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Key Data Structures - MM

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D SAP Implementation Project
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e Capital Industries
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c Business Blueprint
u Key Data Structure
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Material Management Module

S
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KDS MM 1 SAP Implementation
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Document Control
DOCUMENT INFORMATION

Title Key Data Structure-MM

Key words KDS – Material Management

Author Aasif
File Name CI_KDS
Path Common Folder Path
Release Date 20-April-2015
Reviewed by
Number of pages

REVISION DETAILS

Version No. Issue Date Change Details Approved by Released by

1.0 20- April-2015 Draft Version
2.0 21 – April -2015 Updated number
ranges for all
material types

TARGET READERSHIP

Capital Industries Core Team Member and Process Owners

PREPARED BY

________________________ __________________________
Aasif
ATOZ MM Consultant

ACCEPTED BY AND APPROVED BY

INDEX
1. INTRODUCTION...................................................................................................................................................4
1.1 PURPOSE OF THIS DOCUMENT........................................................................................................................4

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1.2 INTENDED AUDIENCE..................................................................................................................................... 4
1.3 RELATED DOCUMENTS................................................................................................................................... 4
2. KEY DATA STRUCTURE MM - ENTERPRISE STRUCTURE.....................................................................4
2.1 PLANT........................................................................................................................................................... 4
2.2 STORAGE LOCATION......................................................................................................................................5
2.3 PURCHASE ORGANIZATION .............................................................................................................................5
2.4 PURCHASING GROUP...................................................................................................................................... 6
3. KEY DATA STRUCTURE –MATERIAL MASTER..........................................................................................6
3.1 MATERIAL TYPE............................................................................................................................................6
3.2 MATERIAL GROUP (OMSF)............................................................................................................................7
3.3 VALUATION CLASS........................................................................................................................................ 7
3.4 UNIT OF MEASURE.........................................................................................................................................8
4. KEY DATA STRUCTURE – VENDOR MASTER.............................................................................................8
4.1 VENDOR ACCOUNT GROUPS (OBD3)..............................................................................................................8
4.2 SCHEMA GROUP............................................................................................................................................8
4.3 PARTNER ROLES APPLICABLE.........................................................................................................................9
4.3.1 Partner Schema for Vendor Master – CI......................................................................................................9
4.3.2 Partner Schema for Purchasing Document – CIPO....................................................................................9
4.4 PAYMENT TERMS...........................................................................................................................................9
4.5 INCOTERMS...................................................................................................................................................9
5. KEY DATA STRUCTURE – SERVICE MASTER.............................................................................................9
5.1 SERVICE CATEGORIES .....................................................................................................................................9
6. KEY DATA STRUCTURE – PROCUREMENT DOCUMENT TYPE...........................................................10
6.1 PURCHASE REQUISITION DOCUMENT TYPE...................................................................................................10
6.2 RFQ/ QUOTATION DOCUMENT TYPE.............................................................................................................10
6.3 PURCHASE ORDER DOCUMENT TYPE............................................................................................................11
7. KEY DATA STRUCTURE – PRICING STRUCTURE- PURCHASING.......................................................11
7.1 PRICING PROCEDURE....................................................................................................................................11
7.2 TAX PROCEDURE.........................................................................................................................................12
8. RELEASE STRATEGY FOR PURCHASE ORDER:..........................................................................................12

1. Introduction

1.1 Purpose of this Document

The document in discussion describes all the Key Data Structures (KDS) for Material Management, necessary
enabling the business processes in Capital Industries defined under the Process Definition Document for Mate
Management and making them operational with requisite controls and business rules.

This document will serve as reference document for system settings and configuration in Realisation Stage.
KDS MM 3 SAP Implementation
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The document lists out the KDS which are required to be defined or to be adopted from standard SAP process
prescribed for use in processes in the Material Management module. The list however excludes those SAP
standard KDS that are not identified for specific use but may not be deleted from production client for technica
pragmatic reasons.
1.2 Intended Audience
This document is intended for internal project distribution. It is to be used to communicate to all team memb
the value list of Key Data Structures for Material Management. It is the responsibility of all project te
members to read the document and seek clarification from Team Leaders or Project Management if they have
queries.
1.3 Related Documents

This document should be read in conjunction with the following documents:

 To- Be Process List for MM
 Process Definition Documents for MM

2. Key Data Structure MM - ENTERPRISE STRUCTURE

2.1 Plant
A plant is an organizational logistics unit that structures the enterprise from the perspective of producti
procurement, plant maintenance and material planning. It is a manufacturing facility or branch within a comp
Material valuation is at plant level.

