School &

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CENTRAL BOARD OF SECONDARY EDUCATION

School Name
Address

A TERM 2 PROJECT REPORT FILE IS SUBMITTED TO DEPARTMENT OF INFORMATION

TECHNOLOGY FOR THE PARTIAL FULLFILLMENT OF AISSE EXAMINATION SESSION - ________

SUBMITTED BY: [NAME OF STUDENT]

HOD(COMPUTER):[NAME OF SUBJECT TEACHER]
CLASS: [CLASS]
ROLL NO: [XXXXXXX]

ACKNOWLEDGEMENT
 I wish to express my deep sense of gratitude and indebtedness to our

learned teacher TEACHER’S NAME , PGT COMPUTER SCIENCE, [SCHOOL

NAME] for his invaluable help, advice and guidance in the preparation of this

project.

I am also greatly indebted to our principal [Name of principal] and school

authorities for providing me with the facilities and requisite laboratory

conditions for making this practical file.

I also extend my thanks to a number of teachers ,my classmates and

friends who helped me to complete this practical file successfully.

[Name of Student]

CERTIFICATE

This is to certify that Master [Name of Student] of class [Class-Section] has successfully
completed the Information Technology - 402 project on the topic Employee Management under the
guidance of [Name of Teacher - Designation] during the academic year 2021-22.

Internal Examiner Principal

Signature Seal and Signature
 INTRODUCTION
I have taken a case study for the school to maintain the staff details in an organized way. I have

selected 2 tables to do this project work.

1. Departments

2. Staff

To prepare a summarized report for the case I have used the following concepts of OO base.

1. Create Table

2. Insert data

3. Operations on tables

4. Queries

5. Forms

6. Reports

My OO Base Project Work includes the following reports:

All staff members and department details

1. All staff member & All department details

2. Department location wise

3. Staff according to department

4. Staff according to designation

5. Staff according to type of appointment

6. Staff report on the level of seniority

7. Staff report subject wise

The structure of these two tables are as follows:

The departments' table has 3 main fields as follows:

1) Department Table

Field Data Type Constraint Description

Integer
Dep_ID Primary Key Holds a unique id for each department
(Auto)
DepName Text Store department name
Store the location of the department like
DepLoation Text
senior setion, middle section etc.
2) Emp Table

Field Data Type Constraint Description

Integer(Aut Primary
Staff_ID Holds unique if for each staff member
o) Key
StaffName Text Holds the staff member name
DateofJoining Date Holds the date of joining
Holds the status out of regular, probation,
Status Text
contractual etc.
Subject Text Holds the subject taught by a teacher
Qualification Text Holds qualification of teacher
Department_ID Integer Holds department id of the staff

Objective of the Project

My consideration while developing this project was to achieve the following goals:-

1. This project is for any school. Which provide staff management facility.

2. It also saves the valuable time of the admins and lots of paper works.

3. This will save lots of effort of the user. He/She is able to manage lots

of information after using this project and also able for seeing in

different angles.

4. User can manage all the records very easily and can generate all

kinds of reports for management.

 Steps to create a database
1. Click on Start → All Apps.

2. Scroll down for Open Office 4.1.7 → OpenOffice Base

3. A Database Wizard will appear.

4. Select Create a new database option.

5. Click on Next.

6. Select the option for register database if you wish to register, click on “Yes, Register the database
for me” otherwise click on “No, do not register the database”.

7. Now select the option Open the database for editing.

8. Click on Finish.

9. Saved database with name “Employee”.

10. Now the database is ready for the project.

Steps to create tables

1. Select Tables from left pane.

2. Now click on Create Table in Design view... option.

3. Specify the columns and data types for the columns along with description.

4. Assign primary key by right click on the field name.

5. Save the table.

 Insert data into table

1. Double click on table.

2. Type the required data.

3. Save the table.

Staff Table

Creating Data Entry Form

1. Click on Forms button in the left pane.

2. Click on Use Wizard to Create Form... option.

3. Select the required fields, here I need all fields. So I have clicked on >> button.

4. Now click on Next button for the next step.

 5. This step is for setting up a subform. Here it is not required, so click on next.

6. Now arrange the controls as per the need. I have selected first option Columnar – Labels Left.

7. Now click on Next.

8. Now select the option to Data Entry form.

9. Select the option – The form is to be used for entering new data only. Existing data will not be
displayed.

10. Click on Next.

11. Now Apply the styles for the form.

12. Click on Next and Give name for the form.

Use save record button to save data.

Add new record for new data entry.

Now create form for data manipulation as modification or deletion. The steps are same as above in the
last only select the option “The form is used to view all data”. Do not select the option to “Do not allow
addition of new data” as I have made Data Entry form separately.

Creating Reports

1. All staff members and department Details

Steps:

1. Click Reports button from left pane.

2. Select the fields Query : All from Staff and Dept.

3. Click on >> button to shift all fields. Click on Next.

4. Choose labels and click on Next.

 5. No need to select grouping here. Click on Next.

6. If sorting needed choose the fields and Click on Next. I have not sorted the records.

7. Select the layout as per the need.

8. Name the report and click on Finish Button.

Output:

2. Department Location Wise

The steps are almost same, here the records are grouped according to location.

3. Staff According to department

4. Staff according to designation

5. Staff report according to type of appointment

6. Staff report on the level of seniority

7. Staff report subject wise

References

1. CBSE Study Material

2. www.tutorialaicsip.com

3. www.openoffice.org