Office Productivity 2 ICT IN TLE 7

SPECIAL PROGRAM IN INFORMATION AND

COMMUNICATION TECHNOLOGY
(SP-ICT)

Excel 2016
Getting Started with Excel

Introduction

Excel is a spreadsheet program that allows you to store, organize, and analyze information. While you
may believe Excel is only used by certain people to process complicated data, anyone can learn how to
take advantage of the program's powerful features. Whether you're keeping a budget, organizing a
training log, or creating an invoice, Excel makes it easy to work with different types of data.

GRADE 8 FIRST QUARTER SHANE PRINCIPE

Office Productivity 2 ICT IN TLE 7

The Excel interface

When you open Excel 2016 for the first time, the Excel Start Screen will appear. From here, you'll be able
to create a new workbook, choose a template, and access your recently edited workbooks.

 From the Excel Start Screen, locate and select Blank workbook to access the Excel interface.

Figure 1- Excel Start Screen

GRADE 8 FIRST QUARTER SHANE PRINCIPE

Office Productivity 2 ICT IN TLE 7

Figure 2 - Microsoft Excel 2016 User Interface

Quick Access Toolbar

The Quick Access Toolbar lets you access common commands no matter which tab is selected. You can
customize the commands depending on your preference.

The Ribbon

The Ribbon contains all of the commands you will need to perform common tasks in Excel. It has
multiple tabs, each with several groups of commands.

Tell me

The Tell me box works like a search bar to help you quickly find tools or commands you want to use.

Microsoft Account

From here, you can access your Microsoft account information, view your profile, and switch accounts.

GRADE 8 FIRST QUARTER SHANE PRINCIPE

Office Productivity 2 ICT IN TLE 7

Name Box

The Name box displays the location, or name, of a selected cell.

Formula Bar

In the formula bar, you can enter or edit data, a formula, or a function that will appear in a specific cell.

Cell

Each rectangle in a workbook is called a cell. A cell is the intersection of a row and a column. Simply click
to select a cell.

Column

A column is a group of cells that runs from the top of the page to the bottom. In Excel, columns are
identified by letters.

Row

A row is a group of cells that runs from the left of the page to the right. In Excel, rows are identified by
numbers.

Worksheets

Excel files are called workbooks. Each workbook holds one or more worksheets. Click the tabs to switch
between them, or right-click for more options.

Worksheet View Options

There are three ways to view a worksheet. Simply click a command to select the desired view.

Zoom Control

Click and drag the slider to use the zoom control. The number to the right of the slider reflects the zoom
percentage.

Vertical and Horizontal Scroll Bars

The scroll bars allow you to scroll up and down or side to side. To do this, click and drag the vertical or
horizontal scroll bar.

GRADE 8 FIRST QUARTER SHANE PRINCIPE

Office Productivity 2 ICT IN TLE 7

Working with the Excel Environment

The Ribbon and Quick Access Toolbar are where you will find the commands to perform common tasks
in Excel. The Backstage view gives you various options for saving, opening a file, printing, and sharing
your document.

The Ribbon
Excel 2016 uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs,
each with several groups of commands. You will use these tabs to perform the most common tasks in
Excel.
 Each tab will have one or more groups.

Figure 3 – Ribbon

 Some groups will have an arrow you can click for more options.

Figure 3.1 – More Options Button

 Click a tab to see more commands.

Figure 3.2 – Ribbon Tabs

GRADE 8 FIRST QUARTER SHANE PRINCIPE

Office Productivity 2 ICT IN TLE 7

 You can adjust how the Ribbon is displayed with the Ribbon Display Options.

Figure 3.3 – Ribbon Display Options

Note: Certain programs, such as Adobe Acrobat Reader, may install additional tabs to the Ribbon. These
tabs are called add-ins.

To Change the Ribbon Display

Options:
The Ribbon is designed to respond to your current task,
but you can choose to minimize it if you find that it takes
up too much screen space. Click the Ribbon Display
Options arrow in the upper-right corner of the Ribbon to
display the drop-down menu.

There are three modes in the Ribbon Display Options menu:

 Auto-hide Ribbon: Auto-hide displays your workbook in full-screen mode and completely hides
the Ribbon. To show the Ribbon, click the Expand Ribbon command at the top of screen.

Figure 4 - Hidden

GRADE 8 FIRST QUARTER SHANE PRINCIPE

Office Productivity 2 ICT IN TLE 7

 Show Tabs: This option hides all command groups when they're not in use, but tabs will remain
visible. To show the Ribbon, simply click a tab.

Figure 4.1 – Only Tabs Ribbon Display

 Show Tabs and Commands: This option maximizes the Ribbon. All of the tabs and commands
will be visible. This option is selected by default when you open Excel for the first time.

The Quick Access Toolbar

Located just above the Ribbon, the Quick Access Toolbar lets you access common commands no matter
which tab is selected. By default, it includes the Save, Undo, and Repeat commands. You can add other
commands depending on your preference.

To Add Commands to the Quick Access Toolbar:

1. Click the drop-down arrow to the right of the Quick
Access Toolbar.

2. Select the command you want to add from the drop-

down menu. To choose from more commands,
select More Commands.

Figure 5 – Quick Access Men

GRADE 8 FIRST QUARTER SHANE PRINCIPE

Office Productivity 2 ICT IN TLE 7

3. The command will be added to the Quick

Access Toolbar.

Figure 5.1 – Added Command

How to use Tell me:

The Tell me box works like a search bar to help you
quickly find tools or commands you want to use.

