Unisea Shipping Ltd.

Junior Deck Officer’s Familiarization Checklist & Handover Record (Form F-006)
PART I, GENERAL FAMILIARIZATION, BRIEFING AND HANDOVER

VESSEL AQUALEGEND

ON-SIGNER
Florencio Deypalubos III RANK THIRD MATE
NAME

PORT OF
Brisbane, Australia DATE OF EMBARKATION
EMBARKATION
TO BE CHECKED/COMPLETED BY THE MASTER IMMEDIATELY UPON EMBARKATION OF THE NEW
OFFICER
On-signer holds all certificates and documents specified in the FOPM 2.2.6
This form contains, among others, information on the duties and equipment for which the on-signer is responsible, with particular emphasis on the
safety aspects of these responsibilities. The familiarization and handover process consists of the following parts, which have to be completed within
specific periods. Briefing of joining Junior Deck Officer is in accordance with COPM 10. 1. 4. 4. 4 and recorded in Form S-004 ‘’Briefing of
Officers”.

TO BE COMPLETED PARTS DATE COMPLETED

Prior vessel’s departure: A. Safety procedures and equipment
B. Initial briefing
Prior taking over duties: C. Duties, responsibilities, job specific procedures and receipt of PPE
D. Emergency procedures
Within 14 days from E. SMS familiarization (instructions/equipment and procedures)
resuming duties:

ESSENTIAL FAMILIARIZATION, BRIEFING AND HANDOVER PROCESS

A. SAFETY PROCEDURES AND EQUIPMENT

1. Receipt of PPE, understands Company’s PPE Matrix, Location and donning of life jacket / immersion suit.
2. Location of mustering stations, fire stations, emergency exits/escape routes.
3. Location and operational procedures of Life Saving Appliances, launching arrangements, etc.
4. Location and operational procedures of Fire Fighting Equipment (including type and use of fire
extinguishers carried, fire detection panels, fire main isolation valves, etc.).
5. Fire Fighting in relation to cargoes carried.
6. Safety symbols, signs and alarm signals.
7. Location of hospital, medical locker, stretcher and defibrillator.
8. Any special food requests / allergies (food included), medication are communicated to the Medical Officer
and or Ship’s Master.
9. Cyber Security induction as per Company’s procedures.

B. INITIAL BRIEFING

1. Company’s policies, vision and mission.

2. Brief explanation of the structure of the Company and the various activities it is involved in.
3. Understanding and capability of describing the meaning of safety and environmental performance.
4. Description of duties and responsibilities and briefing on job specific SMS procedures and checklists.
5. Shipboard and job specific hazards and applicable safe working practices.
6. Rules and regulations to be followed and way of behavior on board - code of discipline.
7. Ability to communicate with other persons on safety matters.
8. Briefing on the importance of identifying and reporting any safety, health and environmental violation
through Company’s open reporting procedure.
9. Consequences for failure to comply with relevant requirements and Company’s procedures.
10. Rank specific Occupational Health and Safety Risk Assessment.
11. MLC Complaints procedure.
12. Latest findings (vetting, internal, PSC, navigation audits…)

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FILE: M31 Form No: F-006

 Unisea Shipping Ltd.
Junior Deck Officer’s Familiarization Checklist & Handover Record (Form F-006)

C. DUTIES, RESPONSIBILITIES AND JOB SPECIFIC PROCEDURES

On-signer to make a walk-around with his supervisor, introducing himself to other officers and crew, visiting all
pertinent vessel’s locations and familiarizing himself with all vessel equipment/machinery which he will operate. Where
possible he should operate the equipment under the supervision of his supervisor in order to gain hands-on experience.

