Republic of the Philippines Page No.
: Page 1 of 2
Department of Health
Revision
SOUTHERN ISABELA MEDICAL CENTER No.:
2
PM – MED – REAGENTS AND SUPPLY
Effectivity: 07/25/2024
DOP – 007 INVENTORY CONTROL
This process includes from Receipt of Supply to Release of supply for
SCOPE
consumption.
OBJECTIVE To ensure the availability of all the reagents and supplies and to reduce wastage.
ACTIVITY PERSONS RESPONSIBLE / ACTIVITY DETAILS/INTERFACE
1.1. Medical technologist on duty will receive the items and log it
1. Receiving of Delivery Logbook (RF – MED – PCL – 015) and take note of the
Supplies and reagents following :
a. date
b. items, quantity and quality
c. price (unit price and total price).
d. Check the expiration date of items. DO NOT ACCEPT if it is
expired or near expiry that cannot be consumed until the
expiration date.
2. Recording of 2.1. The medical technologist in charge of inventory will write the
deliveries additional item in the “IN” column of the index card.
3. Recording of 3.1. The laboratory staff will record all items taken out for consumption
consumption in the daily consumption sheet.
3.2. The Laboratory staff in-charge of the indexing of consumption will
record all items released for consumption in the “OUT” column of
index.
4. Check Physical 4.1. The Laboratory Staff will do Physical Inventory every end of the
Inventory month and make Monthly Consumption Statistical Report (QR –
MED – PCL – 043) .
5. Preparation of Purchase 5.1. The Chief Medical Technologist will prepare PR and submit the
accomplished PR to the Purchasing department. Make sure to have a
Request (PR) received copy and file it.
CONTINUAL
IMPROVEMENT
Acronyms:
Republic of the Philippines Page No.: Page 2 of 2
Department of Health
Revision
SOUTHERN ISABELA MEDICAL CENTER No.:
2
PM – MED – REAGENTS AND SUPPLY
Effectivity: 07/25/2024
DOP – 007 INVENTORY CONTROL
1. PR- Purchase Request
2. RIS – Requisition and Issue Slip
Records:
1. QR – MED – PCL – 043: Monthly Consumption Statistical Report
2. RF – MED – PCL – 012: Daily Consumption (Stock Card)
3. RF – MED – PCL – 066: Purchase Request File
4. RF – MED – PCL – 068: Requisition and Issue Slip File
Prepared by: Reviewed by:
DIWATA GRACE F. BAUSA, MD, FPSP BUTCH LORETO O. GARCIA, III, MD, MBA, FICS
Process Owner / Unit Head Chief Medical and Professional Staff II
Date Signed: Date Signed:
Recommended by: Approved by:
EVANGELINE SILVERIO, MBA MELCHOR C. DELA CRUZ, JR., MD, MHA, FPOGS
Quality Management Representative Medical Center Chief II / TMR
Date Signed: Date Signed:
