User Manual – Integrated Web Platform – RDSS Module

User Manual

Integrated Web Platform

MODULE 1 – RDSS
(Dashboard, Evaluation, Sanction & DPR Details, Monitoring, Document Centre)
V02, 15th January 2024

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 User Manual – Integrated Web Platform – RDSS Module

Contents
1 Introduction .......................................................................................................................................... 5
1.1 About this document ..................................................................................................................... 5
1.2 About the project ........................................................................................................................... 6
1.3 Key Stakeholders .......................................................................................................................... 9
1.4 General Guidelines ..................................................................................................................... 10
2 Getting Started .................................................................................................................................... 11
2.1 Homepage ................................................................................................................................... 11
2.2 Signing In .................................................................................................................................... 12
3 Structure of the RDSS Module ............................................................................................................ 14
3.1 Dashboard ................................................................................................................................... 14
3.2 Guidelines and SBD .................................................................................................................... 15
3.3 Important documents .................................................................................................................. 16
3.4 Scheme Overview ....................................................................................................................... 16
3.5 Action Centre............................................................................................................................... 17
3.5.1 Input Forms ............................................................................................................................. 18
3.5.2 Monitoring................................................................................................................................ 34
3.5.3 Evaluation................................................................................................................................ 39
3.5.4 Fund Disbursal ........................................................................................................................ 40
3.5.5 Quality Monitoring ................................................................................................................... 40
3.5.6 Scheme Closure ...................................................................................................................... 40
3.6 Capacity Building ........................................................................................................................ 40
3.7 Document Centre and uploading / linking documents ................................................................ 40

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List of Figures

Figure 1: Purpose of the platform ................................................................................................................. 7

Figure 2: Modules Covered ........................................................................................................................... 7
Figure 3: User Roles for DISCOMs and Nodal Agencies ........................................................................... 10
Figure 4: Homepage ................................................................................................................................... 11
Figure 5: Schemes & Reporting Modules ................................................................................................... 11
Figure 6: Additional Information on the Homepage .................................................................................... 12
Figure 7: Location of FAQs ......................................................................................................................... 12
Figure 8: Location of other important links .................................................................................................. 12
Figure 9: Signing In ..................................................................................................................................... 13
Figure 10: Location of Username ................................................................................................................ 13
Figure 11: User clicks on the RDSS module............................................................................................... 14
Figure 12: Breadcrumb ............................................................................................................................... 14
Figure 13: Dashboard ................................................................................................................................. 15
Figure 14: Guidelines and SBD .................................................................................................................. 15
Figure 15: Important Documents ................................................................................................................ 16
Figure 16: Scheme Overview ...................................................................................................................... 16
Figure 17: Action Centre ............................................................................................................................. 17
Figure 18: Input Forms ................................................................................................................................ 18
Figure 19: Two Sections of Input Forms ..................................................................................................... 18
Figure 20: Selecting FY of Evaluation Details............................................................................................. 19
Figure 21: Input Form Buttons .................................................................................................................... 19
Figure 22: Downloading Dynamic PDFs ..................................................................................................... 20
Figure 23: Stepper for Evaluation Details ................................................................................................... 20
Figure 24: Financial Forms ......................................................................................................................... 20
Figure 25: Excel Upload Functionality ........................................................................................................ 21
Figure 26: Submitting Financial Forms ....................................................................................................... 22
Figure 27: Energy Forms ............................................................................................................................ 22
Figure 28: Excel upload functionality for Energy forms .............................................................................. 23
Figure 29: Submitting Energy Forms .......................................................................................................... 24
Figure 30: PQ&SoP Forms ......................................................................................................................... 24
Figure 31: Accessing Embedded Tables .................................................................................................... 25
Figure 32: Info Icons for Documentary Guidance ....................................................................................... 25
Figure 33: REF Forms................................................................................................................................. 26
Figure 34: Score Sheet for REF .................................................................................................................. 26
Figure 35: Submitting REF Forms .............................................................................................................. 27
Figure 36: Sanction Details ......................................................................................................................... 27
Figure 37: Smart Metering - Approved Cost ............................................................................................... 28
Figure 38: District-wise sanctioned items ................................................................................................... 28
Figure 39: Adding Rows - Sanctioned Items............................................................................................... 28
Figure 40: Award Module ............................................................................................................................ 29
Figure 41: Award Module - Loss Reduction: Pre-Award Status ................................................................. 30
Figure 42: Award Module- Loss Reduction: Post-Award Status ................................................................. 31
Figure 43: Award Module - Smart Metering: Pre-award status................................................................... 31
Figure 44: Award Module: Smart Metering - Post-Award Status ................................................................ 32
Figure 45: Award Items ............................................................................................................................... 32
Figure 46: Award items: Adding package-wise rows .................................................................................. 33
Figure 47: Award items: Package column drop-down ................................................................................ 33
Figure 48: Surveyed Items .......................................................................................................................... 34
Figure 49: Monitoring Module ..................................................................................................................... 34
Figure 50: Clicking on Monitoring ............................................................................................................... 35

