NIT NO:TCIL/GM(C)/2024/IIM-LKO-NOIDA/02 Date16.07.

2024

FDR1234
-- NIT Document
for

Selection of contractor for “Construction of Sewerage

Treatment Plant & Civil Maintenance work at IIM
Lucknow Noida Campus at B-1, Institutional area,
Sector-62 , Noida (U.P.)”

NIT No: TCIL/GM(C)/2024/IIM-LKO-NOIDA/02

Date of Issue: 16.07.2024

Issued By:
General Manager (Civil)
Fax :+91 (11) 26242266
Tel: +91 (11) 26202020
https://www.tcil.net.in/

Telecommunications Consultants India Ltd.

(A Govt. of India Enterprise)
TCIL Bhawan, Greater Kailash-I
New Delhi – 110048 (India)
Telephone no.:011-26202020, Fax:011-26241865,
website: https://www.tcil.net.in Email: [email protected]
CIN No.:U74999DL1978GOI008911

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Contents
1. NOTICE INVITING TENDER (NIT) ............................................................................. 3
2. GENERAL TERMS & CONDITIONS OF THE CONTRACT ................................... 11
3. SPECIAL CONDITIONS OF CONTRACT .................................................................. 20
4. SCOPE OF WORK & TECHNICAL SPECIFICATIONS ........................................... 40
5. PROJECT EXPERIENCE ............................................................................................. 67
6. PRICE BID SCHEDULE ............................................................................................... 68
7. MANUFACTURER'S AUTHORISATION FORM ...................................................... 69
8. BID SECURITY/EMD (BANK GUARANTEE FORMAT) ........................................ 70
9. INTEGRITY PACT ........................................................................................................ 71
10. AUTHORIZATION LETTER ....................................................................................... 72
11. CALCULATION OF LOCAL CONTENT: .................................................................. 73
12. NO-CONVICTION CERTIFICATE ............................................................................. 74
13. BID SUBMISSION FORM ............................................................................................. 75
14. MAKE IN INDIA UNDERTAKING .............................................................................. 77
15. NIT CHECKLIST ........................................................................................................... 78
16. RATE CONTRACT ........................................................................................................ 79
17. PERFORMANCE SECURITY (BANK GUARANTEE FORMAT) ............................ 80
18. MEMORANDUM OF UNDERSTANDING .................................................................. 81
19. ANNEXURE-A TO DISPUTE RESOLUTION CLAUSE ............................................ 82
20. OFFICE MEMO OF DEPARTMENT OF EXPENDITURE REGARDING RULE 144
OF GFR 2017 .................................................................................................................. 85
21. OFFICE MEMO OF DOT REGARDING AMENDMENT TO UNIFIED LICENSE 97
22. FORMAT FOR INSURANCE SURETY BOND FOR EMD / BID SECURITY ......... 99
23. FORMAT OF INSURANCE SURETY BOND FOR PERFORMANCE GUARANTEE
/ .......................................................................................................................................101

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SECTION-1

NOTICE INVITING TENDER (NIT)

NITs are invited from all eligible bidders for “Selection of contractor for “Construction of Sewerage
Treatment Plant & Civil Maintenance work at IIM Lucknow Noida Campus at B-1, Institutional area,
Sector-62 , Noida (U.P.)””

TCIL has been appointed as Project Management Consultant (PMC) by Client “IIM Lucknow
(NOIDA Campus)”.

Telecommunications Consultants India Ltd. (TCIL) is a Govt. of India Enterprise, under Department of
Telecommunications, Ministry of Communications. It was set up in 1978 to share Indian experience and
expertise with developing countries and to assist bulk users of telecom services in setting up dedicated
telecom networks.

TCIL has been undertaking various projects in all fields of telecommunications and information technology
and also continuously deploying new technologies in the field of Telecom Software, Switching and
Transmission Systems, Cellular Services, Rural Telecommunications, Optical Fiber based Backbone
Transmission Systems etc. TCIL has diversified its operation and has been executing projects in the field of
Civil Infrastructure, Architecture and Power, Rural Roads and Civil Construction. TCIL has been executing
projects in the latest technologies like FTTH, VOIP, IPTV etc.

This NIT is floated for “Selection of contractor for “Construction of Sewerage Treatment Plant & Civil
Maintenance work at IIM Lucknow Noida Campus at B-1, Institutional area, Sector-62 , Noida (U.P.)”” on
exclusive basis.

Estimated cost of the works = Approx. Rs. 3.26 Cr. (inclusive of all charges, costs, taxes, levies etc.
including GST)/ Approx. Rs 2.76 Cr. (without GST).

Submission of Online Bids is mandatory for this NIT. Prospective bidders need to submit their bids with the
most competitive Techno-commercial offer for the aforesaid work. NIT document is available on TCIL
website (https://www.tcil-india.com/nit.php) & GePNIC portal (https://www.etenders.gov.in). The important
dates are as given below:

1.1 IMPORTANT DATES

Date of Posting of NIT: 16.07.2024

Start Date of downloading/viewing NIT: 16.07.2024
Last date & time for seeking clarification, if any: 23.07.2024 , 13:00 Hrs
Start date & time for Online submission of Bids: 16.07.2024 , 17:00 Hrs
Last date & time for Online submission of Bids: 30.07.2024 , 14:00 Hrs
Online Opening of Technical Bid (Part-I): 30.07.2024 , 15:00 Hrs
Online Opening of Financial Bid (Part-II): To be notified later

Bids shall be submitted on GePNIC Portal (https://www.etenders.gov.in). Bidders are advised to visit
GePNIC portal (https://www.etenders.gov.in) and/or TCIL website regularly for updates/amendments,
if any. Bidders can contact NIC for Telephonic Help Support on Toll Free Help Desk Number- 1800
3070 2232 for requisite queries regarding registration, training, demonstration, minimum system
requirements etc. of Government e-Procurement System of NIC (GePNIC).

1.2 ELIGIBILITY CRITERIA

a) (i) In procurement of all goods, services or works in respect of which the nodal
ministry/department has communicated that there is a sufficient local capacity and local
competition, only Class-I local supplier as defined under the order shall be eligible to bid
respective purchase value.

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(ii) Only Class-I and Class-II local supplier, as defined under the order shall be eligible to bid in
procurement undertaken by procuring entity, except when global tender enquiry has been issued.

(Mandatory Undertaking for Purchase Preference to MAKE In INDIA to be submitted along with
this NIT. The bidder needs to submit calculation of local content as per format attached in
Section-11. The detailed clause is mentioned at Clause 2.3 in Section-2 of this NIT and the
documents required for verification of local content needs to be submitted as per this Clause.)

b) The bidder should be an Indian Registered Company under Companies Act 1956 or 2013/
Proprietorship / Partnership Firm / Government Societies. Copy of Certificate of Incorporation/
Registration/ Partnership Deed or any other relevant document, as applicable, should be submitted
along with a copy of address proof.

c) The bidder shall fulfill the following financial criteria:

i. Average Annual Financial Turnover during the last 3 financial years, ending 31st March
2023 should be at least 30% [25% for Startups] of the estimated cost of purchase
(excluding GST).

ii. Net worth should be positive as on 31st March 2023.

iii. The bidder should have Profit Before Tax (PBT) in two out of the last three financial years,
ending 31st March 2023.

d) Experience of having successfully completed similar works during the last 7 years from the date
of bid submission should be either of the following:

Three similar works each costing not less than 40% (35% for Startups) of the estimated
cost (excluding taxes), in last 7 years.

Or

Two similar works each costing not less than 50% (45% for Startups) of the estimated
cost (excluding taxes), in last 7 years.

Or
One similar work costing not less than 70% (65% for Startups) of the estimated cost
(excluding taxes), in last 7 years.

‘Similar work’ means “Construction of Sewerage Treatment Plant (STP)”. One Similar Work
means a Single Work/Purchase Order of value as given in this clause above.

The bidder should submit supporting documents i.e., work order and completion certificate
from client.

e) Bidder must have a valid ISO 45001:2018 Certificate approved by NABCB at least one year
old.

f) Bidder must have registered with NSIC 2008 for same purpose (Valid Certificate Required).

g) The bidder should not be insolvent, in receivership, bankrupt or being wound up, not have
had their business activities suspended and not be the subject of legal proceedings for
any of the foregoing. An undertaking by the bidder should be submitted.

h) The bidder should have a valid PAN and GST Registration. Copy of PAN card and GST
Registration certificate should be submitted in the bid. In case GST registration is not available,
the bidder shall give undertaking that it will get registered before start of work if work is awarded
to them.

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i) DELETED

j) The bidder should not be insolvent, in receivership, bankrupt or being wound up, not have had
their business activities suspended and not be the subject of legal proceedings for any of the
foregoing. An undertaking by the bidder should be submitted.

k) The Bidder should not be blacklisted/debarred/banned/restricted by any Union Govt./State Govt.

/PSU as on date of submission of the Bid. “No-Conviction Certificate” duly signed by authorized
signatory signing the bid, should be submitted in the prescribed format.

l) The bidder shall submit an undertaking on their letterhead stating that:

In reference to the Government of India, Ministry of Finance, Department of Expenditure, Office

Memorandum No. F.No. 6/18/2019-PPD, Dated 23-07-2020. I hereby submit that:

“We have read the Clause regarding restrictions on procurement from a bidder of a country which
shares a land border with India; We certify that we (in case of Consortium all the Consortium
Partners) are not from such a country or their beneficial owner is not from such a country or we
will not sub-contract any work to a contractor from such countries, if from such a country, have
been registered with the Competent Authority.

We hereby certify that we (in case of Consortium all the Consortium Partners) fulfill all
requirements in this regard and are eligible to be considered.” [Where applicable, evidence of
valid registration by the Competent Authority shall be attached.]

m) The bidder needs to submit un-priced BOQ along with their technical bid.

n) The bidder needs to submit an undertaking stating that: Vendors, whose Purchase Order(s) for any
Project of TCIL was/were cancelled on risk & cost basis for non-performance or non-submission
of performance guarantee in last 2 years, are not eligible to participate in this tender.

o) Proof of PF registration to be submitted by the bidder.

p) The bidder should have a local office where work is to be executed. Else, he should give an
undertaking that he will open a local office after award of work.

q) LABOUR LAWS (wherever applicable):

The Bidder should comply with all applicable Indian Labour laws, Payment of Minimum Wages
Act, Workman’s Compensation Act, EPF/ESI provisions and any such statutory provisions. In
case the bidder is found to be not complying to any of the relevant statutory requirement, action
as deemed fit may be initiated by TCIL at its sole discretion.

r) It is a mandatory requirement that the bidder shall provide formally certified skilled workforce or
commitment to the effect that they would ensure that all their workers would be skilled through
Recognition of Prior Leaning (RPL) within two months from the date of commencement of work
under the project, at the cost of the bidder. This is in compliance to Ministry of Skill Development
and Entrepreneurship (MSDE) D.O dated 12.09.2022.

The bidder shall provide undertaking to this effect.

s) Bid by Consortium is not allowed.

1.3 The bidder should give an undertaking on the company’s letter head that all the
documents/certificates/information submitted by them against this NIT are genuine.

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In case any of the documents/certificates/information submitted by the bidder is found to be false or

forged, TCIL shall immediately reject the bid of such bidder(s) or cancel/terminate the contract and
forfeit bid security / Performance Security submitted by the bidder and debar them from participation
in future NITs/tenders of TCIL for a period up to 2 years.

1.4 A statement showing Clause-by-Clause compliance to all Terms & Conditions of all the Sections of
this NIT as well as client’s tender (which forms part of this NIT), duly Signed and stamped on the
Letter Head of their Organization. The bidder shall submit No-Deviation Certificate along with above.

1.5 BID SECURITY (EARNEST MONEY DEPOSIT)

EMD amount shall be Rs 5,00,000/- (Rupees Five Lacs only).

EMD amount can be submitted in the form of Demand Draft (DD) drawn in favour of
“Telecommunications Consultants India Limited” payable at New Delhi along with the bid, OR in the
form of a Bank Guarantee (BG) / e-BG in the prescribed format (Section-8) from a SFMS enabled
Scheduled Commercial Bank through SFMS Platform OR as an Insurance Surety Bond as per format
given in Section-22 OR Fixed Deposit Receipt (FDR) OR Bankers Cheque.

The validity period of Bid Security / EMD (in any form) should be 120 days.

Details of beneficiary for issue of BG under SFMS Platform is as below:

Name of Beneficiary Name Telecommunications Consultants India Limited

and its Details Address TCIL Bhawan, Greater Kailash-1, New Delhi-
110048
Name of Beneficiary Name ICICI Bank Limited
Bank and its Details Account No 000705005880
Address 9-A PHELPS Building, Connaught Place, New
Delhi- 110001
Unique TC503394486 (UID to be mentioned in field 7037 of
Identifier Code the BG advising message code)
IFS Code ICIC0000007

EMD can also be paid through the following prescribed electronic modes of payment (UTR No. is to be
provided by bidder in the technical online bid):

a. Debit card powered by RuPay

b. Unified Payment Interface (UPI) (BHIM-UPI) – TCIL VPA ID – tcil80@ICICI
c. Unified Payment Interface (UPI) Quick Response Code: As below.
d. Bank details for NEFT: same as given above.

Note: Bids received without Bid Security (EMD) may be summarily rejected.

1.6 TENDER FEES

Tender Fees shall be NIL.

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Tender Fee can be paid through the following prescribed electronic mode of payment (UTR No. is to
be provided by bidder in the technical online bid):

a. Debit card powered by RuPay

b. Unified Payment Interface (UPI) (BHIM-UPI) – TCIL VPA ID – tcil80@ICICI
c. Unified Payment Interface (UPI) Quick Response Code: As below.
d. Bank details for NEFT: same as given above.

Notes for EMD and Tender Fees Exemption:

a) Start-up Enterprises are exempted from the payment of EMD & Tender Fees
b) To avail benefits prescribed in the tender for Start-up Enterprises, the bidder shall submit their
registration certificate issued by DIPP/DPIIT. Non-submission of requisite proof shall be treated as
non-Start-up Enterprise bid.
c) The bids submitted without bid security/tender fees or inadequate bid security/tender fees will be
rejected. No interest shall be payable on bid security amount.
d) If bid security/tender fees is submitted as BG/DD, it should reach o/o General Manager (Civil).
Room no. 211, TCIL Bhawan, 2nd Floor, Greater Kailash-I, New Delhi-110 048 within the last date
& time stipulated for bid submission in the tender.
e) The EMD/Bid Security of unsuccessful bidder shall be returned as promptly as possible but not later
than 30 days after expiry of the bid validity period.

f) The EMD/Bid Security may be forfeited if:

(i) If the Bidder withdraws his bid during the period of bid validity specified by the Bidder on
the Bid form or

(ii) fails or refuses to execute the Contract, if required; or

(iii) The successful bidder fails to submit performance security within the prescribed time. or

(iv) The proceeds of EMD shall be payable to TCIL in case of breach of any of the terms and
conditions of the contract/PO/tender by the vendor.

1.7 EVALUATION

a) TCIL shall evaluate bids in respect to substantive responsiveness of the bid or otherwise. TCIL
shall carry out detailed evaluation of the substantially responsive bids only.

b) A bid determined as substantially non-responsive technically/financially shall be rejected, even

after opening the price bid.

c) TCIL may waive any minor infirmity or non-conformity or irregularity in the bid which does not
constitute a material deviation.

d) Among all technically qualified bids, the lowest bid will be termed as L1 (excluding taxes)
derived from Price Bid Schedule. The Purchase Preference needs to be given as per Purchase
Preference defined in this NIT.

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e) If there is a discrepancy between the unit price and total price that is obtained multiplying the
unit price and quantity, the unit price shall prevail and the total price shall be corrected.

1.8 VALIDITY PERIOD OF BID

Bid shall remain valid for 120 days, after the date of bid opening. The bid valid for a shorter period
shall be rejected as non-responsive.
In exceptional circumstances, TCIL may request the bidder for an extension to the period of bid
validity if same is extended by end client and accordingly, the bid security shall also be suitably
extended by the bidder.

1.9 IP PROGRAMME – Not Applicable

As a part of implementation of Integrity Pact Programme (IPP) in TCIL, all tenders with the estimate
value equal to or exceeding the threshold value will be covered under the Integrity Pact Programme
(IPP) and the vendors are required to sign the IP document and submit the same to TCIL before or
along with the bids. Latest IP document is available at TCIL website (www.tcil.net.in) Link-
https://www.tcil.net.in/integrity_pact.php. Even in case of tenders with the estimated value less than
the threshold value, the vendors would be required to sign the IP document if the total value of the
Purchase Orders (POs) exceeds the threshold value in respect of:

 Multiple/repeat POs on the single vendors against a tender.

 POs placed on multiple vendors against a tender.

Only those vendors who have signed the IP document can send their grievances, if any, to the
Independent External Monitors (IEMs) through the nodal officer, i.e., Chief Vigilance Officer (CVO).
TCIL in the prescribed proforma.

NAME OF IEMs WITH THEIR CONTACT DETAILS:

1) Shri Anil Kumar Shrivastava, Independent External Monitor Email ID: [email protected]
2) Shri Harishwar Dayal, Independent External Monitor E mail ID: [email protected]

NAME and CONTACT DETAILS OF NODAL OFFICER (IP) IN TCIL:

Shri Pramod Kumar Choudhary, Chief Vigilance Officer E-mail ID: [email protected]

If the Order, with total value equal to or more than the threshold value, is split to more than one vendor
and even if the value of PO placed on any/each vendor(s) is less than the threshold value, IP document
having been signed by the vendors at bid stage itself, the Pact shall continue to be applicable.

In respect of tenders for Pre-bid tie up/NOTICE INVITING TENDER (NIT): In case of TCIL getting
the Order from the client, before placement of Purchase Order/Work Order on technically &
commercially qualified vendor, the selected vendor is required to sign the IP document.

IP document shall be in plain white sheet and to be signed by the vendor and TCIL with two witnesses
from each party. The name, designation, company etc. of the persons signing the IP document and the
project/tender name shall be clearly mentioned. All pages of the IP document shall be initialed by both
parties along with company seal.

Tender received without a signed & stamped copy of the Integrity Pact document will be liable to be
rejected, and the bidder himself will be responsible for that.

1.10 INTEGRITY PACT – Not Applicable

a) This NIT is covered under the Integrity Pact Programme of TCIL and bidders are required to sign
the Integrity Pact Document and submit same to TCIL before or along with the bids.
b) The integrity Pact Agreement duly signed and stamped by Authorized Signatory & Witnesses has to

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be submitted in physical form at the time of bid submission. In case of consortium bid, the lead
partner shall sign as authorized signatory and the consortium partner as witness.
c) NIT received without a signed copy of the Integrity Pact document will be liable to be rejected.
d) In case of Joint Venture, all partners of the joint venture should sign the Integrity Pact. In case of
sub-contracting, the Principal Contractor shall take the responsibility of the adoption of IP by the
sub-contractor. It is to be ensured that all sub-contractors also sign the IP.

e) Mediation Clause

In the event of any dispute between management and the contractor relating to those contracts
where integrity pact is applicable, in case, both the parties are agreeable, the dispute may be settled
through mediation before the panel of IEMs in a time bound manner. If required, the organizations
may adopt any mediation rules for this purpose.

In case the dispute remains unresolved even after mediation by panel of IEMs, the organization
may take further action as per terms and conditions of the contract.

1.11 DELETED

1.12 AUTHORIZATION LETTER / BOARD RESOLUTION

The bidders need to submit board resolution along with authorization Letter in Online mode
authorizing the signatory to act on behalf of the bidder. The Authorized person should be either
authorized by Board or a employee authorized by one of the following person who has the Board
Resolution to delegate authorization to other:

1. Managing director
2. The Chief Executive Officer
3. The Manager
4. The Company Secretary
5. The Whole-time director
6. The Chief Financial Officer

The bidder should ensure that the Digital Signature used for uploading the tender document in e-tender
portal should be of the authorized signatory.

1.13 MOU / AGREEMENT

The selected bidder will have to sign an agreement with TCIL (as per format enclosed) after award of
work by TCIL.

1.14 SUBMISSION OF FORGED DOCUMENTS

Bidders should note that TCIL may verify authenticity of all the documents/certificate/information
submitted by them against the NIT. In case at any stage of this process, if it is established that bidder
has submitted forged documents/certificates/information towards fulfillment of any of the
NIT/contract conditions, TCIL shall immediately reject the bid of such bidder(s) or cancel/terminate
the contract and forfeit bid security / Performance Security submitted by the bidder and debar them
from participation in future tenders of TCIL for a period up to 2 years.

1.15 CLARIFICATION FROM BIDDERS

The queries may be asked from bidders for submitting shortfall to be submitted within specified date
and time. Also, every document submitted against following queries should be signed by the person
authorized as per Authorization letter / Board Resolution submitted by bidder against tender, without
which the documents will not be accepted as valid.

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1.16 DELETED

1.17 The bidder must ensure that their bid is complete in all respects and conforms to NIT terms and
conditions, NIT specifications etc. including client specifications, failing which the bids are liable to
be rejected without seeking any clarifications on any exception/deviation taken by the bidder in their
bid.

1.18 TCIL reserves the right to accept or reject any or all the NITs without assigning any reason.

1.19 CONTACT INFORMATION

Project Division: General Manager (Civil)

Telephone: 011-26202211
Email: [email protected]

END OF SECTION-1

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SECTION-2

GENERAL TERMS & CONDITIONS OF THE CONTRACT

2.1 DELETED

2.2 DELETED

2.3 PURCHASE PREFERENCE: MAKE IN INDIA (Purchase Preference to Make IN India shall
be given as per GOI guidelines applicable from time to time.)

a) Minimum local content: (to be specified)

b) Margin of purchase preference: 20%

c) Subject to the provisions of this order and to any specific instructions issued by the Nodal
Ministry or in pursuance of this Order. Purchase preference shall be given to Class –I local
supplier in procurements undertaken by procuring entities in the manner specified here under

d) In the procurements of goods or works, which are covered by para 1.2(a)(ii) and which are
divisible in nature ‘Class –I local supplier’ shall get purchase preference over Class –II local
supplier as well as non-local supplier’ as per following procedure:

i. Among all qualified bids, the lowest bid will be termed as L1. If L1 is Class –I local
supplier the contract for full quantity will be awarded to L1.

ii. If L1 bid is not a Class-I local supplier, 50% of the order quantity shall be awarded to L1.
Thereafter, the lowest bidder among the Class –I local supplier will be invited to match
the L1 price for the remaining 50% quantity subject to the Class –I local supplier’s
quoted price falling within the margin of Purchase preference and contract for that
quantity shall be awarded to such Class –I local supplier subject to matching the L1 Price.
In case such lowest eligible Class –I local supplier fails to match the L1 price or accepts
less than the offered quantity the next higher ‘Class –I local supplier’ within the margin
of purchase preference shall be invited to match the L1 price for remaining quantity and
so on and contract shall be awarded accordingly. In case some quantity is still left
uncovered on Class-I local suppliers, then such balance quantity may also be ordered on
the L1 bidder.

e) In the procurements of goods or works, which are covered by para 1.2(a)(ii) above and which are
not divisible in nature and in procurement of services where the bid is evaluated on price alone,
the ‘Class-I local suppliers’ shall get purchase preference over ‘Class-II local supplier’ as well as
‘Non-local supplier’ as per following procedure.

i) Among qualified bids, the lowest bid will be termed as L1. If L1 is Class-I local
supplier, the contract will be awarded to L1.

ii) If L1 is not ‘Class-I local supplier’ the lowest bidder among the Class-I local supplier
will be invited to match the L1 price subject to Class-I local supplier’s quoted price
falling within the margin of purchase preference and the contract shall be awarded to
such ‘Class-I local supplier’ subject to matching the L1 price.

iii) In case such lowest eligible ‘Class-I local supplier’ fails to match the L1 price, the
‘Class-I local supplier’ with the next higher bid within the margin of purchase
preference shall be invited to match the L1 price and so on and contract shall be
awarded accordingly. In case none of the Class-I local supplier within the margin of
purchase preference matches the L1 price, the contract may be awarded to the L1 bidder.

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f) ‘Class-II local supplier’ will not get purchase preference in any procurement undertaken by
procuring entities.

g) Verification of local content:

i. In cases of procurement for a value less than Rs. 10 crores, the local supplier (Class-I and
Class-II), at the time of bidding, shall submit a self-certification that the item offered
meets the minimum local content and shall give details of the location(s) at which the local
value addition is made.

ii. In cases of procurement for a value in excess of Rs. 10 crores, the local supplier (Class-I &
Class-II) shall be required to provide a certificate from statutory auditor or cost auditor of
company (in case of companies) or from practicing cost accountant or chartered
accountant (in respect of suppliers other than companies) giving percentage of local
content in addition to self-certification at point (i)

2.4 RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH

SHARES A LAND BORDER WITH INDIA

Bidders shall submit the certificate for sourcing products and services in tender as per clause 1.2.i.
[wherever applicable the bidder must submit evidence of valid registration by Competent Authority]

2.4.1 The bidder shall offer and supply only those product(s)/goods/equipment(s)/Software(s) under this
contract which are in compliance with Government of India, Ministry of Finance, Department of
Expenditure, Office Memorandum No. F.No. 6/18/2019-PPD dated 23-07-2020, circular attached as
Section-20 of this NIT.

GUIDELINES FOR ELIGIBILITY OF A 'BIDDER FROM A COUNTRY WHICH SHARES A

LAND BORDER WITH INDIA'
As per Order dated 23.07.2020, issued by Department of Expenditure, Ministry of Finance, Govt, of
India in this regard, the following guidelines have been issued by DoE for tenders:-
1. Any bidder from a country which shares a land border with India will be eligible to bid in this tender
only if the bidder is registered with the Competent Authority.
Competent Authority for the purpose of registration shall be the Registration Committee constituted
by the Department for Promotion of Industry and Internal Trade (DPIIT), as mentioned under Annex
I of the Order (Public Procurement No.1) dated 23.07.2020.

2. "Bidder'' (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means
any person or firm or company, including any member of a consortium or joint venture (that is an
association of several persons, or firms or companies), every artificial juridical person not falling in
any of the descriptions of bidders stated hereinbefore, including any agency, branch or office
controlled by such person, participating in a procurement process.

3. "Bidder from a country which-shares a land border with India" for the purpose of this Order means;-
i. An entity incorporated, established or registered in such a country; or
ii. A subsidiary of an entity incorporated, established or registered in such a country; or
iii. An entity substantially controlled through entities incorporated, established or registered in
such a country; or
iv. An entity whose beneficial owner is situated in such a country; or
v. An Indian (or other) agent of such an entity; or
vi. A natural person who is a citizen of such a country; or
vii. A consortium or joint venture where any member of the consortium or joint venture falls
under any of the above.

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4. The beneficial owner for the purpose of (3) above will be as under:

i. In case of a company or Limited Liability Partnership, the beneficial owner is the natural
person(s), who, whether acting alone or together, or through one or more juridical person (s),
has a controlling ownership interest or who exercises control through other means.
Explanation-
a) "Controlling ownership interest" means ownership of or entitlement to, more than
twenty-five per cent, of shares or capital or profits of the company;
b) "Control" shall include the right to appoint majority of the directors or to control the
management or policy decisions including by virtue of their shareholding or management
rights or shareholders agreements or voting agreements;
ii. In case of a partnership firm, the beneficial owner is the natural person who, whether acting
alone or together, or through one or more juridical person, has ownership of entitlement to
more than fifteen percent of capital or profits of the partnership;

iii. In case of an unincorporated association or body of individuals, the beneficial owner is the
natural person(s), who, whether acting alone or together, or through one or more juridical
person, has ownership of or entitlement to more than fifteen percent of the property or capital
or profits of such association or body of individuals;
iv. Where no natural person is identified under (i) or (ii) or (iii) above, the beneficial owner is the
relevant natural person who holds the position of senior managing official;
v. In case of a trust, the identification of beneficial owner(s) shall include identification of the
author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the
trust and any other natural person exercising ultimate effective control over the trust through a
chain of control or ownership.
vi. An Agent is a person employed to do any act for another, or to represent another in dealings
with third person.

2.4.2 PROCUREMENT OF PRODUCTS FROM TRUSTED SOURCES

If the supplied product(s) under this contract is to be connected with Telecommunication Network
then such product(s)/goods/equipment(s)/Software(s) shall be only from Trusted Sources duly
certified by NSCT as notified by Govt. of India, Ministry of Communication vide OM No. 20-
271/2010 AS-I (Vol-III) dated 10.03.2021. Copy of circular/guidelines is attached as Section-21 of
this NIT.

2.4.3 Bidder who is found violating these directions /guidelines of Govt. of India or any other guidelines
in this regard shall be liable to face action from TCIL which may include non-award of work,
cancellation of contract, rejection of goods supplied, getting the work done at risk and cost of the
bidder, forfeiting the Performance Security , banning for future work for period up to five (5) years
or any other action as deemed fit.

2.5 RISK PURCHASE

a) In case, the sub-contractor/ Supplier is not performing its obligations under the contract, the notice
shall be sent as per law to the sub-contractor informing that in case of non-performance by a
particular date/period, the contract shall be terminated and the work/project will be executed
(through a third party) at the risk and cost of the said sub-contractor/ supplier as per the terms of
the contract.

b) On completion of the specified period/date, the notice of termination shall be issued clearly
specifying that the remaining work shall be executed (through a third party) at the risk and cost of
the sub-contractor/supplier. Along with this notice of termination, intimation shall be sent to the

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said sub-contractor/supplier for joint preparation of inventory of the works performed/ supplies
already undertaken by him. If the sub-contractor/supplier fails to turn up on an appointed date for
joint preparation of inventory, in that situation he shall be proceeded ex parte and the inventory
shall be prepared by TCIL/Employer and the same be sent to the sub-contractor/supplier.

c) Further at the time of award of work to another sub-contractor/ Supplier, if the work is awarded at
an additional cost than the original sub-contractor/ Supplier, another notice may be issued to the
original sub-contractor/ Supplier specifying that the work has been awarded to another agency at
the additional cost of such and such amount, and he is liable to pay that amount to TCIL.

d) Demand notices may be sent to the original sub-contractor / supplier from time to time.

2.6 GENERAL LIEN / SET-OFF

a) Whenever under this contract, any sum of money is recoverable from and payable by the supplier,
the purchaser shall be entitled to recover such sum by appropriating in part or in whole the security
deposit of the supplier, if a security is taken from the supplier. In the event of the security being
insufficient or if no security has been taken from the supplier, the balance or the total sum
recoverable, as the case may be, shall be deducted from any sum due to the supplier or which at
any time thereafter may become due to the supplier under this or any other contract with the
purchaser. Should this sum not be sufficient to cover the full amount recoverable, the supplier,
shall pay to the purchaser on demand the remaining balance due.

b) Any some of money (including refundable security deposit) due and payable to the supplier, under
this contract or any other contract entered between the parties herein whether continuing or
completed may be appropriated by TCIL and set off against any claim of TCIL of any nature
whatsoever, arising under this contract or any other contract entered into between the parties,
herein whether continuing or completed.

2.7 REPEAT / ADD-ON ORDER

a) In exceptional situation where the requirement is of an emergent nature, the purchaser reserves
the right to place repeat order up to 50% of the value of goods and services contained in the
running tender/contract within a period of twelve months from the date of commissioning/
commercialization of the project (date of acceptance of APO of the items procured in case where
no installation, commissioning is involved) at the same rate or a rate negotiated (downwardly)
with the existing venders considering the reasonability of rates based on prevailing market
conditions and the impact of reduction in duties and taxes etc.

b) Further if required, an additional order for 50% of the value of the goods & services limited to
100% of the value of goods and services contained in the running tender/contract may be placed
within a period of twelve months from the date of commissioning/ commercialization of the
project (date of acceptance of APO of the items procured in case where no installation,
commissioning is involved) on the existing vendors at the same rate or a rate negotiated
(downwardly) considering the reasonability of rates based on prevailing market conditions and
the impact of reduction in duties and taxes etc.(with due approval of the Board).

2.8 PURCHASERS RIGHT TO VARY QUANTITIES

TCIL will have the right to increase or decrease up to 25% of the value of goods and services specified
in the schedule of requirements without any change in the unit price or other terms and conditions at
the time of award of contract.

2.9 FORCE MAJEURE

The supplier shall be exempted from the responsibility for any non-performance arising from a case of
force majeure or act of God, hereinafter called force majeure (a) war and (b) earthquake. If such
circumstances should arise, the supplier shall inform the purchaser within 72 hours in writing of the

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existence of the fact before suspending work without penalty on either side from the period of such
suspension not exceeding 3 months. Likewise, it must proceed to inform the end of such fact. As soon
as the facts constituting a force majeure cease in their effects, the supplier shall restart or continue the
fulfillment of its obligations agreed upon. Should suspension of work as explained above exceed three
months, the contract shall be violable at the option of either party without penalty on either side.

2.10 DISPUTE RESOLUTION

1) The parties to this agreement/contract agree that they shall resolve all disputes or differences
whatsoever arising between them under and/or in connection with and/or in respect of this
Tender/NIT/Agreement/Purchase Order/MoU through a “Conciliation and Settlement Mechanism
(CSM)” and the detailed guidelines/procedure for such CSM is annexed hereto as Annexure-A in
Section-19 of this NIT. That it is understood and agreed between the parties that the CSM annexed
as Annexure-A with the present agreement forms and shall be treated as part and parcel of the
present agreement.

2) If the parties fail to resolve such disputes through the conciliation proceedings, then and only then, a
party shall refer the dispute to arbitration as mentioned in the following manner:

a. All disputes or differences whatsoever arising among the parties under and/or in connection
with and/or in respect of this Tender/NIT/Agreement/Purchase Order/MoU shall be referred to
and decided by a sole arbitrator, who shall be appointed by the CMD, TCIL only. The
arbitration shall be conducted in accordance with Arbitration and Conciliation Act of 1996, as
amended from time to time, and the venue of the arbitration shall be in New Delhi.

b. Notwithstanding the generality of the above, it is a term of this contract that no person other
than a person appointed by CMD, TCIL as aforesaid, should act as arbitrator and if for any
reason that is not possible or any party does not agree to such appointment of Arbitrator by
CMD, TCIL for whatsoever reason, then the matter is not to be referred to arbitration at all and
such disputes shall be resolved under the mechanism provided by the state in form of Courts
of Law/Ordinary Civil Courts for resolution of such disputes under applicable Laws.

3) The courts at New Delhi shall have exclusive jurisdiction in respect to any dispute pertaining to this
agreement.

4) The parties shall continue to perform their respective obligations as per the Agreement during the
pendency of proceedings under this clause.

For Public Sector Undertaking / Government Departments:

In the event of any dispute or difference relating to the interpretation and application of the
provisions of commercial contract(s) between Central Public Center Enterprise (CPSEs)/Port Trusts
inter se and also between CPSEs and Govt. Depts/ organizations (excluding disputes relating to
Railways, Income Tax, Customs & Excise Dept), such dispute or difference shall be taken up by either
party for its resolution through AMRCD as mentioned in DPE OM No. 05/003/2019-FTS-10937 dated
14th December 2022 and the decision of AMRCD on the said dispute will be binding on both the
parties

2.11 FALL CLAUSE

a) The prices once fixed will remain valid during the scheduled delivery period. Further, if at any
time during the contract

I. It comes to the notice of purchaser regarding reduction of price for the same or similar
equipment/ service

And/or

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II. The prices received in a new tender for the same or similar equipment/service are less than the
prices chargeable under the contract.

The purchaser, for the purpose of delivery period extension/during rate contract, if any, will
determine and intimate the new price, taking into account various related aspects such as quantity,
geographical location etc., and the date of its effect for the balance quantity/ service to the vendor.
In case the vendor does not accept the new price to be made applicable during the extended
delivery period and the date of its effect, the purchaser shall have the right to terminate the
contract without accepting any further supplies. This termination of the contract shall be at the risk
and responsibility of the supplier and the purchaser reserves the right to purchase the balance
unsupplied quantity/ service at the risk and cost of the defaulting vendor besides considering the
forfeiture of his performance security.

b) The vendor while applying for extension of time for delivery of equipment/services, if any, shall
have to provide an undertaking as “We have not reduced the sale price, and/ or offered to sell the
same or similar equipment/ service to any person/organization including Department of
central/state Government or any central/state PSU at a price lower than the price chargeable under
the contract for scheduled delivery period.”

In case undertaking as in (b) above is not applicable, the vendor will give the details of prices, the
name(s) of purchaser, quantity etc. to the purchaser, while applying extension of delivery period.

2.12 OFFLINE DOCUMENTS

The Bidder should submit all the bid documents (except Bank Guarantee/DD) online as indicated in
the Tender /NIT schedule. The Tender Fees / EMD if paid through online mode), UTR No. is to be
provided by bidder in their online bid. Only Bank Guarantee if required in tender/NIT schedule shall
be taken in offline mode. (Address to be given where it is to be submitted)

Documents submitted in online mode should be uploaded using DSC of the person authorized as per
Authorization letter /Board Resolution for signing bid documents.

2.13 BANNING OF NON-PERFORMING VENDOR

In case any of the vendor’s work/PO/agreement is cancelled/terminated by TCIL after award, due to
non-performance, the vendor may be banned/blacklisted up to 2 years or action as deemed fit may be
taken by TCIL.

2.14 AMENDMENT TO BID DOCUMENTS

a) At any time, prior to the date of submission of bids, TCIL may for any reason, whether at its
own initiative or in response to a clarification requested by a prospective bidder, modify the
bid documents by amendments, which shall be available on TCIL Website and the e-tendering
portal.

b) In order to give the required time to the prospective bidders, in which to take the amendments
into action in preparing their bid, TCIL may at its discretion extend the deadline for
submission of bid suitably.

2.15 BID PRICE

a) The prices quoted by the bidder shall remain firm during the entire period of the contract and
shall not be subject to variation (unless asked by TCIL). Clauses such as “at actual”, “extra’,
“to be given later” etc. shall also be treated as non-responsive & are liable for rejection.

2.16 MODIFICATION AND WITHDRAWAL OF BIDS

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a) Bid withdrawal/modification shall not be allowed after end date and time of bid submission.

b) Withdrawal of a bid between the deadline for submission of bids and the expiration of the
period of bid validity specified in the tender or as extended, may result in the forfeiture of the
bid security. Such defaulting vendor is liable to be debarred from participating in future bids
for a period of up to 2 years.

2.17 CLARIFICATION OF BIDS

During evaluation of bids, TCIL may at its discretion ask the Bidder for clarifications /
confirmations / deficient documents of its bid. The request for clarification and the response shall
be in writing and no change in the price of substance of the bid shall be sought or permitted.

2.18 PURCHASER’S RIGHT TO SEEK QUOTES DIRECTLY FROM OEM

During the NIT / NIT process, TCIL reserves its right to seek rates directly from OEM or its
authorized representative / distributor for one or all items of BOQ under this NIT.

2.19 TERMINATION FOR DEFAULT

a) TCIL may, without prejudice to any other remedy for breach of contract, by written notice of
default, sent to the supplier, terminate this contract in whole or in part.

 if the supplier fails to deliver any or all the services/goods within the time period
specified in the contract, or any extension thereof granted by TCIL.
 if the supplier fails to perform any other obligation(s) under the contract;
 if the supplier, in either of the above circumstances, does not remedy his failure within a
period of 15 days (or such longer period as TCIL may authorize in writing) after receipt
of the default notice from TCIL.
 Failure of the successful bidder to comply with the requirement of submission of
performance security shall constitute sufficient ground for cancellation of the award of
work and forfeiture of the bid security.
b) In the event TCIL terminates the contract in whole or in part pursuant to above clause, TCIL
may procure, upon such terms and in such manner as it deems appropriate, goods/services
similar to those undelivered and the supplier shall be liable to TCIL for any excess cost for
such similar goods/services. However, the supplier shall continue the performance of the
contract to the extent not terminated.

2.20 TERMINATION FOR INSOLVENCY

TCIL may at any time terminate the contract by giving written notice to the supplier, without
compensation to the supplier, if the supplier becomes bankrupt or otherwise insolvent as declared
by the competent court; provided that such termination will not prejudice or affect any right of
action or remedy which has accrued or will accrue thereafter to TCIL.

2.21 At any time, in case it comes to the knowledge of TCIL any of wrong information related with
eligibility of the bidder or non-compliance to any terms and conditions of tender, then TCIL
reserves the right to cancel or reject the bid of such bidder, cancel the tender or take any other
action as deemed fit in accordance with tender terms and conditions.

2.22 ADDITIONAL CLAUSES FOR DEBARMENT:

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A. A bidder or any of its successor, shall be debarred from participating in any procurement
process undertaken by TCIL for a period not exceeding three (3) years if he has been
convicted of an offence as under:

a) under the Prevention of Corruption Act, 1988; or

b) the Indian Penal Code or any other law for the time being in force, for causing any loss
of life or property or causing a threat to public health as part of execution of a public
procurement contract.

B. A bidder or any of its successor, shall be debarred from participating in any procurement
process undertaken by TCIL for a period not exceeding two (2) years if the following code of
integrity as per rule 175 of GFRs 2017, is breached:

1. prohibition of
a) making offer, solicitation or acceptance of bribe, reward or gift or any material
benefit, either directly or indirectly, in exchange for an unfair advantage in the
procurement process or to otherwise influence the procurement process.
b) any omission, or misrepresentation that may mislead or attempt to mislead so that
financial or other benefit may be obtained or an obligation avoided.
c) any collusion, bid rigging or anticompetitive behaviour that may impair the
transparency, fairness and the progress of the procurement process.
d) improper use of information provided by the procuring entity to the bidder with an
intent to gain unfair advantage in the procurement process or for personal gain.
e) any financial or business transactions between the bidder and any official of the
procuring entity related to tender or execution process of contract; which can affect
the decision of the procuring entity directly or indirectly.
f) any coercion or any threat to impair or harm, directly or indirectly, any party or its
property to influence the procurement process.
g) Obstruction of any investigation or auditing of a procurement process.
h) making false declaration or providing false information for participation in a tender
process or to secure a contract;
2. disclosure of conflict of interest.
3. Disclosure by the bidder of any previous transgressions made in respect of the
provisions of sub-clause (i) with any entity in any country during the last three years or
of being debarred by any other procuring entity.

C. A bidder or any of its successor, shall be debarred from participating in any procurement
process undertaken by TCIL for a period not exceeding two (2) years if the following is
breached:

(i) If a Bidder withdraws the proposal or increases the quoted prices after opening of the
Proposal and during the period of Bid validity period or its extended period, if any.

(ii) In case of a successful Bidder, if the Bidder fails to sign the Agreement in accordance
with the terms and conditions (including timelines for execution of the Agreement) of
this tender or fails to furnish the Performance Security in accordance with the terms
and conditions (including timelines for furnishing Performance Security ) of this
tender.

(iii) During the Bid process, if a Bidder indulges in any act as would jeopardize or
unnecessarily delay the process of bid evaluation and finalization.

D. The debarment in all cases shall be automatically extended to all its allied firms. In case of
Joint ventures/Consortium is debarred all partners shall also stands debarred for a period

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specified in debarment order. The names of partners should be clearly specified in the
debarment order.

END OF SECTION-2

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SECTION – 3
SPECIAL CONDITIONS OF CONTRACT

3.1 PAYMENT TERMS

The payment terms will be as under:

1. Progressive payment will be made based on actual quantity executed at site upon work
acceptance by TCIL, within 15 days after submission of tax invoice.
2. All payment shall be made after all applicable statutory deductions like GST, TDS, Income Tax
TDS, labour cess or any other deduction as per local laws.

3.2 SOURCE OF FUNDS

IIM Lucknow , Noida Campus

3.3 MOBILIZATION PERIOD AND PERIOD OF COMPLETION

A mobilization period of 7 (seven) days shall be given for the mobilization of men, machinery/
equipments and materials at site. The date of start of work to be reckoned from the 7th day from
the date of issue of Letter of Intent (LOI) to start the work.

