COMMENTS RESPONSE SHEET (CRS)

Document Title : MATERIAL REQUESITION FOR 11kV GENERATOR CIRCUIT Company Job No. : BOC-1477
BREAKER
Discipline : ELECTRICAL Contractor Job No.: AB11

Document No. : MGP1-PP2-CPE-EA-7303-0002

Page No. / Status

Serial No. Rev. Company Comment Contractor Response Resolution
Section (Open /Close)

1 10/5.1 001 Add two years operational and maintenance spare Noted & Incorporated Noted Closed

2 10/5.1 001 Add:- Touch up paint Noted & Incorporated Noted Closed

The Warranty Period for this package shall be twenty-four(24) months starting
from the Facility Acceptance Certificate (FAC) issued by COMPANY to
Noted & Incoporated as "“Warranty Duration for all supplied equipment
3 17/10 001 CONTRACTOR. This Warranty Period shall be automatically extended for 2 Noted Closed
shall be 03 (three) years from equipment commissioning for operation.”
years from the date of completing any rectification of defects on the package.
The Warranty Period shall not exceed a total of 3 years.

General notes are updated for Start Up and Commissioning spares, Two
4 - 001 - Noted Closed
Years Operation spares and Capital spares (Appendix-B).
Rev-002 Comments
1 2 002 All Holds shall be cleared before Approval of the document Noted. All holds are cleared.

GENERAL COMMENTS
- The Contractor is fully responsible to ensure that the changes due to
COMPANY Instructions have been considered in the engineering and detailed
design.
- There is continuous use of terms along the document which are not included 1.Noted
2 2 002 in the Section of Roles and Definitions such as “Client”, “Seller”, etc. The use 2.Noted & Incorporated
of these terms shall be uniform and consistent throughout the document. Keep 3.Noted
defined roles in capital letters throughout the document.
- Procurement of equipment/materials shall proceed once the precedent
engineering documents (such as SLDs, data sheet, specifications) are approved.

3 10/5.1 002 3D Noted & Incorporated

4 13/8.0 002 Preliminary I/O List Noted & Incorporated
5 17/10.0 002 PERFORMANCE GUARANTEES AND WARRANTIES Noted & Incorporated

Page 1 of 2
 COMMENTS RESPONSE SHEET (CRS)

Document Title : MATERIAL REQUESITION FOR 11kV GENERATOR CIRCUIT Company Job No. : BOC-1477
BREAKER
Discipline : ELECTRICAL Contractor Job No.: AB11

Document No. : MGP1-PP2-CPE-EA-7303-0002

Page No. / Status

Serial No. Rev. Company Comment Contractor Response Resolution
Section (Open /Close)

CONTRACTOR COMPANY

Prepared By: Prathap

Date: 09th Jan 2024 Approved By: Mohan Manga Chandran / Daniel Ferreiro Date:
Signature:

Approved By: Debangshu Mitra

Date: 09th Jan 2024 Signature: Date:
Signature:

Page 2 of 2
 MAJNOON CENTRAL
POWER PLANT
PROJECT

MATERIAL REQUESITION FOR 11kV GENERATOR

CIRCUIT BREAKER

003 Approved for Purchase 04.01.2024 PR DM WYT

002 Issued for Approval 10.02.2023 KN MS WYT

001 Issued for Review 22.12.2022 KN MS WYT

Rev. Reason for Issue Date Author Checker Approver

Rev.
MGP1-PP2-CPE-EA-7303-0002
003
Material Requisition for 11kV Generator Circuit Breaker Majnoon Central Power Plant Project

Revision History
Revision Revision
Approver Summary of Changes
Date Number
22.12.2022 001 WYT Issued for Review
Issued for Approval with incorporating COMPANY
10.02.2023 002 WYT
Comments
04.01.2024 003 WYT Approved for Purchase

Holds
Hold Ref. Description / Reason for Hold Ref. Section
HOLD 1 Deleted -
HOLD 2
HOLD 3

Reference Documents
Ref. Document Number Document Title
Refer to the Project Documents listed in ATTACHMENT A

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Table of Contents
1.0 INTRODUCTION 5

2.0 PURPOSE OF THIS DOCUMENT 6

3.0 DEFINITIONS AND ABBREVIATIONS 6

3.1 Definitions 6
3.2 Abbreviations 7

4.0 ORDER OF PRECEDENCE 9

5.0 VENDOR SCOPE 9

5.1 Scope of Supply 9
5.2 Scope of Service 10
5.3 Exclusions (applicable for 11kV Generator Circuit breaker panel) 11

6.0 START-UP, COMMISSIONING AND PROVISION OF TRAINING 11

6.1 Start-up and Commissioning Support 11
6.2 Operator Training 11

7.0 SPARE PARTS AND SPECIAL TOOLS 12

7.1 Spare Parts 12
7.2 Consumables, Special Tools and Lifting Facilities 12

8.0 VENDOR DATA 12

9.0 QUALITY AND INSPECTION TEST PLAN 14

9.1 General 14
9.2 Right of Access 15
9.3 Inspection and Test Plan (ITP) 15
9.4 Inspection Release Note (IRN) 16
9.5 Certificate of Inspection 17
9.6 Type Tests 17
9.7 Factory Acceptance Tests 17

10.0 PERFORMANCE GUARANTEES AND WARRANTIES 17

ATTACHMENT A 18

TECHNICAL DOCUMENTS/DRAWINGS LIST 18

ATTACHMENT B 21

RECOMMENDED SPARE PARTS FORMS 21

ATTACHMENT C 25

VENDOR DOCUMENT REQUIREMENT FORM 25

ATTACHMENT D 28

SOURCE INSPECTION PLAN AND INSPECTION LEVELS 28

ATTACHMENT E 31

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TABLE OF COMPLIANCE 31

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1.0 INTRODUCTION
The Majnoon field will be producing 450kbopd with the implementation of the Majnoon Growth
Program and debottlenecking activities within existing facilities.