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Figure 51: Monthly Targets ......................................................................................................................... 35

Figure 52: Smart Metering - Progress Details............................................................................................ 36
Figure 53: Smart Metering – Accessing Consumer Details ........................................................................ 36
Figure 54: Consumer Details ...................................................................................................................... 36
Figure 55: Categorization of Major Components ........................................................................................ 37
Figure 56: Progress Details - Loss Reduction ............................................................................................ 38
Figure 57: Reports ...................................................................................................................................... 39
Figure 58: Evaluation .................................................................................................................................. 39
Figure 59: Evaluation Forms ....................................................................................................................... 40
Figure 61: Document Centre – Main DISCOM Folder ................................................................................ 41
Figure 62: Folder Structure ......................................................................................................................... 41
Figure 63: Document Centre - Adding Folders ........................................................................................... 42
Figure 64: Document Centre - Uploading Files........................................................................................... 42
Figure 65: Linking a File (1) ........................................................................................................................ 42
Figure 66: Linking a File (2) ........................................................................................................................ 43
Figure 67: Selecting Files............................................................................................................................ 43
Figure 68: Dropdowns for linked files .......................................................................................................... 44
Figure 69: Type of Document ..................................................................................................................... 44

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1 Introduction
1.1 About this document
Introduction
Ministry of Power (MoP), Rural Electrification Corporation (REC), and Power Finance Corporation (PFC),
are developing and implementing an integrated digital platform to monitor all power sector schemes. This
includes operationalizing the Revamped Distribution Sector Scheme (RDSS) scheme, which aims to
improve the viability of the power sector. In addition to this, it will also track 8 other schemes/reporting
modules. The platform seeks to integrates data collected across finance, operations & scheme performance
for all DISCOMs, enabling insight-driven decision making through better visibility and a single-version of
truth.
Objectives
The main objective of this document is to provide a comprehensive guide to all relevant stakeholders on
how to effectively use and navigate this platform. This version of the user manual will exclusively focus on
the RDSS module developed on the platform. It will provide detailed explanations on the functional flow of
the module along with important features and functionalities. The user manual has been divided into the
following sections:
i. Introduction – This section explains the purpose of this document and provides a brief description
of the overall project and the key stakeholders. Additionally, it offers general guidelines / broad
instructions to assist users in using the platform.
ii. Getting Started – A step-by-step guide on how to access and navigate the homepage of the
platform.
iii. Structure of the RDSS module – A detailed deep dive into the RDSS module, guiding users on the
flow and features of the module.

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1.2 About the project

MoP, REC, and PFC have been consistently working towards strengthening the power sector of India.
There has been a great push to expand the country’s power distribution network, in order to ensure
universal access to around-the-clock, reliable electricity. While the Indian power sector has witnessed
tremendous growth over the past five years in generation, transmission, and distribution, it continues to
face multiple issues such as:
• High level of AT&C losses
• High ACS-ARR gap
• High outstanding DISCOM dues
• Financial distress due to high financing and interest costs
• Power theft
The reason behind the sub-optimal financial and operational viability of the distribution sector can be
attributed to structural and management deficiencies, and infrastructure constraints. In order to facilitate
the improvement of DISCOMs’ operational performance, reduce their losses, and make them financially
viable, the Revamped Distribution Sector Scheme (RDSS) scheme was launched. The scheme aims to
provide conditional financial assistance to DISCOMs to improve their operational efficiencies and financial
sustainability.
The RDSS scheme has an outlay of INR 3,03,758 crore, with an estimated Government Budgetary Support
(GBS) from the Central Government of INR 97,631 crore. The scheme aims to achieve the following key
objectives:
a. Reduction of AT&C losses to 12-15% by 2024-25
b. Reduction of ACS-ARR gap to zero by 2024-25
c. Development of institutional capabilities of modern DISCOMs
d. Improvement in the quality, reliability, and affordability of power supply to consumers

To this end, MoP, REC, and PFC are building a digital platform to operationalize this flagship scheme and
consolidate all other power sector schemes that aim to improve the viability of the sector. The platform will
act as a single window to monitor these schemes.

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Figure 1: Purpose of the platform

The scope of this project includes the development, coding, licensing, and hosting of a web platform and a
mobile application. In addition to RDSS, this platform will also track and integrate the following
schemes/reporting modules:
Figure 2: Modules Covered

This platform seeks to be:

a. Unified & integrated: A single source of information that integrates multiple manual and existing
data platforms
b. Personalized: Role-based, personalized views (for each DISCOM, each user in REC, MoP, PFC,
Agencies etc.)

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c. Pre-emptive: Gives automatic nudges and alerts through workflow-enabled escalation system
indicating call to action
d. Scalable & flexible: Scalable and flexible architecture for addition of new schemes and data
sources.