The time period for completion of aforesaid work shall be 09 (nine) months from 7 th day of the
date of issuance of Letter of Intent. The contractor shall ensure to complete all the works in the
provided time period as time is the essence of this contract.
3.4 PERFORMANCE SECURITY

a) The successful bidder is required to submit a Performance Guarantee of 5% of the awarded value of
contract in the form of Demand Draft/ Banker’s Cheque or Bank guarantee/e-PBG or Fixed Deposit
Receipts (FDR) or Insurance Surety Bond or Bankers Cheque in prescribed format within 10 days
from the issuance of LOI, before the signing of agreement. The Performance Guarantee shall be
initially valid up to 60 days beyond the stipulated completion date which shall be further extended by
the contractor from time to time up to the date of 60 days beyond the issuing of the Handing Over
Certificate or Completion Certificate, whichever is later.

Further, retention equivalent to 5% of the gross amount of each running and final bill shall be deducted.

The Performance Bank Guarantee shall be returned after 60 days to date of issuing of the
Handling/Taking Over Certificate or Completion Certificate, whichever is later. The refund of retention
shall be after successful completion of defect liability period.

b) PBG to be submitted in the prescribed format from a SFMS enabled Scheduled Commercial Bank
through SFMS Platform as per details below:
Name of Beneficiary Name Telecommunications Consultants India Limited
and its Details Address TCIL Bhawan, Greater Kailash-1, New Delhi-
110048
Name of Beneficiary Name ICICI Bank Limited
Bank and its Details Account No 000705005880
Address 9-A PHELPS Building, Connaught Place, New
Delhi- 110001
Unique TC503394486 (UID to be mentioned in field 7037 of
Identifier Code the BG advising message code)
IFS Code ICIC0000007

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c) The proceeds of Performance Security shall be payable to TCIL in case of breach of any of the
terms and conditions of the contract/PO/tender by the vendor. Recovery/adjustment due to LD or
any other loss to TCIL shall be in addition to point (f)

d) The Performance Security will be discharged by TCIL after completion of supplier’s obligations,
including any warranty obligations, under the contract.

e) Performance Security should be valid till the contractual obligations. The Performance Security
shall be refunded once the performance security of TCIL is returned by the client.

f) Failure of the successful bidder to submit the Performance Security or bidders’ failure to complete
its obligations under the contract shall constitute sufficient ground for the annulment of the award /
cancellation of the award of work and forfeiture of the Bid Security / Performance Security.

g) Additionally, TCIL reserves the right to debar such defaulting bidder from participating in future
bids for a period up to 2 years.
h) Additional Performance Security (APS) in addition to Performance Security shall also be submitted by
the successful bidder as per the details below:-

Sr. Range of Difference between the “Additional Performance Security” to be

No. estimated cost put to tender and deposited by the successful bidder
bid amount i.e. % below
1 Below upto 5 % ‘NIL’ Additional Performance Security
2 Below more than 5 % 100 % of Difference between (estimated
cost put to tender– 5%) and quoted bid
amount
Additional Performance Security shall be submitted within 7 days from the date issuance of LOI.

In the event of the contract being determined or rescinded under provision of any clause / condition
of the agreement or the performance of the contractor judged to be poor, the performance guarantee
amount shall stand forfeited and the amount such received shall be absolutely at the disposal of
employer.

The refund of retention shall be after successful completion of defect liability period of
12 months after actual date of completion of the project or settlement of final bill of the
work whichever is later.

Failure of the successful bidder to submit the above mentioned performance security or sign the
contract agreement shall constitute sufficient ground for the annulment of the award/cancellation of
the award of work and forfeiture of the Bid Security/Performance Security.

3.4.1 RELEASE OF PERFORMANCE AND SECURITY DEPOSIT

The Performance Bank Guarantee shall be returned after 60 days to date of issuing of the Handing/
Taking over Certificate or Completion Certificate, whichever is later. The refund of retention shall
be after successful completion of defect liability period.

Contractor shall be bound to rectify any defects in their performed Works during a defect
liability period. In case the Contractor fails to remed y the defects to the full satisfaction of the
Project Director/ Employer, the Employer shall be at liberty to forfeit the available Security
amount and get the defects remedied at the risk and cost of the Contractor.
3.4.2 SITE MEETING

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Weekly Site meeting, to be attended by representatives of the Project Director and

Contractor shall be held every Wednesday for progress monitoring and other issues. In
the event of Wednesday being a holiday, the meeting will be held on the next working day.

3.4.3 LIST OF DOCUMENTS TO BE MAINTAINED AT SITE BY THE CONTRACTOR

(i) Daily Works Register
(ii) Level Book
(iii) Measurement Book
(iv) Site Instruction Book
(v) BOQ with approved drawings
(vi) Any other documents required by Project Directors to check progress of work
etc. shall be maintained by Contractor at Site.

3.4.4 PART RATE PAYMENT

Payment for items of work, which is partly completed, shall be allowed at part rates derived
from the Contract rates.

3.4.5 INTERIM PAYMENT

All interim payments shall be treated as payments by way of advances against final
payments and not as payments for the work done or be considered as an admission of the due
performance of the Contract.
TCIL is acting as Employer on behalf of the owner. The funds for this work be provided by
owner and the payments to the contractor shall be on back to back basis i.e. payments
towa rds the running and final bills shall be paid to the contractor by TCIL only after
the receipt of the same from the owner.

3.5 RISK AND COST CLAUSE:

If contractor:
(i) At any time makes default during currency of work or does not execute any part of the work
with due diligence and continues to do so even after a notice in writing of 7 working days in
this respect from the Engineer-in-Charge; or
(ii) Commits default in complying with any of the terms and conditions of the contract and does
not remedy it or takes effective steps to remedy it within 7 working days even after a notice in
writing is given in that behalf by the Engineer-in-Charge; or Fails to complete the work(s) or
items of work with individual dates of completion, on or before the date(s) so determined, and
does not complete them within the period specified in the notice given in writing in that behalf
by the Engineer-in-Charge.
(iii) The Engineer- in-Charge without invoking action under Clause 4.42 may, without prejudice
to any other right or remedy against the contractor which have either accrued or accrue
thereafter to TCIL, by a notice in writing to take the part work / part incomplete work of any
item(s) out of his hands and shall have powers to:
(a) Take possession of the site and any materials, constructional plant, implements, stores,
etc., thereon; and/or
(b) Carry out the part work / part incomplete work of any item(s) by any means at the risk
and cost of the contractor

The Engineer-in-Charge shall determine the amount, if any, is recoverable from the contractor for
completion of the part work/ part incomplete work of any item(s) taken out of his hands and execute at
the risk and cost of the contractor, the liability of contractor on account of loss or damage suffered by
TCIL/Client because of action under this clause shall not exceed 10% of the tendered value of the work.

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In determining the amount, credit shall be given to the contractor with the value of work done in all respect
in the same manner and at the same rate as if it had been carried out by the original contractor under the
terms of his contract, the value of contractor's materials taken over and incorporated in the work and use
of plant and machinery belonging to the contractor.
The certificate of the Engineer-in-Charge as to the value of work done shall be final and conclusive
against the contractor provided always that action under this clause shall only be taken after giving notice
in writing to the contractor. Provided also that if the expenses incurred by the department are less than
the amount payable to the contractor at his agreement rates, the difference shall not be payable to the
contractor.
Any excess expenditure incurred or to be incurred by TCIL in completing the part work/ part
incomplete work of any item(s) or the excess loss of damages suffered or may be suffered by TCIL as
aforesaid after allowing such credit shall without prejudice to any other right or remedy available to TCIL
in law or per as agreement be recovered from any money due to the contractor on any account, and if
such money is insufficient, the contractor shall be called upon in writing and shall be liable to pay the
same within 30 days.
If the contractor fails to pay the required sum within the aforesaid period of 30 days, the Engineer-in-
Charge shall have the right to sell any or all of the contractors' unused materials, constructional plant,
implements, temporary building at site etc. and adjust the proceeds of sale thereof towards the dues
recoverable from the contractor under the contract and if thereafter there remains any balance
outstanding, it shall be recovered in accordance with the provisions of the contract.

In the event of above course being adopted by the Engineer-in-Charge, the contractor shall have no claim
to compensation for any loss sustained by him by reason of his having purchased or procured any
materials or entered into any engagements or made any advance on any account or with a view to the
execution of the work or the performance of the contract.

3.6 Site Office cum Transit Camp and IT Infrastructure:-

In case the contractor fails to provide necessary facilities as aforesaid to TCIL, the Engineer-in-charge
shall be at liberty to make arrangement of the facilities and recover the costs incurred on behalf of the
contractor from his/it’s running bills and/or any other dues recoverable under the contract.

(B).The Successful bidder shall its own cost, create the necessary IT Infrastructure (on site and/or
off-site) for the close monitoring of the project progress.

3.7 Technical Personnel:-

a) The contractor shall provide and employ at his own cost the following technical staff during
the execution of the works till successful completion and handing over of the work to the
client.
b) The minimum requirement of such technical staff and their qualification & experience shall
not be lower than that specified as under:-

Technical Min. Experience in Amount to be recovered

Personnel Numbers building construction in case of default of non-
works deployment of personnel

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a)(i) Junior Engineer (JE):-

b)Diploma in Civil 3 Years Rs. 25,000/- per month per
01
person
c)Engineering
h
(c) Engineer-in-charge will approve the CV of such engineer to be deployed by the contractor
based on the ability, qualification and experience and any proposed replacement of
technical personnel only if their relevant qualifications and abilities are substantially equal
to or better than those of the personnel stated in the contract data.
d) If the Engineer-in-charge asks the Contractor to remove a person who is a member of the
Contractor's staff or work force, stating justifiable reasons, the Contractor shall ensure that
the person leaves the Site within seven days and has no further connection with the Works
in the Contract.
e) The contractor, in any case, has to deploy technical staff as mentioned above otherwise
suitable action as deemed fit under the contract shall be taken against the contractor by
TCIL. For non-deployment of the technical staff, the recovery of amount as mentioned
above per month per person shall be made from the contractor’s running payments and the
amount so deducted on this account shall be final and binding on the contractor. The
Engineer-in-charge shall be at liberty to engage suitable staff against the same for the
purpose till the successful completion and handing over of the works to the Client
f) The Contractor shall not employ any retired Gazetted officer who has worked in any Govt.
Engineering Department before completing the period of Three Years or as per latest Govt.
guidelines/ orders etc. after the date of retirement. The Contractor shall comply with all the
relevant laws/ orders/ guidelines etc. of Govt. regarding employment after retirement. Any
non-compliance of such law/ order/ guidelines etc. and consequences thereof shall be the
sole responsibility of the contractor.

3.8 Employees and Contractors Risks

The Employer carries the risks which this Contract states are Employees risks, and
the Contractor carries the risks which this Contract states are Contractor's risks.

3.9 Employers Risks

The Employer is responsible for the excepted risks which are (a) in so far as they directly
affect the execution of the Works in the Employees country, the risks of war, invasion,
act of foreign enemies, rebellion, revolution, insurrection or military or usurped power,
civil war, riot commotion or disorder (unless restricted to the Contractors employees),
natural calamities and contamination from any nuclear fuel or nuclear waste or radioactive
toxic explosive, or (b) a cause due solely to the design of the Works, other than the
Contractor’s design.

3.10 Contractor's Risks

All risks of loss or damage to physical property and of personal injury and death which
arise during and in consequence of the performance ofthe Contract other than the
excepted risks are the responsibility of the Contractor.
3.11 Insurance

3.1.1 The Employer shall not be liable in respect of any damages or compensation payable
by law in respect or in consequence of any accident or injury to any machine, workman or
other person in the employment of the contractor or any third person. The contractor

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shall indemnify and keep indemnified the Employer against all such damages and
compensation, save and except as aforesaid. Contractor s h a l l take Contractor’s all
risk policy in accordance with the requirement and s h a l l p a y a l l p r e mi u m a t i t s
o w n . Agency shall take other policy required for all Plant and Equipment / Work Man
compensation etc. at his cost for the following events which are due to the contractor’s
risk.

a) Loss of or damage to the Works, Plant and Materials;

b) Loss of or damage to Equipment;
c) Loss of or damage to property (except the Works, Plant, Materials, and
Equipment) in connection with the Contract; and
d) Personal injury or death.
e) Any other risk except covered under clause 3.26.

3.12 Site Investigation Reports

3.12.1 The Contractor, in preparing the Bid, may rely on any Site Investigation Reports
referred to in the Contract Data, supplemented b y any other information available to him,
before submitting the bid.
3.13 Queries about the Contract Data

4.13.1 The Engineer will clarify queries on the Contract Data.

3.14 Contractor to Construct the Works

3.14.1 The Contractor shall construct and install and maintain the Works in accordance with the
Specifications and Drawings.

3.14.2 The contractor shall construct the works with intermediate technology, i.e. by manual
m e a n s with medium input of machinery required to ensure the quality
of works as per specifications. The contractor shall deploy the equipment
and machinery as given in Contract Data.

3.15 The Works to Be Completed by the Intended Completion Date

3.15.1 The Contractor may commence execution of the Works on the Start Date and shall
carry out the Works in accordance with the program submitted by the Contractor, as
updated with the approval of the Engineer, and complete them by the Intended
Completion Date.

3.16 Approval by the Project Director

3.16.1 The Contractor shall submit Specifications and Drawings showing the proposed
Temporary Works to the Project Director, who is to approve them.

3.16.2 The Contractor shall be responsible for design of Temporary Works.

3.16.3 The Engineer’s approval shall not alter the Contractors responsibility for design of
the Temporary Works.

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3.16.4 The Contractor shall obtain approval of third parties to the design of the
Temporary Works, where required.

3.16.5 All Drawings prepared b y the Contractor for the execution of the temporary or
permanent Works, are subject to prior approval by the Engineer before their use.

3.17 Safety

3.17.1 The Contractor shall be responsible for the safety of all activities on the Site.

3.18 Possession of the Site

3.18.1 The Employer shall handover complete or part possession of the site to the
Contractor 1 0 days in advance of construction program. At the start of the work, the
employer shall handover the possession of at-least 50 % of the site.

3.19 Access to the Site

3.19.1 The Contractor shall allow access to the Site and to any place where work in connection
with the Contract is being carried out, or is intended to be carried
out to the engineer and any person/persons/agency authorized by:

a. The Project Director

b. The Employer
c. The Owner

3.20 Instructions

3.20.1The Contractor shall carry out all instructions of the project director, which
comply with the applicable laws where the Site is located.

3.21 Extension of the Intended Completion Date

3.21.1 The Engineer shall extend the Intended Completion Date if a

Compensation Event occurs or a Variation is issued which makes it impossible
for Completion to be achieved by the Intended Completion Date without the
Contractor taking steps to accelerate the remaining Works, which would cause the
Contractor to incur additional cost.

3.21.2 The Engineer shall decide whether and by how much time to extend the
intended Completion Date within 21 days of the Contractor asking the Engineer for a
decision upon the effect of a Compensation Event or Variation and submitting full
supporting information. If the Contractor has failed to cooperate in dealing with a
delay, the delay by this failure shall not be considered in assessing the new
Intended Completion Date.

3.22 Delays Ordered by the Engineer:

The Engineer may instruct the Contractor to delay the start or progress of any activity
within the Works. Delay/ delays totaling more than 30 days will require prior written approval
of the Employer.

3.23 Management Meetings

3.23.1 The Engineer may require the Contractor to attend a management meeting. The business

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of a management meeting shall be to review the plans for the Works.

3.23.2 The Engineer shall record the business of management meetings and provide copies
of the record to those attending the meeting. The responsibility of the parties for
actions to be taken shall be decided by the Engineer either at the management meeting
or after the management meeting and stated in writing to all those who attended the
meeting.

3.24 Identifying Defects

3.24.1 The Engineer shall check the Contractors work and notify the Contractor of any Defects
that are found. Such checking shall not affect the Contractors responsibilities. The
Engineer may instruct the Contractor to search for a Defect and to uncover and test
any work that the Engineer considers may have a Defect.

3.24.2 The contractor shall be solely responsible for:

a. Carrying out the mandatory tests prescribed in the Specifications, and

b. For the correctness of the test results, whether preformed in his laboratory or
elsewhere.
All the test charges shall be paid by the contractor.

3.24.3 If the Engineer instructs the Contractor to carry out a test not specified in the
Specification to check whether any work has a Defect and the test shows that it does, the
Contractor shall pay for the test and any samples.

3.25 Correction of Defects noticed during the Defect Liability Period of works for one Year.

3.25.1 The Engineer shall give notice to the Contractor of any Defects before the end of
the Defects Liability Period, which begins at Completion and handing over of the
works and ends after one year. The Defects Liability Period shall be extended for as
long as Defects remain to be corrected.

3.25.2 Every time notice of Defect/ Defects is given, the Contractor shall correct the notified
Defect/Defects within the duration of time specified by the Engineers notice.

3.25.3 The Contractor shall do the routine maintenance of works to the required
standards and in the manner as defined in the document and keep the entire
structure in Defect free condition during the entire maintenance period which begins
at Completion and handing over of the works and ends after one Year.

3.25.4 The routine maintenance standards shall meet the standard minimum requirements.

3.25.5 To fulfill the objectives laid down in sub clauses 4.33 & 4.34 above, the
Contractor shall undertake detailed inspection of the works at least once in a month.
The Engineer can reduce this frequency in case of e me r ge n c y; The Contractor
shall forward to the Engineer the record of inspection and rectification each
month.

3.25.6 The Engineer may issue notice to the Contractor to carry out maintenance of defects,
-if any noticed in his inspection, or brought to his notice. The Contractor shall
remove the defects within the period specified in the notice and submit to the
Engineer a compliance report.

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3.26 Uncorrected Defects

3.26.1 If the Contractor has not corrected a Defect pertaining to the Defect Liability Period
under clause 4.32 and of these Conditions of Contract, to the satisfaction of the
Engineer, within the time specified in the Engineer’s notice, the Engineer will assess
the cost of having the Defect corrected, and the Contractor will pay this amount, on
correction of the Defect.

3.27 Bill of Quantities

3.27.1 The Bill of Quantities shall contain items for the construction, installation, testing,
and commissioning and maintaining works, to be done by the Contractor.

3.27.2 The Bill of Quantities is used to calculate the Contract Price. The Contractor is paid
for the quantity of the work done at the rate in the Bill of Quantities for each item
for the construction of works.

3.28 Cash Flow Forecasts

3.28.1 When the program is updated, the Contractor shall provide the Engineer with an
updated cash flow forecast.
3.29 Payment Terms:

Payments shall be made subject to the availability of funds from the Client. TCIL shall not be
responsible for delay in receipt of funds from the Client. Procedure for payment is as under:

(i) Running Account (RA) bills shall be submitted by the contractor for the work executed on
the basis of recorded measurements, provided it is not less than 10% of Contract Value or
Rs 20.00 Lakhs, whichever is less. The RA bills shall be submitted by the contractor on or
before the date of every month fixed for the same by the Engineer-in-Charge of TCIL.
(ii) Payments shall be adjusted for deductions for advance payments, security deposit, other
recoveries in terms of the Contract and taxes at source, as applicable under the law. The
Engineer will pay the Contractor (on receipt of the corresponding payments from the
Client) the amounts he had certified for each bill.
(iii) The Employer may appoint another authority, as specified in the Contract Data (or any
other competent person appointed by the Employer and notified to the contractor) to make
payment certified by the Engineer.
(iv) Items of the Works for which no rate or price has been entered in the Bill of Quantities,
will not be paid for by the Employer and shall be deemed covered by other rates and prices
in the Contract.
(v) If the Routine Maintenance part of the contract is not carried out by the Contractor as per
this contract, the employer will be free to carry out Routine Maintenance work and the
amount required for this work will be recovered from the amount of Security available
with the employer and/or from any amounts of the Contractor whatever is due.
(vi) If the Intended Completion Date is extended after liquidated damages have been paid, the
Engineer shall correct any overpayment of liquidated damages by the Contractor by
adjusting the next payment.

(vii) Payment of Final Bill:-

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The final bill shall be submitted by the Contractor in the same manner as specified in
interim bills within three months of physical completion of the work or within one month of
the date of the final certificate of completion furnished by the Engineer-in- Charge
whichever is earlier. No further claims shall be made by the Contractor after submission of
the final bill and these shall be deemed to have been waived and extinguished. Payments of
those items of the bill in respect of which there is no dispute and of items in dispute, for
quantities and rates as approved by Engineer-in- Charge, will be made within six months,
the period being reckoned from the date of receipt of the bill by the Engineer-in-Charge or
his authorized representative; subject to availability of funds from the Client.
(viii) No Running Account Bill shall be paid for the work till the applicable labour licenses,
registration with EPFO, ESIC and BOCW Welfare Board, whatever applicable are
submitted by the contractor to the Engineer-in-Charge.

Notwithstanding anything contained in any other agreement, document, correspondence,

arrangement between the parties in respect of subject Works/Projects, the contractor
understands, agrees and undertakes:

(i) that the payments terms are on back to back basis and the payment shall be
released to the contractor by TCIL only if and when received by TCIL from
the Client and subject to submission of complete documents and invoices etc.
by it.
(ii) that it will not demand or make any claim under any law with respect to the
pending payment till the time corresponding payment is received by TCIL
from the Client. TCIL shall not be responsible in any manner whatsoever for
any delay in releasing the payments or withholding of payments by the Client.
(iii) the (day) date of delivery of goods and/or rendering of services by the
contractor shall be the date of realization of payment from the Client once the
goods and/or services are accepted by the client.
(iv) that if in the instant contract it is acting only
trader/reseller/distributor/authorized agents and/or is engaged in a WORKS
contract, no benefits under MSME Act 2006 and PPP Policy 2012 as per
MSE Guidelines issued by Ministry of MSME would be applicable to it on
account of acceptance of back to back payment terms as above.
3.30 Cost of Repairs

3.30.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start Date and the end of the Defects Correction periods shall be remedied b
y the Contractor at his cost if the loss or damage arises from the Contractors acts or
omissions.

3.31 Completion of Construction and Maintenance

3.31.1 The Contractor shall request the Engineer to issue a certificate of completion of the
construction of the works in whole or in parts, and the Engineer will do so upon deciding
that the works is completed.

3.32.2 The Contractor shall request the Engineer to issue the certificate of
completion of the Routine Maintenance and the Engineer will do so upon
deciding that the Routine Maintenance is completed, Whereas applicable.
3.33.3 In case of multiple sites with different components (Project comprises with
different locations with different components of a project, completion of any
individual site / component shall be acceptable after handing over to the client and
submission of as build drawings & all concerned document as per contract agreement to

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TCIL.

