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Appreciation

Thanks to the Drafting Committee who successfully completed the line

this guide.

Drafting Committee List:

i. Ir. Mr. Mohd Sabri Bin Mat Deris (JKR) - Chairman

i. Ir. Mr. Zulkifly Bin Yaacob (JKR)

iii. Mr. Mohd. Hanapi Bin Amin (JKR)

iv. Mrs. Nor Sadilah Binti Sadikun (JKR)

v. Mrs. Roslina Binti Abd. Aziz (JKR)

i. Mr. Meor Shahrullizam Bin Sulaiman (JKR)

vii. Ir. Abdul Muiz Bin Abdullah (JKR)

viii. Mr. Mohd Rahmat Bin Khamis (JKR)

ix. Mr. Abdul Hafiz Bin Mohd Noh (JKR)

x. Mr. Hazlan Bin Saringat (JKR)

xi. Mr. Mokhzani Bin Mokhtar (JKR)

xi. Mr. Zulzani Bin Ebon (JKR)

xiii. Mrs. Zalinah Binti Abu Seman (JKR)

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CONTENTS

BILL OF SUBJECTS PAGE

Appreciation i

Content iii
Glossary v

Abbreviation vii

1.0 Purpose 1

2.0 Background 1

3.0 Objectives 1

4.0 Scope 2

5.0 Usage Reference 2

6.0 Roles And Responsibilities 3

7.0 Measured Drawing Preparation Process Flow Chart 4

(Space Layout Plan)
8.0 Survey Work Implementation Method 5

9.0 Steps for the Implementation of Surveying and Drawing Work 6

10.0 Specifications For Drawing Requirements 15

11.0 Competence 16

12.0 References 16

13.0 Appendix 16
13.1 List of Equipment 17-18
13.2 Equipment Checklist 20
13.3 Symbols 21-24

13.4 Types of Lines 25

13.5 Dimensions by Shape 26

13.6 Examples of Layout Drawings 27

13.7 Drawing Template Format 28

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BILL OF SUBJECTS PAGE

13.8 Examples of Lompong Drawings 29-31

13.9 Drawing Scale Determination Method 32

13.10 Measured Drawing Execution Plan Format 33-39

(Space Layout Plan)
13.11 Measured Drawing Execution Report Format 40-43
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GLOSSARY

Block - Is a building or a construction that

have roofs, walls, entrances and
perfectly accessible in something
premise

Lompong - Empty space

Premise - A land site that houses
buildings and related areas

Space - A part of the building surrounded by

open walls or parts of buildings
but part of the construction of a building or
parts of the building that have elements that require
maintenance
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ABBREVIATIONS

BIM - Building Information Modelling

DAK - Specific Asset Data

DPA - Asset Management Policy

DPAK - Government Asset Management Policy
MPAM - Comprehensive Asset Management Manual

mySPATA - Immovable Asset Management System

PeDATA - Immovable Asset Data Collection
POF - Facility Operations Officer
PPLT - Measured Drawing Task Force
PTF - Facility Technical Officer
TNB - Tenaga Nasional Berhad
TPATA - Immovable Asset Management Procedures
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1.0 PURPOSE

This document is a uniform guide and practice for JKR and agencies
government to provide Measured Drawings (Layout Plans). Painting
Measured (Space Layout Plan) contains information on the area of the space, the number
room and space, function/ use/ height of space, position of room and space, type
floor / wall / ceiling finishes, interior design conditions, position and direction
window and door openings. This information is essential in preparation activities
ready-to-build drawings for asset maintenance and improvement purposes.

2.0 BACKGROUND

Many government buildings have been developed over hundreds of years

first. The existing government buildings are definitely in need
maintenance and modification to deliver services that
the best for the people.

However, asset management often faces difficulties because

lack of accurate and complete information, especially ready-to-build drawings. The drawing is ready
build a building is very important to complete the inventory, performance evaluation
buildings and improvements.