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1.3 Key Stakeholders

The key stakeholders for the RDSS module are –
i. Ministry of Power
ii. DISCOMs
iii. Nodal Agencies (REC and PFC)
iv. Project Monitoring Agencies (PMAs)
v. Third Party Quality Monitoring Agencies (TPQMAs)

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1.4 General Guidelines

1. To access this platform, users require a computer or mobile device with an updated web browser
(such as Chrome, Firefox, or Safari) and a stable internet connection.
2. Certain pages/modules are inaccessible on the website. These modules are currently under
development. User guides for the same will be available once these pages are developed.
3. Users can upload files with the following formats: PDF, .doc, .docx, .xls, .xlsx, .pptx, .ppt, GIF,
JPEG, PNG, MP4, AVI, MOV.
4. For the RDSS module on the platform, DISCOMs have three sets of login IDs, and nodal
agencies have two sets of login IDs. These roles have been described in the image below.
Figure 3: User Roles for DISCOMs and Nodal Agencies

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2 Getting Started
To access the platform, the user must open their web browser and enter the URL provided. Upon
entering the URL, the user is redirected to the homepage of the platform (as displayed below).
Figure 4: Homepage

2.1 Homepage
The top-right of the homepage consists of 4 buttons: ‘Home’ (redirects user to the homepage), ‘About Us’
(page that contains brief descriptions of MoP, REC, and PFC), ‘Contact Us’ (page that contains contact
details of MoP, REC, and PFC) and ‘Sign in’ (which the user can click on to sign into the platform).
All schemes and reporting modules covered by the platform are displayed at the center of the homepage.
Two sets of scroll buttons have been provided to the user to allow them to browse through these modules
with ease (highlighted in the image below).
Figure 5: Schemes & Reporting Modules

At the bottom of the homepage, users can also find links to view important press releases, explore a
media gallery, and scroll through tweets from the Ministry of Power.

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Figure 6: Additional Information on the Homepage

Additional Features of the Homepage: To guide users on how to better use the platform, the homepage
features links to certain key pages. The top-left of the homepage contains a link to the ‘FAQs’ page
(Frequently Asked Questions). This page consists of a list of answers to address common inquiries about
the platform. The page helps provide a better understanding of the platform to the users.
Figure 7: Location of FAQs

The bottom of the homepage contains links to the following pages: ‘Terms and Conditions’, ‘Website
Policy’, ‘Copyright Policy’, ‘Disclaimer’ and ‘Help’ (contains details on the accessibility features of the
platform)
Figure 8: Location of other important links

2.2 Signing In
Users can sign in by clicking on the ‘Sign In’ button on the top-right section of the homepage. To sign in,
they will have to enter their credentials (registered username/email and password), along with an auto-

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Figure 9: Signing In

generated captcha. Users will also have to enter a One Time Password (OTP), which they will receive on
their registered mobile numbers, to log on to the platform.
Figure 10: Location of Username

Once signed in, the user’s name, role, and their DISCOM’s name are displayed on top (as highlighted
above). This is the indication that they have has successfully signed on to the platform.
The following section provides a detailed guide for users on the RDSS section of the platform. This
section will describe, in detail, the functional flow of the module and the various features incorporated
within the platform for it.

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3 Structure of the RDSS Module

To view the RDSS module, users will have to click on the ‘Revamped Distribution Sector Scheme
(RDSS)’ tile on the homepage (as displayed below).
Figure 11: User clicks on the RDSS module

Clicking on it will redirect users to the action centre of the RDSS module (described further in section 3.5).
This page contains a navigation menu on the left. Each item in this menu has been explained further
below (Sections 3.1-3.5). To help users navigate through the platform and the RDSS module, a
breadcrumb has been provided (highlighted below), to indicate the current location of the user.
Figure 12: Breadcrumb

3.1 Dashboard
To view the dashboard of RDSS, users must click on the ‘RDSS’ tile on the homepage (if not signed in),
or select ‘Dashboard’ from the left navigation menu. Clicking on this will redirect users to the national-
level dashboard of the scheme (displayed below). The important KPIs for the scheme are displayed on
this page with a drill down feature to get more information. For example, if the user clicks on the graphs
under Loss Reduction Works, a popup opens with further breakdown of state and district level data along
with options to download the same.

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Figure 13: Dashboard

Users can

3.2 Guidelines and SBD

The second item of the left navigation menu, ‘Guidelines and SBD’, consists of documents containing
guidelines of the scheme along with standard bid documents of the scheme.
Figure 14: Guidelines and SBD

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3.3 Important documents

The third item ‘Important documents’ contains important communications from MoP and the nodal
agencies (REC/PFC) along with Minutes of Meeting (MoM) for all important discussions held in relation to
the RDSS module.
Figure 15: Important Documents

3.4 Scheme Overview

The fourth line item, ‘Scheme Overview’, contains a detailed description of RDSS.
Figure 16: Scheme Overview

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3.5 Action Centre

The fifth item of the left navigation menu provides a tile-based view of all important actions (data entry,
submission, evaluation, etc.) that DISCOMs must undertake to participate in the scheme. There are six
tiles here, and the flow and features of each tile have been elaborated upon in the subsequent sections
(sections 3.5.1-3.5.4).
Figure 17: Action Centre