In such cases TCIL is liable to issue completion certificate for individual site / component,
whatever the case may be, and agency shall be allowed to start Defect Liability period for
particular site/ components. In such cases TCIL shall release performance security
on pro-rata basis after completion of DLP for that site/ component i.e. prior to
completion of entire project.

Above rule is applicable for (n-1) nos of sites/ (n-1) nos of components, if total no of
site/ components in a project are `n’ nos.

3.32 Taking Over

3.32.1 The Employer shall take over the works as a whole or in parts (in case of multiple
sites under one contract) within seven days of the Engineer issuing a certificate of
completion of works. The Contractor shall continue to remain responsible for its routine
maintenance during the defect liability period.

3.32.2 The employer shall take over the maintained work within 7 days of the
Engineer issuing a certificate of completion of the Routine Maintenance.

3.33 Final Account

3.33.1 T h e C o n t r a c t o r shall supply the Engineer with a detailed account of the total
amount that the Contractor considers payable for works under the
contract within 21 days of issue of certificate of completion of construction of works.
The Engineer shall issue a defect liability certificate and certify any payment that
is due to the contractor for works within 42 days of receiving the Contractors
account if it is correct and complete. If the account is not correct or complete, the
Engineer shall issue within 42 days a schedule that states the scope of the corrections
or additions that are necessary. If the Account is still unsatisfactory after it has been
resubmitted, the Engineer shall decide on the amount payable to the Contractor and
issue a payment certificate within 28 days of receiving the Contractor's revised account.
The payment of final bill for construction of works will be made within 14 days
thereafter.

3.33.2 In case of account is not received within 21 days of issue of Certificate of

Completion as provided in clause 4.41.1 above, the Engineer shall proceed to finalize
the account and issue a payment certificate within 28 days. The payment of final
bill for construction of works will be made within 14 days thereafter.

3.33.3 The Contractor shall supply the Engineer with a detailed account of the total
amount that the Contractor considers payable under the contract 21 days before the end
of the Routine Maintenance Period. The Engineer shall issue a Routine Maintenance
Completion Certificate and certify any final payment that is due to the Contractor
within 42 days of receiving the Contractors account if it is correct and complete. If it
is not, the Engineer shall issue within 42 days a schedule that states the scope of
the corrections or additions that are necessary. If the Final Account is still
unsatisfactory after it has been resubmitted, the Engineer shall decide on the amount
payable to the Contractor and issue a payment certificate within 28 days of receiving
the Contractors revised account. The payment of final bills for routine maintenance will
be made within 14 days thereafter.

3.33.4 In case the account is not received within 21 days of issue of Certificate of

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Completion as provided in clause 4.41.3 above, the Engineer shall proceed to

finalize the account and issue a payment certificate within 28 days.

3.34 Operating and Maintenance Manuals

3.34.1 If "as built" Drawings and/or operating and maintenance manuals are required, the
Contractor shall supply them by the dates stated in the document.

3.34.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated
in the Contract Data, or they do not receive the Engineer's approval, the Engineer
shall withhold the amount stated in the Contract Data from payments due to the
Contractor. The clause shall be applicable in contracts having O&M works.

3.35 Termination/ When Contract can be Determined:

Subject to other provisions contained in this clause, the Engineer-in-Charge may, without prejudice
to any other rights or remedy against the contractor in respect of any delay, not following safety
norms, inferior workmanship, any claims for damages and/or any other provisions of this contract
or otherwise, and whether the date of completion has or has not elapsed, by notice in writing
absolutely determine the contract in any of the following cases:

(i) If the contractor having been given by the Engineer-in-Charge a notice in writing to rectify,
reconstruct or replace any defective work or that the work is being performed in an
inefficient or otherwise improper or un-workman like manner shall omit to comply with the
requirement of such notice for a period of seven days thereafter.
(ii) If the contractor has, without reasonable cause, suspended the progress of the work or has
failed to proceed with the work with due diligence and continues to do so after a notice in
writing of seven days from the Engineer-in-Charge.

(iii) If the contractor fails to complete the work or section of work with individual date of
completion on or before the stipulated or justified extended date, on or before such date of
completion; and the Engineer in Charge without any prejudice to any other right or remedy
under any other provision in the contract has given further reasonable time in a notice given
in writing in that behalf as either mutually agreed or in absence of such mutual agreement by
his own assessment making such time essence of contract and in the opinion of Engineer-in-
Charge the contractor will be unable to complete the same or does not complete the same
within the period specified.

(iv) If the contractor persistently neglects to carry out his obligations under the contract and/ or
commits default in complying with any of the terms and conditions of the contract and does
not remedy it or take effective steps to remedy it within 7 days after a notice in writing is
given to him in that behalf by the Engineer-in-Charge.

(v) If the contractor shall offer or give or agree to give to any person in TCIL service or to any
other person on his behalf any gift or consideration of any kind as an inducement or reward
for doing or forbearing to do or for having done or forborne to do any act in relation to the
obtaining or execution of this or any other contract for TCIL

(vi) If the contractor shall enter into a contract with TCIL in connection with which commission
has been paid or agreed to be paid by him or to his knowledge, unless the particulars of any
such commission and the terms of payment thereof have been previously disclosed in writing
to the Engineer-in-Charge.

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(vii) If the contractor had secured the contract with TCIL as a result of wrong tendering or other
non-bonafide methods of competitive tendering or commits breach of Integrity Agreement.

(viii) If the contractor being an individual, or if a firm, any partner thereof shall at any time be
adjudged insolvent or have a receiving order or order for administration of his estate made
against him or shall take any proceedings for liquidation or composition (other than a
voluntary liquidation for the purpose of amalgamation or reconstruction) under any
Insolvency Act for the time being in force or make any conveyance or assignment of his
effects or composition or arrangement for the benefit of his creditors or purport so to do, or if
any application be made under any Insolvency Act for the time being in force for the
sequestration of his estate or if a trust deed be executed by him for benefit of his creditors.

(ix) If the contractor being a company shall pass a resolution or the court shall make an order that
the company shall be wound up or if a receiver or a manager on behalf of a creditor shall be
appointed or if circumstances shall arise which entitle the court or the creditor to appoint a
receiver or a manager or which entitle the court to make a winding up order.
(x) If the contractor shall suffer an execution being levied on his goods and allow it to be
continued for a period of 21 days.

(xi) If the contractor assigns (excluding part(s) of work assigned to other agency(s) by the
contractor as per terms of contract), transfers, sublets (engagement of labour on a piece-work
basis or of labour with materials not to be incorporated in the work, shall not be deemed to be
subletting) or otherwise parts with or attempts to assign, transfer, sublet or otherwise parts
with the entire works or any portion thereof without the prior written approval of the
Engineer -in-Charge. When the contractor has made himself liable for action under any of the
cases aforesaid, the Engineer-in-Charge shall have powers:

(a) To determine the contract as aforesaid so far as performance of work by the Contractor
is concerned (of which determination notice in writing to the contractor under the hand
of the Engineer-in-Charge shall be conclusive evidence). Upon such determination,
Security Deposit already recovered, Security deposit payable and Performance
Guarantee under the contract shall be liable to be forfeited and shall be absolutely at the
disposal of TCIL.

(a) After giving notice to the contractor to measure up the work of the contractor and to
take such whole, or the balance or part thereof, as shall be un-executed out of his
hands and to give it to another contractor to complete the work. The contractor,
whose contract is determined as above, shall not be allowed to participate in the
tendering process for the balance work including any new items needed to complete
the work. In the event of above courses being adopted by the Engineer-in-Charge,
the contractor shall have no claim to compensation for any loss sustained by him by
reasons of his having purchased or procured any materials or entered into any
engagements or made any advances on account or with a view to the execution of the
work or the performance of the contract. And in case action is taken under any of the
provision aforesaid, the contractor shall not be entitled to recover or be paid any sum
for any work thereof or actually performed under this contract unless and until the
Engineer-in-Charge has certified in writing the performance of such work and the
value payable in respect thereof and he shall only be entitled to be paid the value so
certified.

(xii) TCIL may at any time terminate the contract by giving written notice to the supplier, without
compensation to the supplier, if the supplier becomes bankrupt or otherwise insolvent as declared by
the competent court; provided that such termination will not prejudice or affect any right of action or
remedy which has accrued or will accrue thereafter to TCIL.

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(xiii) At any time, in case it comes to the knowledge of TCIL any of wrong information related with
eligibility of the bidder or non-compliance to any terms and conditions of tender, then TCIL reserves
the right to cancel or reject the bid of such bidder, cancel the tender or take any other action as
deemed fit in accordance with tender terms and conditions.

ADDITIONAL CLAUSES FOR DEBARMENT:

E. A bidder or any of its successor, shall be debarred from participating in any procurement
process undertaken by TCIL for a period not exceeding three (3) years if he has been
convicted of an offence as under:

c) under the Prevention of Corruption Act, 1988; or

d) the Indian Penal Code or any other law for the time being in force, for causing any loss
of life or property or causing a threat to public health as part of execution of a public
procurement contract.
F. A bidder or any of its successor, shall be debarred from participating in any procurement
process undertaken by TCIL for a period not exceeding two (2) years if the following code of
integrity as per rule 175 of GFRs 2017, is breached:
4. prohibition of
i) making offer, solicitation or acceptance of bribe, reward or gift or any material
benefit, either directly or indirectly, in exchange for an unfair advantage in the
procurement process or to otherwise influence the procurement process.
j) any omission, or misrepresentation that may mislead or attempt to mislead so that
financial or other benefit may be obtained or an obligation avoided.
k) any collusion, bid rigging or anticompetitive behaviour that may impair the
transparency, fairness and the progress of the procurement process.
l) improper use of information provided by the procuring entity to the bidder with an
intent to gain unfair advantage in the procurement process or for personal gain.
m) any financial or business transactions between the bidder and any official of the
procuring entity related to tender or execution process of contract; which can affect
the decision of the procuring entity directly or indirectly.
n) any coercion or any threat to impair or harm, directly or indirectly, any party or its
property to influence the procurement process.
o) Obstruction of any investigation or auditing of a procurement process.
p) making false declaration or providing false information for participation in a
tender process or to secure a contract;
5. disclosure of conflict of interest.
6. Disclosure by the bidder of any previous transgressions made in respect of the
provisions of sub-clause (i) with any entity in any country during the last three years or
of being debarred by any other procuring entity.

G. A bidder or any of its successor, shall be debarred from participating in any procurement
process undertaken by TCIL for a period not exceeding two (2) years if the following is
breached:

(iv) If a Bidder withdraws the proposal or increases the quoted prices after opening of the
Proposal and during the period of Bid validity period or its extended period, if any.

(v) In case of a successful Bidder, if the Bidder fails to sign the Agreement in accordance
with the terms and conditions (including timelines for execution of the Agreement) of
this tender or fails to furnish the Performance Bank Guarantee in accordance with the
terms and conditions (including timelines for furnishing PBG) of this tender.

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(vi) During the Bid process, if a Bidder indulges in any act as would jeopardize or
unnecessarily delay the process of bid evaluation and finalization.

H. The debarment in all cases shall be automatically extended to all its allied firms. In case of
Joint ventures/Consortium is debarred all partners shall also stands debarred for a period
specified in debarment order. The names of partners should be clearly specified in the
debarment order.

3.36 Payment upon Termination

3.36.1 If the Contract is terminated because of a fundamental breach of Contract by the

Contractor, the Engineer shall issue a certificate for value of the work done and
materials ordered less liquidated damages, if any, less advance payments received
up to the date of the issue of the certificate and less the percentage to apply to the
value of the work not completed, as indicated in clause No 4.58 of the document.
If the total amount due to the Employer exceeds any payment due to the Contractor, the
difference shall be recovered from the security deposit, and performance security. If
any amount is still left un-recovered it will be a debt payable to the Employer.

3.36.2 If the Contract is terminated at the Employers convenience, the Engineer shall issue a
certificate for the value of the work done, the reasonable cost of removal of
Equipment, repatriation of the Contractors personnel employed solely on the Works,
and the Contractors costs of protecting and securing the Works and less advance
payments received up to the date of the certificate, less other recoveries due in
terms of the Contract, and less taxes due to be deducted at source as per applicable
law.

3.37 Property

3.37.1 All Materials on the Site, Plant, Equipment, Temporary Works, and Works shall be
deemed to be the property of the Employer for use for completing balance
construction work if the Contract is terminated because of the Contractor's default, till
the Works is completed after which it will be transferred to the Contractor and
credit, if any, given for its use.

3.38 Releases from Performance

3.38.1 If the Contract Contractor is frustrated by the outbreak of war or by any other event
entirely outside the control of the Employer or the Contractor, the Engineer shall certify
that the Contract has been frustrated. The Contractor shall make the Site safe and stop
work as quickly as possible after receiving this certificate and shall be paid for all work
carried out before receiving it and for any work carried out afterwards to which a
commitment was made.

3.39 Labour

3.39.1 The Contractor shall, unless otherwise provided in the Contract, make his own
arrangements for the engagement of all staff and labour, local or other, and for their
payment, housing, feeding and transport.
3.39.2 The Contractor shall, if required by the Engineer, deliver to the Engineer a return
in detail, in such form and at such intervals as the Engineer ma y prescribe,
showing the staff and the numbers of the several classes of labor from time to time
employed by the Contractor on the Site and such other information as the Engineer may
require.CG

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3.40 COMPLIANCE WITH LABOUR REGULATIONS

3.30.1 During continuance of the Contact the Contractor and his sub Contractors shall abide at all
times by all existing labour enactments and rules made there under, regulations,
notifications and by laws of the State or Central Government or local authority and
any other labour law (including rules), regulations, bye laws that may be passed or
notification that may be issued under any labour law in future either b y the State or the
Central Government or the local authority. Salient features of some of the major
labour laws that are applicable to construction industry are given in Appendix to
Part I General Condition of Contract The Contractor shall keep the Employer
indemnified in case any action is taken against the Employer by the competent authority
on account of contravention of any of the provisions of any Act or rules made there
under, regulations or notifications including amendments. If the Employer is caused to
pay or reimburse, such amounts as may be necessary to cause or observe, or for non-
observance of theprovisions stipulated in the notifications/by
laws/Acts/Rules/regulations including amendments, if any, on the part of the Contractor,
the Engineer/Employer shall have the right to deduct any money due to the
Contractor including his amount of performance security. The Employer/Engineer shall
also have right to recover from the Contractor any sum required or estimated to be
required for making good the loss or damage suffered by the Emplo yer.

3.41 The employees of the Contractor and its Sub-Contractors/ sub agencies (if any) in no case
shall be treated as the employees of the Employer at any point of time.

3.42 Drawings and Photographs of the Works

3.42.1 The contractor shall do photography/video photography of the site firstly before the start
of the work, secondly mid-way in the execution of different stages of work and lastly
after the completion of the work. No separate payment will be made to the contractor for
this.
3.32.2 The Contractor shall not disclose details of Drawings furnished to him and works
on which he is engaged without the prior approval of the Engineer in writing. No
photograph of the works or any part thereof or plant employed thereon, expect
those permitted under clause 4.50.1 shall be taken or permitted b y the Contractor
to be taken by any of his employees or any employees of his sub- Contractors
without the prior approval of the Engineer in writing. No photographs/ Video
photography shall be published or otherwise circulated without the approval of the
Engineer in writing.
3.43 The contractor will have to deploy minimum technical Personnel as mentioned in the tender
document.

3.44 The Contractor shall be fully responsible for quality, technical/ structural soundness and
effective & efficient construction management of the work. It shall ensure that all
drawings issued by the TCIL are thoroughly examined as per the prevailing site
conditions before actual execution and any deficiency/ defect and/ or suggestions for
improvement to suit the local conditions may be brought to the notice of the TCIL in
writing and his approval shall be obtained before execution. No deviation from approved
drawings/ designs, specifications etc. shall be carried out without written approval of the
TCIL/IIM. Any deviation from this shall make the Contractor fully responsible to bear the
extra cost involved, if any.

3.45 PRICE BASIS

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Based on actual quantity executed at site, duly certified by TCIL engineer. Progressive payment will
be made for the value of work done on acceptance of work/ certification of quality/ quantity by
Engineer-in-charge, TCIL.
3.46 PAYING AUTHORITY

General Manager (civil), TCIL

3.47 DELIVERY / IMPLEMENTATION SCHEDULE

1. Time for completion for execution of work = 12 month reckoned from 7 th days after issue of letter of
Award (LOA)
2. Defect Liability period & warranty period is of 12 months from date of successful completion of
works.
3. Operation and maintenance period is of 24 months from date of successful completion of works,
extendable further on mutually agreed terms as per client..

3.48 WARRANTY

1. Defect Liability period & warranty period is of 12 months from date of successful completion
of works.
2. Operation and maintenance period is of 24 months from date of successful completion
of works, extendable further on mutually agreed terms as per client.

3.49 PENALTY

In the OPEX work, for each absence in the shift per day per manpower shall entail a penalty of Rs
2500/-.

3.50 LIQUIDATED DAMAGES

Liquidated Damages, wherever referred under this Tender/Agreement, shall mean and refer to the
damages, not in the nature of penalty, which the supplier agrees to pay in the event of delay in delivery
of stores, installation, commissioning, breach of contract etc. as the case may be. Liquidated Damages
is not a penalty but is a sum which is agreed by the parties as a reasonable and genuine pre-estimate of
damages which will be suffered by the purchaser on account of delay/breach on the part of the
supplier.

3.50.1 The date of delivery of the stores and Installation and/or Commissioning stipulated in the acceptance
of the tender should be deemed to be the essence of the contract and delivery must be completed not
later than the dates specified therein. Extension will not be given except in exceptional circumstances
subject to conditions as enumerated in the contract/tender including levying of Liquidated Damages in
terms of Clause 3.13.2 below.

2.50.1 While granting extension of delivery period as per tender terms, the liquidated damages shall be levied
as follows:

i. For delivery of stores: Should the supplier fails to deliver the store or any consignment
thereof within the period prescribed and agreed for delivery, the purchaser, without
prejudice to other remedies available to the purchaser shall be entitled to recover Liquidated
Damages, for breach of contract, a sum equivalent to 0.5% of the value of the delayed
supply and/ or undelivered material/ supply for each week of delay or part thereof for a
period up to eight (8) weeks, and thereafter at the rate of 1.0% of the value supply and/ or
undelivered material/ supply for each week of delay or part thereof for another eight (8)
weeks of delay.

ii. Installation &Commissioning: Should the supplier fail to install and commissioning the
project with the stipulated time the purchaser shall be entitled to recover Liquidated

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Damages, 0.5% of the value of the purchase order for each week of delay or part thereof for
a period up to eight (8) weeks and thereafter at the rate of 1.0% of the value of the purchase
order for each week of delay or part thereof or another eight (8) weeks of delay. In cases
where the delay affects installation/commissioning of only a part of the project and part of
the equipment is already in commercial use, then in such cases, LD shall be levied on the
affected part of the project.

iii. Provisions contained in clause 3.13.2(a) (i) shall not be applicable for durations (periods)
which attract L.D. against clause 3.13.2(a) (ii) above.

3.51 DELIVERY PERIOD EXTENSION

a) DP extension beyond 16 weeks would not be generally allowed. The extension beyond 16 weeks
may be decided in most exceptional circumstances on a case-to-case basis, by the Tender
approving authority, stating reasons and justifications for grant of extension of delivery period
beyond 16 weeks.

b) In the case of package supply/ turnkey projects when the delayed portion of the supply materially
hampers installation and commissioning of the systems, LD charges shall be levied as above on
the total value of the concerned package of the Purchase Order.

c) Quantum of liquidated damages assessed and levied by the purchaser and decision of the
purchaser thereon shall be final and binding on the supplier, further the same shall not be
challenged by the supplier either before Arbitration tribunal or before the court. The same shall
stand specifically excluded from the purview of the arbitration clause, as such shall not be
referable to arbitration.

d) The total value of the liquidated damages as per above sub-clauses shall be limited to a maximum
of 12% (Twelve percent) i.e. LD shall be levied up to 16 weeks only as per provision at Para (a).

e) The Liquidated Damages shall be calculated on the all inclusive Price CIF-destination inclusive
of Freight, Forwarding Packing, insurance, any other incidental charges and other non-creditable
taxes after discount, if any but excluding GST and other creditable taxes. GST on LD shall be
calculated as per GST rule applicable from time to time.

f) If the deliveries are made after expiry of the contracted delivery period, without prior concurrence
of the purchaser and accepted by the consignee, such delivery will not deprive the purchaser of its
right to recover liquidated damages under clause 3.13.2 above.

3.52 In cases where the scheduled delivery period is distributed month-wise or is in

installments, liquidated damages shall be imposed for delay in each scheduled month/
installment. Liquidated damages shall be calculated separately for quantities to be
supplied in every month/ installment and the corresponding delay. If the supplier
supplies full quantity before the expiry of the scheduled delivery period of the last
month/ installment but there is delay in month-wise/ installment-wise supply, then also
liquidated damages shall be levied on the supplies against the earlier months/
installments that have been delayed. Twenty (20) weeks for the purpose of additional
BG and grant of DP extension shall be counted from the last month/ installment.

3.53 Notwithstanding anything contained in this Agreement or any other agreement between
the parties, the Purchaser may, without prejudice to its right to effect recovery by any
other method, deduct the amount of Liquidated Damages from any money belonging to
the supplier in its hand in relation to this or any other contract between the parties
(which includes purchaser’s right to claim such amount against invoices raised by the
supplier or Bank Guarantees submitted by the supplier under this Contract or any other
contract) or which may become due to the supplier. Any such recovery of Liquidated

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Damages shall not in any way relieve the supplier from any of its obligations to
complete the Works or from any other obligation and liabilities under the Contract.

3.54 To facilitate recovery of Liquidated Damages from the invoices raised by the supplier,
the Credit Note shall be issued by the supplier, failing which the purchaser shall adjust
the amount to be recovered from the pending payments by issuing an invoice/debit note
for the corresponding amount, at the risk and cost to the supplier including applicable
GST, interest and penalty, if any.