3.0 OBJECTIVES

3.1 Recollect existing building information for registration and

asset database

3.2 Facilitate the preparation of scope, budget and implementation of asset management
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4.0 SCOPE

4.1 Building assets under the responsibility and control of government agencies.

4.2 Space layout drawing is a building floor drawing to find out:

a) area of space
b) number of rooms and spaces
c) function / use of space
d) position of room and space
e) types of floor, wall and ceiling finishes
f) interior design conditions
g) position of windows and doors
h) room height

5.0 USAGE REFERENCES

5.1 These guidelines should be consulted together with the Asset Management Procedure
Immovable Assets (TPATA) and Immovable Asset Data Collection Guidelines
(PeDATA).
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6.0 ROLES AND RESPONSIBILITIES

6.1 Control Officer (CP)

i. Issue instructions to PTF for preparation of measured drawings

6.2 Facility Technical Officer (PTF)

i. Identify the building / premises that need a space layout plan ii. Identify provisions iii.
Choose an implementation
method iv. Appoint a Measured
Drawings Task Force (PPLT) or consultant v. Receive Measured Drawing Execution
Report

6.3 Facility Operations Officer (POF)

i. Record and save space layout drawings

6.4 Facility Inspectorate Officer (PIF)

i. Enter space information into MySPATA

6.5 Measured Drawings Task Force (PPLT)

i. Prepare Measured Drawings Implementation Plan

i. Perform surveying work iii.

Submit drawings to the Architect/ Assistant Architectural Officer/
Senior Architectural Technician to review
iv. Submit drawings to JKR Architects/ Professional Architects to be confirmed v. Prepare
Measured Drawing Implementation Report

6.6 JKR Architect/ Professional Architect

i. Confirm the measured drawing

6.7 Architect/ Assistant Architectural Officer/ Senior Architectural Technician

i. Check the measured drawing

6.8 Consultant / Consultant

i. Perform survey work ii. Submit

verified measured drawings to PDF
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7.0 MEASURED DRAWING PREPARATION PROCESS FLOW CHART (LAYOUT PLAN

ARRANGE THE SPACE

Refer to Figure 1:

Hint: M = Start, T = End

Figure 1: Flow Chart of Spatial Layout Plan Preparation
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8.0 METHOD OF EXECUTION OF SURVEYING WORK

The implementation of survey work can be chosen between two methods as below, which are:
a. Measure Draw

Measurement work, data collection process and drawing work

implemented on site.

b. Measure Notes

The measurement work and data collection process is carried out at

site. Painting work is carried out in the office.

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9.0 STEPS FOR IMPLEMENTATION OF DRAWING SURVEY WORK

9.1 FLOWCHART OF THE MEASUREMENT WORK IMPLEMENTATION STEPS

DRAW

Figure 2: Flow Chart of the Steps for the Implementation of Surveying and Drawing Work
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Step 1 : Collection of premise data

The collection of building/premises data is intended to

obtain as much relevant information from the records-
historical records such as:

i. site plan
i. site photo
iii. previous and current use of the site
iv. renovation work (addition and demolition)
v. other information that can help measured drawing work

Note: If no data is obtained then perform the next step

An example of a site drawing is as below:

Figure 3 : Sample Site Plan (presentation drawing)

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Figure 4 : Example of a Site Plan (Google map)

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Step 2 : Site visit and initial survey

Marks the block that will be measured on the site plan

according to the asset premises register in MySPATA. Conduct a visit to
each space for each block level to be measured for planning purposes
work execution.

BLOCK A

BLOCK E BLOCK C

BLOCK B BLOCK D

Figure 5: Example: The block marked on the site plan

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Step 3 : Prepare a Measured Drawing Implementation Plan

i. Prepare a schedule of field work to be carried out.

i. Check the equipment list
iii. Determining the necessary provisions to carry out the work-
measurement work
iv. Identify the required manpower in terms of numbers and
expertise such as arranging expert services. Example:
a) Heritage buildings - Agencies need to identify heritage assets
b) Buildings that have restricted spaces such as depots
ammunition storage, main switch room, TNB room, hangar and
etc
i. Determine the method that will be used for the work
measurement. The determination of the method is based on cost, number
manpower, time and equipment.
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Step 4: Execute the Work

i) Sketch the level floor plan

The level floor plan contains the zones in the format of spatial layout drawings on grid paper
provided (refer to the attachment as below). Refer to door and window opening symbols.

Building Name: No. DPA ID:

No. Block: Floor Level:

Drawing Date: Prepared by:

Figure 6: Sketch of the level floor plan

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ii) Sketch the floor plan of the zone containing the spaces
. Name and code the spaces in the zone floor plan as below. Refer to the door opening symbol and
window.

