMR at the time of receipt
from custom millers.
59.4.3 Fortnightly inspection of stock for categorization, classification
and recommendations for pest control considering the degree of
infestation.
59.4.4 To maintain Fortnightly Inspection Register as per OSCSC
guidelines issued vide letter No. 17808 dt.13.08.2013
59.4.5 To countersign the stack wise storage loss statement of
OSWC/CWC basing on the moisture recorded as per fortnightly
inspection register.
59.4.6 To ensure pest control by CWC/OSWC/lessor basing on the
recommendation of fortnightly inspection.
59.4.7 To report immediately to District Manager, OSCSC and Senior
Consultant (QC) /Quality Control Cell, OSCSC Ltd., Head Office
in case of non-compliance to timely pest control as per the
recommendation in fortnightly inspection report.
59.4.8 To ensure scientific preservation, cleanliness of the depot and
proper spillage management by CWC/OSWC/Lessor. In case of
non-compliance or delay in compliance in those aspects, District
Manager, OSCSC and Senior Consultant (QC)/Quality Control
Cell, OSCSC Ltd., Head Office may be reported.

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60. DUTIES & RESPONSIBILITIES OF KANTAWALLA (OSCSC STAFF) AT
RRC MANAGED BY OSCSC LTD.
60.1 The Kantawalla in RRC shall assist for arranging loading & unloading
operation in the chambers of RRC.
60.2 He shall assist for placement/issue of stacks in RRC chambers in FIFO
method.
60.3 He is responsible for correct noting of CMR gunny bags unloaded in
stacks and during its issue.
60.4 All physical operation of stocks inside the chambers of RRC is the look
out of the Kantawalla.
60.5 He shall also assist the Purchase Officer for coordination with the
labour gangs in the RRC for smooth conducting of loading & unloading
operations in the RRC.
61. RESPONSIBILITIES OF DUSTING OPERATOR (OUTSOURCED) AT RRC
61.1 To assist the Quality Analyst in drawal of samples from trucks/lots.
61.2 To assist the Quality Analyst in dividing and sub-dividing the samples
to arrive at test samples through sample divider / coning and quartering
method and scooping in presence of the Quality Analyst.
61.3 To arrange preliminary sorting of grains on enameled plate.
61.4 To keep moisture meter and other testing equipments neat and clean.
61.5 To assist in dilution of chemicals with water as per prescribed ratio for
prophylactic treatment and spraying in presence of the Quality Analyst.
61.6 To operate the foot sprayer and other equipments for spraying of
approved chemicals to the grain bags.
61.7 To arrange packing and sealing of reference samples using sealing
wax and brass seal of RRC.
61.8 Brushing of the stacks to remove the residue of aluminum phosphide
after fumigation and to remove the dust and cob web.
61.9 To attend to counting of bags being loaded / unloaded at RRC as and
when entrusted by the RRC- in-charge.
61.10 Such other works as may be assigned by the Quality Analyst / RRC in-
charge.
62. RESPONSIBILITIES OF CUSTOM MILLER
62.1 The District Manger, OSCSC Ltd. shall enter into an agreement on
behalf of the Corporation with the Custom Millers. The District Manager

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 must ensure that the responsibilities of Custom Millers as mentioned in
the agreement are followed meticulously.
62.2 The custom miller shall maintain records and register/documents
relating to supply of fortified rice as per instructions communicated vide
letter No. 10152 dt.07.07.2022 of FS & CW Department.
63. RESPONSIBILITIES OF PACS AND DRCS
The District Manger, OSCSC Ltd. shall enter into an agreement on behalf of
the Corporation with the individual PACS. At higher level of the hierarchy,
DRCS shall act as supervising authority for the business with OSCSC Ltd.
The District Manager must ensure that the responsibilities of PACS as
mentioned in the agreement are followed meticulously.
64. RESPONSIBILITIES OF D.S.W.O / WSHG
The District Manger, OSCSC Ltd. shall enter into tripartite agreement on
behalf of the Corporation with the DSWO and WSHG. The District Manager
must ensure that the responsibilities of DSWO and WSHG as mentioned in
the agreement are followed meticulously.
65. RESPONSIBILITIES OF EXECUTIVE ENGINEER (IRRIGATION) / PP
The District Manger, OSCSC Ltd. shall enter into tripartite agreement on
behalf of the Corporation with the Executive Engineer (Irrigation) and PP. The
District Manager must ensure that the responsibilities of Executive Engineer
(Irrigation) and PP as mentioned in the agreement are followed meticulously.
66. PADDY PROCUREMENT AUTOMATION SYSTEM (P-PAS)
66.1 The whole process of procurement of paddy at Society/market yard
level are automated so that all the transactions including delivery of
paddy to miller and payment of paddy cost to farmers are made on-
line through a web-based application. All transactions at a mandi
having stable internet connectivity are done through computer in
online mode on real time basis. If it is done in offline mode in special
cases where the societies don’t have adequate internet connectivity,
societies will sync it with central server on regular basis.
In the KMS 2023-24 paddy will be purchased using P-PAS
application in all paddy procuring blocks of the State.
66.2 Depending on the availability of stable internet connectivity in societies
procurement operations shall be conducted on real time online basis.
The Co-operation Department shall provide list of societies with stable
net connectivity.