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3.5.1 Input Forms

Figure 18: Input Forms

The first tile, ‘Input Forms’, contains all forms that a DISCOM must fill and submit to the nodal agency
during the lifecycle of the scheme. Input forms have been divided into two sections:
1. Evaluation Details - This section comprises forms to be filled by the DISCOMs on a quarterly or
annual basis for performance measurement.
2. Sanction and DPR Details - This section comprises forms to be filled by the DISCOMs at the start
of the scheme and will be updated only on a need basis.
Users can toggle between the two sections, with the help of the radio buttons (highlighted below).
Figure 19: Two Sections of Input Forms

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For evaluation details, a year drop-down has been provided for users to select the applicable FY to enter
details of the DISCOM. Upon selecting the applicable FY, users have to click on the arrow sign next to
the drop-down to get redirected to the forms for that FY (steps provided in the image below)
Figure 20: Selecting FY of Evaluation Details

Section 3.5.1.1 provides a detailed explanation of the first section of the input forms, i.e., Evaluation
Details.

3.5.1.1 Evaluation Details

For the purposes of data entry and review of quarterly and yearly forms, DISCOMs have been provided
with 3 user roles, and nodal agencies have been provided with 2 user roles, as explained under ‘General
Guidelines’ (Section 1.4)
Buttons for submitting and returning a form have been provided at the bottom of the screen. Two
additional buttons – ‘Previous’ and ‘Next’ – have been provided to navigate between pages. Users can
also save the data entered with the help of the ‘Save as Draft’ button. The DDR/DDA can enter their
remarks using the ‘Remarks’ row provided at the bottom. Furthermore, the ‘Action History’ is captured at
the bottom of the page. The ‘Action History’ records the entire lifecycle (whether forwarded/returned) of
the input forms and allows the user to track the current location of the same.
Figure 21: Input Form Buttons

Users can also upload documentary evidence for each section under ‘Evaluation Details’. The process of
uploading a document has been explained further in section 3.7 (Document Center).
Furthermore, users can download a PDF version of the data that they have filled in for each section by
clicking on the button highlighted in the image below.

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Figure 22: Downloading Dynamic PDFs

Evaluation details have been divided into 4 sections: Financial, Energy, PQ & SoP, and REF. A stepper
has been provided at the top to allow users to navigate between the four sections.
Figure 23: Stepper for Evaluation Details

1. Financial
Figure 24: Financial Forms

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The financial forms will need to be filled on a quarterly basis. DISCOMs will also have to fill in the
details of their annual audited accounts. DISCOMs can enter data for each table either manually, or
through an excel using the upload button provided for each tab (highlighted in the image below).
Figure 25: Excel Upload Functionality

There are a total of three tabs under Financial:

a. Profit & Loss - Under Profit and Loss, users can enter the quarterly, and annual, revenue and
expenditure details of their DISCOM. Users can enter a total of 17 digits in these fields. Negative
values and decimal values up to two places are allowed. They can also enter text against each
component in the ‘Remarks’ column. Fields that have been greyed out will be automatically
calculated, based on values entered by the user. Users can also upload documentary evidence
for the quarterly and annual data entered.
Certain validations have been incorporated while entering quarterly data. If the selected year is
2022 or 2023, all quarterly and annual fields will be activated. However, if the year selected is
2024 or above, the platform will activate the fields for the following duration –
1. Q1 - from 1-Jul to 30-Aug
2. Q2 - from 1-Oct to 30-Nov
3. Q3 – from 1-Jan to 28/29-Feb
4. Q4 - from 1-Apr to 30-May
b. Balance Sheet – Under Balance Sheet, users can enter the quarterly, and annual, total assets
and total equities & liabilities details of their DISCOM. The same rules mentioned under Profit and
Loss will apply for Balance sheet.
c. Key Performance Indicators (KPI) – The same rules mentioned under Profit and Loss will apply
for the KPI tab. However, all fields for KPI will be calculated, based on values entered under Profit
and Loss, Balance Sheet, and Energy (2nd section under evaluation details).

Submitting Financial Forms – Users can submit or return the set of financial forms (Profit and Loss,
Balance Sheet and KPI), only when the KPI tab is active (as highlighted below).

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Figure 26: Submitting Financial Forms

2. Energy
Figure 27: Energy Forms

The energy forms will need to be filled on a quarterly basis. DISCOMs will also have to fill in the
details of their annual audited accounts. DISCOMs can enter data for each table either manually, or
through an excel using the upload button provided for each tab (highlighted in the image below).