Building Name: No. DPA ID:

No. Block: Floor Level:

Drawing Date: Prepared by:

Figure 7: Sketch of the floor plan of the zone containing the rooms
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iii) Sketch the floor plan of each room

Refer to door and window opening symbols.

a) Measure each required space dimension (Refer to Appendix 10.4)

b) Measure every opening in the room (doors, windows and passageways if any)
(Refer to Appendix 11.2)

3000 3000

900 900
900

4000
1100 3000 1100 900

Building Name: No. DPA ID:

No. Block: Floor Level:

Drawing Date: Prepared by:

Figure 8: Sketch of the floor plan of each room

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Step 5 : Documents and records

i) Collect space drawing sketches

i) Arrange space drawing sketches for each zone & level.
iii) Create space layout drawings based on sketches and
measurements taken

- Manually using hand drawings according to scale

(Refer to related technical drawing books).

- Computerized using the relevant software

such as AutoCAD, Sketchup, Revit etc. (Refer to official services
technical if necessary)

i) Drawing specifications (Refer to item 12)

v) Record and save

- Sketch drawing

- Measurement data

- Space drawings that have been verified in the form of soft copy and
hard copy.
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10.0 SPECIFICATIONS FOR DRAWING REQUIREMENTS

i. Scale Drawing

a. Manual layout drawing – 1 : 100 to 1 : 500

b. Computerized drawing – 1 : 50 to 1 : 500
(Refer to the Drawing Scale Setting Method)
i. The final drawing should use a technical pen (felt tip pen ).
iii. Drawings using paper sizes A0, A1, A2, A3 and A4
depending on the size of the building.
iv. Drawings must be complete with drawing title, DPA ID No, name
building, scale used, building orientation etc. Refer
drawing format in Appendix 16.6.
v. Each space should be labeled according to the space name and space code

(refer to mySPATA).
i. Every space opening such as doors and windows needs to be specified
clearly.
vii. The direction of the door and window openings should be the same as the opening direction

on site.
viii. The use of dotted lines is used for openings in the wall
like a path.
ix. Measurement dimensions are encouraged to be placed outside the plan drawing.

x. Vacant spaces are labeled and measured (See Appendix

Example of Lompong Painting).
xi. Drawings must be complete with finishing codes for floors, walls and
room height (Refer to Appendix 16.2)
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11.0 COMPETENCE

The Measured Drawings Task Force (PPLT) needs to have basic criteria and

skills such as:

a) basic skills in technical drawing

b) basic skills in using measuring equipment

c) basic skills in taking measurements

12.0 REFERENCES

a) Comprehensive Asset Management Manual (MPAM)

b) Government Asset Management Policy (DPAK)

c) Immovable Asset Data Collection Guidelines (PeDATA)

d) Immovable Asset Management Procedure (TPATA)

13.0 APPENDIX

13.1 EQUIPMENT LIST

13.2 EQUIPMENT CHECKLIST

13.3 SYMBOLS

13.4 TYPES OF LINES AND PENCIL POINT SIZE THICKNESS

13.5 DIMENSIONS ACCORDING TO SHAPE

13.6 SAMPLE SPACE LAYOUT PLAN DRAWING

13.7 DRAWING FORMAT

13.8 EXAMPLES OF LOMPONG DRAWINGS

13.9 DRAWING SCALE DETERMINATION METHODS

13.10 MEASURED DRAWING EXECUTION PLAN FORMAT

13.11 REPORT FORMAT OF DRAWING IMPLEMENTATION

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13.1 EQUIPMENT LIST JKR.PATA.GP.LT.1

No. Equipment Pictures

1. Graph Paper

2. Symbol reference attachment

3. "Clip Board Desk"

4. Drawing Equipment (Pen, Pencil, Ruler,

Eraser, etc.)

5. Tape Measure

25 meters of general survey work

150 meters = Building Exterior Work

6 meters = Detailed work

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6. Digital Camera

7. Laser Measuring Tool

8. Flashlight

9. Rope

10. Water meter

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11. Angle Ruler

12. Compass

13. Felt Tip Pen

according to the thickness of the pen

appropriate

14. Scale Ruler

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13.2 EQUIPMENT CHECKLIST JKR.PATA.GP.LT.2

Premises Name:

Block:

No. Equipment Mark it

1. Graph Paper

2. Symbol reference attachment

3. "Clip Board Desk"

4. Drawing Equipment (Pen, Pencil, Scale Ruler, Eraser, etc.)

5. Measuring tape

25 meters = General survey work

150 meters = Building Exterior Work

6 meters = Detailed work

6. Digital Camera

7. Laser Measuring Tool

8. Flashlight

9. Rope

10. Water meter

11. Angle ruler

12. Compass

13.

Note: Mark ÿ on the provided space.