The Majnoon Growth Program covers the expansion of the current facilities by an additional
200kbopd in the Majnoon concession area. The Project intends to leverage replicated standard,
pre-engineered designs, modularised to a high degree, as widely practised in Iraq. The aim is to
stay within the limits of catalogue or “already used” designs and maximise the use of industry
standards.

Majnoon Growth Project (MGP) and other field activities will require more power than the current
field power generation capacity, which triggers the requirement for a Central Power Plant that
will cater for MGP loads and further field development.

The power plant will be supplied with associated gas from the Majnoon field.
The initial power requirement for the Majnoon Growth Project (MGP) consists of net power output
available at Battery limits of 3 no’s (2 no’s working+1 no standby) “standard power generation
blocks”. Each Standard power generation block shall have a capacity of 28MW net output. All
utility systems shall be designed for four standard power generation blocks, 2 working +1 standby
and +1 future. There is a requirement for a new 33kV Electrical grid substation with a complete
33kV Overhead line for distribution to load centres.

Location: The Majnoon field is located in southern Iraq, 50 km north of Basra

Figure 1: Majnoon Field location

Majnoon
Shell Operator 45%
West
Qurna-2
Lukoil Operator

Bin
Umr

The location of the MCCP from the existing CPF and DS2 is as shown in Figure 2 below.

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Figure 2: Power Plant Plot Location

2.0 PURPOSE OF THIS DOCUMENT

This Material Requisition is composed of Project Specifications, Drawing, Standards and all
relevant International Codes and Standards (latest editions), shall be the basis for the design,
engineering, manufacturing, painting, packing and preservation of the 11kV Generator Circuit
Breaker Panel.

The purpose of this document is to outline the supply requirements for 11kV Generator Circuit
Breaker Panel.

3.0 DEFINITIONS AND ABBREVIATIONS

3.1 Definitions
COMPANY/OWNER/END-USER : Basra Oil Company (B.O.C)

CONTRACTOR/PURCHASER : AlBilal Group for General Contracts Co. Ltd (ABG)

EPCM CONTRACTOR : KBR Engineering Company

PROJECT : Majnoon Central Power Plant Project

ENGINEERING SUBCONTRACTOR : China Petroleum Engineering (CPE)

SUPPLIER/VENDOR/SELLER : The party which manufactures or supplies the material /

equipment, and / or provides technical documents /
drawings and services to perform the duties
specified by PURCHASER.

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WORK : All work and services to be performed and GOODS,

services and other things to be provided by
SUBCONTRACTORS to design, procure, construct,
erect, install, commission and test the
installations in accordance with the CONTRACT.

Shall : Indicates a mandatory requirement.

Should : Indicates a strong recommendation to comply with the

requirements of this document.

3.2 Abbreviations

A Ampere
AC Alternating Current
AIS Air Insulated Switchgear
BOC Basra Oil Company
BS British Standard
CT Current Transformer
DC Direct Current
EPC Engineering, Procurement and Construction
EMC Electromagnetic compatibility
EMI Electromagnetic Interference
ENMCS Electrical Network Monitoring and Control Systems
ETAP Electrical Transient Analysis Program
FAT Factory Acceptance Test
GCB Generator Circuit Breaker
HVAC Heating, Ventilation and Air Conditioning
HSE Health, Safety and Environment
IEC International Electrotechnical Commission
IP Ingress Protection
ICSS Integrated Control and Safety System
IED Intelligent Electronic Device
ITP Inspection and Test Plan
International Electrotechnical Commission for Explosive
IEC Ex
Atmospheres
IEEE Institute of Electrical and Electronics Engineers
IRP Interposing Relay Panel
I/O Input / Output
IP Ingress Protection
ISO International Organization for Standardization
JB Junction Box

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kV Kilo Volt
kVA Kilo Volt Ampere
kVAr Kilo Volt Ampere Reactive
kW Kilo Watt
LSC Loss of Service Continuity
LV Low Voltage (1000 V and below)
MCB Miniature Circuit Breaker
MCC Motor Control Centre
Medium Voltage (above 1000V up to and including 66kV nominal
MV
voltage)
MCPP Majnoon Central Power Plant
MGP Majnoon Growth Program
MRB Master Record book
MVA Mega Volt Ampere
MVAR Mega Volt Ampere Reactive
MW Mega Watt
MR Material Requisition
NEC National Electrical Code
NFPA National Fire Protection Association
NDT Non -Destructive Testing
QA Quality Assurance
QC Quality Control
RTD Resistance Temperature Detector
RO Remote Operated
SAT Site Acceptance Test
SLD Single Line Diagram
SPIR Spare Parts Interchangeability Record
S/S Substation
VCB Vacuum Circuit Breaker
TPI Third Party Inspection
TQ Technical Query
PVC Plasticised Polyvinyl Chloride
V Voltage
VT Voltage Transformer
XLPE Cross Linked Poly Ethylene
BSEDG Black Start Cum Emergency Diesel Generator Set

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4.0 ORDER OF PRECEDENCE

In the event of any conflict or contradiction between the data sheets, specifications, and standards; the
VENDOR shall comply with the following order of precedence:

a. Minimum Process Safety Project Requirements (MPSPR) and Project Requirement Specifications
(PRS)
b. Mandatory Iraqi Statutory and Regulatory Requirements
c. The Purchase Order Requirements, including:
1) Material Requisition

2) Project Data Sheets

3) Project Specifications

d. International Standards

5.0 VENDOR SCOPE

The Vendor shall supply all items of equipment to form a complete operating of 11kV Generator Circuit
breaker panel equipment’s as detailed on the various Project Documents and Layout drawings.

Vendor scope includes design, engineering, procurement of materials, fabrication and manufacture,
assembly of components, inspection and testing at manufacturer’s shop, supply, documentation,
supervision of installation, pre-commissioning, and commissioning of the 11kV Generator Circuit
breaker panel.