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 66.3 Responsibility of societies is to procure computer, printer, inverter &
arrangement for internet connectivity and manpower.
67. RECEIPT OF CMR FORM OTHER STATE AGENCIES
67.1 The OSCSC Ltd. may also procure custom milled rice from other
State agencies as per the decision of the Govt. in FS & CW
Department to distribute the CMR under Food Security Schemes
and other welfare schemes in accordance with the Decentralized
Procurement Scheme of Government of India.
67.2 Such arrangements of receipt from other state agencies shall be
made as per the direction of the Government / Corporation Head
Office.
67.3 Payment of cost of such rice shall be made at the rate
communicated by the Head Office and basing on the quantity
accepted.
68. FINANCE & ACCOUNTS
A) AT OSCSC HEAD OFFICE:
68.1. Payment to farmers shall be made through online mode to the
accounts of farmers by transfer of funds centrally from account of
OSCSC at OSCB. Such payment to farmers shall be made through
PFMS platform for which real time integration of P-PAS application
with PFMS has been made.
68.2 Funds required for transfer of MSP to the Accounts of the farmers
shall be arranged in the account of OSCB.
68.3 Bank accounts shall be reconciled monthly in connection with
procurement transactions and financial transaction with the help of
integration of SAP with P-PAS.
68.4 All the payments, transfer of funds to district and advance if any,
relating to paddy procurement operation shall be made through EAT
Module of PFMS.
68.5 The KMS Accounts shall be compiled and finalised for submission to
Govt. of India as per time line issued by GoI. The financial
transactions shall be accounted for KMS wise.
B) AT DISTRICT OFFICE
68.6 District office shall ensure that all transactions on paddy procurement
made in operational, revenue, DPC, PFMS etc. have been entered in
FICO module of the SAP.
68.7 A separate bank book for procurement operation shall be maintained

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 as generated through ERP SAP.
68.8 District office shall ensure that the bills on payment of miller’s dues are
submitted on monthly basis through Online Bill Management System
(OBMS) and payment released accordingly.
68.9 All payments and expenditures relating to procurement shall be
accounted under proper head of accounts in the EAT Module of PFMS.
68.10 District office shall ensure reconciliation of paddy purchase data of P-
PAS application with that of accounts submitted by the millers.
68.11 The District Office shall maintain records and register/documents
relating to supply of fortified rice as per instructions communicated vide
letter No. 10152 dt.07.07.2022 of FS & CW Department for future
record and reference.
68.12 District Manager shall release bills of Millers & PACS/WSHGs/PPs at
the rates and as per the guidelines communicated by OSCSC Head
Office and as per procedure at Para 49 & 50.
68.13 The District office shall maintain a separate register for Bank
Guarantee and Fixed Deposit Receipt received as Security Deposit.
The Bank guarantee shall be renewed by the custom millers till entire
CMR due is delivered. The genuineness of bank guarantee and FDR
shall be confirmed from the controlling office of the BG/FDR
issuing Branch within 15 days of receipt of Bank Guarantee /
Fixed Deposit Receipt.
68.14 Monitoring/accounting of paddy delivery from society to miller as per
MAS & SAS module shall be made.
68.15 The District shall refund the unutilised fund to head office promptly.
68.16 The KMS Accounts shall be compiled and finalised for submission to
Govt. of India as per time line issued by GoI. The financial transactions
shall accounted for KMS wise.
C) ROLES AND RESPONSIBILITY OF ACCOUNTS HEAD
68.17 The Accounts Head of the District Office shall:
i. Ensure maintenance of proper and correct accounts of
procurement.
ii. Be involved in all the matters and decisions concerning
procurement.
iii. Supervise and monitor the performance of custom millers,
suggest remedial measures for the smooth procurement
operations and to safeguard the interest of the Corporation.
iv. Ensure timely submission of bills to FCI for CMR delivered and
reconciliation of accounts with FCI.