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Figure 28: Excel upload functionality for Energy forms

There are a total of three tabs under Energy:

a. Technical Details: Under this tab, users can enter the quarterly, and annual, technical details of
their DISCOM. Users can enter a total of 17 digits in these fields. Negative values and decimal
values up to two places are allowed. They can also enter text against each component in the
‘Remarks’ column. Fields that have been greyed out will be automatically calculated, based on
values entered by the user in the three tabs under Energy. Users can also upload documentary
evidence for the quarterly and annual data entered.
Certain validations have been incorporated while entering quarterly data. If the selected year is
2022 or 2023, all quarterly and annual fields will be activated. However, if the year selected is
2024 or above, the platform will activate –
1. Q1 - from 1-Jul to 30-Aug
2. Q2 - from 1-Oct to 30-Nov
3. Q3 – from 1-Jan to 28/29-Feb
4. Q4 - from 1-Apr to 30-May
b. Sales (MU): Under this tab, users can enter consumer category-wise sales volume of their
DISCOM. The same rules mentioned under technical details will apply for this tab.
c. Sales (MU): Under this tab, users can enter consumer category-wise sales value of their
DISCOM. The same rules mentioned under technical details will apply for this tab.
Submitting Energy Forms – Users can submit or return the set of energy forms (Technical Details,
Sales (MU) and Sales (INRCR)), only when the Sales (INR CR) tab is active (as highlighted below).

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Figure 29: Submitting Energy Forms

3. PQ & SoP
Figure 30: PQ&SoP Forms

In this form, the user needs to enter details on a yearly basis (except for PQ 1, the information for
which will be entered on a quarterly basis). Data for all PQ criteria needs to be filled before
submission (red asterisk denotes fields that are mandatory to be filled). The greyed-out fields under
‘Status’ will indicate the compliance status for each PQ/SoP criteria. This is generated automatically,
based on the data entered by the user.
Certain unique validations have been incorporated for this section. For PQ 1, the quarterly fields will
be activated once the ‘Financial’ data has been filled in by the user. For the remaining PQ and SoP
criteria, fields will be activated based on the year selected. If year selected is 2022 or 2023, all fields
will be active. However, for FY 2024 or above, the fields will be activated for data entry post 31st
March of that FY.
Furthermore, certain criteria have embedded tables incorporated within them. Fields with orange text
indicate the presence of embedded tables (highlighted below). Clicking on such a field will bring up
the embedded table as a pop-up.

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Figure 31: Accessing Embedded Tables

Additionally, an information icon has been provided against each criterion to guide the users on the
documentary evidence to be submitted for the data entered (as shown in the image below). Users can
submit documentary evidence with the help of the upload button and enter remarks for each criterion.
Figure 32: Info Icons for Documentary Guidance

4. REF or Result Evaluation Framework

REF has a total of 5 tabs, namely:
a. Financial Stability
b. Outcome of Infrastructure works
c. Infrastructure Works
d. Policy and Structural Reforms
e. Score
For the first 4 tabs, the user can enter data for the REF criteria. The individual score for each criterion
will be automatically calculated based on the value entered. Additionally, an information icon has
been provided against each criterion to guide users on the documentary evidence to be uploaded.

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Figure 33: REF Forms

The total score and weightages for the first four tabs, and the overall score will be calculated and
displayed under the ‘Score’ tab (displayed below)
Figure 34: Score Sheet for REF

Submitting REF Forms - – Users can submit or return the set of REF forms only when the Policy
and Structural Reforms tab is active (as highlighted below).

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Figure 35: Submitting REF Forms

3.5.1.2 Sanction & DPR Details

The forms under this section will be filled by the DISCOMs at the start of the scheme and can be updated
only on a need basis. Four buttons have been provided for the input forms of this section – two buttons to
help toggle between pages (‘Previous’ and ‘Next’), ‘Save as Draft’ (to save the forms), and ‘Update’/’Save
& Submit’ (to save and freeze the forms). This section has been divided into 2 sub-sections –
1. Sanction Details:
Figure 36: Sanction Details

Under ‘Sanction Details’, the user must fill details for three types of works: Smart Metering, Loss
Reduction, and Modernization. They can toggle between the works with the help of the radio
buttons provided.

a. Smart Metering: This section has been further sub-divided into two parts – Approved Cost
and Sanctioned Items. A stepper has been provided to allow users to navigate between the
two parts.
I. Approved Cost: Under this section, users can enter the Sanction letter number,
MCM number, Grant number etc. Additionally, they need to input grant no. / scheme
code for DISCOM level and district level along with details about PMA of Smart
Metering Works. For the district-level section, all districts under the DISCOM will
appear as individual rows. Approved project cost for each district will be calculated
and fetched from the ‘Sanctioned items’ form. GoI grant sanctioned and additional

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incentive will be calculated based on the approved project cost, however, the user
can edit these values. At DISCOM level, approved project cost, GOI grant sanctioned
and additional incentive will be summations of values at district-level and will remain
un-editable.
Figure 37: Smart Metering - Approved Cost

II. Sanctioned Items: DISCOMs can enter details of the sanctioned items for each
district, under Smart Metering works, here. They should click on “District” using the
toggle button provided. DISCOMs can enter data for each table either manually, or
through an excel using the upload button provided for each tab. For district-wise
sanctioned items, a district drop-down has been provided to allow users to select the
district for which the data has to be uploaded. Users need to make sure that the
major component, sub component and the item summary are selected correctly
before submitting.
Figure 38: District-wise sanctioned items

Users can also add rows, as needed. Users must click on “Save-as-Draft” to save all
the data entered. Once data for all districts has been entered correctly, they can
submit the forms. Upon submission, the forms of all districts and the ‘Approved cost’
page will be frozen, and users will be unable to edit the forms.
Figure 39: Adding Rows - Sanctioned Items

b. Loss Reduction: This section has been further sub-divided into two parts – Approved Cost
and Sanctioned Items. The same flow for smart metering applies to loss reduction. Under
loss reduction, in the sanctioned items page, a toggle button has been provided, allowing
users to enter details for ‘IT/OT Works’ and ‘District’.
c. Modernization – This will be developed as and when items are sanctioned.