3.55 Taxes (GST)

GST invoice / Debit Note / Credit Note:

a. It shall be the responsibility of Bidder / Supplier / Contractor / Vendor to raise Tax Invoice (e-
invoice wherever applicable) as per the provisions of GST Laws and send to TCIL promptly.

b. The Bidder / Supplier / Contractor / Vendor shall ensure that Tax Invoice contains all the
requirements as per GST Law from time to time, for e.g. E-Way bill along with transportation
details etc, wherever applicable. TCIL GST Number to be mentioned on the Invoices as
advised by TCIL, etc.

c. The Bidder / Supplier / Contractor / Vendor shall ensure to issue Debit / Credit Note
(wherever applicable) as prescribed under GST Act and send to TCIL within the prescribed
time limit. All documents should be received well in advance so as to enable TCIL to claim
eligible credit.

GST Compliances:

d. The Bidder / Supplier / Contractor / Vendor shall ensure

- To issue Tax Invoice / Debit Notes / Credit Notes to enable TCIL to claim tax benefit on
or before the stipulated time period provided by the GST law.
- To file its GST Returns (GSTR – 1 and GSTR – 3B) within the time limits prescribed in
GST Laws with all Debit and Credit Note details, so as to ensure availing ITC Credit of
GST by TCIL.
- To declare correct information on invoice and GSTN viz. the amount, the place of
supply, rate of tax etc.
- To issue all Tax Invoices / Debit Notes / Credit Notes to the registered premise of TCIL
for availing of credit and ensure that the place of supply as per GST law is same as
registered premise of TCIL.

e. The Bidder / Supplier / Contractor / Vendor shall ensure to keep its GST Numbers active at all
times and in case the same is blacklisted, cancelled or blocked etc by GST Authorities, the
same needs to be promptly intimated to TCIL.

Tax Indemnity:

f. There should not be any loss of ITC of GST to TCIL due to default of bidder. In case of any
financial loss including interest, same will be recovered from the Bidder / Supplier /
Contractor / Vendor for delay / non-compliance on the part of the Bidder / Supplier /
Contractor / Vendor.

g. In case, the eligibility of ITC of GST is questioned or denied to TCIL on account of default by
the Bidder, the same would be recovered by TCIL from the Bidder / Supplier / Contractor /
Vendor.

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h. No payment shall be made by TCIL against Performa Invoice issued by Bidder / Supplier /
Contractor / Vendor. Payment will be made only against Valid Tax Invoice as per GST Laws.

i. In case of delay in deposit of Tax & filling GSTR-1 by the Bidder / Supplier / Contractor /
Vendor, the input tax credit will not be available to TCIL and as a result TCIL to pay the total
output tax without availing input tax credit and in such case the financial loss including
interest shall be recovered from the Bidder / Supplier / Contractor / Vendor.

Documents:

j. Self-declaration along with evidence that the Bidder / Supplier / Contractor / Vendor is not
blacklisted.

k. An undertaking from the Bidder / Supplier / Contractor / Vendor that information provided by
him is correct and in case of any loss, the Bidder / Supplier / Contractor / Vendor is fully
responsible.

Release of GST Payment along with payment of RA Bill

a) In all projects, where running bill continue to be raised periodically, GST shall be paid along
with running bill but amount equivalent to GST of previous RA bill as well as current RA shall
be withheld if GST of previous bill is not paid/reflecting at time of payment of next (current) RA
bill.
b) At the time of final bill of the project, GST shall be paid only if payment of all GST dues of the
project by vendor is visible in GST portal.

c) The above shall be applicable for all projects involving payment in multiple trenches (Running
bill).

Note: As payment of GST dues in statutory requirement hence no undertaking is required

separately for this from vendor.

END OF SECTION-3

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SECTION-4

SCOPE OF WORK & TECHNICAL SPECIFICATIONS

4. SCOPE OF WORK

4.1 The scope of work includes Construction, Supply, Installation, Testing, Commissioning, Operation
and Maintenance of Sewage Treatment Plant, which include the following:-

a) The entire work of modular Sewage Treatment Plant (capacity as per BOQ in Cum per day) will
be executed by the contractor based on accepted design, drawings & specifications.

b) The treatment plant should be compact, most efficient with 100% recycling for irrigation,
flushing and horticulture purpose. The plant should be easy for repair, maintenance and
operation.

c) The contractor shall be fully responsible for construction, preparation of as built drawings,
supply and erection, commissioning, successful results as per design data, responsibility for
getting clearance, No Objection Certificate from the local UP Pollution Control Board and
NOIDA Authority Besides above, the contractor shall also be responsible for operation and
maintenance of the plant as per BOQ.

d) The main activities under this contract are detailed below, which may be changed / modified
according to the process adopted by the contractor with the approval of the Engineer-In-Charge.

e) Deleted

f) Preparation and submission of project report to UP Pollution Control Committee and getting
approval of the same.

g) Supply, erection and commissioning of all Electro-mechanical equipment.

h) Commissioning and successful running of S.T.P. for 3 weeks before handing over.

i) Performance Guarantee and Warranty.

j) Manual of operation and maintenance instructions.

k) Operation and Maintenance of the plant as per BOQ.

l) All other items as described in succeeding sub – paras.

m) The contractor shall bear responsibility for the characteristics of the final effluent and shall
make any addition / alterations to the equipment or plant. During the execution of the work if
the contractor makes any changes in drawings shall be bring into notice of Engineer-In-
Charge/Consultants and get the approval for the same before execution.

n) Work under this contract shall consist of furnishing all labour, materials, equipment and
appliances necessary and required designs, detail shop drawings and other details required to
construct, erect, commission, operate and maintain the sewage treatment plant completely in
accordance with the specifications and drawing shall be submitted by the Contractor and
approved by the Engineer-In-charge.

o) Deleted.

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p) Construction of all elements of the plant including excavation for pipe lines, gravity lines as per
requirement.

q) Interconnecting piping between all units, valves, gates and all other appliances/ devices as
required.

r) All mechanical equipment’s duly protected against corrosion.

s) All electric drives, motor control centres, power and control cables (except main incoming
feeder and yard lighting)

t) All instrumentation, control cabling, panels complete in all respects

u) Detailed layout and flow scheme with levels shall be worked out by the contractor.

v) Defect liability shall be as per special condition of contract.

w) As built drawing in required numbers as per special condition of contract shall be submitted.

x) Four Sets of operation & maintenance Manual of STP along with Manufacturer’s manual for
Operation & Maintenance of the equipment supplied.

y) Providing and laying of PVC armoured cable connection of suitable capacity from sub-station
to Motor control center (MCC) panel.

z) The treatment scheme / sizing of equipment as per design to be done.

aa) The plant shall be deemed to have been commissioned when analysis & test result of samples
shall be found to be within prescribed limit.

bb) Apart from testing of final Sewage effluent at site of STP, Testing of the sample shall also be
carried out in the reputed lab as approved by the authority as and when desired by the Engineer-
In-Charge.

4.2. STP, even if running at 10% capacity shall continue to function properly.

4.3 The contractor shall submit the operation and maintenance manual for the plant with complete set
of drawings and normal operations instructions at the time of handing over the plant.

TECHNICAL SPECIFICATIONS:

1.0 OPERATING PRINCIPLE:

In order to conserve water, Sewage Treatment Plant has been designed to ensure that treated effluent (water)
characteristics are well below the permissible limits of local/Central pollution control norms even under
varying flow conditions which are typical for such systems. This implies that the selected process shall be
able to withstand the shock load situation.

The sewage treatment plant has been designed for Total Capacity as mentioned in Schedule of Quantities.
Entire sewage treatment plant is fully underground & consists of Collection cum Equalization Tank with
submersible pumps, anoxic tanks, reactor with media settler, sludge holding tank and balancing/ intermediate
cum Filter Feed tank, filter feed pumps & drainage pump for plant room drainage, multi-grade pressure sand
filter, activated carbon filter, Ultra Filtration System (UF), Ultraviolet (UV), S.S/MS/GI/upvc pipe and
fitting, valves and associated electrical works.

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The sewage treatment plan has been designed for the following characteristics:-

■ RAW SEWAGE (INFLUENT) / TREATED EFFLUENT CHARACTERISTICS:

Raw Sewage / Influent

PH 7.5- 8.5
BOD5 days 350 mg/l
S.Solids 450 mg/l
COD 700 mg/l
Oil & Grease up to 80 mg/l

Treated Effluent Characteristics.

PH 6.5-7.5
BOD5 days Less than 5 mg/ l
S. Solids Nil
COD less than 50 mg/ l
Oil & Grease Nil
NH4-N less than 5mg/l
N- Total less than 10 mg/ l
PO4-P less than 2 mg/ l
Facal Coliform Nil

Component – I [Pre Treatment]:

Screen Chambers.
Oil & Grease removal chamber.
Collection cum Equalization Tank
Solids handling sewage transfer pumps.
Bypass pump from equalization tank to municipal sewer.

Component – II [Secondary / Biological Treatment] :

 Anoxic Tanks
 MBBR Tanks
 Tube Settlers
 Filter Feed Tank
 Sludge Recirculation Pump
 Sludge Transfer Pump
 Manual Filter Press

Component – III [Tertiary Treatment]:

 Filter Feed Pumps

 Multi grade pressure Sand Filter
 Activated Carbon Filter
 UF feed tank and pumps
 Ultra Filtration System (UF)
 Ultra Violet Disinfection/ Chlorine Dozing (UV)
 Flushing Water Storage Tank

 PROCESS DESCRIPTION:

a) Sewage generated from the development will be collected under gravity flow in equalization tank
after passing through screen chambers and grease trap of the STP.

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b) Manually cleaned bar screens will be installed in the screen chamber to screen of any large pieces.

c) From the Collection cum Equalization Tank, the sewage will be pumped via submersible solids
handling pumps into adjoining Anoxic tanks.

d) Submersible mixer will be installed in Anoxic tank to maintain sewage in anoxic condition.

e) Screened Sewage shall be fed to the MBBR Process tanks through the bottom for biological treatment.

f) Floating media will be put in reactors to increase surface area.

g) Compressed air will be supplied through positive displacement (roots type) air blowers to reactors &
sludge holding tank.

h) Treated effluent will flow to the settler with tube deck media for settling the solids. Clear water will
flow to the filter feed tank.

i) Treated waste water after treated effluent will be clear, odourless, low BOD and low suspended
solids.

j) For improving the treated waste water quality, treated waste water will be passed through multi-grade
Pressure Sand Filter followed by Activated Carbon Filter and followed by Ultra filtration membrane for
further reduction of Suspended Solids, BOD, COD, etc.

k) Treated Water after Filtration process will be collected/stored in the flushing Water Storage tank.

2.0 BLOWERS AND AERATION SYSTEM:

Treatment plant shall be provided with rotary positive displacement blowers with a common base, v-belt
drive system, and drip proof induction type electric motors, necessary valves including a pressure relief valve
and intake and discharge silencing. All piping and related accessories necessary to connect the blowers to
the plant air header shall be provided by the plant manufacturer.

All air piping from the blower-motor unit to the air header shall be MS Epoxy pipe with flexible reinforced
rubber connecting sleeves shall be provided wherever required.

The S.S drop pipe assembly shall be connected to the air header in a manner to permit raising the drop-pipe
and diffusion device to the water surface quickly and without disturbing airflow to the other diffusers. Each
diffuser drop-pipe shall be equipped with non-clog fine bubble diffuser of adequate capacity and quantity to
keep pressure loss through the drop-pipe assembly to minimum and should meet the BOD, surface area &
mixing requirement. The air diffusion devices shall be designed to distribute air to the entire area of the tanks
and to have an efficiency such that adequate supply of oxygen is maintained in the tanks to treat the sewage
load. Blowers shall have minimum noise level as per the standards.

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3.0 (a) MULTIGRADE SAND FILTER /ACTIVATED CARBON AND FILTER:

3.1 Filter shall be designed in accordance with the code of unfired pressure vessel conforming to I.S. 2825.

3.2 Filter shall be multigrade sand filter and activated carbon filter.

3.3 Filters shall be vertical type of specified diameter. The shell and dished ends shall be fabricated
from M.S. sheet. Tank suitable to with stand a working pressure given in Bill of Quantities.

3.4 Each filter shall have at least one pressure tight manhole cover for inspection and repairs.

3.5 Each filter shall be provided with screwed or flanged connections for inlet, outlet individual drain
connections and all face piping, butterfly valves and all other connections necessary and required.

3.6 Face piping shall be upvc.

3.7 Air purging line shall be provided in filter and connected to blower along with NRV and valve.

4.0 CHEMICAL DOSING PUMP :

4.1 Chemical dosing system comprising of metering pump, 1000 lts. Capacity HDPE solution tank with
level gauge and lid on top.

4.2 Motor driven metering pump with mechanically activated diaphragm with oil lubricated gear
mechanism. The output of the plug should be adjustable operation from 10-100%. Pump construction shall be
corrosion resistant polypropylene or similar material dosing pump.

4.3 Each pump shall be provided with an injector assembly with suction and delivery piping complete in
all respects.

5.0 PIPES & FITTINGS :

5.1 All pipes above water level and up to 150mm dia. shall be upvc and upvc pipes conforming to IS:
4985 of Class specified. When Class is not specified they shall be Heavy Class.

5.2 Fittings shall be of uPVC molded fittings of approved make. Each fitting shall have manufacturer’s
trade mark stamped on it. Fittings for upvc pipes shall include couplings, bends, tees, reducers, nipples,
unions, bushes etc. Fittings etc. shall conform to IS: 7834.

5.3 Pipes and fittings shall be jointed with solvent cement suitable for water pipes.
Care shall be taken to remove burr from the end of the pipe after cutting by a round file. All pipes shall be
fixed in accordance with layout and alignment shown on the drawings. Care shall be taken to avoid air
pockets. Necessary vents and drains shall be provided at all high and low points respectively. upvc pipes shall
be fixed in wall well above ceilings/floor. Pipes may be run under the ceiling or floors and other areas as
shown on drawings.

5.4 S.S Piping and Puddle Flanges

All submerged piping, submerged puddle flanges and fittings will be S.S 316 grade and thickness of puddle
flanges shall not be less than 5 mm.

5.5 Clamps

5.5.1 uPVC shall be supported by G.I clamps of design approved by the Architect/Consultants. Pipes at
ceiling level shall be supported on structural clamps fabricated from MS structural. Pipes in shafts shall be
supported on slotted angles/ channels as specified/ as directed.

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5.6 Unions

5.6.1 Contractor shall provide adequate number of unions on all pipes to enable easy dismantling later
when required. Unions shall be provided near each gunmetal valve, stop cock or check valve and on straight
runs as necessary at appropriate locations as required for easy dismantling and/ or as directed by
Architect/Consultants.

5.7 Flanges

5.7.1 Flanged connections shall be provided on pipes as required for maintenance/ ease in dismantling or
where shown on the drawings, all equipment connections as necessary and required or as directed by the
Architect/Consultants. Connections shall be made by the correct number and size of the GI nuts/ bolts as per
relevant IS Standards and made with 3mm thick insertion rubber washer/ gasket. Where hot water or steam
connections are made insertion gasket shall be of suitable high temperature grade and quality approved by the
Architect/Consultants. Bolt hole dia for flanges shall conform to match the specification for CI sluice valve
as per IS:780. Gaskets shall conform to IS:11149.

5.8 Trenches

5.8.1 All upvc pipes below ground shall be laid in trenches with a minimum cover of 600mm. The width
and depth of the trenches shall be as follows :-

Dia of pipe Width of trench Depth of trench

15mm to 50mm 300mm 750mm

65mm to 100mm 450mm 1000mm

5.9 Sand Filling

5.9.1 upvc pipes in trenches shall be protected with fine sand 150mm all around before filling in the
trenches.

5.11 Pipe protection

5.11.1 Where specified in the schedule of quantities pipes in chase or in trench shall be protected against
corrosion by applying two coats of bitumen pain wrapping with polythene tape of 400 micron thick and
finishing with one more coat of bitumen paint.

6.0 FORGED BRASS BALL VALVES:

All ball valves shall be heavy duty of approved make. Valves shall have suitable for working pressure as
given in BOQ. Ball valves shall conform to the following specifications.

Size Construction Ends

15 to 40 mm Bronze body S.S. Working Part Screwed

7.0 BUTTERFLY VALVE:

All butterfly valves shall be heavy duty cast iron of approved make. The valves shall be suitable working
pressure as given in BOQ & shall conform to IS : 13095 and the following specifications:

Size Construction
50 mm and above Cast iron with S.S 316 grade Disc

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8.0 NON-RETURN VALVES:

All non-return valves shall be provided as required conforming to relevant Indian Standards and in
accordance with the following specifications and shall be with single plate.

Size Construction Connection

Upto 40 mm. Gun metal Screwed
50 mm and above Cast iron with S.S 316 grade Disc Flanged

9.0 ELECTRICAL CONTROLS:

The control system shall include circuit breakers, motor, starters and timers all housed in a weather proof
cubicle type panel board.

All wiring shall run through electrical metallic tubing. All wiring shall be sized according to the National
Electric Code Standards. No splice shall be permitted in the service wires. It shall also be the responsibility
of the contractor to furnish and install all required exterior disconnects, switching mechanisms, alarm or
control conduit and wiring.

Motor insulation shall be class „B‟ insulation and design shall be such that the maximum, permissible
temperature for the insulation is not exceeding when the motor operates at service factor in a 0-60 deg C
ambient.

All motors shall have anti-friction, ball-bearings sized an average life of at least 100,000 hours under normal
V-BELT loading conditions.

The control equipment starters, circuit breakers, and switches shall be installed in a NEMA 3R
enclosure with a suitable door latch.

The mechanical/electrical system shall be designed to withstand ambient temperature range of

0-60 deg C.

Proper earthing shall be provided to all motors and panels.

10.0 INSTALLATION AND OPERATING INSTRUCTIONS:

The contractor shall provide detailed operating and installation instructions. Each set of books shall be
prepared especially for the type of equipment delivered and all operating instructions shall refer only to that
particular equipment. The contractor shall provide a minimum of two bound sets of installation drawings.

Battery Limits

- Lifting sump pumps and piping upto EQT.

- Treated Water disposal pipeline within Treatment Plant Area upto nearest manhole.
- Sludge disposal pipeline within treatment plant area.
- Main power incoming with earthing to STP panel.
- Fresh water connection in STP plant room.
- Any site development work shall be under beyond tender scope.
- Lighting & Ventilation in STP plant room.
- All piping within Plant Room.

11.0 PUMPING SETS FOR FILTER FEED :

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11.1 Water supply pumps shall be suitable for clean filtered water. Pumps shall be single/multi stage,
mono bloc vertical/horizontal, centrifugal pumps with SS 304 body, SS 304 impeller, SS 316 shaft
& sleeve, CI base & head, mechanical seal and coupled to a TEFC electric motor. Each pump should operate
to a curve required by the operating conditions.

a. All parts in contact with water shall be corrosion resistant stainless steel DIN-Nr.1.4401.

b. Each pump shall be provided with a totally enclosed fan cooled induction motor of suitable H.P.
The motors shall be suitable for 400/440 volts, 3 phase, 50 cycles A.C. power supply and shall conform to IS
325 operating at Ufi900 RPM nominal speed.

c. Each pumping set shall be provided with 100-mm dia/150 mm dia gunmetal “Bourdon” type
pressure gauge with gunmetal ball valve and interconnected piping.

d. Pump or the whole set shall be stable on rubber vibration eliminating pads appropriate for each pump
as recommended by the manufacturer and accepted by the Project Managers.

12.0 SUBMERSIBLE SEWAGE PUMP FOR EQT AND SUMP PUMP IN PLANT ROOM:

Submersible pump in sewage collection sump will be cutter type. All other submersible pump in
EQT and plant room sump will be non-clog open impeller type.

12.1 Submersible pumps for sewage/drainage shall be single stage, single entry pump open impeller solid
handling type when specified. Pump shall be with dynamically balanced impeller connected to a common
shaft to the motor. The vane for sewage pump will be open type, while for drainage pump, etc. It will be of
semi open type.

 Mechanical seals shall be provided.

 Each pump shall be provided with water cooled squirrel cage induction motor suitable for 415 volts,
3 phase, 50 cycles A.C. power supply and sequencer for alternate running.

 Each pump shall be provided with liquid level controller for operating the pump between
predetermined levels.

 The pumping set shall be for stationary application and shall be provided with pump connector in it.
The delivery pipe shall be joined to the pump through a rubber diaphragm, and bend and guide pipe
for easy installation, without disturbing delivery pipe the pump unit shall have a back pull out design.
A rust proof chain shall be provided for each pump.

 Pump shall be provided with all accessories and devices necessary and required for the pump to make
a complete working system.

13.0 Centrifuge

The mechanical dewatering units shall be solid bowl centrifuge designed so as to give a 100% trouble free
operation at all times and the sludge dewatering plant should operate for designed flow and capacity
conditions and be sized as per the following guidelines.

i. The de-watering system should be so located that the de-watered sludge can be loaded into
trolleys/drums / bins directly - preferably the dewatering unit shall be so located that the de- watered sludge
falls into the containers/ bins without requirement of another material handling unit.

ii. The de-watered sludge should be reasonable dry & be suitable for disposal by open body truck and
should have a minimum solid concentration of 20% or more (measured as dry solids w/w basis)

iii. The Dewatering Unit should have a 90-95% solid recovery.

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iv. The Centrifuge should be capable of being operated at lower solid feed concentration in case of
maintenance.

The centrifuge shall be solid bowl centrifuge of co-current/countercurrent design, as decided by the bidder.
The centrifuge shall have sufficient clarifying length and differential RPM so that separation of solids is
effective. The centrifuge shall have central lubrication system. The centrifuge shall have adjustable weir
plate, so that its pond depth can be raised. The centrifuge and its accessories shall be mounted on a common
base frame so that entire assembly can be installed on an elevated structure.

Suitable drive with V- belt arrangement and turbo-coupling shall be provided along with overload protection
device. Centrifuge shall be with SS 304 wetted parts.