1. Normal watchkeeping/work hours and applicable fatigue rules. How to record hours of work.
2. Awareness and acceptance (sign) of Master’s standing orders.
3. Duties of OOBW, bridge posters and checklists and specific responsibilities when serving as an OOBW.
4. Responsibilities and authority related to his rank.
5. Operation of all primary and secondary bridge equipment required for safe navigation, and watch keeping
including:
a. Steering gear, including manual, autopilot, tiller and emergency.
b. Navigation and signal lights.
c. Alarms including unmanned engine room procedures & dead man alarms as applicable.
d. Sound signalling apparatus.
e. ECDIS operation and procedures
f. Radar, ARPA, GPS, Echo sounder, Speed Log , BNWAS, AIS, Course recorder, Gyro/Magnetic
Compass, VDR and other bridge indicators and instrumentation. Integrated bridge system functions
(where applicable).
g. Ship specific ECDIS training. All deck officers shall be trained on the use of the particular ECDIS
system that is available on the bridge of the vessel each time they join a vessel. This training will be
conducted in the presence of the Master or the C/O following the ECDIS familiarization form N-020.
h. EPIRB and RADAR transponders.
i. Satellite communications system.
j. Telegraph including control of M/E.
k. External, internal and portable communication equipment and systems.
l. Alarms, remote controls, stops and trips.
m. Bridge equipment feed Procedures from emergency supply.
n. LSA - Fire detection and fire fighting indications and controls on the bridge
o. Ancillary bridge equipment (e.g. binoculars, signalling flags, meteorological equipment, whistle, etc.).
6. Operational guidance for GO and specific responsibilities when serving as a GO (applicable for GO).
7. Operation of all radio and bridge equipment required for the safe execution of duties including GMDSS,
Main Transmitter, Main & Aux. receivers, INMARSAT-C, etc. Maintenance status and PΜS of Radio and
Bridge electronic equipment and batteries including outstanding maintenance items (applicable for GO).
8. Reception of time signals via radio including log-book keeping requirements, weather reports via NAVTEX,
Inmarsat C, weather facsimile, including Navtex & Inmarsat C Navigation Warnings messages from
NAVAREAS, & MSI messages etc. (applicable for GO).
9. Location of transmission and reception antennas and their fittings including Radar, VHF, GPS, SATCOMS,
GMDSS, etc. (applicable for GO).
10. Location of radio-communication or radio-navigational equipment malfunctioning and NOT IN SERVICE
and Actions taken. (Applicable for GO).
11. Record keeping requirements, GMDSS log, etc. (applicable for GO).
12. Storage location and correction procedures of all radio station guides and other publications (applicable for
GO).
13. Appreciation of vessel’s manoeuvring capabilities as indicated in the “Wheelhouse poster” fitted in the
Bridge.
14. Bridge posters and checklists.
15. Medical records (applicable for Second Officer (Medical Officer)).
16. Records of past and planned deck maintenance and pending items.
17. Construction and layout of cargo, ballast, bunker tanks and void spaces.
18. Ballast pipeline systems, valves, pumps, position and construction.
19. Gas detection systems of ballast, pump room, void spaces, and Accommodation Spaces.
20. Storage location and correction procedures of ECDIS ENCs, Paper Charts, NTMs, Pilot Books and other
nautical Hydrographic publications either in Hard Copy or in Electronic Format ( e-NPs – ADPs) etc.
21. Log books (as appropriate).
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FILE: M31 Form No: F-006

 Unisea Shipping Ltd.
Junior Deck Officer’s Familiarization Checklist & Handover Record (Form F-006)

22. Gangway and Pilot transfer Arrangements.

23. Cargo care instructions.
24. Mooring Equipment Layout, Mooring Arrangements and Procedures.
25. Cargo & Bunker transfer Procedures.
26. Cargo loading and stowage - Cargo discharge Procedures.
27. Cargo heating equipment – operation.
28. Portable Gas Instruments, corresponding calibration gases and spares.
Use of Equipment /Understand the readings/alarms, conducting bump test/calibration, change settings and
replacing sensors.
29. Knowledge of Emergency Drills as per Drills matrix and relevant records.
30. Maintenance of hygienic conditions throughout the Accommodation and deck work areas.
31. Receipt of Personal Protective equipment.
32. Company’s Procedure regarding vetting observation circulation from the head office.