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69. RECONCILIATION OF PROCUREMENT ACCOUNT
In order to maintain KMS accounts in conformity with Annual Accounts,
the manual stock data for the period ending on 30th September and 31st
March must be reconciled with that of SAP. This reconciled KMS accounts
data must be sent to OSCSC, Head Office within one month of closure of half
year as per letter No. 11253 dt.26.07.2022.
Following reconciliation is to be made by the district.
69.1 Paddy purchased & delivered to custom miller by PACS/ WSHGs / PPs
with reference to Transit Pass-cum-Acceptance Notes & confirmation
from custom millers and using documents such as MAS, SAS and
reports generated from P-PAS.
69.2 CMR delivered to RRC & FCI by the custom millers to be reconciled
with the figures from SCMS and OBMS-FCI (Online Billing
Management System) respectively.
69.3 Bills settled by FCI on CMR delivered.
Following reconciliation is to be attended at OSCSC Head Office:
69.4 Payment to farmers as per bank statement vis-à-vis quantity of paddy
procured and delivered to millers in the P-PAS/SAP.
69.5 Gunny purchase account with Jute Commissioner and gunny bags
delivered to the custom millers of district.
70. ISSUE OF CMR UNDER NFSA/SFSS/OWS
The custom milled rice obtained from the paddy procured will be
utilized under NFSA and other welfare scheme like PM POSHAN (erstwhile
MDM), SNP etc. and under State Food Security Scheme in accordance with
Decentralized Procurement (DCP) Scheme of GoI.
The procedure and documentation for issue of CMR is prescribed in
Operational Guidelines issued for Departmental Storage System.
71. PUBLICITY
71.1 Adequate publicity and awareness among farmers about MSP, Quality
Specifications of paddy, days and time of operations of purchase
centres etc. shall be ensured in the areas covered by such centres.
Wide publicity through mike announcement in each G.P. shall be made
through the RMC to make the farmer aware in addition to distribution of
leaflets, display of banners, advertisement in print and electronic
media. Names of purchase officers, their telephone number, name and
telephone number of concerned officials at district level shall also be
published along with district level control room telephone numbers.
71.2 Such publication shall be made in two widely circulated Odia dailies
only in local edition through the DI & PRO. In case there is no

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 G

publication of leading dailies in the district, then such publication may

be made in the edition of nearby district through the Dl & PRO. Under
no circumstances such publication shall be made in state edition as the
publicity is required for the district.
72. CONTROL ROOM
72.1 A control room shall be set up at the District Head Quarters during
procurement period.
72.2 The Control room shall have a landline / mobile which should be well
publicized in print media and at PPCs/Mandis.
72.3 All complaints received from farmers should be noted down in a
register and sorted out immediately by coordinating with the agency
involved.
72.4 Dedicated personnel shall man the control room and offer help and
guidance to farmers who ventilate any grievance.
72.5 At the State Head Quarters a toll free number 1967 has been
, operationalised to receive grievances in connection with paddy
procurement.
72.6 Daily procurement of paddy at all the purchase centers & timely lifting
by millers shall be monitored. The telephone number of the control
room shall be published in the print media through Dl & PRO.
73. GENERAL
73.1 lf it is felt necessary, in addition
to the present guidelines, Collectors
" may make appropriate suggestions and intimate the Corporation Head
Office for the smooth procurement of paddy during KMS 2023-24 so
that all farmers shall dispose of their surplus paddy at Minimum
Support Price.
73.2 The Board of Directors, OSCSC Ltd. reserves the right to make such
clarifications/interpretations and modifications to the Operational
Guidelines as may be required in the interest of smooth procurement
operations in course of procurement activities.