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2. DPR:
This section has been further sub-divided into 4 parts. A stepper has been provided to help the
user navigate between the four parts. The four sub-sections are:
a. Breakup of Sanctioned BoQ – This form has been developed to capture the feeder-wise
sanctioned items. DISCOMs need not fill the same.
b. Award Module: Award module has been split into a total of 4 tabs – Loss Reduction, Smart
Metering, PMA (Loss Reduction), PMA (Smart Metering). Here, the DISCOM can enter the
details of all work packages for the major works.
Figure 40: Award Module

I. Loss Reduction: Under Award module> Loss Reduction, there are two forms: Pre-
Award Status and Post-Award Status. Under pre-award status, users can enter the
data for all packages under loss reduction here. User can either enter the data
manually or upload an excel for data entry. To upload excels, the user must click on
the excel download button and enter data in accordance with the format shared and
re-upload the excel onto the platform.
It is suggested that the package name should follow the following format: "Package
name should follow the following format – *Short form of DISCOM*-*Name of works
(LR/SM)*-*Name of package*-*Unique no.*. For example: APDCL-LR-Bajali-0001".
Users can enter the sanctioned cost, major items covered, etc. against each
package. The user can also select the present status of the package. Certain
validations have been applied based on the present status selected:
i. If status has been selected as “RFP Floated”, then “Actual RFP Issue Date”
column will be mandatory and will be enabled for data entry. Otherwise, field
will be disabled.
ii. If Status has been selected as “Technical Bid Opened”, then “Actual RFP
Issue Date”, and “Actual Date of Technical Bid Opening” columns should be
mandatory and will be enabled for data entry. Otherwise, fields will be
disabled.
iii. If Status has been selected as “Financial Bid Opened”, then “Actual RFP
Issue Date”, and “Actual Date of Technical Bid Opening” and “Actual Date of
Financial Bid Opening” columns will be mandatory and will be enabled for
data entry. Otherwise, fields will be disabled.

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iv. If Status has been selected as “Awarded”, then “Actual RFP Issue Date”,
“Actual Date of Technical Bid Opening”, “Actual Date of Financial Bid
Opening”, “Name of Participants”, “Name of Successful Bidder”, “Actual Date
of LOA” columns will be mandatory and will be enabled for data entry.
Otherwise, fields will be disabled.
v. If Status has been selected as “Cancelled” or "Re-tendered", all columns will
be enabled.
Further, users must provide document evidence before submitting the form. User cannot
submit unless evidence documents have been uploaded / linked. For example, if user
has selected a date for “Actual RFP Issue Date”, then they cannot submit form unless
document has been uploaded or linked for the column “Upload (Evidence Document for
Actual RFP Issue Date)”. Same validation has been applied for “Upload (Evidence
Document for Actual Date of Technical Bid Opening)” , “Upload (Evidence Document for
Actual Date of Financial Bid Opening)”, “Upload (Evidence Document for Actual Date of
LOA)”. If user clicks on "Save-as-draft", the validations won't apply. They will only apply if
user clicks on the "Submit" button. If the present status of a package is "Awarded", then
upon clicking on the submit button, the row will be frozen, and un-editable. Remaining
rows will remain editable.
Further, users can add or delete rows by clicking on the '+' sign and the dustbin sign,
respectively. Users can also download excel / PDF version of the data entered by clicking
on the Excel/PDF icon.
Figure 41: Award Module - Loss Reduction: Pre-Award Status

Loss Reduction: Post-Award Status – User can navigate to this form by clicking on the
stepper provided above. Once the data for pre-award status has been filled and
submitted, then all rows, whose present status has been selected as “Awarded” will
appear in the post-award status form. User must enter the required data and save /
submit the form. Validations have been applied to this form. if user selects a date of
contract agreement, then they must upload the evidence document before submission.
The form cannot be submitted until the document has been uploaded. Users can
download excel / PDF versions of the form.