Vendor’s scope for the 11kV Generator Circuit breaker panel shall essentially consist of, but not limited
to, the following as a minimum:

5.1 Scope of Supply

ITEM QTY DESCRIPTION/SCOPE OF SUPPLY Remark

A. BASE SCOPE OF SUPPLY

11kV MV Generator Circuit breaker panel:

The Supply shall include design, engineering, materials,

fabrication, inspection, testing, painting, cleaning, packing,
functional testing, performance guarantee, warranty and
delivery to requested delivery point, as applicable in
accordance with this Material Requisition and all attachments
therein as specified in the Single Line Diagrams, Datasheet &
Specifications.
1.0 3 Set
Tag no. PP2-SB-SS01-C-01A, PP2-SB-SS01-C-01B & PP2-
SB-SS01-C-01C
Location: Gas Turbine Generator Area- Outdoor
Mounting : Floor Mounting Free Standing
Access: Front Side
Rated Voltage : 11kV
Rated Current : 2500A
Rated Frequency: 50Hz
Short Circuit Rating: 40kA/3s
Ingress Protection Rating: IP55 with Roof Installation

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All equipment and auxiliaries in this switchgear as specified in

the Single Line Diagrams, Datasheet & Specifications.
2.0 1 Lot Start-up and commissioning spare parts
Recommended Capital/Insurance spares (with price
3.0 1 Lot
list)
4.0 1 Lot Special tools for installation & maintenance (if any)

5.0 1 Lot Inspection and testing as specified

All items necessary to meet specified performance
6.0 1 Lot requirements as specified in the Data Sheets,
Drawings and Project Specifications.
Shipping, Exporting, Sea Worthy Packing & Preservation of
7.0 1 Lot
11kV Generator Circuit breaker panel as per Specification.
8.0 1 Lot 3D Model for 11kV Generator Circuit breaker panel

9.0 1 Lot Field Service and Training (rates as per diem basis)

10.0 1no. 11kV AIS Breaker Handling Trolley

11.0 1no. Touchup Paint

B. Optional scope of supply / services

Recommended for Two years of operational and maintenance
1.0 1 Lot
spare parts

5.2 Scope of Service

The Vendor shall provide following services:

⚫ All design activities

⚫ Providing progress reports etc.

⚫ Coordination with other Vendor’s equipment such as PMS, 11kV GTG and 11/34.5kV
Transformers, etc.

⚫ Carrying out all Inspection & Testing at respective manufacturer’s shop as per the
requirements stated in this MR
⚫ Supervision services for installation, pre-commissioning and commissioning of the system
Equipment at site
⚫ Participation during the Site Acceptance and Performance Test
⚫ Visit to site for trouble shooting as necessary
⚫ Online support services
⚫ Providing Training to COMPANY/CONTRACTOR Operators Personnel (at VENDOR’S
workshop and at site)
⚫ Furnishing of relevant drawings and documents in soft copies (CD’s) and hard copies as per
VDRF (Attachment C) of the MR
⚫ Undertaking of Guarantees and Warranties of the Equipment’s after installation at site as
per commercial conditions

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The VENDOR shall be fully responsible for the design, selection of materials, fabrication, testing
and inspection, high quality of workmanship based on relevant specifications. Review or
Approval of the Vendor’s documents (drawings, datasheet etc) or inspection by CONTRACTOR
or his representatives shall not relieve the VENDOR of his responsibilities.

5.3 Exclusions (applicable for 11kV Generator Circuit breaker panel)

The following items are specifically excluded from the VENDOR’S scope of supply / work:

⚫ Civil foundation
⚫ Wire and cable electrical connections from the 11kV Generator Circuit breaker panel to the
field equipment’s (GTG & Generator Transformer) and other Auxiliaries.
⚫ Installation at site

6.0 START-UP, COMMISSIONING AND PROVISION OF TRAINING

6.1 Start-up and Commissioning Support
The Vendor shall also be responsible for providing Start-Up and Commissioning Support at site.
Vendor shall provide a separate breakdown for Start-Up and Commissioning Services and
Operator Training costs in their quotation. This information shall include a list of personnel,
planned duration for the services and a description of the work to be performed.

Vendor shall include onsite assembly of any parts and components that are shipped loose, if
any, resulting in fully functional and operational unit.

All equipment Vendors and OEMs shall be responsible for and provide all necessary services
including Personnel, spares, software, hardware and Test equipment, for Erection, Mechanical
completion, Pre-Commissioning, Commissioning and successful operation of the equipment
supplied by them until receipt of Acceptance from the COMPANY for each phase.

6.2 Operator Training

Vendor shall be responsible for providing all necessary materials including any videos, if
required, to adequately train operators for the operation and maintenance of the equipment
supplied by the vendor.

Vendor shall also provide, if necessary, qualified personnel for operator training, to be
reimbursed on per day basis and all expenses at cost. The costs and duration for these training
programs shall be separately identified in their quotation.

Vendor to provide training to COMPANY’s Personnel during erection, testing and commissioning
and also conduct a comprehensive training of COMPANY personnel covering both operation and
maintenance for all equipment and packages and ensure COMPANY’s Operation and
maintenance personnel can perform their work in a sage, proficient manner.

All Vendors and OEMs provide competent and experienced personnel and the required training
materials to train COMPANY personnel and the Training specialists shall provide all training
materials for COMPANY’s approval three (3) months before training delivery.

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Training specialists conduct the majority of training in Country, either at COMPANY’s or project
facilities with the exception of specialised training which is more efficiently and effectively
conducted at Vendors or manufacturer’s facilities. Any training that is to be conducted at
manufacturer’s facilities. Any training that is to be conductor at Vendor’s locations must be
identified in the agreed training plan and approved by COMPANY at least nine (9) weeks prior
to the training.

7.0 SPARE PARTS AND SPECIAL TOOLS

7.1 Spare Parts
The Vendor shall provide a comprehensive list of spare parts as listed below:

⚫ Start up and Commissioning Spares shall be included in the main equipment supply as per
Table-I of Appendix B.
⚫ Two years operational Spares shall be provided as "Optional Items" as per Table-II of
Appendix B.
⚫ Insurance/Capital spares shall be included in the main equipment supply as per Table-III of
Appendix B.
Vendor shall also provide special preservation and storage procedures for Capital spares.