MANAGING DIRECTOR

t,'
-69-
 ANNEXURE – I

BEFORE THE EXECUTIVE MAGISTRATE/NOTARY PUBLIC

(To be executed on non-judicial stamp paper worth Rs. 10/- with required court
fees)

AFFIDAVIT

I Sri/Smt. __________________________, Aged about ______ years,

S/o./D/o./W/o. ___________________________, in the capacity of Proprietor/
Managing Partner/Managing Director of M/s. ____________________________
At/PO. ___________, PS. ___________, District- _____________________., do
hereby solemnly affirm and state as follows-

1. That I/We am/are the sole and absolute owner of the immovable properties
more particularly described in the Part-A & Part-B of First Schedule
(hereinafter referred to as ’The said property’) and no other person has any
share, right, title or interest of any kind or nature whatsoever in the said
property.
OR
That I/We am/are the sole and absolute owner of the Mill premises more
particularly described in the First Schedule (Part- A) which is mortgaged to
____________________ Bank/ Financial Institutions and also sole and
absolute owner of immovable properties as described at Part-B of Schedule-I
(hereinafter referred to as ‘The said property) on which no other person has
any share, right, title or interest of any kind or nature whatsoever in the said
property.
2. That I declare that I have not created any mortgage, charge or encumbrance
of any kind or nature whatsoever on or in respect of the property described at
Part-A & B/Part-B of Schedule - I (Delete whichever is not applicable). I further
declare that no adverse claim of any kind exist against the said property. I
declare that I have not received any notice of any intended or compulsory
acquisition of the said property or any notice that the said property is reserved
for any particular purpose.

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3. That I further declare that the only title deeds, documents or writings to the
said property/ies which are in my possession are those specified and
mentioned in the Second Schedule hereunder written. I furnish the certified
copies of the deeds so mentioned in the Second Schedule. I declare that the
said property/ies is/are free from all encumbrance, claims and demands. The
non encumbrance certificate (s) of the properties issued by Sub-Register
is/are enclosed.
4. The encumbrance certificate in respect of the property described of at Part-‘A’
of Schedule-I issued by the concerned Bank is enclosed. {Not applicable in
case of 1st part of para-1 at pre page}.
5. I declare the present market value at Part ‘C’ of the Schedule-I in respect of
the properties as described at Schedule-I (Part A & B) honestly without any
malafied intention.
6. That I swear this affidavit solemnly, sincerely and conscientiously knowing the
same to be true and knowing that on the faith of the said declaration the
Corporation has agreed to appoint me as miller.
7. I declare the details of loan availed from the Bank/Financial Institutions as
here under
i) Name of the Bank / Financial Institution with address…………………
--------------------------------------------------------------------------------------------.--
ii) Type of Loan with limit : ……………………………………………………...
iii) Present outstanding amount:………………………………………………...
iv) Particulars of properties hypothecated and mortgaged. :………………...
…………………………………………………………………………………
………………………………………………………………………………….
v) Amount over due for repayment Rs.........................................................

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 SCHEDULE-I

Part – A : PARTICULARS OF THE RICE MILL

Mill situated over Plot No._____________, Khata No._________________, Area

______________, Mouza _____________, Tahasil __________________, Post

Office ____________________, Police Station _____________ Sub-

Registrar_______________, Dist__________________.

Part – B : OTHER IMMOVABLE PROPERTIES.

I) Plot No.__________, Khata No.___________, Area __________________,

Mouza ___________, Tahasil ___________, Post Office _______________,

Police Station ___________ Sub-Registrar _____________, Dist__________.

II) …………………………………………………………………………………………

…………………………………………………………………………………………..

III) ………………………………………………………………………………………

…………………………………………………………………………………………

IV) Nature of building if any with detailed particulars ...............................................

Part – C : APPROXIMATE PRESENT MARKET VALUE OF THE PROPERTIES

The approximate present market value in respect of the properties as
described at Part-A & B of Schedule – I _____________.
SCHEDULE – II

A). Registered Sale Deed bearing No._________ dated, _________.

B). Registered Sale Deed bearing No._________ dated, _________.
C) Registered Sale Deed bearing No._________ dated, _________.
D). Record of Right. (Xerox copy of Patta (s))
E). Up to date rent receipt ______________.

Signature of Deponent
8. That the facts stated above are all true to the best of my knowledge and
belief.

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9. That this affidavit is required to be produced before the District Manager,
OSCSC Ltd. ____________________ for appointment as Custom Miller.
Identified by

Advocate Deponent
The above deponent being present before me & duly identified by
Sri ________________________________ Advocate states on oath that the facts
stated above are true to the best of his/her knowledge.