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Figure 42: Award Module- Loss Reduction: Post-Award Status

II. Smart Metering: Under Award module> Smart Metering, there are two forms: Pre-
Award Status and Post-Award Status. Under pre-award status, users can enter the
data for all packages under smart metering here. User can either enter the data
manually or upload an excel for data entry. To upload excels, the user must click on
the excel download button and enter data in accordance with the format shared and
re-upload the excel onto the platform. The same validations, related to the present
status of a package and document uploading mentioned under Award Module> Loss
Reduction, apply here. To enter details of additional packages, users can click on the
“Add More” button. They can also delete a form by clicking on the dustbin icon
provided. If the present status of a package is "Awarded", then upon clicking on the
submit button, the form will be frozen, and un-editable. Remaining forms will remain
editable. Users can download excel / PDF versions of the form.
Figure 43: Award Module - Smart Metering: Pre-award status

Smart Metering: Post-Award Status – User can navigate to this form by clicking on the
stepper provided above. Once the data for pre-award status has been filled and
submitted, then all packages, whose present status has been selected as “Awarded” will
appear in the post-award status form. User must enter the required data and save /

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submit the form. Validations have been applied to this form. if user selects a date of
contract agreement, then they must upload the evidence document before submission.
The form cannot be submitted until the document has been uploaded. Users can
download excel / PDF versions of the form.
Figure 44: Award Module: Smart Metering - Post-Award Status

III. PMA (Loss Reduction) / PMA (Smart Metering): The remaining two tabs - PMA (Loss
Reduction) / PMA (Smart Metering) – are forms where users can enter the details of the PMA
assigned for the major works. Users can enter details such as the RFP number, scope,
tender value, name of participants, name of successful bidder, etc.
c. Award Items: Award Items have been split into Smart Metering and Loss Reduction. Users
can select smart metering or loss reduction and select “District” from the drop-down given,
and then select the relevant district.
Figure 45: Award Items

In case of smart metering, user can enter award details district-wise. In case of loss
reduction, user can enter details for a district or for IT-OT works. Upon selecting a particular
district, the sanctioned items data will be fetched here, against which, users can enter the
award details for each line item. Provision to add multiple award rates and quantities against
each line item is also provided for Smart Metering and Loss Reduction. Users can click on ‘+’
sign to add package-wise details. Upon clicking on ‘+’ sign, a sub-total row for the line item
and a dustbin icon appears, which the user can click on to delete the row. Once details have
been added, user must click on ‘Save as Draft’ to save the form.

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Figure 46: Award items: Adding package-wise rows

Note: For the column “Package No.” a drop-down has been provided (for both smart metering
and loss reduction). The drop-down will list all packages whose status was selected as
"Awarded" and were submitted in "Smart Metering / Loss Reduction>Pre-award Status"
forms. User must select a package from the drop-down.
Figure 47: Award items: Package column drop-down

d. Surveyed Items: Once the user enters details for award items, they can proceed to this
section. Users can select smart metering or loss reduction and select “District” from the drop-
down given, and then select the relevant district, or they can select IT / OT works in the case
of loss reduction. Upon selecting a particular district, the sanctioned and the package-wise
award data will be fetched here, against which, users can enter the surveyed quantity for
each package.

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Figure 48: Surveyed Items

The following section provides a detailed user guide for the ‘Monitoring’ Section of the Action Centre.

3.5.2 Monitoring
Figure 49: Monitoring Module

Monitoring is the second tile on the ‘Action Centre’. Monitoring has been divided into three sections –
Monthly Targets, Progress Details, and Report. For ‘Quarterly Targets’ and ‘Progress Details’.

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Figure 50: Clicking on Monitoring

a. Monthly Targets
Figure 51: Monthly Targets

DISCOMs can enter district-wise monthly targets for each sanctioned item under Smart Metering,
Loss Reduction and Modernization (currently under development). For Smart Metering/ Loss
Reduction, 2 drop-downs have been provided. The first drop-down allows the user to select the
FY and the second drop-down allows the user to select a district. In the case of Loss reduction,
the district drop-down also contains an additional row of “IT/OT works and SCADA”, for users to
enter the monthly targets for IT/OT and SCADA. Upon selecting the relevant district, the
sanctioned, package-wise award and surveyed details entered under ‘Sanction and DPR’ details
will be fetched here, against which, users can enter the targets. If multiple packages have been
added under award items for a particular line item, then the sub-total of the packages will also
appear .

b. Progress Details
Once the monthly targets have been set by the DISCOM, they can enter the monthly progress
details for the following major works:

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I. Smart Metering: Three sets of dropdowns have been provided here. The first
dropdown allows the user to select the FY, the second dropdown allows the user to
select the month and the last dropdown allows the user to select a district. A user can
enter the progress details of a month from the 1st of that month up to 15 days from
the end of that month. Upon selecting the relevant district, the sanctioned, package-
wise award and surveyed details entered under ‘Sanction and DPR’ details will be
fetched here, against which, users can enter the progress details. The user can enter
the monthly achievement values. Based on the values entered, the cumulative
achievement of the DISCOM up to that month is calculated and displayed.
Figure 52: Smart Metering - Progress Details

II. Details of Consumer Meters: DISCOMs can enter the details of consumer meters
by clicking on the icon highlighted in the image below. This icon is only active when
the major component selected is ‘Consumer Meters’. However, prior to entering
‘Details’, the user should provide the progress details for consumer meters, and then
click on ‘Save as Draft’.
Figure 53: Smart Metering – Accessing Consumer Details