Apart from above vendor to fill and provide Spare list in SPIR format (refer Attachment A –
Technical documents / drawings list).

Vendor to provide spares list for the scope of work included in this Material Requisition. These
shall include, all insurance, Commissioning & Start-up and all operation spares. The definition
of these spares will be based on advice of manufacturer and COMPANY’s spares advisor. The
full operating and maintenance instructions (including manufacturers’ recommendations, details
of spare parts, manual and other documentation) to be included in the scope.

Sparing considerations, should take into account the entire lifecycle maintenance requirements.
Spare parts shall be packaged and preserved to ensure a shelf life of at least three years without
any deterioration or loss of effectiveness of the preservation. All spares have a tag attached
upon receipt and until handover to COMPANY.

Provide a full spare parts list and all maintenance manuals and catalogues both in hard bound
and electronic format along with complete overview of purchase and present spares within each
category’s and handed over to COMPANY Twelve (12) weeks prior to commissioning/start up.

7.2 Consumables, Special Tools and Lifting Facilities

All special tools that are required for the installation, commissioning, operation and maintenance
of scope Unit handover shall be provided by the Vendor with a detailed list. This shall include
any special lifting devices for any of the equipment or any major sub-component within it. All
resources, e.g. Tools, consumables, fuel, commissioning spares, first fills, system tests, Temp.
equipment and inert process media, lifting facilities such as eyebolts, slings, spreader beam etc..
One complete set of special tools and lifting facilities is to be supplied.

8.0 VENDOR DATA

As part of the proposal, VENDOR shall provide as a minimum, documents mentioned in
Appendix-C (Vendor Document Requirement Form), column “Required with Bid” marked X.

In addition to these documents, the data / information shall also be provided in the offer:

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⚫ AC and DC Power Consumption list (Load List)

⚫ Comments / Deviations / Exceptions taken by the Vendor with respect to Project
Specifications, data Sheets, codes, standards, regulations and this MR with technical
justification;
⚫ Technical Description of the offered system
⚫ General Arrangement Drawings with overall dimension, weight, layout, floor plan and
minimum clearance around the Switchgear for safe operation.
⚫ Single line diagram
⚫ Heat loss data for HVAC design
⚫ Schematic diagrams and system architecture
⚫ Preliminary I/O List
⚫ Wiring diagrams & termination details
⚫ Complete Filled in Data Sheets
⚫ Complete type test certificate & report for the offered rating
⚫ Detailed scope of supply including detailed material of construction List of Clarifications &
Exceptions (if any);
⚫ Table of compliance
⚫ Reference list of similar supplies in past
⚫ List of sub vendor
⚫ Level two schedule showing engineering, procurement, construction and commissioning;
⚫ Typical Inspection and Test Plan
⚫ Recommended 2 years’ operating spares
⚫ Recommended start-up and commissioning spare list;
⚫ Signed Vendor drawing and Data Requirements form with “Agreed by SELLER Date”.
⚫ Recommended capital spares list.
Vendor shall submit all data specified on the Vendor Data Requirements Form approved by
CONTRACTOR. Electronic copies of all drawings will be provided in DGN, DWG, or DXF format
for all drawing issues.

Each document submitted for review must be clear, legible, complete and properly identified.
Equipment tags shall conform to CONTRACTOR’s standards. Failure to provide adequate
documents may result in them being returned without review at Vendor’s expense. In that event,
Vendor will be considered not to have formerly submitted the documents.

Vendor shall submit all documents and drawings in format approved by the CONTRACTOR.
Each document shall have a title block giving the following information as a minimum:

⚫ EPCM logo and name

⚫ COMPANY logo and name

⚫ Document Number

⚫ CONTRACTOR’s purchase order no. or requisition no.

⚫ CONTRACTOR’s Job no.

⚫ Vendor job reference number

⚫ The date and revision number of the document

⚫ The purpose of issue or revision of the document

⚫ The title of the document, including the contract name

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⚫ The project name

⚫ The signatures / initials of the person, who drafted, checked and approved the document

9.0 QUALITY AND INSPECTION TEST PLAN

9.1 General
The VENDOR quality plan shall show the planned activities, resources and events serving to
implement and record the implementation of VENDOR Quality system to the goods in the
accordance with ISO 9001:2015 (latest edition)- Quality Management system- Requirements.

The ITP shall list the documentation/design reviews and for each item if equipment, major
assembly or Sub Vendor item, the principal manufacturing steps, type of inspection/test, the
controlling procedure, the acceptance standard and the appropriate certification issued at
successful completion. The ITP shall include space for CONTRACTOR to advise inspection
Hold/ Witness points and whether the inspection will be by CONTRACTOR, Third Party or
COMPANY. VENDOR shall indicate on the ITP all surveillance that VENDOR will carry out of
SUB-VENDOR’s goods. VENDOR may use his standard format of ITP provided the content and
submit for review during bidding stage. QCP/ITP shall include as minimum requirements the
procedures, inspection, test, check points, hold points and identification of the product code/ item
code for all the critical phases of:

• Engineering

• Design

• Manufacturing

• Tests

• Preparation for shipment

• Construction

• Commissioning

The tests carried out in the presence of the Engineering contractor, Company or Third-Party
inspectors does not release the VENDOR from its responsibilities and guarantees and from any
other contractual obligation. The VENDOR shall propose their standard inspection and test plan
for the supplied Units Packages and auxiliaries. During the execution VENDOR quality
documentation shall checked by Engineering contractor.

The ITP will be discussed with the VENDOR during the pre-production meeting at the VENDOR’s
works. The agreed ITP will be held by the VENDOR and initialled progressively by the
VENDOR’s inspector, CONTRACTOR’s inspector, and any other authorised inspectors to
demonstrate successful completion of each inspection activity.