D. EMERGENCY PROCEDURES

1. Emergency Response Procedures and job specific responsibilities in accordance with vessel’s:
a. Vessel’s Emergency Response Plan b. SOPEP c. ICP d. Emergency Towing booklet
2. Location and mode of operation of various units of emergency equipment including emergency fire pump,
emergency diesel generator/batteries, life boat engine, emergency lights, emergency fire air dampers,
emergency foam release, emergency air compressor, emergency bilge suction, etc.
3. Location and use of antipollution equipment including clean-up equipment, spill containment gear,
pneumatic pumps, etc.
4. Locate and understand operation of emergency stop mechanism for main engines including other emergency
stop valves.
5. Ship Security Alert System.
6. Operating the fire doors, watertight and weather tight doors.
7. Location and operation of SSAS, two-way VHF radiotelephone, distress buttons of GMDSS equipment
(applicable for GO).
8. Knowledge of subsequent actions if fire or abandon ship alarm sounds.
9. Knowledge of subsequent actions if fire or smoke is detected.
10. Knowledge of subsequent actions if a man falls overboard.
11. Knowledge of immediate actions upon encountering an accident or other medical emergency before seeking
further medical assistance on board.
12. Special instructions necessary for use of the lifesaving appliances in severe weather and sea conditions.
13. Knowledge of emergency arrangements in the event of main engine failure and blackout.
14. Knowledge of preserving VDR data in case of an emergency.

ALL DEFECTS NOT PREVIOUSLY IDENTIFIED MUST BE IMMEDIATELY REPORTED TO THE

MASTER.

FURTHER SMS FAMILIARIZATION

E. SMS FAMILIARIZATION

1. Briefing on SMS Manuals, Ship Specific Manuals, Company circulars, bulletins, etc. as per SQMM
2.1.1.
2. Company’s Vision and Mission Card “GO or STOP”.
3. Security issues including the identification of the Ship Security Officer, personal responsibilities, best
management practices and security issues related to the vessel’s trading pattern.
4. Briefing on SOLAS training manuals.
5. Training on E-PMS and assigned responsibilities.
6. Review of current HSQSE programmes and their status.
7. Accident Report and Investigation System (ARIS).
8. Environmental Aspects.
9. Energy Efficiency General Requirements (SEEMP).
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FILE: M31 Form No: F-006

 Unisea Shipping Ltd.
Junior Deck Officer’s Familiarization Checklist & Handover Record (Form F-006)
10. Briefing on job specific procedures described in the Garbage management plan.
11. Training for Water Ballast Management plan and BW Treatment System (as applicable). Form SQE-008
to be completed
12. Technical and practical information associated with pollution prevention.
13. Operation, maintenance and repair of pollution prevention equipment and systems.
14. Methods for preventing and controlling or minimising waste stream development and releases in
deck/cargo and accommodation spaces, equipment and components.
15. Deck department activities and information related to the status, handling and discharge of any generated
wastes.
16. EPA VGP requirements for the discharges incidental to the normal operation of the vessel and
operation/maintenance/inspection/recordkeeping procedures.
17. Vessel’s Volatile Organic Compound Manual reviewed.

REMARKS / ITEMS REQUIRE FOLLOW UP:

Your Duties: As per F.O.P.M Ch. 2.3.3.1. Responsibilities and Authority (Third Officer)
Your Muster station: Port lifeboat (2) / Assist Ch/off & prepare lifeboat during fire
Personal Life saving equipment’s in your cabin – 1 flashlight, 1 immersion suit, 1 lifejacket w/ light & Muster station
bill
Bridge duty: 0800H to 1200H / 2000H to 2400H
Cargo Operation Duty: 0800H to 1200H / 2000H to 2400H
During cargo operation you are in-charge of the following under C/O instruction
 Fill up COB / Port Log
 Hourly calculation log “excel form in computer”
 Anko hourly calculation
 Assist CH. Officer in all cargo docs.
Always refer to chief officer standing order, C/L 041, CBO 3.1.3, Loading & Discharge plan
At Sea: Assist chief officer in maintaining and inspection of all FFE, SOPEP & Other Safety equipment. Record all
events, findings, test and inspection result in Benefit (PMS)
Mooring Operation: If the vessel arrives in your watch, you will be on the bridge wearing your proper uniform, and
if the vessel arrives during 2/O or other 3/O watch, you are in-charge in aft station depends what time it should be +2-2
from your watch.
Prepare arrival / departure forms and checklist - Form N-004 Navigation in Narrow waters-straits coastal waters-traffic
separation schemes checklist, / Form N-011 Preparation for departure, Form N-012 Ship to shore Master-Pilot
exchange, / Form N-012a Checklist on pilotage, Form N-012b Pilot Card, / Form N-013 Steering gear test log, / Form
N-015 Preparation for arrival, / Form N-016 Anchoring checklist (consult with Chief Officer for the new checklist on
board)
Prepare pre arrival document and pre departure docs as required by agent
 Port Documents can be found in \\192.168.3.1\aqualegend\DECK DEPARTMENT FOLDER\04. 3RD
OFFICER\1 PORT DOCS
 or better check folder \\Aleg-dc\aqualegend\DECK DEPARTMENT\VOY 117
 Voyage 117L-TK17
For sending to office & Monthly updates
 Update LIBERIAN SAFETY CHKLIST INS-004_Rev.06-12 – monthly
 Update 152 UNISEA CREWLIST – monthly & every crew change T:\DECK DEPARTMENT FOLDER\04.
3RD OFFICER\3 CREWLIST\03. MAR 2023
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FILE: M31 Form No: F-006

 Unisea Shipping Ltd.
Junior Deck Officer’s Familiarization Checklist & Handover Record (Form F-006)

 Update PMS via Benefit

Other thing to be updated:
 Fire plan - Port & Stbd accommodation also in Midship store locker for gangway – UPDATE Crew List,
Stowage Plan, Port Contact List & MSDS
 SOLAS & FFE manuals- crew recreation, officer’s recreation, mess room & Bridge
 Crew familiarization “refer to File C10”
 Flags, lights & shape symbol inventories
 Safety equipment, SOPEP inventories
 Official Accounting/MGA ask 2/O for help how
 Liberian Certificates – Bridge & Ships office
 Updating Liberian Notices & requirements example RML
 Fire Fighting, SOLAS & SOPEP Familiarization record need to be signed by new joiners & file
 File Marine Advisory, Marine operation & Marine Security on M54
 Liberian Shipping Article to sign by off signer and on signer
 Other ships manuals and posters as per Master advice
Other matters:
 All files you need in \\192.168.3.1\aqualegend\DECK DEPARTMENT FOLDER\04. 3RD OFFICER
 Most publication is in digital, last update by 2nd Officer, week #08
 IMO symbols are in safety locker upper deck
 BENEFIT program for
 Plan Maintenance System (PMS)
 Safety equipment requisition
 All other spares are in your cabin or locker, check the following:
 (spare) 2 Pcs. EEBD hood in your cabin
 Spare Strap for fire extinguisher in you cabin
 1 EEBD out of order/not to be used in your cabin
 B.A. pressure gauge kept in your locker.
 2 set of portable fire fighters hand radio with charger, standby at Fire station 1 upper deck w/ spare battery
 2 set of portable fire fighters hand radio standby at Fire station 2 Bridge deck w/ spare battery inside bridge.
 BA Compressor located at foam room, Last inspection by shore 06 Nov 2022
 All, FFE Last inspection by shore 06 Nov 2022
 Read instruction in FFE Manual @ T:\DECK DEPARTMENT FOLDER\04. 3RD OFFICER\6
SAFETY EQUIPMENT INVENTORY\LSA & FFE MANUAL
 Other requested item for 1st quarter 2023 –Please check immediately upon receiving stores. (Note you can
still request for 1st quarter 2023)
1. IMO symbols - Requisition - ALEG-ST-23-017
2. Foam hose box 2pcs (for foam box port side near entrance of pumproom already rusty to be replaced)
3. Wheel F-Spanner
4. Locking Pin for Foam Monitor
5. O-Ring for Foam Monitor Bearing
DATE: 22/03/2021 REV.: 1 PAGE: 5 OF 8