Figure 6 – Tell me (Alt = Q)

1. Type in your own words what you want to do.

Figure 6.1 – Tell me Type

2. The results will give you a few relevant

options. To use one, click it like you would
a command on the Ribbon.

Figure 6.2 – Tell me Menu

GRADE 8 FIRST QUARTER SHANE PRINCIPE

Office Productivity 2 ICT IN TLE 7

Worksheet Views
Excel 2016 has a variety of viewing options that change how your workbook is displayed. These
views can be useful for various tasks, especially if you're planning to print the spreadsheet. To change
worksheet views, locate the commands in the bottom-right corner of the Excel window and select Normal
view, Page Layout view, or Page Break view.

Figure 7 – View Buttons

 Normal view is the default view

for all worksheets in Excel.

Figure 7.1 – Normal View

 Page Layout view displays how your

worksheets will appear when printed.
You can also add headers and footers in
this view.

Figure 7.2 – Page Layout View

GRADE 8 FIRST QUARTER SHANE PRINCIPE

Office Productivity 2 ICT IN TLE 7

 Page Break view allows you

to change the location of
page breaks, which is
especially helpful when
printing a lot of data from
Excel.

Figure 7.2 – Page Layout View

Backstage View
Backstage view gives you various options for saving, opening a file, printing, and sharing your
workbooks.
To access Backstage view:

1. Click the File tab on

the Ribbon. Backstage view will appear.

Figure 8 – File Tab

GRADE 8 FIRST QUARTER SHANE PRINCIPE

Office Productivity 2 ICT IN TLE 7

Figure 8.1 – Backstage View

1. Return to Excel - You can use the arrow to close Backstage view and return to Excel.
2. Info - The Info pane will appear whenever you access Backstage view. It contains information
about the current workbook.
3. New - From here, you can create a new blank workbook or choose from a large selection of
templates.
4. Open - From here, you can open recent workbooks, as well as workbooks saved to your OneDrive
or on your computer.
5. Save and Save As - Use Save and Save As to save your workbook to your computer or to your
OneDrive.
6. Print - From the Print pane, you can change the print settings and print your workbook. You can
also see a preview of your workbook.
7. Share - From here, you can invite people to view and collaborate on your workbook. You can also
share your workbook by emailing it as an attachment.
8. Export - You can choose to export your workbook in another format, such as PDF/XPS or Excel
1997-2003.
9. Publish - Here, you can publish your workbook to Power BI, Microsoft's cloud-sharing service for
Excel workbooks.
10. Close - Click here to close the current workbook.
11. Account - From the Account pane, you can access your Microsoft account information, modify
your theme and background, and sign out of your account.
12. Options - Here, you can change various Excel options, settings, and language preferences.

GRADE 8 FIRST QUARTER SHANE PRINCIPE

Office Productivity 2 ICT IN TLE 7

Hands On Exercise 1:
Directions: Explore the Microsoft Excel 2016 and follow the procedure given.

1. Open Excel 2016.

2. Click Blank Workbook to open a new spreadsheet.

3. Change the Ribbon Display Options to Show Tabs.

4. Using the Customize Quick Access Toolbar, click to add New, Quick Print, and Spelling.

5. In the Tell me bar, type the word Color. Hover over Fill Color and choose a yellow. This will fill a
cell with the color yellow.

6. Change the worksheet view to the Page Layout option.

7. When you're finished, your screen should look like this:

8. Change the Ribbon Display Options back to Show Tabs and Commands.

9. Close Excel and Don't Save changes.

Rubrics for Exploring the Interface of MS Excel 2016

CRITERIA EXCELLENT GOOD FAIR POOR

4 3 2 1
Safety Procedures (15%)
– Applied / manifested
safety precautions while
working.
Adherence to the
Procedures (30%) –
Followed the procedures
systematically

GRADE 8 FIRST QUARTER SHANE PRINCIPE

Office Productivity 2 ICT IN TLE 7

Workmanship (15%) –
Had organized materials
and tools while
accomplishing the task
and has time
management.
Quality of work (40%)

Activity 1
Directions: After exploring and working with MS Excel 2016, Identify the parts of MS Excel interface and
write your answer on the space provided.

1. ____________________________ 6. ____________________________

2. ____________________________ 7. ____________________________

3. ____________________________ 8. ____________________________

4. ____________________________ 9. ____________________________

5. ____________________________ 10. ___________________________

GRADE 8 FIRST QUARTER SHANE PRINCIPE

Office Productivity 2 ICT IN TLE 7

Activity 2
Criss-Cross Puzzle
Directions: Complete the criss – cross puzzle.

7 8

1 9 10

3
4

5 12

Across:

1. Contains all of the commands you will need to perform common tasks in Excel.
2. The intersection of a row and a column.
3. Spreadsheet program that allows you to store, organize, and analyze information.
4. Works like a search bar to help you quickly find tools or commands you want to use
5. A group of cells that runs from the left of the page to the right
6. Create a new blank workbook or choose from a large selection of templates

Down:

7. Displays the location, or name, of a selected cell.

8. Is a collection of cells where you keep and manipulate the data
9. Gives you various options for saving, opening a file, printing, and sharing your workbooks
10. The default view for all worksheets in Excel
11 (2). Is the intersection of a row and a column
12. Can change various Excel options, settings, and language preferences

GRADE 8 FIRST QUARTER SHANE PRINCIPE

Office Productivity 2 ICT IN TLE 7

GRADE 8 FIRST QUARTER SHANE PRINCIPE