Differential speed and bowl speed should be adjusted by changing the pulleys; differential speed may be
adjustable by use of epicyclical-gear. The bowl shall be protected with flexible connections so that vibrations
are not transmitted to other equipment. The base frame shall be in epoxy painted steel construction and
provided with anti-vibration pads. All steps necessary to prevent transmission of structure borne noise shall
be taken. The drive motor shall be of 1450 rpm. The noise level shall be 85 dB (A) measured at 1m distance
under dry run. The vibration level shall be below 50 micron measured at pillow blocks under dry run
condition. Adequate sound proof shall be carried out for the housing the centrifuges to ensure that the noise
level at 5 m distance from the enclosure is less than 75 dB (A).

A suitable electrically operated hoist shall be provided above centrifuge for maintenance purpose. The hoist
shall be such that it shall be possible to erect or dismantle the centrifuge while one centrifuge is in operation.

Type : Horizontal Solid Bowl Suitable for 250 KLD

Capacity of each unit : As per process requirement Operating Hours : 22
hrs. per day maximum

Mixing arrangement of Polyelectrolyte and sludge : online-mixing

All other accessories, whether specified or not, but required for complete work shall from part of contractors
scope.

14.0 Polyelectrolyte Dosing :

The polyelectrolyte will be dosed online at the centrifuge inlet. Minimum dosage of polyelectrolyte shall be
1.2 kg/T of dry solids in sludge at 0.1% solution strength. There shall be two poly-dosing tanks and each tank
shall be equipped with slow speed mixer (100 rpm) to prepare polyelectrolyte solution. The solution will be
fed using positive displacement metering type dosing pumps. The pumps shall be interlocked with centrifuge
so that it can only be running in auto when centrifuge is on and should shut down when centrifuge stops. The
dosing system shall be housed in centrifuge house itself.

Number of Tanks : 1 No.

Design Capacity : Suitable
Free Board : 0.5 m
Maximum SWD : 2.0 m
Detention time : 12 hrs tank
Concentration of Polymer solution : 0.1 %
Number of Polymer dosing pumps : One working + 1 standby

14.1 Ultra Filtration:

Ultra Filtration (UF) system for further polishing treated effluent and capable of producing 15000 litre / hour
of polished water meeting the requirements . The system shall be complete with UF Feed Pumps (1W+1S),
Membranre Flushing Pumps, Cartridge Filters , complete instrumentation for automation and monitoring,

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Rotameters, Pressure Gauges, interconnecting pipework, electrical cabling and switchgear, all complete as
described in Scope of Work enclosed herewith.

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15.0 ELECTRICAL INSTALLATIONS:

15.1 GENERAL:

Work shall be carried out in accordance with the specifications, Indian Electricity Act 1910 as amended upto
date, and rules and regulations of local electricity authority and Indian Standard Code of practice No. IS: 732-
1963 (revised).

15.2 MV SWITCHGEARS/PANELS/SUB-PANELS/DISTRIBUTION BOARDS:

15.2.1 System Rating:

All the Main MV switchgears/Panels/Motor control centres shall be suitable for operation on three phase/
single phase, 415/230 volts, 50 Hz neutral solidly grounded at transform er and short circuit level not less
than 50 kA /35 kA at 415 Volts.

The Distribution boards shall be designed to withstand heaviest condition at site, with maximum expected
ambient temperature of 45 degree Celsius, 80 percent humidity and dusty weather.

15.2.2 Standards And Codes:

The Distribution boards shall comply with the latest edition of relevant Indian Standards and
Indian Electricity Rules and Regulations. The following Indian Standards shall be complied with:

IS 1394 L.V. switchgear and control gear Part-I Part I -1993 General rules.

IS 5578-85 Guide for marking of insulated conductors.

IS 11353-85 Guide for uniform system of marking and identification of conductors and apparatus
terminals.

IS 2147-62 Degree of protection provided by enclosures for low voltage switch gear and control gears.

IS: 2675-83 Enclosed distribution fuse boards and cutouts for Voltages not exceeding 1000 V.

IS 2551-82 Danger notice plates.

IS 13947-1993 Circuit breakers.(Part-II)

IS 13947-1993 Switches, Disconnectors, switch disconnector (Part-III) and fuse combination units.

IS 1818-72 Alternating current isolators (disconnectors) and earthing switches.

IS 8623-77 Factory built assembles of switchgear and control gear for voltages upto and including
1000 V AC & 1200 V DC.

IS 8828 Miniature air break circuit breakers for voltages not exceeding 1000 V.

IS 9926 Fuse wires used in rewirable type Electric fuses upto 650 Volts. IS 2208 HRC fuse links

IS 2705 (Part- I, II & III) Current Transformers

IS 3156 (Part- I, II & III) Voltage Transformers

IS 1248 Indicating Instruments

IS 13947-93(Part - 5) Control devices and switching elements. Section-I
IS 13947-93 (Part - 4) Contactors and motor starter section 1

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Section-1 Electromechanical. IS 3231 Relays

IS 375 Marking and arrangement of bus-bars Indian Electricity Act and Rules.

15.2.3 Shop Drawings:

Prior to fabrication of the Switchgears, Distribution boards, the contractor shall submit for
Construction manager/Client/Engineer approval the shop/ vendor drawing, and design calculations, indicating
type, size, short circuit rating of all the electrical components used, details & schedule of components &
model Nos. type, rating etc., bus-bar size, internal wiring size, Distribution board dimension, colour,
mounting detail etc., The contractor shall submit manufacturer's catalogues of the electrical components
installed in the distribution.

15.2.4 Inspection:

At all reasonable times during production and prior to transport of the distribution boards to site, the
contractor shall arrange and provide all the facilities at their plant for inspection by Client/Engineer
/Construction manager or authorized representative.

15.2.5 Test Certificates:

Testing of Distribution boards shall be carried out at factory and or at site as specified in Indian Standards in
the presence of Construction manager/Client/Engineer s the test results shall be recorded on prescribed forms.
The test certificates for the test carried out at factory or at site shall be submitted in six copies to the
Construction manager/Client/Engineer for approval.

15.3 CONSTRUCTION FEATURES:

The power supply and control panel shall be metal enclosed sheet steel cubical indoor type, dead front, floor
mounting/wall mounting type. The panel shall be totally enclosed, completely dust and vermin proof, Gaskets
between all adjacent units and beneath and all covers shall be provided to render the joints dust proof. These
Panels shall be arranged in multitier formations. All doors and covers shall be lockable.

All mild steel sheets used in the construction of panels shall be 2mm thick and shall be folded and braced as
necessary to provide a rigid support for all components. Joints of any kind in sheet metal shall be seam
welded, all slag grounded off and welding pits wiped smooth with plumber metal.

All panels and covers shall be properly fitted and square with the frame, and holes in the panel correctly
positioned. Fixing screws shall enter into holes tapped into an adequate thickness of metal or provided with
check nuts. Self threading screws shall not be used in the construction of control panels. Base channel shall
of 75mm x 75mm x 5mm thick shall be provided at the bottom. Minimum clear space of 200mm between
the floor of panel and bottom most units shall be provided.

The panels shall be of adequate size with a provision of 25% spare space to accommodate possible future
additional switchgear. Knockout holes of appropriate size and number shall be provided in the control
panels in conformity with the location of incoming and outgoing conduits/cables, all equipment such as
meters and indicating lamps, etc shall be located adjacent to the unit with which it is associated and care shall
be taken to achieve a neat and symmetrical arrangement. Facility shall be provided for termination of cables
from both above and below the control panel. Where cables enter below, cables boxes shall be fitted at the
rear and arranged in tiers to facilitate making connections to the upper and lower units. Clamps shall be
provided to support the weight of the cables. All incoming and outgoing feeders shall be brought out to a
terminal block of adequate size at suitable location inside the control panel. All wiring inside the control
panel shall be colour coded and labelled with approved plastic beads for identification. Circuit diagrams
showing the arrangement of circuits shall be pasted on the inside of the panel door and covered with
transparent plastic sheet and all labeling shall be provided on the front face of the panel board.

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15.3.1 Circuit Compartments:

Each circuit breaker, contactor and relay shall be housed in a separate compartment and shall be enclosed on
all sides. Sheet steel hinged lockable door shall be duly interlocked with the breaker in the `ON' position.
Safety interlocks shall be provided to prevent the breaker or Contactor from being drawn out when the
breaker is in ON position. Instruments and indicating lamps shall not be mounted on the panel compartment
door. Sheet steel barriers shall be provided between the tiers in a vertical section.

15.3.2 Instrument Compartment:

Separate and adequate compartments shall be provided for accommodating instruments, indicating lamps,
control contactors and control fuses etc. These shall be accessible for testing and maintenance without any
danger of accident contact with live parts of the circuit breaker and bus bar.

15.3.3 Bus Bars and Bus Bar Connection:

The bus bar and interconnections shall be of aluminium and of rectangular cross sections suitable for full load
current for phase bus bars and half rated current for neutral bus bars and shall be extensible on either side.
The bars and interconnections shall be insulated with PVC sleeve tapes and colour coded. All bus bars shall
be supported on unbreakable, non-hygroscopic insulated supports at regular intervals, to withstand the forces
arising in case of short circuit in the system. Bus bars shall be provided in separate chamber main control
panels shall be done b y clamping, no holes shall be drilled in bus bars. If holes have to be drilled for making
connections, extra cross section of busbars shall be provided.

All bus bar connections in smaller control panels shall be done by drilling hole and connecting by brass bolts
and nuts. Additional cross section of bus bars shall be provided in small control panels to cover up the holes
drilled in the bus bars.

All connections between the bus bar and breaker and between breaker and contactor, shall be through
aluminium strips of proper size to carry full rated current and shall be insulated with PVC sleeves.

15.3.4 Terminals:

The outgoing terminals and neutral links shall be brought out to a terminal block suitably located in the
control panels. The current transformer for instruments, metering and for protection shall be mounted on the
bus bars. Separate cable compartment shall be provided for incoming and outgoing cables.

15.3.5 Wire Ways:

A horizontal wire way screwed covers shall be provided at the top to take in the connecting control wiring
different vertical sections.

15.3.6 Cable Compartments:

Cable compartments of adequate size shall be provided in the control panels for easy termination of all
incoming and outgoing cables entering from bottom or top. Adequate and proper supports shall be provided
in cable compartments to support cables. All incoming and outgoing terminals shall be brought out to
terminal blocks in the cable compartment.

15.3.7 Materials:

All materials shall be of the best quality complying with the appropriate Indian Standard
specifications, Materials used shall be subject to the approval of the Client/Engineer and sample of the same
shall be furnished where required.

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15.3.8 Moulded case circuit Breaker (MCCB):-

MCCBs shall satisfy the requirements of IS-2516 and shall be of current limiting type. MCCB shall provide
type `C' protection to the contactors as per IEC 158-1B. MCCBs shall be quick make, quick break,
independent manual type with trip free feature with mechanical ON, OFF, and TRIP indications. A trip
button shall be provided for tripping the breaker.

15.3.9 Rotary Switches:

Switches upto 60 amps shall be rotary type with compact and robust construction, built up from one or more
stacks with contacts and a positioning mechanism, with stop as required. The terminals shall be shrouded
with insulation to prevent accidental contact with live parts. Rotary switches shall be backed up with
moulded type HRC fuse fittings of appropriate rating.

15.3.10Selector Switch:

When called for, selector switches of rated capacity shall be provided in control panels, to give the choice of
operating equipment in selective mode.

15.3.11Switches:

Switches beyond 60 amps shall be panel mounted double break type and suitable for load break duty, quick
make and break action, manufactured in accordance with IS: 4047 - 1967. Switch contacts shall be silver
plated and shall be backed up with HRC fuses of appropriate rating. The switch handles shall be located at
the front.

15.3.12 HRC Fuses:

Fuses shall be high Rupturing capacity and shall be in accordance with IS: 3208 - 1962 and having rupturing
capacity of not less than 20 MVA at 415 volts. The back up fuse rating of each motor/heater/equipment shall
be so chosen that the fuse does not operate on starting of motor/heater/equipment. Fuses shall be of the
same make as the switches.

15.3.13Starters:
Each motor shall be provided with a starter of suitable rating. Starter shall be in accordance with
IS: 1822 - 1967. Direct on line starters shall be provided for motors.

All starters shall have auxiliary contacts for inter locking, control & indication. Starters (contactors) shall
have 3 main and 4 auxiliary contacts and shall be air break type suitable for m aking and breaking contact a
minimum power factor of 0.35. For design consideration of contactors, the starting current of connected
motor shall be assumed to be 6 times the full load current of the motor in case of direct-on-line starters and 3
times the full load current of the motor in case of star delta/reduces Voltage starters. In case of soft starters
the current shall be limited to 1.8 times.

Main and auxiliary contacts shall be silver or silver alloy. The insulation for contactor coils shall be of class
"E". Operating coils of contactors shall be suitable for 230 ± 10% volts AC, 50 cycles supply system. The
contactor shall drop out when voltage drops to 90% of the rated voltage. The housing of the contactors shall
be heat resistant and having high impact strength. Each starter shall have thermal overload protection on all
three phases.

15.3.14Over Load Relays:

Contactors shall be provided with a three element, positive acting ambient temperature compensated time
lagged hand-reset/self reset type thermal over load relay with adjustable setting. Hand reset button shall be
flush with the front door for resetting with starter compartment door closed, Relays shall be directly
connected for motors below

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35 HP capacity. C.T. operated relays shall be provided for motors above 35 HP capacity. Heater circuit
contactors may not be provided with overload relays.

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15.3.15Current Transformers:

Current Transformer shall be of minimum accuracy class 1.5 and suitable VA burden for operation for
the connected meters and relays.

15.3.16 Single Phase Preventers:

Single phase preventers shall be provided as per schedule of quantities and shall be in conformity
with relevant ISI standards. Single phase preventers shall act when the supply voltage drops down to 90% of
the rated voltage or on failure of one or more phases.

15.3.17 Time Delay Relays:

Time delay relays shall be adjustable type with time delay adjustment from 0-180 seconds and shall have one
no. auxiliary contacts for indicating lamp connection.

15.3.18 Indicating Lamp and Metering:

All meters and indicating lamps shall be in accordance with the relevant ISS. The meters shall be flush
mounted and draw out type. The indicating lamp shall be neon type and of low burden. Each main panel
shall be provided with operated ammeter of suitable range with three Nos. CTs of suitable ratio with three
way and off selector switch, phase indicating lamps, and other indicating lamps as called for. Each phase
indicating lamp shall be backed up with 5 amps fuse and toggle switch. Other indicating lamps shall be
backed up with fuses as called for.

15.3.19 Toggle Switch:

Toggle switches, where called for, shall be in conformity with IS: 3854-1969 and shall be of 5
Amps rating.

15.3.20 Push Button Stations:

Push button station shall be for manual starting and stopping of motors/equipment as called for. Red and
Green colour push buttons shall be provided for starting and stopping operations. Start or stop indicating
flaps shall be provided for push buttons. Push buttons shall be suitable for panel mounting/projection
mounting and accessible from front without opening door, lock lever shall be provided for stop push button.
One set of normally open and one set of normally closed contacts shall be provided in push button stations.
The push buttons contacts shall be suitable for 15 Amps current capacity.

15.4 CABLING/WIRING SYSTEM :

All power cabling shall be carried out with 650/1100 volt grade PVC insulated PVC sheathed, armoured,
aluminium conductor cables laid on the cable tray/racks/pipes. Cables shall be sized for starting current and
by applying proper derating factor. All control wiring shall be carried out by using 650/1100 volts PVC
insulated copper conductor wires in wire ways or in conduit.
Minimum size of control wiring shall be 1.5 sq.mm. Wherever control wiring in the Scope of AC contractor
has to be done in conduits (exposed or concealed) no additional cost for conduiting shall be paid.

15.5 CABLE LAYING:

Cable shall be laid generally in accordance with Indian Standard Code of practice. Cable shall be laid on 2
mm thick perforated M.S. sheet cable trays as approved by the Client/Engineer. Easy access to all cables shall
be provided to allow cable withdrawal/replacement in the future. Where more than one cable is running,
proper spacing shall be provided to minimise the loss in current carrying capacity.

Cable shall be suitably supported with wooden cleats when run on wall/floor ducts. When buried, they shall
be covered with a layer of fine sand and protected with cement concrete tiles bricks. Special care shall be

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taken to ensure that the cable are not damaged at bends. The radius of bend of the cables when installed shall
not be less than 12 times the diameter of the cable.

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15.6 CABLE/WIRE/STARTER SIZES:

For all single phase/3 phase wiring, 650/1100 volts grade PVC insulated copper conductor wires shall be
used. The equipment inside plant room shall be connected to the control panel by means of insulated
aluminium conductor wires of adequate size in exposed conduits. Final connections to the equipment shall be
through wiring enclosed in M.S. flexible conduits rigidly clamped at both ends.

An isolator shall be provided near each motor/equipment wherever the motor/equipment is separated from
the supply panel through a partition barrier of through ceiling construction. PVC insulated single strand
aluminium conductor wires shall be used inside the control panel for connecting different components and all
the wires inside the control panel shall be neatly dressed and plastic beads shall be provided at both ends for
easy identification.

a) The minimum size of control wiring shall be 1.5 sq.mm. PVC insulated stranded soft drawn copper
conductor wires drawn through conduit to be provided for connecting equipment and control panels.
b) All the switches, conductors, push buttons stations, indicating lamps shall be distinctly marked with a
small description of the service installed. Circuit wiring diagram of control panel shall be fixed to the cover
of control panel for verification.

15.7 EARTHING:

Shall be carried out with galvanised Iron Strips/wires, or copper strips /wires as specified below:

a) G.I. Earthing:

The main panel shall be connected to the main earthing system of the building by means of 32mm x 6mm GI
strips. All single phase metal clad switches and control panels shall be earthed with minimum 3mm diameter
GI conductor wire. All 3 phase motors and equipment shall be earthed with two numbers distinct and
independent GI wires/tapes as follows:
i. Motors upto and including 2 Nos. 4mm dia GI wires including 10 HP rating.

ii. Motors 12.5 HP to 40 HP capacity. 2 Nos. 6mm dia GI wires iii. Motors 50 to 75
HP capacity. 2 Nos. 25 x 3mm GI strips iv. Motor above 75 HP
2 Nos. 25 x 6mm GI strips
All the switches shall be earthed with two numbers distinct and independent GI
wires/tapes as follows:

i. 3 phase switches and control panels upto 602 Nos. 4mm dia GI wires
Amps rating.

ii. 3-phase switches and control panel Nos. 8mm dia GI wires
63 Amps to100 Amps rating.
iii. 3 phase switches and control panels 2 Nos. 25 x 3mm GI tapes.
125 Amps to 200 Amps rating.
iv. 3 phase switches and Control panels, ducts2 Nos. 25mm x 6mm GIbus tapes.
above 200 Amps rating.

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15.8 DRAWINGS:

Shop drawings for control panels and wiring of equipment showing the route of conduit/cable shall be
submitted by the electrical contractor for approval of Client/Engineer before starting the fabrication of panel
and starting the work. The Fire Fighting contractor shall co-ordinate, interact and furnish necessary
engineering information of the motor thermal curves, starting time, requirement of protection & interlocking
& other miscellaneous requirement so that same can be incorporated before manufacture is taken up. On
completion, four sets of completion "As- installed" drawings incorporating all details like, conduit routes,
number of wires in conduit, location of panels, switches, junction/pull and cable route etc. shall be
furnished by the Contractor.

15.9 TESTING:

Before commissioning of the equipment, the entire electrical installation shall be tested in accordance
with Code of practice IS: 732-1963 (Revised) & Indian Electricity Rule and test report furnished by a
qualified and authorised person. The entire electrical installation shall be got approved by Electrical Inspector
and a certificate from Electrical Inspector shall be submitted. All tests shall be carried out in the presence of
Owner/his authorised representative. At the comple- tion of the works, the entire installation shall be subject
to following tests:-

a) Wiring continuity checks with respect to approved wiring diagram.

b) Insulation resistance test with 500V megger between phase to phase and phase to earth. c) Earth
continuity test.
d) Electrical current readings in Amps of full & average load running and starting together with name
plate current of each electrical motor.

e) Operating tests on all protective relays to prove their correct operation before energizing the main
equipment including secondary injection test at site.

f) Operating tests on all starters, circuit breakers etc.

All tested and calibrated equipments for testing, labour, materials and incidentals necessary to conduct the
above tests shall be provided by the contractor at his own cost.

15.10 PAINTING:

All sheet steel work shall under go a process of degreasing, through cleaning, and painting with a high
corrosion resistant primer. All panels shall then be backed in an over the finishing treatment shall be by
application of synthetic enamel paint of approved shade. The panels in the erection scope of Fire Fighting
contractor shall be given 2 coats of suitable paint of approved colour when all work has been completed.
Various feeder & panel name shall be painted with approved colour as per the single line diagram details.

16.0 OPERATION & MAINTENANCE

The operation and comprehensive maintenance of the Sewage Treatment Plant (STP) will commence after a
3-month trial run. This includes providing all necessary manpower, chemicals, spares, lubricants, and
monthly testing, excluding electricity and water which will be supplied by the client. Manpower consists of 5
operators daily (1 per shift), 4 helpers/sewermen, and 1 supervisor who will also act as a reliever for 4 days
and assist the day shift operator for 3 days a week. Daily maintenance involves routine checks, operational
monitoring, and cleaning, while monthly activities include comprehensive laboratory testing of treated sewer,
report submission, and replenishment of chemicals and lubricants. Essential spares will be available to ensure
uninterrupted operation. All health and safety regulations will be adhered to, with PPE provided and regular
safety training conducted. The client is responsible for providing electricity, water, and necessary site access.
Continuous operation and maintenance will follow the trial run as per the contract terms, with a 24/7
emergency response team available. This plan ensures efficient and reliable STP operation with high
environmental compliance.

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APPLICABLE CODES, STANDARDS AND PUBLICATIONS

1.0 All equipment, supply, erection, testing and commissioning shall comply with the requirements of
Indian Standards and code of practices. All equipment and material being supplied by the Contractor shall
meet the requirements of IS., Tariff advisory committee‟s regulation (fire insurance), electrical
inspectorate and Indian Electricity rules and other Codes/Publications as given below.

A) General :

Structural steel sections

SP : 6 (1)
Pig lead
IS : 27
Three phase induction motors
IS : 325
Dimensions for pipe threads where pressure tight joints are required on
IS : 554 the threads

IS : 694 PVC insulated cables for working voltages up to and including 1100 V.