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9.2 Right of Access

COMPANY, EPCM CONTRACTOR, CONTRACTOR and Third-Party Inspectors reserves the
right of access to visit VENDORS and SUB-VENDORS and manufacturers works locations
where the work is managed, for purposes of COMPANY and CONTRACTOR Representatives,
and Third-Party Inspectors conducting Quality Audits, Inspection of the work during
manufacturing and supply activities and for review of documentation. VENDOR and SUB-
VENDORS shall provide all reasonable assistance to COMPANY and CONTRACTOR
Representatives and Third-Party Inspectors to facilitate such works visits. VENDORS and SUB-
VENDORS documentation related to the work shall be made available for COMPANY and
CONTRACTOR and Third-Party Inspectors review as specified by Purchase Order at VENDOR
and SUB-VENDORS works locations.

VENDOR, SUB-VENDORS and manufacturers shall provide reasonable facilities, necessary

accommodations for COMPANY and CONTRACTOR Representatives and Third-Party
Inspectors whilst visiting their works. Such facilities shall include as a minimum site safety
induction, office desk space, and telephone and internet access.

9.3 Inspection and Test Plan (ITP)

VENDORS and SUB-VENDORS shall submit Project-Specific manufacturers / fabricators
detailed Inspection and Test Plans (ITP's) for COMPANY and CONTRACTOR review and
approval. COMPANY and CONTRACTOR will identify the surveillance, monitoring, witness and
hold points.

VENDOR and SUB-VENDORS shall submit "INSPECTION LOOK-AHEAD SCHEDULE” within

02 weeks after placement of purchase order for all equipment, components, etc.

VENDOR and SUB-VENDORS shall provide 14 working days advance notice for any witness,
hold, surveillance, monitor as per approved ITP's. For all Pre-Fabrication/Production or Pre-
Inspection Meetings (PIM's) and Factory Acceptance Tests (FAT's), 28 working days advance
notice is required.

VENDORS and SUBVENDORS shall notify to CONTRACTOR at least 7 working days in

advance for cancellation of submitted Notice of Inspections (NOIs). For all PIM's and FAT's, 14
working days advance cancellation notice is required.

VENDORS and SUB-VENDORS to note that Pre-Inspection Meetings (PIM’s) shall be

conducted at VENDORS / SUB-VENDORS / Fabricator's / Manufacturer’s premises for skids,
and for all critical / major equipment, components, materials, etc. These meeting shall be
conducted either physical (preferred) or virtual (only if physical meeting is not allowed due to
COVID-19 situation or COMPNAY REQUIREMNT).

Data Sheets, GA's, Manufacturing / Fabrication Schedule, ITPs and Relevant Procedures, etc.
shall be at least Code 2 approved by COMPANY and CONTRACTOR prior to submission of
Notice of Inspections (NOIs) for PIMs.

VENDORS and SUB-VENDORS shall ensure that all documents shall be Code 1 approved prior
to submission of Notice of Inspections (NOIs) for FAT / Final Inspection / Performance Test /
Mechanical Run Test, etc.

COMPANY and CONTRACTOR reserve the right to inspect every equipment. COMPANY and
CONTRACTOR at its discretion, may additionally nominate authorized inspection agency. The
responsibility for inspection, certification, etc. of all materials, parts etc. lies with the VENDORS
and SUB-VENDORS.

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VENDORS and SUB-VENDORS shall carry out Factory Acceptance Test (FAT) and Functional
Test with the presence of COMPANY and CONTRACTOR and Third-Party Inspector. The test
procedures and conditions shall be prior reviewed and approved by COMPANY and
CONTRACTOR to verify the performance of any unit.

All equipment / material shall be inspected for compliance with:

⚫ Purchase order, project specification, approved project documents, drawings, data sheets,
etc. and correspondence thereafter.
⚫ Applicable latest version of International Codes and Standards, which shall also include sub-
referenced International Codes and Standards therein.
⚫ Approved Inspection and Test Plans (ITP's).
All equipment / materials shall be presented for inspection in an unpainted state except for the
final inspection before delivery. Inspection and testing of all instruments and equipment shall be
performed as per Specifications, ITP, Datasheets, MR requirements, and all relevant approved
testing procedures. Testing results shall be certified by CONTRACTOR / THIRD PARTY
INSPECTOR.

A Third-Party Inspectors appointed by the COMPANY and CONTRACTOR have the right to
request additional inspections or tests to ensure that the equipment complies with the project
requirements and all relevant latest version of International Codes and Standards.

Any defects found by the Third-Party Inspectors, COMPANY and CONTRACTOR shall be
rectified in the presence of Third-Party Inspectors, COMPANY and CONTRACTOR. Where this
is not possible or practical, relevant check lists / records shall be prepared and signed by the
Third-Party Inspectors. Mill and shop inspections shall not relieve the VENDOR and
SUBVENDORS from their contractual responsibility for replacing any defective material or for
repairing any defective workmanship that may be discovered.

VENDORS and SUB-VENDORS shall submit manufacturing / fabrication schedule for

CONTRACTOR review and approval. The VENDORS and SUB-VENDORS shall be responsible
for coordinating the inspection and testing activities supervised by the CONTRACTOR
representatives.

9.4 Inspection Release Note (IRN)

Any acceptance or release of package / equipment following with inspections or test activity shall
in no way relieve the VENDORS and SUB-VENDORS of their responsibility to provide
guarantees as to the suitability of the materials, workmanship and performance of the package /
equipment in accordance with this requisition and purchase order.

All packing shall be in accordance with the project specification and as per approved packing,
protection, preservation, storage procedure.

VENDORS to note that VENDORS / SUB-VENDORS inspection release note is required for any
material / equipment / item shipped to project site. VENDORS / SUB-VENDORS are responsible
for the technical release of material (internal movement) to their SUB-VENDORS facilities.
VENDORS / SUB-VENDORS shall share release notes and inspection reports with
CONTRACTOR before movement of any material.

Without CONTRACTOR IRN, the package / equipment shall not be packing and delivered from
the VENDORS / SUB-VENDORS workshop to project site.

