MONITORING TOOL FOR SCHOOL FACILITIES
Name of School: Address:
Cadoldolan Elementary School Cadoldolan, Lazi, Siquijor
Name of School Head: No. of Years as School Head:
Judelyn A. Camingawan 18 years
PARAMETERS YES NO Remarks
KindlyA.check if the school adheres to the minimum requirements. You may also include your observations.
Location
a. School is near major roads. √
b. Accessible to public transportation. √
c. School is located at the center of the locality. √
d. School is accessible to government offices like hospital, √
centers, police station, fire station, etc.
e. School is not located near hazard prone areas (floods, √
earthquake fault lines, etc.)
f. Elementary School √
f.1. Non-central school with 1 or 2 classes only and no √
grade above Grade IV – 0.5 hectare
f.2. Central School with 6 classes and non-central √
school with 3-4 classes – 1.0 hectare
f.3. Schools with 7-9 classes – 2.0 hectares √
f.4. Schools with 10-12 classes – 3.0 hectares √
f.5. Schools with more than 12 classes – 4.0 hectares √
g. Secondary School
g.1. General/Vocational – 4.0 hectares √
g.2. Agricultural – 5.0 hectares √
g.3. Fishery, add for projects – 4.0 hectares √
g.3.1. fresh water fishponds – 2.0 hectares √
g.3.2. brackish water fishponds – 4.0 hectares √
h. Integrated School – 1.0 hectare √
i. Mode of School Site Acquisition
i.1. Purchase √
i.2. Donation √
i.3. Contract of Usufruct √
i.4. Expropriation √
i.5. Barter or Exchange √
i.6. Presidential Proclamation √
B. Design and Safety Standards
a. School site is located at the center of the community it √
intends to serve.
b. School site is 200 m away from places of ill-repute like √
beerhouse, cockpits, and the like.
c. School site has a frontage on public roads. √
d. School site is not shut from the main road by private √
property or dense groves of trees.
e. School site is not located near swamps and irrigation √
ditches.
C. Accessibility
a. School site is at most 2-3 kilometers form walking √
distance from the community it serves.
b. School site is at most 30 minutes travel on board of √
public conveyance.
D. Topography
a. The contour of the land is level and no irregular √
boundaries.
b. The type of soil is sandy loam. √
c. The size of the school site caters the number of students √
it serves.
d. The school buildings do not exceed 40% of the total √
school site size.
e. School site pathways are minimized, on specific areas √
only.
f. The whole school site is not covered with asphalt or √
concrete flooring.
E. School Site Zoning
a. School has lawns √
b. School has flower gardens √
c. School has flowerbeds √
d. School has Assembly area √
e. School has Rain Gardens or Bio-wales √
f. School site has areas for future expansions. √
F. External Areas in School
a. School has agricultural area – ex: Gulayan sa Paaralan √
b. School has playgrounds √
c. School has proper drainage, pathways, etc. √
d. School has athletic field like athletic oval, court, etc. √
G. School Site Beautification
a. School has school gate. √
b. School is fully fenced. √
c. School has flagpole √
d. School has signboard – name of school, address, etc. √
e. School has evacuation area √
H. Building structures/facilities.
a. School has speech laboratory. √
b. School has Science laboratory. √
c. School has Science laboratory. √
d. School has Stage and covered court. Has stage but no covered cou
e. Building is a GREEN building. √
f. Building has floor/plan/emergency plan posted in all √
rooms and corridors.
g. Building has fire exits. √
h. Building has fire extinguishers and fire hydrants. √
i. Building is fire-walled √
j. Building has fire alarms. √
k. Building has hand washing and drinking fountains Has hand washing but
drinking fountains.
l. Building has water reservoir √
m. Building is equipped with ramps and other PWD √
friendly fixtures/facilities.
n. Building has pathways/covered pathways. Has pathways but not covered
I. Other parameters
a. Teacher-pupil ratio – 1:25 (DO 77, S.2010 & EO349) √
b. Classroom-pupil ratio – 1:50 or less (DO 54, S. 2008) √
c. Pupil-toilet ratio – 1:50 or less bows/urinals (DO 10, √
S.2016)
Interview questions:
1. How would you describe the overall condition of the school facilities and equipment at
your school?
The overall condition of the school facilities and equipment is good and working
according to its function.
2. What are the most common maintenance issues you encounter with school facilities and
equipment?
