CHECKLIST – RUNNING A STUDENT-LED PROJECT
STUDENT-LED VOLUNTEERING PROGRAMME
If you want to run a Student-Led Project through the Student-Led Volunteering Programme, below are a list
of tasks you need to complete. Please read each section carefully, so you do not miss important tasks.
Tasks highlighted in orange are optional. Tasks highlighted in blue are only required for projects that
work with children and/or young people.
Getting Started
Task Completed
(ü)
Read and sign our Project Leader Agreement
Recruit additional Project Leaders if needed. We recommend each project has a
minimum of 2 Project Leaders
Book onto our mandatory Project Leader Training
Use our SLP Webpage User Guide to help you learn how to use your SLP Webpage
Planning
Task Completed
(ü)
Read our Working with Children, Young People and Schools Policy and
Child Safeguarding Policy
If your project works with vulnerable adults, read our Vulnerable Adults Safeguarding
Policy
All Project Leaders to complete our Volunteering with Children training course
Meet with your Project Supervisor to discuss your plans for this academic year
Read our guidance on how to complete our Project Planning and Budget form
Complete and submit your Project Planning and Budget form using your SLP
Webpage
Read our guidance on how to complete our Risk Assessment form and view our
template risk assessments
Read the Volunteering Service Health & Safety Manual
Complete a Risk Assessment Form and submit it, using your SLP Webpage at least 4
weeks before you commence any project activity
Plan your volunteer induction and training programme
Create a plan for each of your volunteering sessions. Use our Session Plan template for
guidance
Plan how you will evaluate your project
Find a community partner
You can download all project leader forms on our Project Leader Resources page
Task Completed
(ü)
Read our Tips for Working with Partner Organisations.
Send your Project Supervisor an advert for our monthly SLP Partners’ Newsletter, which
is sent to local organisations and schools.
Inform your Project Supervisor about any organisations or schools you wish to contact
independently
Ask your partner organisation if they can provide relevant training for your volunteers
e.g. disability awareness training
Complete a Partnership Agreement Form for each of your partner organisations and
submit via your SLP webpage
Recruiting Volunteers
Task Completed
(ü)
Create a volunteer vacancy through your SLP webpage
Register to attend one of our Volunteering Fairs
Place an advert in the Volunteering Service Newsletter
Regularly check the Expressions of Interest tab of your SLP Webpage to check if anyone
has expressed an interest in volunteering with your SLP
Once recruited, register your volunteers on your SLP webpage
Arrange an induction meeting for your volunteers to prepare them for their role.
If your volunteers require DBS checks, send them our guidance on how to apply for a
DBS check.
Ensure all of your volunteers complete our Volunteering with Children course before
they start volunteering
Check your SLP webpage to ensure that your volunteers have completed the mandatory
checks and training before they start
Make sure that volunteers are familiar with our Accident & Emergency Procedures
Ensure that all volunteers are familiar with the key control measures and actions
contained in your risk assessment
Running your project
Task Completed
(ü)
Keep in regular contact with your volunteers, including during periods when there are no
activities planned
You can download all project leader forms on our Project Leader Resources page
Provide regular updates to your partner organisations
Keep a record of the number of hours that your volunteers have completed so that you
can verify this for their HEAR Report
Submit your Monthly Activity Reports through your SLP webpage
Ensure that all activities are run safely and the guidance in the Volunteering Service
Health & Safety Manual is followed
Report any incidents to your Project Supervisor and by using the UCL Incident Form
Implement the measurement tools identified in your Project Plan and Budget form
Handover & Evaluation
Task Completed
(ü)
Create a short report on the impact of your Student-Led Project and share with your
partner organisation, volunteers and Project Supervisor
Recruit new Project Leader’s for next academic year and inform the SLP Team of the
contact details for these students
Complete the Volunteering Service’s Handover & Evaluation Form
Attend a Handover and Evaluation Meeting
Transfer all the project documentation to the new Project Leaders
Outgoing Project Leaders to delete any personal data that they have, related the Student-
Led Project, from their personal devices.
You can access all forms and guidance from our Project Leaders Resources webpage.
If you have any questions about the tasks included in this checklist, please email your Project Supervisor.
You can download all project leader forms on our Project Leader Resources page