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9.5 Certificate of Inspection

The COI/COC: Certificate of Inspection/Certificate of Conformity issued by the relevant agency
nominated by Iraqi government, required for the purpose of (legalization of Shipping documents),
shall be provided by the vendor and the associated cost to be mentioned clearly in the vendor’s
offer. Any associated activities pertaining to the issuance of Certificate of Inspection shall fall
under vendor’s responsibility and scope. However, the policies might change during course of
time, vendor shall responsible to compliance with all these regulations.

9.6 Type Tests

The VENDOR shall provide Type Test Certificates for the components of the system & it shall
not be older than 5years.

9.7 Factory Acceptance Tests

The VENDOR shall arrange FAT at manufacturer premises or any other testing facility as agreed.
ITP (Inspection Test Plan) and Factory Acceptance procedure, test forms and necessary
supporting documents shall be approved prior carrying out FAT.

The 11kV Generator Circuit Breaker shall be subjected to the following tests:

⚫ Visual Inspections and Dimensions.

⚫ Mechanical Operation Test
⚫ Functional Test
⚫ Power Frequency Voltage withstand test on the Main Circuit
⚫ Dielectric and Insulation Test on Control and Auxiliary Circuits
⚫ Measuring of the Resistance of the main circuits
⚫ Test of Measuring and protection circuits

10.0 PERFORMANCE GUARANTEES AND WARRANTIES

Warranty Duration for all supplied equipment shall be 03 (three) years from equipment
commissioning for operation.

The VENDOR will warrant the equipment to be free of defects in material and workmanship, and
that it is of adequate size and capacity to fulfil the design and operating conditions specified
herein. The VENDOR shall replace and install any materials, supplies or equipment which fails
under design conditions due to defects in material or workmanship. If a defect is observed and/or
such failure occurs within Warranty Period, the VENDOR shall replace and install without any
additional cost to CONTRACTOR any materials, supplies or equipment involved. Acceptance of
this order will signify acceptance of all conditions of this guarantee.

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ATTACHMENT A

TECHNICAL DOCUMENTS/DRAWINGS LIST

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S.N. Description Project Documents/ Drawings Remark

1.0 Drawings

1.1 MGP1-PP2-CPE-EA-2384-0002 Key Single Line Diagram

Single Line Diagram for MV 11kV
1.2 MGP1-PP2-CPE-EA-2384-0005
Generator Circuit Breaker
Single Line Diagram for 33KV GIS
1.3 MGP1-PP2-CPE-EA-2384-0003
Switchgear
1.4 MGP1-PP2-CPE-EA-2384-0001 Electrical Legends and symbols

1.5 MGP1-PP2-CPE-MP-4024-0001 Overall Plot Plan Majnoon Area

2.0 Specifications
Specification for MV (6.6kV) Air
2.1 MGP1-PP2-CPE-EA-7771-0010
Insulated Switchgear
2.2 MGP1-PP2-CPE-EA-7771-0006 Specification for PMS & ENMCS

3.0 Datasheets
Data Sheet for MV (11kV) Generator
3.1 MGP1-PP2-CPE-EA-2105-0010
Circuit Breaker Panel
4.0 Others

4.1 MGP1-PP2-CPE-EA-7704-0001 Electrical Design Basis

4.2 MFD-GEN-KBR-JA-6611-0003 SPIR Template

4.3 MGP1-PP2-CPE-EA-4327-0001 PMS/ENMCS – Input/Output List

4.6 MGP1-PP2-ABG-BA-6008-0005 Preservation Management Procedure

4.7 MGP1-PP2-ABG-QA-5733-0001 Site Inspection & Test procedure

4.8 MGP1-PP2-ABG-QA-5733-0002 Shop Inspection & Test procedure

4.9 MGP1-PP2-ABG-QA-6050-0009 Criticality rating assessment report

4.10 MGP1-PP2-ABG-QA-6050-0008 Equipment criticality assessment

Monitoring and measuring device
4.11 MGP1-PP2-ABG-QA-6050-0007
control procedure
Technical Integrity verification (TIV)
4.12 MGP1-PP2-ABG-QA-5880-0001
plan
4.13 MGP1-PP20001-C05-0001 Unit Control System Schematic

4.14 MGP1-PP20001-C19-0001 Control System Functional Description

4.15 MGP1-PP20001-E12-0002 Unit Control System I/O List

4.16 MGP1-PP2-CPE-RA-7754-0001 Specification for Painting

Technical Document Numbering
4.17 MFD-GEN-KBR-JA-7880-0001
Specification

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Non-Technical Document Numbering

4.18 MFD-GEN-KBR-JA-7880-000
Specification
4.19 MFD-GEN-KBR-JA-7880-0015 Tag Numbering Specification

4.20 MFD-GEN-KBR-JA-6017-0004 Document Control Procedure

Electrical Power & Control Cable
4.21 MGP1-PP2-CPE-EA-4308-0001 Schedule (HV, LV, UPS, Lighting and
ETC)

Notes: Latest revision of the above documents shall be applicable for RFQ purpose.

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ATTACHMENT B

RECOMMENDED SPARE PARTS FORMS

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TABLE I
RECOMMENDED ACCESSORIES (Spares): Start Up and Commissioning

SUPPLIER NAME AND MAIN EQUIPMENT SUPPLIER’s

CONTRACT NO.
ADDRESS. NO. EQUIPMENT NO.

REFERENCE DRAWINGS NOS.

Parts SUPPLIER’ Interchangeabil Recomme Deliver Total Point Of Shippi Uni Total
Description s ity nded y Weight Manufact ng t Cost
Serial/Parts (See Note 2) Quantity (Kg) ure From Co
No. st
A B

Notes: 1) A separate form shall be completed for each Main Equipment number.
2) (A) indicates the number of times the identical part occurs in each Main Equipment item/ (B)
indicates the total number of Main Equipment items used in the part.
3) Commissioning Spares are the Spare Parts which are used, and provided by the Supplier during
the Construction Phase and Commissioning Stages, including Start-Up and Testing up to the issue
of the Provisional Acceptance Certificate (PAC).
4) Spares to be purchased with main equipment PO.
5) Spares to be delivered with main equipment.
6) CONTRACTOR/PURCHASER to provide manufacturer recommended list of spares for
COMPANY’s review and approval before PO placement.