Deponent Executive Magistrate/ Notary Public

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 ANNEXURE - II

Information on Directors/ Partners (strike out whichever is not applicable)

of___________________________(Name of the Mill)

Date of
PAN No.
Name of the Joining in
Sl. &
Director/ Address Contact No. Occupation the Remarks
No. Aadhaar
Partner Company/
No.
Firm

N.B.: 1. If the Director/ Partner of the mill is also Director/ Partner in any other Organization,
the name of the Organization shall be indicated in the Remark Column.
2. The miller signing the agreement shall sign this document.

Signature of the Miller

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 ANNEXURE-III
LETTER OF AUTHORISATION

(TO BE EXECUTED IN NON-JUDICIAL STAMP PAPER WORTH Rs.10/-)

I _____________________________ aged about ______ years, Son of

_________________________ in the capacity of Proprietor/ Managing Partner/
Managing Director of M/s. _________________________________ (name of Rice
Mill) have been appointed as custom miller by the District Manager, OSCSC Ltd.
_______________ and executed an agreement on _________ for custom milling of
paddy & supply of resultant CMR to the OSCSC Ltd. for the KMS 2023-24. My
specimen signature is given below: -
1. __________________________________________
2. ___________________________________________
As per terms & conditions of the agreement, I do hereby appoint the following
persons as my authorized representatives to receive the paddy from the paddy
purchase center & for milling from stock under storage and to deliver the resultant
CMR in the RRC/ FCI on my behalf.
Name & address of the
Sl.
authorized person with Specimen signature
No.
Mobile Phone No.
Affix stamp 1.
size
photograph
here
Affix stamp 2.
size
photograph
here
Affix stamp 3.
size
photograph
here
Affix stamp 4.
size
photograph
here
Affix stamp 5.

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 size
photograph
here
Affix stamp 6.
size
photograph
here
Affix stamp 7.
size
photograph
here
Affix stamp 8.
size
photograph
here
All the acts, deeds, things done by the above representatives shall be
construed as the acts, deeds, things & matters done by me as if I am personally
present to do the same. For any acts, commissions or omission of my above
authorized representatives that may cause any pecuniary loss to the Corporation I
shall be responsible to make good loss of the same.
The signature & photographs of the above authorized persons are attested.

Accepted by me. Name & Signature of the

Custom Miller with seal

Seal & Signature of

District Manager,
OSCSC Ltd., _________________.

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 ANNEXURE-IV

BRL STOCK RETURN NOTE

ORISSA STATE CIVIL SUPPLIES CORPORATION LTD.

Name of the district-

Book No- Sl No:-

Date:-
1. Name of the RRC:-
2. Name of the Miller to whom the
stock are returned for replacement :-

3. Reason for return :-

4. Lot No :-
5. Commodity / Variety
6. Qtls:- Nos. of bags:-

Delivered to the Custom Miller for replacement within three days.

Signature of the Signature of the

Quality Analyst RRC in-charge

Received the above stock for replacement within three days

Signature of the
Custom Miller or his authorized representative

N.B:-
 To be prepared in triplicate out of which 1st copy to the Miller,2nd copy to
the District Manager & the 3rd copy to be kept in RRC file.
 To be signed by Quality Analyst if deployed at RRC
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 ANNEXURE – V
REJECTION MEMO
To
The Jute Commissioner / Dy. Jute Commissioner
Kolkata.
Sub: PC S.O. No...................dated .....................placed by your office for
supply of ..........bales; of
Type A / B; Rejection of Stores- Regarding.
Ref: Supplies made by _______________________Mills under RR/ IW / Lorry
No....................................dated..............................to
_________________(Name of SPA) for _________________(Consignee) at
_________________(Rail Head / destination) Covered by I/Note Nos.
..........................................dated ...................- Rejection thereof.
Sir,
The stores supplied by _______________________Mills as per details
under reference and received by this office on ...................and are rejected to
the extent and for the reasons as detailed hereunder:-
1) Name of stores: Type A / B B- Twill jute bags
2) Quantity ordered: Bales
3) Quantity dispatched as per RR/LR: [R/R No., (WB No., Lorry No.)]
4) Quantity received: Bales
5) Date of receipt: (dd/mm/yyyy)
6) Quantity received short (if any): Bales
7) Quantity where inspection mark is not available or where it does not match with
the mark indicated on the I/notes:
8) Details of observations / measurements as obtained on inspection of bales:
(please add additional sheets if necessary).
Sl. Serial Numbers of inspected bales
Parameters
No. Bale No. Bale No. Bale No. Bale No. Bale No. Bale No.
1 Visual
Defects
2 Dimensions
3 Ends,
Picks, Stitch
4 MR%
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5 Corrected
Weight
6 Any Other