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13.3 SYMBOLS JKR.PATA.GP.LT.3

i) Basic symbols
NO THINGS SYMBOL

1 One Leaf Door

2 Two-Leaf Door

3 Stairs

4 Window

5 Seated Toilet Bowl

6 Sink

7 Transverse Dimensions
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8 Vertical Dimensions

9 Radius Dimensions

10 Oblique Dimensions

11 Dimensions of a Circle

12 Angle Dimensions

13 Angle Dimensions
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ii) Packaging symbols

Wall Finishing

Example:
X = Structure

XY Y = Packaging
BB PC

K
STRUCTURE INDICATIONS AND WALL FINISH
e
Structure Packaging
m
BB: Bricks pc : Plaster & Paint
a
KT : Reinforced Concrete P : Plaster
s PK : Wood Panels
DP : Panel Wall
a DTB : Load Bearing Wall DM : Separation Wall
n DJ : Tiled Walls
C : Mirror Panel
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Floor finish

Example:
X = Floor Finish
X Y

Y = Ceiling Finish KS SG
Z 2800
Z = Space Height
(from floor to ceiling)

INSTRUCTIONS FOR FLOOR AND CEILING FINISH

Floor finish Ceiling finish

KS : Cement Finish SG: Suspended Ceiling
KK : Carpet finish SP: Plaster ceiling
KJ : Tile finish SK : Concrete Ceiling
LK : Wooden Floor SS : Ceiling Strips
RF : Raise Floor TS : No Ceiling
LC : Floor Paint (Epoxy)
PKB : Squared Steel Plate
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JKR.PATA.GP.LT.4
13.4 TYPES OF LINES AND THICKNESS OF PENCIL & PEN POINT SIZE
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13.5 DIMENSIONS ACCORDING TO SHAPE JKR.PATA.GP.LT.5

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JKR.PATA.GP.LT.6
13.6 SAMPLE SPACE LAYOUT PLAN DRAWING
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13.7 DRAWING TEMPLATE FORMAT JKR.PATA.GP.LT.7

Note:
The north sign is only placed on the Site Plan.

Validation stamp :

Building Name :

No. DPA ID :

No. Block:

Floor Level:

Drawing Date :

Prepared by :

Checked by :

Verified by :
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13.8 EXAMPLES OF LOMPONG DRAWINGS JKR.PATA.GP.LT.8

Some examples of voids in colored spaces are as follows:

Lompong for electrical and mechanical mains

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Lompong for the elevator shaft and "double volume" room.

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Lompong for the mezzanine level space.

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13.9 DRAWING SCALE DETERMINATION METHODS JKR.PATA.GP.LT.9

10 mm

10 mm

Example Scale 1:100

1m in footprint = 10mm in drawing

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JKR.PATA.GP.LT.10

13.10 EXECUTION PLAN FORMAT MEASURED DRAWING SPACE LAYOUT

PLAN

MALAYSIA GOVERNMENT

MEASURED DRAWING EXECUTION PLAN:

SPACE LAYOUT PLAN

YEAR :_____________

MINISTRY: ________________________________________
DEPARTMENT :______________________________________
PREMISES :______________________________________
DPA CODE :______________________________________
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CONTENTS

1.0 INTRODUCTION

2.0 OBJECTIVES

3.0 ORGANIZATION CHART AND COMMUNICATION PLAN

4.0 SCOPE OF EXECUTION OF MEASURED DRAWINGS

5.0 EXECUTION SCHEDULE OF MEASURED DRAWINGS

6.0 PREPARATION OF MEASURED DRAWING EXECUTION ACTIVITY

REQUIRED RESOURCES

7.0 MEASURED DRAWING EXECUTION RECORD CONTROL

8.0 APPENDIX
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1.0 INTRODUCTION
Clarifying information about related premises.

2.0 OBJECTIVES
Explain the goal of the implementation of the measured drawing of the asset.

3.0 ORGANIZATION CHART AND COMMUNICATION PLAN

The organizational structure and communication plan must be prepared to explain
the organization of the implementation of measured drawings (As JKR.LT.1).

4.0 SCOPE OF EXECUTION OF MEASURED DRAWINGS

POF needs to determine / set the scope of building blocks and measured drawings to be
implemented.

5.0 EXECUTION SCHEDULE OF MEASURED DRAWINGS

Plan a schedule for the execution of measured drawings. (As JKR.LT.2).