Plant Description
(4 Char Code)
CI01 CAPITAL INDUSTRIES COIMBATORE PLANT

CI02 CAPITAL INDUSTRIES COIMBATORE PLANT

CI03 CAPITAL INDUSTRIES BANGLORE PLANT

Usage:
Material valuation is at the Plant level.
Plant is used in all Transactional/ Master data of MM.
Authorization is at the Plant level.

2.2 Storage Location

Storage Location is an organizational unit that allows the differentiation of material stocks within a plant. Invent
Management on a quantity basis is carried out at storage location level in the plant.

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PLANT Storage Location Description
(4 Char Code)
CI01 CI01 STORAGE LOCATION

PLANT Storage Location Description

(4 Char Code)
CI02 CI02 STORAGE LOCATION

PLANT Storage Location Description

(4 Char Code)
CI03 CI03 STORAGE LOCATION

Usage:

This field is used to track stock and also Physical Inventory is carried out at Storage Location level.
This field is used for reporting.

2.3 Purchase Organization

Purchasing Organisation is an organizational level that negotiates conditions of purchase with vendors for one or m
plants. It is legally responsible for completing purchasing contracts

Purchase Organization Description

(4 Char Code)

CI01 Capital Industries, Coimbatore

Usage:

This Organization object is used to Purchase documents/ Master in the system.

This Organization object is used for authorizations.
This Organization object is used for reporting .

2.4 Purchasing Group

Purchasing Group is the key for a buyer or group of buyers responsible for certain purchasing activities.

Purchasing Group Description

(3 Char Code)

CI1 Domestic purchase

CI2 Import purchase
Stock transfer – Intra
CI3 company

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CI4 Consumables purchase
CI5 Service purchase
CI6 Consignment purchase

Usage:

This Organization element is used to Create Purchase documents/ Master in the system.
This Organization element is used for authorizations.
This Organization element can be used reporting.

3. KEY DATA STRUCTURE –MATERIAL MASTER

3.1 Material Type

Material Type is a classification that subdivides material with same attributes into groups. This decides the number
range for a material and the type of numbering range (Internal/External). Quantity and value updates required fo
material, is decided at the material type and valuation level. Use T Code: OMS2 to create customized material types.

No. Pr
Material Qty Value
Description Range From No. To No. Co
Type Update Update
Type l
ZROH Raw Material External ZROH1001 ZROH9999 √ √ V

ZNLG Consumables External ZNLG1001 ZNLG9999 √ √ V

ZSEM Semi finished External ZSEM1001 ZSEM9999 √ √ S

Goods
ZPAC Packing External ZPAC1001 ZPAC9999 √ √ V

ZERS Spare parts External ZERS1001 ZERS9999 √ √ S

ZSER Services External ZSER1001 ZSER9999 √ √ V

ZMOF Finished Goods – External ZMOBAJGRI100 ZMOBAJGRI199 √ √ S

Make to Order 1 9
ZMSF Finished Goods – External ZMSBAJGRI100 ZMSBAJGRI199 √ √ S
Make to Stock 1 9
External Number Range format: <ZMO>< (Customer Name)XXX><(Product type)XXX>1001
Usage: Material Type decides the numbering ranges for the materials. This field also plays a major role in acco
determination for a material.

3.2 Material Group (OMSF)

Material group is a sub category under a Material Type. This is mainly used for reporting purpose.

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Material Group Material Group Description
BAJ Bajaj
CGS Crompton Greaves
BFY Butterfly
USA Usha
ASA Asha
VLI Vijayalakshmi
Usage: Material Groups are used for reporting.

3.3 Valuation Class

A valuation class is a key to differentiate account determination by material type of materials. This helps in perform
automatic account determination linking to G / L accounts.
• All materials of the same material type can be assigned to only one valuation class except for split valuation.
• A material type can have multiple valuation class(s).
• Material type(s) are linked to valuation class(s) through a key called ‘Account Category Reference’.

Mat. Type Description Acct Category Ref Val. Class

ZROH Raw Material Z001 VC01
ZNLG Consumables Z002 VC02
ZSEM Semi-finished Goods Z003 VC03
ZPAC Packing Z004 VC04
ZERS Spare parts Z005 VC05
ZSER Services Z006 VC06
ZMOF Finished Goods – Make to Order Z008 VC08
ZMSF Finished Goods – Make to Stock Z008 VC09

Usage: Automatic Accounting determination, during goods movement postings.

3.4 Unit of measure

Unit of measure is a key field for any logistics transaction.

Error! Not a valid link.

The above list is SAP standard which will be used for our project.

4. KEY DATA STRUCTURE – VENDOR MASTER

4.1 Vendor Account groups (OBD3)

The account group is a feature used to classify vendor master records. The account group helps define the follow
criteria:

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