9) Quantity rejected due to non-conformance under Sl. No. ________________(as

indicated as above).
10) Total quantity rejected / short supplied (6+7+8): ............Bales
11) You are requested to withhold the payment for .................................bales
[quantity as per (10) above] and advise if joint inspection is required to be carried
out and if so, to fix a suitable date under intimation to all concerned.
12) In case joint inspection is not advised / held, please direct the supplier to
remove these rejected goods within 30 days of the receipt of this letter
after withholding of equivalent amount by the paying authority.
13) In case joint inspection is held and the goods are found to be rejected in the
joint inspection, the rejected stores should be removed by the supplier
within 30 days of decision of joint inspection.
14) The rejected stores would be kept at consignee’s premises at supplier’s risk and
ground rent shall be charged from the suppliers at specified rates if the rejected
stores are not removed within the specified period.
15) This is, however, without prejudice to the terms and conditions of the
PCSO and other relevant guidelines / orders issued by the Jute Commissioner
as on date.
Yours faithfully

[Consignee]
Name & Designation of the complainant (for the consignee)
Contact Address & Telephone No.
E-mail id ________________
Copy to:
1. Indenter
2. SPA
3. Inspecting Agency – He is requested to associate with the Joint inspection once
the same is convened by the Jute commissioner / competent authority.

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 ANNEXURE – VI

To be executed in Rs.100/- Non-Judicial Stamp

DRAFT-I FORMAT OF DEED OF GUARANTEE

TO BE GIVEN BY THIRD PARTY GUARANTOR

This Deed of Guarantee executed at __________________on the

____________day of ________by M/s__________________________________(An
active Custom Miller during KMS 2023-24) and having its Registered Office
at___________________________, hereinafter called the “GUARANTOR”(which
expression shall unless repugnant to the context or meaning thereof be deemed to
include his successors in office and assigns) in favour of the M/s Odisha State Civil
Supplies Corporation Ltd. (hereinafter referred to as the “Lenders” which
expression shall unless repugnant to the context or meaning thereof be deemed to
include its successor or successors and assigns).
WHEREAS,
1. M/s___________________a Custom Miller being a proprietorship concern/
partnership firm/ Limited company/ Hindu Undivided Family(HUF) and having
its Registered Office at_________________________________(hereinafter
called as “the Borrower” which expression shall unless repugnant to the
subject or context thereof be deemed to include its successor or successors
and assigns) has requested the Lender to allow participation in the ongoing
paddy procurement with a celling limit not exceeding
Rs.__________________________________lakhs / Crores
(Rupees__________________________________Only) and with the
provision of guarantor in the second year for the amount exceeding the
equivalence of deposited security in the KMS 2023-24.
2. The Lenders have agreed in principle to allow participation in the paddy
procurement to the borrower, within the celling limit of an amount not
exceeding Rs._______lakhs/Crores
(Rupees__________________________________Only) hereinafter referred
to as “the Celling limit”) on the terms and conditions contained as mentioned
in-detail vide letter No.________________________________dated
_____________________and the Agreement dated
________________________entered into between the Borrower and the
Lenders (hereinafter collectively referred to as “the said Agreement”).
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3. On the request of Guarantor, the Lenders have agreed to make to the
Borrower, disbursements/interim disbursements from out of the said limit.
NOW THIS DEED WITHNESSETH AS FOLLOWS,
In consideration of the premises, the Guarantor hereby unconditionally absolutely
and irrevocably guarantees to and agrees with the Lenders as follows:

1. The Lenders shall have the sole discretion the make disbursement(s) and/or
interim disbursements(s) to the Borrower from out of the said celling limit at
such time, on such conditions and in such manner as the Lenders may decide
or as per the procurement guideline communicated vide Letter No-
_______________dated____________for the current KMS 2023-24. The
lender shall deliver paddy to the custom miller at the paddy purchase center,
which shall be transported & kept under joint custody of miller & corporation for
storing, milling of the paddy & delivery of the Custom Milled Rice to the
Corporation/FCI at designated places.
2. The Borrower shall duty and punctually lift the paddy (i.e to lift the paddy from
the purchase center of the Corporation, transportation, safe and scientific
storage of paddy & for delivery of resultant CMR at RRC/FCI after custom
milling of the paddy delivered to the miller) within the pre-prescribed celling
limit as fixed by the lender and to ensure periodical delivery of custom milled
rice within the stipulated time period or to pay the equivalent cost of pending
rice to be undelivered together with interest, additional interest, commitment
charge, liquidated damages, and all other monies in accordance with the said
Agreement between the Borrower and the Lenders and perform and comply
with all the other terms, conditions and covenants contained in the said
Agreement as communicated vide Letter No------------------dated--------------- .
3. In the event of any default on the part of the Borrower in periodical delivery of
Rice in stipulated time period as will be defined from time to time by the Lender
referred to above, or in the event of any default on the part of the Borrower to
comply with or perform any of the terms, conditions and covenants contained
in the said Agreement, the Guarantor shall, upon demand, forthwith pay to the
Lenders, without demur, all the amounts payable by the Borrower under the
said Agreement.
4. The Guarantor shall also indemnify and keep each of the Lenders indemnified
against all losses, damages, costs, claims and expenses whatsoever which
the Lenders may suffer, pay or incur by reason of or in connection with any
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 such default on the part of the Borrower including legal proceedings taken
against the Borrower and/or the Guarantor for recovery of rice/or equivalent
cost of rice referred to in clause 2 above.
5. The Guarantor hereby agrees that, without the concurrence of the Guarantor,
the Borrower and Lenders shall be at liberty to vary, alter or modify the terms
and conditions of the said Agreement and of the security created and the
security documents executed by the borrower in favour of the Lenders and in
particular to defer, postpone or revise the schedules for periodical delivery or
rice and/ or the payment of interest and other monies payable by the Borrower
to the Lenders on such terms and conditions as may be considered necessary
by the Lenders including any increase in the rate of interest. The Lenders shall
also be at liberty to absolutely dispense with or release all or any of the
security/securities furnished or required to be furnished by Borrower to the
Lenders to secure the equivalent cost of pending delivery of rice. The
Guarantor agrees that the liability under this Guarantee shall in no manner be
affected by any such variations, alterations, modifications, waiver, dispensation
with or release of security and that no further consent of the Guarantor is
required for giving effect to any such variation, alteration, modification, waiver,
dispensation with, or release of security.
6. The Lenders shall have full liberty, without notice to the Guarantor and without
in any way affecting this Guarantee to exercise at any time and in any manner
any power or powers reserved to the Lenders under the said Agreement to
enforce or forbear to enforce recovery of cost of un-delivered rice or any part
thereof or interest or other money due to the Lenders from the Borrower or any
of the remedies or security available to the Lenders to enter into any
composition or compound with or to grant time to any other indulgence or
facility to the Borrower and the Guarantor shall not be released by the exercise
by the Lenders of its liberty in regard to the matters referred to above or by any
act or omission on the part of the Lenders or by any other matter or thing
whatsoever which is under the law relating to sureties would, but for this
provision, have the effect of so releasing the Guarantor and the Guarantor
hereby waives in favour of the Lenders so far as may be necessary to give
effect to any or the provisions of this Guarantee, all the surety ship and other
rights which the Guarantor might otherwise be entitled to enforce.