6.0 PREPARATION OF RESOURCE NEEDS FOR IMPLEMENTATION ACTIVITIES

MEASURED DRAWING
The POF must prepare a Resource Requirements Analysis of Measured Drawing
Implementation Activities at the premises level for the purpose of the allocation
application. (As JKR.LT.3).

7.0 MEASURED DRAWING EXECUTION RECORD CONTROL

Record control of the implementation of asset measured drawings as (As per
JKR.LT.4).

8.0 APPENDIX
Any document referred to in the preparation of the implementation of measured asset drawings
as per JKR.PATA.F9/1e.
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MEASURED DRAWING EXECUTION ORGANIZATION CHART

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SITE / PREMISES WORK PLANNING SCHEDULE

Premises Name:

No. DPA ID:

Block: Level: Level Name: Room: Start Date: Finish Date: No. Officer:

Prepared by:

MEASURED DRAWING TEAM LEADER

Signature: .......................................
Position : ......................................

Date : ......................................
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RESOURCE NEEDS ANALYSIS FORMAT MEASURED DRAWING IMPLEMENTATION ACTIVITY

Ministry : ……………………………………………. Department/ Agency : …………………………………………….

State/Territory : ……………………………………………. District : …………………………………………….

Premise : ……………………………………………. No. DPA ID : …………………………………………….

OBJECT
SOURCE AS/ TOTAL
SCOPE ACTIVITY EQUIPMENT SOURCE OUTPUT
MAN HEAD COST (RM)
PROVISIONS

Notes:................................................ ................................................ ................... .............................. ..............................

................................................ ................................................ ................................................ ........................... ................
................................................ ................................................ ............... ................................... ..........................................
................................................ ................................................ ......................... ......................... ..........................................

Note Object As (OS):

14000: Overtime Allowance 27000: Other Supplies and Materials
22000: Transport of Goods 28000: Purchased Maintenance and Minor Repairs
23000: Communications and Utilities 29000: Professional Services, Other purchased services and Hospitality
24000: Rent 32000: Buildings and Building Repairs
26000: Raw Materials and Materials for Maintenance and Repair 33000: Facilities and Repair of Facilities
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MEASURED DRAWING EXECUTION RECORD CONTROL

PERIOD
NO. RECORD TYPE LOCATION
STORAGE
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JKR.PATA.GP.LT.11

13.11 MEASURED DRAWING EXECUTION REPORT FORMAT

MALAYSIA GOVERNMENT

IMPLEMENTATION REPORT
MEASURED DRAWING

YEAR :_____________

MINISTRY: _______________________________________
DEPARTMENT :______________________________________
PREMISES :______________________________________
DPA CODE :______________________________________
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CONTENTS

1.0 INTRODUCTION

2.0 OBJECTIVES

3.0 SCOPE OF WORK

4.0 ORGANIZATION CHART, RESPONSIBILITIES AND COMMUNICATION PLAN

5.0 ACTIVITY AND PERIOD OF IMPLEMENTATION

6.0 FORMS AND RELATED DOCUMENTATION

7.0 APPENDIX

7.1 LIST OF DRAWINGS

7.2 IMAGES
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1.0 INTRODUCTION

The Measured Drawing implementation report is a document used when carrying out measured
drawing measurement work.

2.0 OBJECTIVES

Explain the process of implementing the Measured Drawing of the Spatial Layout Plan so that it can
be implemented systematically, safely and perfectly.

3.0 SCOPE OF WORK

Detailed scope of work for the work of the Measured Drawings of the Spatial Layout Plan

4.0 ORGANIZATION CHART, RESPONSIBILITIES AND COMMUNICATION PLAN

The organizational structure, responsibilities and communication plan need to be prepared to explain
the organization of the work implementation of the Measured Drawings of the Spatial Layout Plan.

5.0 ACTIVITY AND PERIOD OF IMPLEMENTATION

The activities that need to be taken into account, among others, are as follows: •
Obtaining information/ premises data • Site visit and
initial survey • Work planning (work planning
schedule – duration, cost, energy, work, equipment and methods) • Implementation of measured drawing work
• Documents and record the
measured drawing
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6.0 FORMS AND RELATED DOCUMENTATION

• Measured Drawing Implementation Schedule (According to JKR.LT.2). • Asset

Measured Drawing Implementation Resource Requirements Analysis Form
(As JKR.LT.3).
• Record control of asset measured drawing execution as (As
JKR.LT.4).

7.0 APPENDIX

• List of Measured Drawings •

Photographs of buildings where measured drawings are carried out