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TABLE II
RECOMMENDED ACCESSORIES (Spares): Two Years Operation

SUPPLIER NAME AND MAIN EQUIPMENT SUPPLIER’s

CONTRACT NO.
ADDRESS. NO. EQUIPMENT NO.

REFERENCE DRAWINGS NOS.

Parts SUPPLIER’s Interchangeabili Recomme Delivery Total Point Of Shippi Uni Tot
Description Serial/Parts ty nded Weight Manufact ng t al
No. (See Note 2) Quantity (Kg) ure From Co Co
st st
A B

Notes: 1) A separate form shall be completed for each Main Equipment number.
2) (A) indicates the number of times the identical part occurs in each Main Equipment item/ (B)
indicates the total number of Main Equipment items used in the part.
3) Two years operation spares are the Spare Parts which are used, and provided by the Supplier
during the maintenance period of the switchgear.
4) The Unit Cost quoted for the spare parts shall be valid throughout the defect liability period.
5) The prices quoted above may be used for commercial bid evaluation.
6) Procured with a separate PO by COMPANY
7) CONTRACTOR/PURCHASER to provide manufacturer recommended list of operating spares
parts with prices to COMPANY

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TABLE III
RECOMMENDED ACCESSORIES (Spares): Capital

SUPPLIER NAME AND MAIN EQUIPMENT SUPPLIER’s

CONTRACT NO.
ADDRESS. NO. EQUIPMENT NO.

REFERENCE DRAWINGS NOS.

Parts SUPPLIER’s Interchangeabili Recomme Delivery Total Point Of Shippi Uni Tot
Description Serial/Parts ty nded Weight Manufact ng t al
No. (See Note 2) Quantity (Kg) ure From Co Co
st st
A B

Notes: 1) A separate form shall be completed for each Main Equipment number.
2) (A) indicates the number of times the identical part occurs in each Main Equipment item/ (B)
indicates the total number of Main Equipment items used in the part.
3) Recommended Capital Spares are the Spare Parts which is recommended by vendor for the
switchgear maintenance.
4) Spares to be purchased with main equipment PO.
5) Spares to be delivered with main equipment.
6) CONTRACTOR/PURCHASER to provide manufacturer recommended list of spares for
COMPANY’s review and approval before PO placement.

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ATTACHMENT C

VENDOR DOCUMENT REQUIREMENT FORM

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Material Requisition for: 11kV MV Generator Circuit Breaker

REQUIRED WITH BID –1 original, 3 reproducible and 2 electronic (CD/DVD/Flash Disk)
SUBMIT FOR REVIEW AND APPROVAL. FABRICATION NOT TO COMMENCE UNTIL REVIEW &
ACCEPTANCE – Electronic copies
CERTIFIED & FINAL SUBMITTAL- 3 hardcopies (2MRB and 1 IOM) and 3 electronic (CD/DVD/Flash
Disk)
AGREED BY
REQUIRED BY
SELLER
DESCRIPTION VENDOR WEEKS
DATE*

GENERAL
X X X Inspection And Test Plan (generic for bid, detailed ARO) 2 weeks ARO

X X X Engineering, Procurement, Fabrication, Quality Surveillance and 2 weeks ARO

Delivery Schedule
X Priced recommended list for Capital spare parts and special tools

X Itemized list of 2-year operational spares in SPIR forms 8 weeks ARO

X Itemized list of Start-up / commissioning spares in SPIR forms 4 weeks ARO

X Signed Vendor Drawing and Data requirements form with “Agreed

by SELLER, Date”
X List of any and all exceptions/deviations to specifications & MR

X X X Vendor Document Index (Drawings, Procedures, etc) and 1week ARO

Submission Schedule
X X X Specification Compliance and Filled in Datasheet 2 weeks ARO

X X X Project Quality Plan, QC Procedures 2 weeks ARO

X Quality Manual & ISO Certificates 2 weeks ARO

X X Sub Vendors and sub order list 4 weeks ARO

X Test Reports (Certified) 1week A/C

X X Instrument Calibration and Test Procedures 5 weeks ARO

X X Surface preparation and Painting/Galvanizing Procedure 5 weeks ARO

X X Factory Acceptance Test (FAT) Procedures 6 weeks ARO

X X Site Acceptance Test (SAT) Procedures 8 weeks ARO

X X X General Arrangement Drawings 3 weeks ARO

X X Mechanical design report (include local loads, external loads, lifting 4 weeks ARO
lugs etc.)
X X Assembly, Construction and Erection Drawings 4 weeks ARO

X X Cross Sectional Drawing & complete Bill of Material 4 weeks ARO

X X X Dimensioned Equipment Outline Drawings with equipment weight 4 weeks ARO

and shipping weight
X X Control schematic 6 weeks ARO

X X X Single line/three-line schematic 2 weeks ARO

X X Name plate schedule 6 weeks ARO

X X Bill of material 5 weeks ARO

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Material Requisition for: 11kV MV Generator Circuit Breaker

REQUIRED WITH BID –1 original, 3 reproducible and 2 electronic (CD/DVD/Flash Disk)
SUBMIT FOR REVIEW AND APPROVAL. FABRICATION NOT TO COMMENCE UNTIL REVIEW &
ACCEPTANCE – Electronic copies
CERTIFIED & FINAL SUBMITTAL- 3 hardcopies (2MRB and 1 IOM) and 3 electronic (CD/DVD/Flash
Disk)
AGREED BY
REQUIRED BY
SELLER
DESCRIPTION VENDOR WEEKS
DATE*
X X X Electrical Certificates 4 weeks ARO