DISCOMs can enter the details of consumer meters by clicking on the icon
highlighted in the image below. This icon is only active when the major component
selected is ‘Consumer Meters’. However, prior to entering ‘Details’, the user should
provide the progress details for consumer meters. Users can add more rows by
clicking on the ‘plus’ icon. They can also delete rows.
Figure 54: Consumer Details

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Certain validations have been applied to this page. The data can only be saved and
submitted once it has cleared the following validations:
• LGD Code, village census code should be numeric values.
• The number of rows should be equal to the number entered under
‘Communicating Meters’ for that major component under progress details.
• Meter numbers should be unique and cannot repeat.
In case the data fails to clear any validation, the problematic cells are highlighted in
red.
III. Loss Reduction: Three sets of dropdowns have been provided here. The first
dropdown allows the user to select the FY, the second dropdown allows the user to
select the month and the last dropdown allows the user to select a district. For loss
reduction, the sanctioned, package-wise award and surveyed details entered under
‘Sanction and DPR Details’ will be fetched here and split into three tabs – ‘General’,
‘Substations’, ‘IT/OT Initiatives and SCADA’.The list of major components under each
tab have been listed below:
Figure 55: Categorization of Major Components

A user can enter the progress details of a month from the 1st of that month up to 15
days from the end of that month. The user can enter the monthly achievement
values. Based on the values entered, the cumulative achievement of the DISCOM up
to that month is calculated and displayed.

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Figure 56: Progress Details - Loss Reduction

c. Reports
This section will allow users to generate dynamic reports based on the information entered in
‘Input Forms’ and ‘Monitoring’ modules for Smart Metering / Loss Reduction works. User can
generate four types of reports - consolidated, major component, detailed and package-wise:
1. Consolidated reports show an overall summary for smart metering / loss reduction (total
sanctioned cost, awarded cost, etc.)
2. Major component reports summarize values major component-wise.
3. Detailed reports are reports at the item summary level.
4. Package-wise reports are the most detailed reports. Data is displayed up to the package-
level for each line item.
User can also generate reports at different levels (All India, State, DISCOM, District). Further, drill
down functionality has been provided. For example, if the user generates a report for a state, then
clicking on the state name will allow the user to drill-down to the DISCOM-level report, which
showcases all the DISCOMs within that state.
Additionally, a sub-total drop down has been provided, which users can use to see subtotals
within the report. Grand total rows have been provided for each report, by default. The reports are
also flexible - users can choose which State, DISCOM, major component, sub-component, item
specification they would like to view. They can also view/hide columns using the 'Column' drop-
down. A free search-bar has also been provided. Lastly, users can download a report as an Excel
or a PDF.

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Figure 57: Reports

3.5.3 Evaluation
Figure 58: Evaluation

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Figure 59: Evaluation Forms

Under evaluation, the users can view the ‘Input forms’ submitted. ‘Input forms’ are replicated here and
can only be viewed by the users (will remain un-editable). Once the forms have been approved by the
nodal agency, DISCOMs can view the final version of their forms, with nodal remarks, nodal compliance
statuses for each PQ/SoP criteria, and final REF scores.

3.5.4 Fund Disbursal

The detailed user guide for the fund disbursal module has been attached after section 3.7.

3.5.5 Quality Monitoring

The detailed user guide for the Quality Monitoring module has been attached after the user guide for fund
disbursal.

3.5.6 Scheme Closure

Currently under development.

3.6 Capacity Building

Currently under development.

3.7 Document Centre and uploading / linking documents

To upload documents, the user will need to follow these steps:

A. Click on Document Centre

B. User must select the main folder of their DISCOM to upload and create folders.

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Figure 60: Document Centre – Main DISCOM Folder

C. To ensure that documents are uploaded in a structured manner, master folders have been
created for all DISCOMs. Users are requested to adhere to this folder structure. The structure has
been provided below:
Figure 61: Folder Structure

D. In case the relevant folder is not available, users can create additional folders.

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Figure 62: Document Centre - Adding Folders

E. Once the relevant folder has been selected, user can upload a file within that folder (button
highlighted in the image below).
Figure 63: Document Centre - Uploading Files

F. Once documents have been uploaded, DISCOMs can link files to the relevant input forms. To link
files, the user must move back to ‘Action Centre’ and click on ‘Input Forms’. The user must then
click on the upload button of the relevant form for which they would like to link a file. Click on ‘Link
to an existing file?’
Figure 64: Linking a File (1)

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Figure 65: Linking a File (2)

G. This will bring up a minimized version of the document centre. Now select a folder and click on
the relevant files to be linked. Once the relevant files have been selected, click on the ‘Link’
button.
Figure 66: Selecting Files

H. Once linked, all file names will appear in the drop-down provided next to the upload button.
Clicking on any file name will bring up a download button next to it, which the user can click to
download the file.

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Figure 67: Dropdowns for linked files

I. Users can also select the ‘Type of Document’ uploaded using the drop-down provided
(highlighted below).
Figure 68: Type of Document

The document will be updated as and when the sub sections are updated.
***

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