IS : 779 Specification for water meters (domestic type)

IS : 782 Specification for caulking lead

IS : 800 Code of Practice for general construction in steel

IS : 1068 Electroplated coatings of nickel plus chromium and copper plus

nickel plus chromium
IS : 1172 Code of basic requirements for water supply drainage and sanitation

IS : 1367 (Part- 1) Technical supply conditions for threaded steel fasteners : Part 1
introduction and general information.
IS : 1367 (Part- 2) Technical supply conditions for threaded steel fasteners : Part 2 product
grades and tolerances.

IS : 1554 (Part- 1) PVC insulated (heavy duty) electric cables : Part 1 for working
voltages up to and including 1100V.
IS : 1554 (Part- 2) PVC insulated (heavy duty) electric cables : Part 2 for working
voltages from 3.3 kV up to and including 11 kV.
IS : 1726 Specification for cast iron manhole covers and frames

IS : 1742 Code of practice for building drainage.

IS : 2064 Selection, installation and maintenance of sanitary appliances - Code of

practice.
IS : 2065 Code of practice for water supply in buildings.

IS : 2104 Specification for water meter boxes (domestic type)

IS : 2373 Specification for water meters (bulk type)

IS : 2379 Colour code for identification of pipe lines

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IS : 2527 Code of practice for fixing rainwater gutters and down pipes for roof
drainage.

IS : 2629 Recommended practice for hot dip galvanizing on iron and steel

IS : 3114 Code of practice for laying of cast iron pipes

IS : 4111 (Part 1) Code of practice for ancillary structures in sewerage system : Part 1
manholes

IS : 4127 Code of practice for laying glazed stoneware pipes.

IS : 4853 Recommended practice for radiographic inspection of fusion welded butt

joints in steel pipes

IS : 5329 Code of practice for sanitary pipe work above ground forbuildings.

IS : 5455 Cast iron steps for manholes.

IS : 6159 Recommended practice for design and fabrication of material prior to

galvanizing

IS : 7558 Code of practice for domestic hot water installations

IS : 8321 Glossary of terms applicable to plumbing work

IS : 9668 Code of practice for provision and maintenance of water supplies and
fire fighting.

IS : 9842 Preformed fibrous pipe insulation

IS : 9912 Coal tar based coating materials and suitable primers for protecting iron
and steel pipe lines.

IS : 10221 Code of practice for coating and wrapping of underground mild steel
pipelines

IS : 10234 Recommendations for general pipeline welding.

IS : 10446 Glossary of terms relating to water supply and sanitation.

IS : 11149 Rubber Gaskets

IS : 11790 Code of practice for preparation of butt-welding ends for pipes, valves,
flanges and fittings.

IS : 12183 (Part 1) Code of practice for plumbing in multistoreyed buildings : Part 1 Water
supply

IS : 12251 Code of practice for drainage of building basements

IS : 5572 Code of practice for sanitary pipe work

IS : 6700 Specification for design, installation, testing and maintenance of services

supplying water for domestic use within buildings and their curtilages.

IS : 8301 Code of practice for building drainage

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BSEN : 274 Sanitary tapware, waste fittings for basins, bidets and baths. General technical
specfication

B) PIPES AND FITTINGS :

IS : 458 Specification for precast concrete pipes (with and without reinforcement)

IS : 651 Salt glazed stone-ware pipes and fittings

IS : 1239 (Part 1) Mild steel tubes, tubulars and other wrought steel fittings Part 1 Mild
Steel tubes

IS : 1239 (Part 2) Mild steel tubes, tubulars and other wrought steel fittings : Part 2 Mild steel tubulars
and other wrought steel pipe fittings.

IS : 1536 Centrifugally cast (spun) iron pressure pipes for water, gas and sewage

IS : 1537 Vertically cast iron pressure pipes for water, gas and sewage. IS : 1538
Cast iron fittings for pressure pipes for water, gas and sewage
IS : 1729 Sand cast iron spigot and socket soil, waste and ventilating pipes, fittings and
accessories.

IS : 1879 Malleable cast iron pipe fittings

IS : 1978 Line pipe

IS : 1979 High test line pipe

IS : 2501 Copper tubes for general engineering purposes

IS : 2643 (Part 1) Dimensions for pipe threads for fastening purposes : Part 1 Basic profile and
dimensions.

IS : 2643 (Part 2) Dimensions for pipe threads for fastening purposes : Part 2 Tolerances

IS : 2643 (Part 3) Dimensions for pipe threads for fastening purposes : Part 3 Limits of sizes.

IS : 3468 Pipe nuts

IS : 3589 Seamless or electrically welded steel pipes for water, gas and sewage
(168.3 mm to 2032 mm outside diameter)

IS : 3989 Centrifugally cast (spun) iron spigot and socket soil, waste and ventilating pipes,
fittings and accessories.

IS : 4346 Specifications for washers for use with fittings for water services. IS : 4711
Methods for sampling steel pipes, tubes and fittings
IS : 6392 Steel pipe flanges

IS : 6418 Cast iron and malleable cast iron flanges for general engineering purposes.

IS : 7181 Specification for horizontally cast iron double flanged pipe for water, gas and sewage.

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C) VALVES :

IS : 778
Specification
works purposesfor copper alloy gate, globe and check valves for water

IS : 780 Specification for sluice valves for water works purposes (50 mm to 300
mm size)

IS : 1703 Specification copper alloy float valves (horizontal plunger type) for water
supply fittings

IS : 2906 Specification for sluice valves for water works purposes (350 mm to
1200 mm size)

IS : 3950 Specification for surface boxes for sluice valves

IS : 5312 (Part 1) Specification for swing check type reflux (non return) valves : Part 1
Single door pattern

IS : 5312 (Part 2) Specification for swing check type reflux (non return) valves : Part 2
Multi door pattern

IS : 12992 (Part 1) Safety relief valves, spring loaded : Part 1 – Design

IS : 13095 Butterfly valves for general purposes.

D) WATER QUALITY TOLERANCE :

IS : 3025 (Part 1 to 44) Method of sampling and test (physical and chemical) for water and waste
water

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IS : 4764 Tolerance limits for sewage effluents discharged into inland surface waters

IS : 10500 Drinking water

E) PUMPS AND VESSELS :

IS : 1520 Specification for horizontal centrifugal pumps for clear cold fresh water

IS : 2002 Steel plates for pressure vessels for intermediate and high temperature service including
boilers

IS : 2825 Code for unfired pressure vessels

IS : 4682 (Part 1) Code of practice for lining of vessels and equipment for chemical processes Part
1 : Rubber lining

IS : 5600 Specification for sewage and drainage pumps

IS : 8034 Specification for submersible pump sets for clear, cold, fresh water

IS : 8418 Specification for horizontal centrifugal self-priming pumps

F) QUALITY ASSURANCE AND QUALITY CONTROL:

1.0 The work shall conform to high standards of design and workmanship, shall be structurally sound
and aesthetically pleasing quality standards prescribed shall form the backbone for the quality assurance and
quality control system.

2.0 At the site level the Contractor shall arrange the materials, their stacking/storage in appropriate
manner to ensure the quality. Contractor shall provide equipment and manpower to test continuously the
quality of materials, assemblies etc. as directed by the Engineer-in-Charge. The test shall be conducted
continuously and the result of tests maintained. In addition the Contractor shall keep appropriate tools and
equipment for checking alignments, levels, slopes and evenness of surface.

3.0 The Engineer- in-Charge shall be free to carry out tests as may be considered necessary by him at
his sole discretion, from time to time, in addition to those specified in this document. The Contractor shall
provide the samples and labour for collecting the samples nothing extra shall be payable to the Contractor
for samples or for the collection of the samples.

4.0 The test shall be conducted at the site laboratory that may be established by Engineer-in-Charge or
at any other standard Laboratory selected by Engineer- in-Charge.

5.0 The contractor shall transport the samples to the laboratory for which nothing extra shall be payable.
In the event of Contractor failing to arrange transportation of the samples in proper time Engineer-in-Charge
shall have them transported and recover two times the actual cost from the Contractor’s bills.

6.0 Testing charges shall be borne by the Engineer-in-Charge.

7.0 Testing may be witnessed by the Contractor or his authorized representative. Whether witnessed by
the Contractor or not, the test results shall be binding on the Contractor.

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LIST OF MAKES Sewage Treatment Plant

S.N Item Makes
1 Submersible Pumps KSB / CRI/ GRUNDFOS
2 Horizontal Centrifugal Pumps KSB/ GRUNDFOS / M&P
3 Screw Pumps Positive / Rotomac
4 Air Blowers Rootech / Akash
5 Filters Fabricated / Ashirwad
6 Bar Screen Fabricated / Ashirwad
7 Piping Astral/ Ashirwad/ Vectus
8 Cables Polycab / KEI
9 Electrical Panel Zeniya/ Tricolite
10 Switchgear Schneider / ABB
11 Motors ABB / Crompton / BBL
12 Butterfly Valves & NRVs SKS / Zoloto
13 Filter Press Actinic / Sahil
14 UV system Alfa
15 pH meter Aster
16 Water meter Kranti / Aquamet
17 Flow Meter UPC / Aster
18 Welding Rods Adore / Manglam
19 Tube Settler Media Actinic / Bharat
20 MBBR Media Actinic / Bharat
21 Air diffusers Actinic / Bharat
22 Ball Valves SKS / Zoloto
23 UF Modules Qua/ GE
24 Ozonator Oxyzone / Actinic
25 Centrifuge Actinic
26 Pressure Gauges H-Guru

 For B&R (Building and Repair) Works as directed by Engineer-In-Charge.

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END OF SECTION-4

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SECTION-5

PROJECT EXPERIENCE

S. No Item Details

General Information

1 Customer
Name/Government Department

2 Name of the Contact Person and Contact details for

the Project

Brief Description of scope of Project

Size of the Project

3 Contract Value of the Project (in crore) excluding

taxes

4 Contract Value of the Project (in crore) including

taxes

Project Details

5 Name of the Project

6 Start Date & End Date

7 Current Status (work in progress in %, completed)

8 Contract Tenure

9 Type of Project

END OF SECTION-5

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NIT NO:TCIL/GM(C)/2024/IIM-LKO-NOIDA/02 Date16.07.2024

SECTION – 6

PRICE BID SCHEDULE

To: [Head of Department]

Dear Sir,

We, the undersigned, offer to provide the [Insert title of assignment] against your NIT No. [Insert NIT No.]
dated [Insert Date]. Our attached Financial Proposal is for the sum of [Insert amount(s) in words and
figures1].

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:
Name of Firm:
Address:

[insert price bid format]

Note 1: The bidder to provide un-priced Price-Bid along with Technical bid.

Notes2:
a) Lowest Bid will be on the basis of Grand Total.

b) Bidder shall mandatory mention the 8 digit / 6 digit applicable HSN / SAC code of all the Quoted
items.
c) In case of change in rate due to change in Taxes/Duties the rate shall be applicable on prorate basis
based on actual nos. of applicable days.

d) Before Submitting their Duly Filled “Price Bid Schedule & BOQ” the bidders should ensure that
they do not enter any Comments in the above Table like “ As per Actuals, Will be Intimated Later on
etc” . If Bidder uses these type of Comments while filling up the above Table for Price Bid Schedule
& BOQ Or if the charges for any item is left blank the Charges for the Items wherever such
comments are used or if left blank shall be Considered as “Zero” and the same shall be a binding on
the bidder.

e) If there is a discrepancy between the unit price and total price that is obtained multiplying the unit
price and quantity, the unit price shall prevail and the total price shall be corrected.

f) The Bidder must specify the make of each product / Line items of the BOQ in the price bid.

g) The requirements / Quantity mentioned above are indicative & may vary as per the actual
requirements.

END OF SECTION-6

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SECTION-7

MANUFACTURER'S AUTHORISATION FORM

DELETED

END OF SECTION-7

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SECTION - 8

BID SECURITY / EMD (BANK GUARANTEE FORMAT)

Whereas ……………………. (hereinafter called “the Bidder”) has submitted its bid dated …………… For
the supply of …………. Vide Tender No. ……………………….. dated …………… KNOW ALL MEN by
these presents that WE ……………………. OF ………………. Having our registered office at …………..
(hereinafter called “the Bank”) are bound unto Telecommunications Consultants India Limited (hereinafter
called “the Purchaser”) in the sum of Rs. ………………… for which payment will and truly to be made of
the said Purchaser, the Bank binds itself, its successors and assigns by these present.

THE CONDITIONS of the obligation are:

1. If the Bidder withdraws his bid during the period of bid validity specified by the Bidder on the Bid
form or

2. If the Bidder, having been notified of the acceptance of his bid by the Purchaser during the period of
bid validity

(i) fails or refuses to execute the Contract, if required; or

(ii) The successful bidder fails to submit performance security within the prescribed time or

(iii) The proceeds of EMD shall be payable to TCIL in case of breach of any of the terms and
conditions of the contract / PO / tender by the vendor.

We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand,
without the purchaser having to substantiate its demand, provided that in its demand, the purchaser will note
that the amount claimed by it is due to it owning to the occurrence of one or both of the two conditions,
specifying the occurred condition or conditions.

This guarantee will remain in force up to and including THIRTY (30) days after the Period of bid validity
and any demand in respect thereof should reach the Bank not later than the specified date/dates.

Name & Signature of witness Signature of the Bank Authority

Address of witness Name
Signed in Capacity of
Full address of Branch
Tel No. of Branch
Fax No. of Branch

END OF SECTION-8

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SECTION-9

INTEGRITY PACT

DELETED

END OF SECTION-9

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SECTION-10

AUTHORIZATION LETTER

Format for Authorization letter to be submitted by Bidder

Know all men by these presents that we (name of Company) _______________ ______________,
incorporated in India under the Companies Act, 1956 and having its Registered Office at
____________________________. (India) ("Hereinafter called the Company") DOTH hereby
nominate, constitute and appoint (Name, Designation) __________________________, S/o
_________________ to be true and lawful authorized signatory in fact and at law of the Company for and
in the name and on behalf of the Company, to do, execute and perform all or any of the following acts,
deeds, matters and things namely:-

1. To represent the Company to all intents and purposes in connection with the matters
pertaining to signing & submission of (NIT No, NIT Date, NIT Description)__________ , _________,
____________________________________________and all affairs ancillary or incidental thereto.
2. AND the Company hereby agrees that all acts, deeds and things lawfully done by the said authorized
signatory shall be construed as acts, deeds and things done by the Company itself and the Company
hereby undertakes to ratify and confirm all and whatever its authorized signatory shall lawfully
do or cause to be done for and on behalf of the Company by virtue of the powers hereby given.

In witness whereof (Name , Designation) ____________, ______________of the Company acting for and
on behalf of the Company under the authority conferred by the Board of Directors of the Company in its
_________ meeting held on (Date) _________ has signed this Authorization Letter at
(place)_________on this (Date) _____________________.

The signatures of (Name, Designation) ______________________ given below are hereby certified.

Signature: ________________________
Signature of (Name, Designation) _______________________
CERTIFIED
Signature: ___________________
WITNESS:
Signature: _______________
(Name, Designation): ____________

END OF SECTION-10

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SECTION-11

CALCULATION OF LOCAL CONTENT

Basic Rate W/o Tax (INR) Total Cost W/o Tax (INR)
Domestic Domestic
(Excluding Imported (Excluding Imported
Sl. Description net (Including net (Including Domestc +
Qty Unit
No. of the Item Domestic All Custom Domestic All Custom Imported
indirect Duties) indirect Duties)
Taxes) Taxes)
a b c d=a*b e=a*c f=d+e
Item 1 Nos
Description

Item 1
Description

3 Total - -

% of Local Content = (Total Cost Domestic 3(d) / Total Cost (domestic + Imported) (3 (f))) * 100

(To be used by bidder for their internal calculation and to submit if demanded by TCIL at any stage)

END OF SECTION-11

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SECTION-12

NO-CONVICTION CERTIFICATE

[To be submitted on the Letterhead of the Bidder]

Offer No.: ____________________________________ Date: _____________

To
[Head of Department]
Telecommunications Consultants India Limited,
TCIL Bhawan, Greater Kailash-I,
New Delhi-110 048 (INDIA)

Sub: Self Declaration of not been blacklisted for [NIT No.] dated [NIT date]

Dear Sir,

This is to notify you that our Firm /Company/ Organization <provide Name of the Firm/ Company/
Organization> intends to submit a proposal in response to [NIT No.] dated [NIT date] for [NIT Name].

In accordance with the above, we declare that:

a. We are not involved in any major litigation that may have an impact of affecting or compromising the
delivery of goods / services as required under this [NIT No] dated [NIT date].

b. We are neither banned/ debarred/ blacklisted/ put on holiday list nor action for banning / debarment /
blacklisting / holiday listing has been initiated by any Central/ State Government/ agency of Central/
State Government of India or any other country in the world/ Public Sector Undertaking/ any Regulatory
Authorities in India or any other country in the world for any kind of fraudulent activities on any ground
including but not limited to indulgence in corrupt practice, fraudulent practice, coercive practice,
undesirable practice or restrictive practice as on date of submission of the Bid.

Yours sincerely,
(Signature of the Authorized signatory of the Bidding Organization)
Name:
Designation:
Contact details (including E-mail):
Business Address:
Date:
Seal:

END OF SECTION-12

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SECTION-13

BID SUBMISSION FORM

Offer No.: Date:

To: [Head of Department], TCIL

Dear Sir,
In response to your Tender No. ___________________________, we hereby submit our offer herewith.

1. Bidder Name : ___________________________________

2. Website Address : ___________________________________

3. Email Address :___________________________________

4. Address for Communication : ___________________________________

____________________________________
____________________________________

5. Telephone Number : ___________________________________

6. Fax/Telefax Number : ___________________________________

7. Authorized Person - Name :____________________________________

Designation :____________________________________
Mobile No. :____________________________________
Email ID : ___________________________________

8. Alternate Person Name: :____________________________________

Designation :____________________________________
Mobile No. :____________________________________
Email ID : ___________________________________

9. PAN Number : ___________________________________

10. GST Regn. No. with Address : ___________________________________

____________________________________
____________________________________

11. Beneficiary’s complete Bank Details.

Bank Account No. : ___________________________________
IFSC / NEFT Code : ___________________________________
Name of the Bank : ___________________________________
Address of the Branch : ___________________________________

12. Particulars of EMD

Amount : Rs. ________________________________
Mode of Payment (DD/BG) : ___________________________________
DD/BG No. : ___________________________________
Date : ___________________________________
Name of the Bank : ___________________________________
Address of the Bank : ___________________________________
Validity of BG : ___________________________________

13. Particulars of Tender Fee

Amount : Rs._________________________________
DD No. :___________________________________
Date : ___________________________________

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NIT NO:TCIL/GM(C)/2024/IIM-LKO-NOIDA/02 Date16.07.2024

Name of the Bank : ___________________________________

Address of the Bank : ___________________________________

14. Turnover of the Bidder in last 3 years:

Year Year Annual Report attached Turnover in Rs. (Lakh)

at Page No.

Average Turnover

15. Are you a MSME Unit. If yes, please furnish Registration Details, Name of the DIC/State.
_______________________________________________________________________

16. If you are MSME, is it owned by SC/ST Entrepreneurs or Women Entrepreneurs? If Yes, please
specify the Name of the Owner who is SC or ST or Women Entrepreneur (as applicable).
_______________________________________________________________________

17. Following Documents are submitted to substantiate other eligibility criteria.

i) _________________________________________________________________

ii) ________________________________________________________________

iii) ________________________________________________________________

DECLARATION

1. We have read and understood the terms & conditions of the above-mentioned tender and comply to
all Terms & Conditions of the Tender.
(In case of any deviation, the Bidder must attach a separate sheet clearly mentioning the Clause No.
of the Tender and Deviation thereto)

2. We certify that the information mentioned above are true and correct to best of our knowledge.

Place: Signature of Authorized Signatory with Seal

Date: Name:
Designation:

END OF SECTION -13

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SECTION-14

MAKE IN INDIA UNDERTAKING

A. Bidder shall furnish following self-certificate on its letter head along with their techno-
commercial bid.

"We M/s____________________________ (Name of bidder) hereby certify that we meet the

mandatory minimum Local Content requirements of the Tender of equal to or more than 50% (for
Class-I) / greater than 20% and less than 50% (for Class-II) (in value terms) quoted vide our offer No
._________________dated ________________against TCIL Tender No. ----------------- dated ………..
. Given below are the list of items (goods and services) which meets the Local Content Criteria. along
with details of the location(s) at which the local value addition is made in respective items (goods and
services)"

S# Description of Items / Make Model location(s) at which the

Products / services local value addition
is made

B. If value of procurement is more than INR 10 Crore, above undertaking shall be supported by the
following certificate from Statutory Auditor or cost auditor of the company (in case of companies)
or from a practicing cost accountant or practicing charted accountant (in respect of suppliers other than
companies giving the percentage of local content, on the letter head of such Statutory Auditor.

"We____________________ the statutory auditor of M/s._______________________ (name of the

bidder) hereby certify that M/s._______________________(name of bidder) meet the mandatory Local
Content requirements of the Project Work under this Tender i.e. equal to or more than 50% (for
Class-I) / greater than 20% and less than 50% (for Class-II) (in value terms) quoted vide offer
No.______________ dated________ against TCIL Tender No. ----------- dated ---- by
M/s._________________(Name of the bidder).

(Note: In case of bidder(s) for whom Statutory Auditor is not required as per law, required certificates
shall be provided by a practicing Chartered Accountant.)

For Details, Govt. of India Order N0. P-45021/2/2017-PP (BE-II) dated 04.06.2020 may be
referred.