X X X Packing List and Shipping Schedule 5 weeks ARO

X X Catalogues 2 weeks ARO

X X X Inspection and Test Plan 2 weeks ARO

X X X Switchgear cross section (if any) 2 weeks ARO

X X CT/VT Sizing Calculation 4 weeks ARO

X X Instrument Data Sheet(s) in ISA format or equal 4 weeks ARO

X X Wiring & Control Diagram 4 weeks ARO

X X Operating and Control Philosophy 3 weeks ARO

X X Alarm and Trip Setting 3 weeks ARO

X X Panel Layout and Wiring Drawings 3 weeks ARO

X X Lifting devices calculation report 6 weeks ARO

X X Lifting and shipping drawing for transportation 8 weeks ARO

X X Surface preparation and Painting procedure 6 weeks ARO

X Material Specification (Material Test Reports, Mill Certificates, etc) 2 Weeks A/C

Certified Hydrostatic Test Data 2 Weeks A/C

X Calibration and Test Reports (Certified) 2 Weeks A/C

X Code Certification / Supporting Documentation 2 Weeks A/C

X X Installation, Operation & Maintenance Manuals 8 weeks ARO

X X Manufacturer’s Record book index 8 weeks ARO

X Complete Manufacturer’s Record Book 2 Weeks A/C

X As-built Drawings and Data 3 Week A/C

A/C–After Completion
ARO – After receipt of Order *Vendor to complete and return with bid
B/D–Before Delivery

Notes:
- Vendor shall submit all deliverables within the period as indicated.
- All the documents and drawings shall be in English language.
- Final certified drawings and documents shall be submitted within two weeks of fabrication

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ATTACHMENT D

SOURCE INSPECTION PLAN AND INSPECTION LEVELS

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INSPECTION LEVELS
Criticality
Inspection Level
Level

COMPANY / CONTRACTOR / SUPPLIERS to provide full time resident inspector,

Level 1
covering all shifts.

COMPANY / CONTRACTOR / SUPPLIERS to provide regular / witness & hold point’s

Level 2
inspection visits.

COMPANY / CONTRACTOR / SUPPLIERS to provide random / witness & hold

Level 3
point’s inspection visits.

Level 4 COMPANY / CONTRACTOR / SUPPLIERS to provide final / packing inspection visit.

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SOURCE INSPECTION PLAN

EQUIPMENT SUPPLEMENTARY INSPECTION CHECKLIST ATTACHED
11kV Generator Circuit Breaker YES NO
DOCUMENTATION: IN ADDITION TO THE COPIES REQUIRED IN ATTACHMENT B, ONE COPY OF THE DOCUMENTS CHECKED
BELOW MUST BE PROVIDED BY THE VENDOR TO INSPECTOR WHEN REQUESTED.
ASME Code data reports Certificate of compliance (hydro tests)
Other Code Data Reports – Specify: Sub vendor’s Inspection report
Drawing & Data Sheet Vendor’s Test & Quality Control Data Report
Material test reports (Mech. & Chem. Test
Sub vendors P. O
Reports)
Charpy impact tests (if required) Radiography Test Reports
Stress relief/Heat treat/Hardness chart (if
NDT Reports
required)
Packing list Certificates for parts
Nameplate rubbings or facsimile Manufacturers Data Book
Certificate of type test Material Certificates /Mill & Test Report
PROCEDURES: REPRESENTATIVE WILL AT HIS DISCRETION, CHECK (R), REVIEW (R) OR
APPROVE (A) THE PROCEDURES AND QUALIFICATIONS WHICH ARE MARKED BELOW
High Pot Test Procedures Routine Electrical Procedures (R)
Motor Test Procedures (A) Tube Rolling Procedures
Machine Procedures Tube Cleaning and Installation Procedure
Welding Procedures (R/ A) Quality Control Plan / Procedures (R/A)
Surface Preparation, Painting & Coating
Welding Repair Procedures (R/ A)
Procedure (A)
Welder Qualification Records (R) Material Hardness Test Procedure
Noise Test Procedures (A) - Post weld heat treatment procedure (PWHT)
NDT Procedures (A) Pre- Manufacturing Meeting
Performance Test Procedure (A)- Galvanizing Procedure
INSPECTION CHECK LIST: THE INSPECTOR WILL CHECK (C), REVIEW (R), APPROVE (A) AND / OR
WITNESS (W) THE FOLLOWING:
R/C A W R/C A W
Final Release Documentation
Level of Inspection – Specify: Level 3 release and Packing and x x
Shipping
Nameplates Marking and
Welder’s Qualifications x x
Tagging
Drawings and Procedures x x Machining Tolerances
Materials and Components
x Tube Cleaning and Installation
verification
Hydro test Tube Bundle Insertion
Performance Test x x x Shop Fit Up Prior to Assembly
Dimensional Checks & visual
x x x Compliance With Specifications x
workmanship
Mechanical Characteristic &
Cleanliness Prior to Shipping x
Operational Test
Wiring/Electrical operational Test x x x Electrical Test x x x
Main Circuit Resistance Measuring
x x x Electrical and Mechanical Run
Power F Withstand Test
Final Inspection x x x Motor Name Plate Data
Mechanical/Electrical/Pneumatic Transportation / Security /
x x x x x
Run Test Packaging
Partial Discharge Measuring
Leakage Test
Test
Functional test of
x x x
Instrumentation & Controls

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ATTACHMENT E

TABLE OF COMPLIANCE

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TABLE OF COMPLIANCE

The VENDOR shall submit the completed Table of Compliance, as a part of the technical offer. The
VENDOR shall confirm compliance with each clause of this requisition/specification by writing, “yes” in
the column headed “Compliance”. Where the VENDOR is unable to comply with a particular clause, the
VENDOR shall write “no” in the column headed “Compliance” and shall describe the deviation with a
full and complete justification in the appropriate adjacent cells, which may be extended on separate
page(s) as required. Technical offers with an incomplete Table of Compliance will not be considered
during technical evaluation.

MR Ref. Compliance Justification /

Document NO. Document description Deviations
Clause No. (Yes/No) Remarks

Note; Justification is must to support the deviation taken, otherwise it will be rejected.

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