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7. This Guarantee shall be enforceable against the Guarantor notwithstanding
that any security or securities comprised in any instrument(s) executed or to be
executed by the Borrower in favour of the Lenders shall, at the time when the
proceedings are taken against the Guarantor on this Guarantee, be
outstanding or unrealized or lost.
8. The Guarantor hereby agrees and gives consent to the sale, mortgage on
prior, pari passu or second charge basis, release, etc of any of the assets of
the Borrower from time to time as may be approved by the Lenders or the
transfer of any of the assets of the Borrower from one unit to the other or to the
release or leasing out by the Lenders of any or whole of the assets charged to
the Lenders on such terms and conditions as the Lenders may deem fit and
this may be treated as a standing and continuing consent for each and every
individual act of transfer, mortgage or release of any of such assets of the
Borrower. The Guarantor hereby declares and agrees that no separate
consent for each such transfer, mortgager or release of any of such assets
would be necessary in future.
9. The Guarantor hereby agrees and declares that the Borrower will be free to
avail of further ceiling limits or other facilities from the Lenders or any other
financial institution or bank in addition to this liability to the Lender and/or to
secure the same during the subsistence of this Guarantee and in that event,
the guarantee herein contained will not be affected or vitiated in any way
whatsoever but will remain in full force and effect and binding on the
Guarantor.
10. The rights of the Lenders against the Guarantor shall remain in full force and
take effect notwithstanding any arrangement which may be reached between
the Lenders and the other Guarantor(s), if any or notwithstanding the release
or the other or others from liability and notwithstanding that any time
hereinafter the other Guarantors may cease for any reason to be liable to the
Lenders, the Lenders shall be at liberty to require the performance of the
Guarantor of its obligation hereunder to the same extent in all respects as if
the Guarantor had at all times been solely liable to perform the said
obligations.
11. To give effect to this guarantee, the Lenders may act as through the Guarantor
was the principal debtor to the Lenders.

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12. The Guarantor hereby declares and agrees that it has not received and shall
not, without the prior consent in writing of the Lenders receive any security or
commission from the borrower for giving this Guarantee so long as any monies
remain due and payable by the borrower to the Lenders under the said
Agreement.
13. The Guarantor shall not taken part in liquidation proceeding of the borrower if
any such action is initiated by any quarter.
14. A certificate in writing signed by a duly authorized official of the Lenders shall
be conclusive evidence against the Guarantor of the amount for the time being
due to the Lenders from the Borrower in any action of proceeding brought on
this guarantee against the Guarantor.
15. This Guarantee shall not be wholly or partially satisfied or exhausted by any
payments made to or settled with the Lenders by the Borrower and shall be
valid and binding on the Guarantor and operative until the delivery of the entire
CMR due to the Lenders under the said Agreement.
16. This Guarantee shall be irrevocable and the obligations of the Guarantor
hereunder shall not be conditional to receipt of any prior notice by the
Guarantor or by the Borrower and the demand or notice by the Lenders, shall
be sufficient to raise charge upon the Guarantor. The notice thus raised will be
conclusive.
17. The liability of the Guarantor under this Guarantee shall not be affected by:
i. any change in the constitution or winding up of the borrower or any
absorption, merger amalgamation of the borrower with any other
company, Corporation or concern or.
ii. any change in the management of the borrower or takeover of the
management of the borrower by any other authority; or acquisition or
nationalisation of the borrower and/or any of its undertaking(s) pursuant to
any law or.
iii. any change in constitution of the Lenders, the absence or deficiency of
powers on the part of Guarantor to give Guarantee and/or Indemnities or
any irregularity in the exercise of such powers.
18. This Guarantee shall be a continuing one and shall remain in full force and
effect till such time when the borrower delivers the entire CMR dues or pays-
off equivalent cost of pending CMR dues (i.e. in case the borrower fails to
deliver the pending CMR) together with interest, commitment charges,

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 liquidated, damages, costs, charges and all other monies that may from time to
time become due and payable and remain unpaid to the Lenders under the
said Agreement.
19. Any demand for payment or notice under this guarantee shall be deemed to
have been sufficiently given if sent by post to or left at the last known address
of the Guarantor or his successors or assigns, as the case may be, and shall
be assumed to have reached the addressee in the course of post, if given by
post, and no period of limitation shall commence to run in favour of the
Guarantor until after demand for payment in writing shall have been made or
given as aforesaid and such notice when sent by post shall tantamount to the
fact that the envelope containing the notice was posted and a certificate by any
of the responsible officers of Lenders that to the best of his knowledge and
belief, the envelope containing the said notice was so posted shall be
conclusive as against the Guarantor, even though it was returned unsaved on
account of refusal of the Guarantor or otherwise.

IN WITNESS WHEREOF, the Guarantor has caused Shri------------------- as----------

----------(capacity as in the guarantor organization) duly authorized in this behalf to
put his hand for and on behalf of the Guarantor to these presents, the day, month
and year first above written.
SIGNED BY SHRI------------------------
For and on behalf of Custom Miller M/s------------------------------
Address--------------------------------------
In the presence of:
Signature:-----------------------------------
Designation:--------------------------------

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