END OF SECTION-14

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SECTION-15

NIT CHECKLIST

S.No Document Submitted (Yes or No)

1 Tender Fee
2 EMD (BG / DD / NEFT / Insurance Surety Bond / FDR etc.)
3 For MSME Exemption, Udyam Registration Certificate and Statutory
Auditor Certificate for Investment in Plant and Machinery.
4 For StartUp DPIIT certificate
5 Authorization Letter/Board Resolution
6 MAKE IN INDIA Undertaking
7 Certificate of Incorporation/ Registration/ Partnership Deed or any
other
8 Financial criteria
9 Similar Experience Criteria
10 Pan & GST
11 MAF
12 Insolvent Undertaking
13 No-Conviction Certificate
14 Land Border Sharing Declaration
15 Unpriced BOQ
16 Undertaking from Vendors for non-cancellation of Purchase Order(s)
on risk and cost on risk & cost basis or non-performance.
17 PF Registration
18 Local Office Undertaking
17 Labor Laws Compliance Undertaking
18 Consortium Agreement
19 Genuine Documents Undertaking
20 No-Deviation Certificate/ Clause-by Clause Compliance
21 Technical Brochure and Data Sheet
22 Integrity Pact document as applicable
23 Bid Submission Form
24 NDA as applicable
25 Any Other Undertaking/ document as per NIT.

END OF SECTION-15

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SECTION-16

RATE CONTRACT

[The following terms and conditions need to be included in Rate Contracts only]
[Other terms and conditions shall be as per NIT format]
[Refer point 21 of NIT guidelines]

1. The quantity to be supplied during the currency of the rate Contract is not fixed and will be
decided based on their actual requirement as per approved Budget/ Indent on “as and when”
required basis.
2. The Company can place the orders during the validity of the rate contract period at the same
rate, terms and conditions.
3. Normally, no variation is allowed except statutory variations in Sales Tax and Excise Duties.
Sometimes, there are significant variations in the raw-material prices during the rate contract
period. If there are downward variations and the client insists for revised quotations, the earlier
rate contract is cancelled and new tenders are invited.

4. FALL CLAUSE (applicable for Rate Contract)

a) The prices once fixed will remain valid during currency of rate contract. Further, if at any time
during the contract

i. It comes to the notice of purchaser regarding reduction of price by the supplier/vendor

for the same or similar equipment/ service;
And/or
ii. The prices received in a new tender for the same or similar equipment/service are less
than the prices chargeable under the contract.

The purchaser, for the purpose of rate contract, if any, will determine and intimate the new price,
taking into account various related aspects such as quantity, geographical location etc., and the
date of its effect for the balance quantity/ service to the vendor. In case the vendor does not
accept the new price to be made applicable during the extended delivery period and the date of
its effect, the purchaser shall have the right to terminate the contract without accepting any
further supplies. This termination of the contract shall be at the risk and responsibility of the
supplier/vendor/contractor and the purchaser reserves the right to purchase the balance
unsupplied quantity/ service at the risk and cost of the defaulting vendor besides considering the
forfeiture of his performance security.

b) The vendor during any time of the currency of the rate contract, shall have to provide an
undertaking as “We have not reduced the sale price, and/ or offered to sell the same or similar
equipment/ service to any person/organization including Department of central/state
Government or any central/state PSU at a price lower than the price chargeable under the
contract for scheduled delivery period.”

In case clarification is required by TCIL, the vendor supplier shall produce related documents such
as PO/Agreement etc.

END OF SECTION-16

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SECTION -17
PERFORMANCE SECURITY (BANK GUARANTEE FORMAT)

(TO BE ISSUED BY A DELHI BRANCH)

M/s Telecommunications Consultants India Ltd.,

TCIL Bhawan, Greater Kailash-I
New Delhi – 110 048 (INDIA)
(With due stamp duty if applicable)

OUR LETTER OF GUARANTEE No: ______________

In consideration of TELECOMMUNICATIONS CONSULTANTS INDIA LIMITED, having its office at
TCIL Bhawan, Greater Kailash-I, New Delhi – 110 048 (INDIA) (hereinafter referred to as “TCIL” which
expression shall unless repugnant to the content or meaning thereof include all its successors, administrators
and executors) and having entered into an agreement dated ___________/issued Purchase Order No.
___________________________________ dated _______ with/on M/s
_________________________________________________ (hereinafter referred to as “The Supplier”
which expression unless repugnant to the content or meaning thereof, shall include all the successors,
administrators, and executors).

WHEREAS the Supplier having unequivocally accepted to supply the materials/Services as per terms and
conditions given in the Agreement dated ________ /Purchase Order No. __________________________
dated ___________ and TCIL having agreed that the Supplier shall furnish to TCIL a Performance
Guarantee for the faithful performance of the entire contract, to the extent of 10% (ten percent) of the value
of the Purchase Order i.e. for _______________________.

We, __________________________________________ (“The Bank”) which shall include OUR successors,

administrators and executors herewith establish an irrevocable Letter of Guarantee No. ____________ in
your favour for account of __________________________ (The Supplier) in cover of performance
guarantee in accordance with the terms and conditions of the Agreement/Purchase Order.

Hereby, we undertake to pay up to but not exceeding ___________ (say ____________________________

only) upon receipt by us of your first written demand accompanied by your declaration stating that the
amount claimed is due by reason of the Supplier having failed to perform the Agreement and despite any
contestation on the part of above named supplier.

The proceed of performance security shall be payable to TCIL in case of breach of any of the terms and
conditions of the contract/PO/tender by the vendor.

This Letter of Guarantee will expire on ___________ including 30 days of claim period and any claims
made hereunder must be received by us on or before expiry date after which date this Letter of Guarantee
will become of no effect whatsoever whether returned to us or not.

_______________
Authorized Signature
Manager
Seal of Bank
Contact details
END OF SECTION-17

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SECTION-18

FORM OF AGREEMENT

THE AGREEMENT made on ______ day of _______ 20___ between the TELECOMMUNICATIONS
INDIA LIMITED, NEW DELHI (hereinafter called the “TCIL”) of one part and M/s
_________________(hereinafter called the “Contractor”) or the other part.

Whereas TCIL is desirous that Contractor shall execute the work vide tender no. _________________.

NOW THIS AGREEMENT WITNESS Has follow:

1. In the Agreement words and expressions have the same meanings as are respectively assigned to the
them in the conditions of contract thereinafter referred to.

2. The following standard documents in addition to the documents attached with NIT, shall be deemed
to form and be read and construed as part of Agreement viz.

a. Tenderer's offer & corrigendum's.

b. The Conditions and Specifications of the Client.
c. The Letter of Acceptance.
d. Negotiation letter (If any).

3. In consideration of the payments to be made by TCIL to the tenderer, the tenderer hereby covenants
with TCIL to execute complete and maintain the works in conformity in all respects with the
provisions of the contract.

4. TCIL hereby covenants to pay the tenderer in consideration of execution, completion and
maintenance of the works the contract price at the times and in the manner prescribed by the
contract.

IN WITNESS where of parties have here unto set the irrespective hands and seals the day and year first
above written.

For &on behalf of the TCIL For & on behalf of the Tenderer

Witness
1.

2.

END OF SECTION-18

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SECTION-19

Annexure-A to Dispute Resolution Clause

Establishment of a Conciliation & Settlement Mechanism (CSM) for Contractual Disputes under
the contract agreements with the Contractors / Concessionaires / Consultants in TCIL.

1. Objective:

The TCIL has been entering into various contract agreements with the Contractors/
Concessionaires/ Consultants for implementing projects and obtaining services in various
modes. Several disputes have been arising under these contract agreements. The associated
legal costs and diversion of manpower of both parties are enormous. The early resolution/
settlement of claim, preferably through an out-of-court settlement process, is in the interest
of all the stakeholders.

2. The Standing Operating Procedure (SoP)

The procedure given hereunder will be implemented for resolving disputes through
conciliation mechanism:

1) If any commercial/contractual dispute arises between TCIL and Bidder/MoU

partner/Vendor/Contractor, then any of the party shall send a reference about
the dispute containing a written brief identifying the subject of the dispute to the
CMD, TCIL along with a copy of such reference to other party for resolution of
dispute through conciliation.
2) CMD, TCIL or his authorized representative shall, within seven days of receipt
of such a reference, nominate an officer of TCIL to act as the conciliator and
shall arrange to issue necessary intimation to both the parties.
3) Within three days of appointment of conciliator by CMD, TCIL both the parties
shall intimate to the conciliator, the name of their respective officer(s) who shall
be representing such a party in the conciliation proceedings. The maximum
number of such officer(s) shall not be more than three and no legal
practitioner/advocate shall be part of such a team.
4) Thereafter, both the teams of the parties shall meet on the dates as fixed by the
conciliator, discuss the agenda and explore the possibilities of
conciliation/settlement. First such meeting shall be held within Seven (7) days
of the nomination of the conciliation team by both the parties. The venue for
conducting conciliation proceedings will be TCIL Bhawan, Greater Kailash-I,
New Delhi 110048.
5) The conciliator shall assist the parties in an independent and impartial manner in
their attempt to reach an amicable settlement of their dispute.
6) The conciliator shall be guided by principles of objectivity, fairness and justice,

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giving consideration to, among other things, the rights and obligations of the
parties, the usages of the trade concerned and the circumstances surrounding the
dispute, including any previous business practices between the parties.
7) The conciliator may conduct the conciliation proceedings in such a manner as he
considers appropriate, taking into account the circumstances of the case, the wishes
the parties may express, including any request by a party that the conciliator hear
oral statements, and the need for a speedy settlement of the dispute.
8) The conciliator may, at any stage of the conciliation proceedings, make proposals
for a settlement of the dispute. Such proposals need not be in writing and need not
be accompanied by a statement of the reasons therefor.
9) The teams thereafter can meet any number of times under the guidance and
supervision of Conciliator and will try to find a solution that is acceptable to
both the parties. The conciliation may be successful or partially successful. On
the points of dispute or part of a dispute wherein parties have agreed for a
common ground, the officers representing each party shall seek approval of
their respective company/entity. After that a settlement deed shall be drafted
and signed by the authorized representatives of the parties. When the parties sign
the settlement agreement, it shall be final and binding on the parties and persons
claiming under them respectively and this shall not be challenged by any of the
party in any court or under any law. The parties shall unequivocally affirm, declare
and confirm in the settlement agreement that they have signed the agreement
without any coercion, duress, inducement and were fully competent to sign the said
agreement.
10) The conciliator shall endorse and authenticate the settlement agreement and furnish
a copy thereof to each of the parties.
11) The conciliation process shall be concluded within 60 days of nomination of its
representatives by the second party. However, the parties, with mutual consent
can extend this period and then the conciliation proceedings shall be concluded
in this extended period.
12) If no settlement is arrived between the parties in the time mentioned in clause 5)
above, then the conciliation proceedings shall be deemed to have been failed.
13) The conciliator shall intimate the appointing authority the final outcome of the
conciliation proceedings.
3. Resort to arbitral or judicial proceedings:
The parties shall not initiate, during the conciliation proceedings, any arbitral or judicial
proceedings in respect of a dispute that is the subject-matter of the conciliation proceedings
except that a party may initiate arbitral or judicial proceedings where, in his opinion, such
proceedings are necessary for preserving his rights.

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4. Admissibility of evidence in other proceedings.

1) The parties shall not rely on or introduce as evidence in arbitral or judicial proceedings,
whether or not such proceedings relate to the dispute that is the subject of the
conciliation proceedings,—
(a) views expressed or suggestions made by the other party in respect of a possible
settlement of the dispute;
(b) admissions made by the other party in the course of the conciliation proceedings;
(c) Proposals made by the parties or conciliator;
(d) The fact that the other party had indicated his willingness to accept a proposal for
settlement made by the other party.
5. Confidentiality.
Notwithstanding anything contained in any other law for the time being in force, the parties
shall keep confidential all matters relating to the conciliation proceedings. Confidentiality
shall extend also to the settlement agreement, except where its disclosure is necessary for
purposes of implementation and enforcement.

6. Termination of conciliation proceedings.

The conciliation proceedings shall be terminated on happening of any of the conditions below:-
1) by the signing of the settlement agreement by the parties, on the date of the
agreement; or
2) by a written declaration of the conciliator, after consultation with the parties, to the
effect that further efforts at conciliation are no longer justified, on the date of the
declaration; or
3) by a written declaration of the parties addressed to the conciliator to the effect that
the conciliation proceedings are terminated, on the date of the declaration; or
4) by a written declaration of a party to the other party and the conciliator, if
appointed, to the effect that the conciliation proceedings are terminated, on the date
of the declaration; or
5) by the lapse of time or extended time as provided in clause 2(12) above

END OF SECTION – 19

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SECTION - 20

Office Memo of Department of Expenditure regarding Rule 144 of GFR 2017

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END OF SECTION – 20

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SECTION-21

Office Memo of DOT regarding amendment to Unified License

for procurement of Telecommunication Equipment

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END OF SECTION-21

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SECTION – 22

FORMAT FOR INSURANCE SURETY BOND FOR EMD / BID SECURITY

(To be stamped in accordance with Stamp Act of India)

(TO BE ISSUED FROM A DELHI BRANCH)

This BOND is made as a deed AMONG the following parties

The “Bidder” as contractor………………….. (name and address)
The “Surety Insurer” as guarantor (name and address) and “Purchaser” as Telecommunications Consultants
India Limited, (TCIL), TCIL Bhawan, Greater Kailash -I, New Delhi 110048

Whereas ……………………. (hereinafter called “the Bidder”) has submitted its bid dated …………… for
the …………. vide Tender No. ……………………….. dated ……………

KNOW ALL MEN by these presents that We ……………………. Of ………………. Having our registered
office at ………….. (hereinafter called “the Surety Insurer”) irrevocably, unconditionally and without
reservation guarantee the due and faithful fulfilment and compliance of the terms and conditions of the
Bidding Documents and the RFP Document by the Bidder and are irrevocably and unconditionally bound
unto Telecommunications Consultants India Limited (hereinafter called “the Purchaser”) to the sum of Rs.
………………… for which payment will and truly to be made of the said Purchaser, the Surety Insurer binds
itself, its successors and assigns by these present.

THE CONDITIONS of the obligation are:

1. If the Bidder withdraws his bid during the period of bid validity specified by the Bidder on the Bid
form or

2. If the Bidder, having been notified of the acceptance of his bid by the Purchaser during the period of
bid validity

i. Fails or refuses to execute the Contract, if required; or

ii. The successful bidder fails to submit performance guarantee / security within the prescribed
time.

or

iii. The proceeds of Surety Bond (EMD) shall be payable to TCIL in case of breach of any of
the terms and conditions of the tender by the bidder.

We, the Surety Insurer, undertake to immediately and forthwith pay to the Purchaser up to the above amount
upon receipt of its first written demand, without the purchaser having to substantiate its demand, provided
that in its demand, the purchaser will note that the amount claimed by it is due to it owing to the occurrence
of one or both of the two conditions, specifying the occurred condition or conditions.

The Surety Bond shall not be affected by any change in the constitution or winding up of the Bidder or the
Surety Insurer or any absorption, merger or amalgamation of the Bidder or the Surety Insurer with any
other person.

This Surety Bond will remain in force up to and including THIRTY (30) days after the period of bid validity
and any demand in respect thereof should reach the Surety Insurer not later than the specified date/dates.
TCIL shall have the fullest liberty without affecting in any way the liability of the Surety Insurer under this
Surety Bond from time to time to vary any of the terms and conditions in the said Bidding Documents or to
extend time for submission of the Bids or the bid validity period or the period for fulfillment and compliance
with all or any of the terms and conditions contained in the said Bidding Documents by the said Bidder and
the Surety Insurer shall not be released from its liability under these presents by any exercise by the TCIL of
the liberty as aforesaid or any other matter or thing whatsoever which under the law relating to sureties
would but for this provision have the effect or releasing the Surety Insurer from its such liability.

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The parties acknowledge and agree that neither this Surety Bond nor any obligations hereunder are
transferable or assignable.

The Surety Insurer declares that this Insurance Surety Bond is issued as per applicable rules and regulations
of Insurance Regulatory Development Authority of India (IRDAI).

Name & Signature of witness Signature of the authorized Surety Insurer

Address of witness Name
Signed in Capacity of
Full address of Branch
Tel No. of Branch
Fax No. / email of Branch

Notes:

1) The Insurance Surety Bond shall be from an Insurer as per guidelines issued by Insurance Regulatory
and Development Authority of India (IRDAI).

2) The Insurance Surety Bond should be on non-judicial stamp paper/e-stamp paper of appropriate value as
per Stamp Act prevailing in the state(s).

3) The executing officer of the Surety Bond will indicate his name, designation, and Power of Attorney No.
on last page of the Surety Bond.

END OF SECTION - 22

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SECTION – 23

FORMAT OF INSURANCE SURETY BOND FOR PERFORMANCE GUARANTEE /

PERFORMANCE SECURITY
(To be stamped in accordance with Stamp Act of India)

(TO BE ISSUED BY A DELHI BRANCH)

M/s Telecommunications Consultants India Ltd.,

TCIL Bhawan, Greater Kailash-I
New Delhi – 110 048 (INDIA)

Surety Bond No: ______________

This BOND is made as a deed AMONG the following parties
The “Supplier” as contractor………………….. (name and address)
The “Surety Insurer” as guarantor (name and address) and “Purchaser” as Telecommunications Consultants
India Limited, (TCIL), TCIL Bhawan, Greater Kailash -I, New Delhi 110048

WHEREAS TELECOMMUNICATIONS CONSULTANTS INDIA LIMITED, having its office at TCIL

Bhawan, Greater Kailash-I, New Delhi – 110 048 (INDIA) (hereinafter referred to as “TCIL” which
expression shall unless repugnant to the content or meaning thereof include all its successors, administrators
and executors) has accepted the bid of the Supplier in relation to the Tender/RFP/NIT Number ……… dated
………………………and having entered into an agreement dated ___________ / issued Purchase Order No.
___________________________________ dated _______ with/on M/s
_________________________________________________ (hereinafter referred to as “The Supplier”
which expression unless repugnant to the content or meaning thereof, shall include all the successors,
administrators, and executors).

WHEREAS the Supplier having unequivocally accepted to supply the materials and/or Services as per terms
and conditions given in the Agreement dated ________ / Purchase Order No.
__________________________ dated ___________ and TCIL having agreed that the Supplier shall furnish
to TCIL a Surety Bond for the faithful performance of the entire contract, to the extent of xx% (xx percent)
of the value of the Purchase Order / Agreement i.e. for Rs _______________________.

1. We, __________________________________________ (“The Surety Insurer”) which shall include

OUR successors, administrators and executors irrevocably, unconditionally and without reservation
guarantee the due and faithful fulfillment and compliance of the terms and conditions of the said
Agreement/PO by the said Supplier and unconditionally and irrevocably undertake to pay forthwith
to the TCIL an amount of Rs.*** ** (Rupees *** ** only (hereinafter referred to as the “Surety
Bond”) as our primary obligation without any demur, reservation, recourse, contest or protest and
without reference to the Supplier, if the Supplier shall fail to fulfill or comply with all or any of the
terms and conditions contained in the said Agreement/PO.

2. Hereby, we undertake to pay up to but not exceeding ___________ (say

____________________________ only) upon receipt by us of TCIL’s first written demand
accompanied by TCIL’s declaration stating that the amount claimed is due by reason of the Supplier
having failed to perform as per the Purchase Order / Agreement and despite any contestation on the
part of above named supplier. Any such written demand made by the TCIL stating that the supplier
is in default of the due and faithful fulfillment and compliance with the terms and conditions
contained in the Agreement/PO shall be final, conclusive and binding on the surety Insurer,
notwithstanding any differences between the TCIL and the Bidder or any dispute pending before any
Court, Tribunal, Arbitrator or any other TCIL.

3. TCIL shall have the fullest liberty without affecting in any way the liability of the Surety Insurer
under this Surety Bond from time to time to vary any of the terms and conditions in the said
Agreement/PO or to extend time for fulfillment and compliance with all or any of the terms and
conditions contained in the said Agreement/PO by the said supplier or to postpone for any time and
from time to time any of powers exercisable by it against the said supplier and either to enforce or
forbear from enforcing any of the terms and conditions contained in the said Agreement/PO, and the

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Surety Insurer shall not be released from its liability under these presents by any exercise by the
TCIL of the liberty with reference to the matters aforesaid or by any change in the constitution of the
TCIL or the Supplier or its absorption, merger or amalgamation with any other person or any other
matter or thing whatsoever which under the law relating to sureties would but for this provision have
the effect or releasing the Surety Insurer from its such liability. In the event of extension of time for
performance of the contract, the Surety Insurer shall be liable to extend the validity of the present
Insurance Surety Bond without any demur, condition or protest.

4. WE hereby acknowledge and understand that it shall not be necessary for TCIL to proceed against
the said supplier before proceeding against the Surety Insurer and the Surety Bond herein contained
shall be enforceable against the Surety Insurer, notwithstanding any other security which the TCIL
may have obtained from the said supplier or any other person and which shall, at the time when
proceedings are taken against the Surety Insurer hereunder, be outstanding or unrealized.

5. We, the Surety Insurer, further undertake not to revoke this Surety Bond during its currency except
with the previous express consent of TCIL in writing.

6. The Surety Insurer declares that it has power to issue this Surety Bond and discharge the obligations
contemplated herein, the undersigned is duly authorized and has full power to execute this Surety
Bond for and on behalf of the Surety Insurer.

7. The Surety Bond shall not be affected by any change in the constitution or winding up of the Bidder
or the Surety Insurer or any absorption, merger or amalgamation of the Bidder or the Surety Insurer
with any other person.

8. This Surety Bond will expire on ___________ including 30 days of claim period and any claims
made hereunder must be received by us on or before expiry date after which date this Surety Bond
will become of no effect whatsoever whether returned to us or not.

9. The parties acknowledge and agree that neither this Surety Bond nor any obligations hereunder are
transferable or assignable.

10. The Surety Insurer declares that this Insurance Surety Bond is issued as per applicable rules and
regulations of Insurance Regulatory Development Authority of India (IRDAI).

______________
Authorized Signature
Manager
Seal of Insurer Surety
Contact details

Name & Signature of witness Signature of the authorized Surety Insurer

Address of witness Name
Signed in Capacity of
Full address of Branch
Tel No. of Branch
Fax No. / Email of Branch

Notes:

1) The Insurance Surety Bond shall be from an Insurer as per guidelines issued by Insurance
Regulatory and Development Authority of India (IRDAI).

2) The Insurance Surety Bond should be on non-judicial stamp paper/e-stamp paper of appropriate
value as per Stamp Act prevailing in the state(s).

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3) The executing officer of Surety Bond will indicate his name, designation, and Power of Attorney No.
on last page of the Surety Bond

END OF SECTION – 23

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