FILE: M31 Form No: F-006

 Unisea Shipping Ltd.
Junior Deck Officer’s Familiarization Checklist & Handover Record (Form F-006)

Does the on-signer have the necessary experience, training and ability to safely and efficiently carry out his YES NO
duties? If NO, contact the Company.

Any additional training needs identified must be recorded in the table above for further Company’s follow up.

FAMILIARIZATION / HANDOVER COMPLETED ON (DATE):

Signature
OFF-SIGNER
MARIOT, JADE MICHAEL L. / THIRD OFFICER
NAME/RANK
Signature
ON-SIGNER
DEYPALUBOS, FLORENCIO III / THIRD OFFICER
NAME/RANK
Signature
SAFETY OFFICER
DUMLAO, KERVIN D. / CHIEF OFFICER
NAME/RANK
Signature
MASTER
ORLANDO A. DOMINGUEZ JR. / MASTER
NAME

REMARKS

DATE: 22/03/2021 REV.: 1 PAGE: 6 OF 8

FILE: M31 Form No: F-006

 Unisea Shipping Ltd.
Junior Deck Officer’s Familiarization Checklist & Handover Record (Form F-006)
PART II, FAMILIARIZATION BEFORE TAKING OVER CARGO AND BALLAST HANDLING DUTIES

A. INSTRUCTIONS
This form lists the minimum areas that, a Second (2nd) and Third (3rd) Officer should be familiar with before taking
over formal duties in the Cargo Control Room (CCR). His familiarization can be conducted by a fellow Second (2nd)
or Third (3rd) Officer or the Chief Officer. In case that the familiarization is conducted by a fellow Second (2nd) or
Third (3rd) Officer, Chief Officer has to verify the familiarity of the officer with the equipment and procedures before
appointing him as the Officer in Charge during cargo and ballast handling. If for any reason the familiarization is not
completed before the first watch in the CCR, the Second (2nd) or Third (3rd) Officer is accompanied by Chief Officer
during the watch keeping duties.
B. AREAS OF ATTENTION DURING FAMILIARIZATION
DATE
A/A ACTIONS YES
VERIFIED
Second (2nd) or Third (3rd) Officer is familiar with the cargo pumping
1. ☐
arrangement and Operation of COPs of the vessel.
Second (2nd) or Third (3rd) Officer is familiar with the Cargo, Inert Gas, COW,
2. ☐
Ballast, VECS, and Pump Room Mimic Diagrams of the vessel.
Second (2nd) or Third (3rd) is familiar with the various Pressure, Suction,
3. thermometers gauges the Cargo pump Controls and the operation of the Hydraulic ☐
valves available in the CCR.
Second (2nd) or Third (3rd) Officer is familiar with the emergency shut down
4. ☐
Procedure of the cargo System.
Second (2nd) or Third (3rd) Officer is familiar with the ballast pumping
5. arrangement (line and pumps) of the vessel including Ballast Water Treatment ☐
System (as applicable).
Second (2nd) or Third (3rd) Officer can support and follow up properly the cargo
6. ☐
and ballast handling plan.
Second (2nd) or Third (3rd) Officer is familiar with cargo information – MSDS
7. ☐
sheets
8. Second (2nd) or Third (3rd) Officer is familiar with the use of the loadicator fitted ☐
Second (2nd) or Third (3rd) Officer is able to assist Chief Officer during a crude
9. ☐
oil washing.
Second (2nd) or Third (3rd) Officer has proper command of the English language
10. so as to communicate effectively with the terminal, his fellow officers and the ☐
ratings.
Second (2nd) or Third (3rd) Officer is familiar with company’s SMS and policies.
11. He is able to find in the Company’s manuals any reference related to cargo and ☐
ballast operations so as to complete any relevant task safely.
Second (2nd) or Third (3rd) Officer is able to complete all the necessary
12. documents related to cargo and ballast handling during his watch as OOW in the ☐
CCR without the assistance or supervision of Chief Officer.
Second (2nd) or Third (3rd) Officer is is able perform duties of mooring gang
13. ☐
supervisor.
Second (2nd) or Third (3rd) Officer is familiar with the windlass and the
14. ☐
anchoring procedures.
Second (2nd) or Third (3rd) Officer is familiar with the Operation of Vessel’s
15. Mooring Equipment, Vessel’s Mooring Arrangements / Procedures and Vessel’s ☐
MLMP.
Second (2nd) or Third (3rd) Officer understands and knows very well all cargo
15. ☐
and ballast related calculations.
Second (2nd) or Third (3rd) Officer can assist Chief Officer in his duties to
16. ☐
inspect the cargo and ballast tanks complete the relevant Company’s forms.
Second (2nd) or Third (3rd) Officer can assist Chief Officer in the critical stages
17. cargo and ballast handling such as toping up, stripping and ballast water treatment ☐
(as applicable).
18. Second (2nd) or Third (3rd) Officer understands the use and limitations of the ☐
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FILE: M31 Form No: F-006

