5.

35

Ex. No: 10

PASSWORD PROTECT FOR SHEETS AND GooGLE DRIVE

SHARING - PERMISsION

Aim

To perform the following

i) Creating password protection for Sheets.
i) Google drive sharing with permissions.)
Theory
i) Password protection for Sheets
Certain Google Sheets may contain data such as login information, bank informa
tion, earnings, etc. If the account used is shared, you can add password to the sheet's
spread-sheet. If you do so, this will make sure that even if the account is hacked, there is
still a layer of another protection. This protects the data from being accessed.
iü) GoogleDrive sharing with permissions
Types of sharing
I) Share with contacts
You can share your files and folders with your Google contacts.
2) Share via Link
contact list.
If you want to share the files and folders with a person who is not in the
generate alink and share the llnk with others. Anyone with the link can access the shared
file.

3) Publish files to internet

Files from tools like Google Docs, Sheets, Slides and Forms can be embedded into
Ihe websites for any person to view. It is public on the web.
ypes of permissions
) Edit
With this permission, others who have access to the files can edit
them.
2) View
They
With this permission, others won't have the rights to edit any individual file.
Can only open and view the files.
 5.36

3 Comment

ite.
t allowe others to add comments and suggestions. However, they cannot edit the
) Creating password protection for sheets
1) Copy the link below and paste it in the address bar of Google and press enter.
https://docS.google.com/spreadsheet
coc?key=OAize8AsQYPJdGstX2toS3JzLXJFNEQ2VC1xaUEOenc&newcopy=true
2) Click Make a copy in the window appearing.

Calatoly

Google Sheets

Copy document

V Aesa kis

3)/ Copy of protected sheet appears. Click Extensions on the main toolbar. Then
select AppsScript.
 5.37

Coy of Protectedh

nos

oett

4 Click Deploy ’ New deployment in the next window.

Aope Sorig ProtectodShoet

5) In the New deployment window, click Deploy.

 5.38

Ne d e y a t

Cangti

Me (mgeeat e80gnatcom)

Oey mysell

The an so be std sa as eeore

Cargse Dgiy

6) Then click Authorise access.

New deplyment

The we AO$ TeJes pu to suthoatces gou aa

Canca

7) Choose your account in the next window.

8 After that Google hasn't verified this app window appears. Click Advanced in
the left side.
 5.39

GSign in-Google Accounts - Google Chrome X

accounts.google.com/signin/oauthydanger?authuser= 08part=AJi8hAN _Bn9M2VvSX6201D5X

Google hasn't verifed this app

The app is requestingaccess to sensitive info in your Google Account. Until the developer
verifies this app with Google. you shouldn't use it.

Advanced BACK TO SAFETY

9) Then click Goto Protoected Sheet below that.

G Sign in -Google Accounts -Google Chvome

@ accounts.google.com/signin/oauth/danger?authuser= 0&part= AJiehANJ_BngM2VV5X6201D5.

Googie hasn't verifed this app

The app is requesting access to sensitiyeinfo in your Google Account. Until the developer
vesfies this app with Google, you shouldnt use it

Hide Adyanced BACK TO SAFETY

Continue prly if you understand the risks and trust the developer
@gmalcom).
 5.40

10[ Click Allow in the next window appearing.

O Sn n Cengle euntsGeoge Chrome
acceunts.geoglegm/sgninjoauthyeontenttauthuter0partAehAMWiceypamfNOGWKg8.

3 sign in yth Googe

ProtectedSheet wants to access

your Google Accournt
egmaileom

This wltt alitow ProtectedSheet to:

See and download all yòår Google Drve fies

See, edit, create, and delete àl your Google

Sheets spreadsheets

Disploy and run third-party web content in

prompts and sidebars inside Google onplications

Meke sura you trust ProtectedSheet

You may be sharing sensitive info with this site spp. You
can alway see of rernove access in your Google Accou
Learn how Google helps you share data safety
See Prolectedsheet's Privacy Policy and Terns of Service.

Cancel Allow

11) Click Done.

12) Now on the main tool bar, click Protect File ’ Initialize. We are ready to add
contents to this spreadsheet and encrypt it.
13) Add data to the spreadsheet starting from the third row.

14) For encryption, click Protect File -’ Encrypt File.

15) Set a new password. Click OK.
 5.41

Create a new passwofd.

Ok Cancel

16) The data entered is encrypted.

A1:81 fx URL to Encrypt/Decrypt

B

1
URL to Encrypt
2 Web
3 thunv
ihuhuh
5 hwwsl
6 vyhunl
7 whwh%h
8

17) To decrypt data, click Protect File ’ Decrypt File.

18) Enter your password and click submit.
X

Enter your Password

Submit
 5.42

19) You can see that now your data is decrypted.

A1:81 fx URL to Encrypt/Decrypt

URL
2
3
mango
4 banana
5 apple
6 orange
7
papaya

20)(Change your sheet name from copy of protected sheet to a new name.
ii) (Google drive sharingwith permissions
`hare with contacts
1) Open drive.google.com.
2) Right click on the file you want to share. Then select share from the menu.

Drbe

xced

Ssta

conpusyl

3) (Inthe share window appearing. type the initials of the contact with whom you want
to share the file.)
 5.43

Share "computer progress.docx*

jAdd people and groups

People with access

D Owner

General access
Restricted
Only people with access can ope with the link

Copy link Done

Google will automaically show the similar contacts. Select the required contacts.
4 On the right side, next to the email box is a permission box click on it to choose the
required permission. \(ie Editor, Viewer and Commenter.)

¢ Share "còmputer progress.docx"

Editor

Viewer
Notify people
Commenter
Message
VEditor

Cancel Send

5) Click Send.
 5.44

b) Generate shareable link)

1) (Right click on the file in the Drive and select copy link. At the
bottom left, a
message box appears as shown below.

Link copied MANAGE ACCESS

Click MANAGE ACCESS

2) In the share window appearing, under General Access,
Choose whether
Restricted or Anyone with the link.

Share "Layout.docx*
Add people and groups

People with access

Owner

General access
Restricted

V Restricted

Anyone with the link Done

3) Then click on Sharing settings on the top right to

modify the permissions. Now
settings box appears.
 5.45

t Settings for "Layout.docx"

Editors can change permissions and share
Viewers and commerters can see the option to download,
print, and copy

4) In the settings box, choose the options you want.

5) Go back and click copy link icon.
6) Add the recipient's email address. Click Send.
7) In the Drive, click New Google Docs.
8) Google document window appears. Name the document.
9) To insert the link in the document, click Insert link icon in the tool bar or press
Ctrl + K.
10) In the small window appearing, type shareable in the text box. Paste the link in the
next box. Then click Apply. Now a link is created.
Result:

Thus password protection is created for sheets and Google drive is shared with
pernissions successfully.