 Unisea Shipping Ltd.
Junior Deck Officer’s Familiarization Checklist & Handover Record (Form F-006)
pumping system of the vessel.
Second (2nd) or Third (3rd) Officer is Familiar with hazards from oil Petroleum
19. ☐
cargoes and can protect effectively the other officers, the ratings and the visitors.
Second (2nd) or Third (3rd) Officer Is Familiar of the Electrostatic Hazards and
20 ☐
can effectively implement ISGOT recommendations.
Second (2nd) or Third (3rd) Officer is able to use the portable atmosphere
21. monitoring equipment. He is familiar with the testing procedures, the certification ☐
and maintaining the proper level of stock supplies of this equipment.
Second (2nd) or Third (3rd) Officer is familiar with the company’s permit system
22. ☐
and risk assessment system.
Second (2nd) or Third (3rd) Officer is familiar with the bilge system in the pump
23. ☐
room and in the forecastle and disposal Requirements as per Company’s Policy.
Second (2nd) or Third (3rd) Officer is familiar of the ODME operational
24. limitations, instructions and testing. ☐
Second (2nd) or Third (3rd) Officer is familiar of the Fixed Gas Detection system
25. operational limitations, instructions and testing. ☐

Second (2nd) or Third (3rd) Officer is Familiar with Operation of the Vessel’s
26. ☐
Permanent Gauging System, High Level and Overfill Alarm Units.
Second (2nd) or Third (3rd) Officer is familiar with the Pump Room ventilation
27. system and the respective SOLAS requirement (fans’ extraction mode / number ☐
of atmosphere changes per hour).
Second (2nd) or Third (3rd) Officer is familiar with Inert Gas System (IGS) and
28. ☐
associated equipment.
Other areas of attention visited by the Trainer or Additional training requested by
the Second (2nd) or Third (3rd) Officer:
……………………………………………………………………………………
…………………………………………………………………………………..
29. …………………………………………………………………………………….. ☐
………………………………………………………...............................................
...................................................................................................................................
..

FAMILIARIZATION / HANDOVER COMPLETED ON (DATE):

Signature
OFF-SIGNER
JADE MICHAEL L. MARIOT / THIRD OFFICER
NAME/RANK
Signature
ON-SIGNER
FLORENCIO DEYPALUBOS III / THIRD OFFICER
NAME/RANK
CHIEF Signature
OFFICER KERVIN D. DUMLAO / CHIEF OFFICER
NAME
Signature
MASTER
ORLANDO A. DOMINGUEZ JR. / MASTER
NAME

REMARKS

DATE: 22/03/2021 REV.: 1 PAGE: 8 OF 8

FILE: M31 Form No: F-006