The most common maintenance issue is the roof of the classrooms.
3. How do you prioritize maintenance and repair tasks for school facilities and equipment?
It will be based on the status or condition of the facilities and equipment. If it
already affects the security and safety of the learners, immediate action should be done.
4. In your opinion, what are the key challenges in ensuring that school facilities and
equipment are well-maintained and functional?
The acquisition of budget especially that MOOE funds of elementary schools are
only limited.
5. How do you involve teachers, staff, and students in the maintenance and care of school
facilities and equipment?
All the occupants in schools are encourage to help during BRIGADA
ESKWELA.
6. Are there any specific areas of the school facilities or equipment that require immediate
attention or improvement?
The additional construction of comfort rooms and water facilities are the main
goal this school year.
7. How do you ensure that school facilities and equipment meet the needs of students and
staff for teaching and learning?
To meet the needs of all the occupants in school, a quarterly meeting with the
staff and students together with their parents were done to accommodate their concerns
not only in academic condition but also their comfort in the school premises.
8. What processes or systems are in place for monitoring the usage and condition of school
facilities and equipment?
The advisers of each classroom need to monitor from time to time to address any
issues like repair and maintenance of the school facilities and equipment.
9. How do you assess the effectiveness of maintenance and repair efforts for school facilities
and equipment?
The school facilities and equipment were repaired, intact and utilized again by
all the occupants in school.
10. What resources (financial, human, time) are allocated towards the maintenance and
upkeep of school facilities and equipment?
For the repairs and maintenance expenses of school facilities and equipment, an
allocation from MOOE funds and donations from other stakeholders served as the
resources.
11. Are there any sustainability initiatives in place related to school facilities and equipment?
If so, please provide examples.
A strong community engagement is a sustainability initiative of the school since
it expedites the action in the construction, repair and maintenance of the school
facilities and equipment.
12. How do you address accessibility and inclusivity considerations in the design and
maintenance of school facilities and equipment?
During meetings about this matter, the different stakeholders should be present
if possible.
13. Have there been any recent upgrades or improvements to school facilities and equipment?
If so, what were they and how have they impacted teaching and learning?
So far, none.
14. How do you plan for the long-term maintenance and replacement of school facilities and
equipment?
An inspection and monitoring should be done annually to determine possible
actions regarding the school facilities and equipment.
15. What collaboration or partnerships do you have in place with external stakeholders (local
authorities, community organizations, etc.) to support the maintenance and improvement of
school facilities and equipment?
There is constant collaboration to the different external stakeholders like invites
and speakership from Bureau of Fire Protection and the like from other agencies.
MONITORING TOOL FOR SCHOOL FACILITIES
Name of School: Address:
Kinamandagan Elementary School Kinamandagan, Lazi, Siquijor
Name of School Head: No. of Years as School Head:
Gerechie E. Cutad 1 year
PARAMETERS YES NO Remarks
KindlyF.check if the
Location school adheres to the minimum requirements. You may also include your observations.
j. School is near major roads. √
k. Accessible to public transportation. √
l. School is located at the center of the locality. √
m. School is accessible to government offices like hospital, √
centers, police station, fire station, etc.
n. School is not located near hazard prone areas (floods, √
earthquake fault lines, etc.)
o. Elementary School
f.1. Non-central school with 1 or 2 classes only and no √
grade above Grade IV – 0.5 hectare
f.2. Central School with 6 classes and non-central √
school with 3-4 classes – 1.0 hectare
f.3. Schools with 7-9 classes – 2.0 hectares √
f.4. Schools with 10-12 classes – 3.0 hectares √
f.5. Schools with more than 12 classes – 4.0 hectares √
p. Secondary School
g.1. General/Vocational – 4.0 hectares √
g.2. Agricultural – 5.0 hectares √
g.3. Fishery, add for projects – 4.0 hectares √
g.3.1. fresh water fishponds – 2.0 hectares √
g.3.2. brackish water fishponds – 4.0 hectares √
q. Integrated School – 1.0 hectare √
r. Mode of School Site Acquisition
i.1. Purchase √
i.2. Donation √
i.3. Contract of Usufruct √
i.4. Expropriation √
i.5. Barter or Exchange √
i.6. Presidential Proclamation √
G. Design and Safety Standards
f. School site is located at the center of the community it √
intends to serve.
g. School site is 200 m away from places of ill-repute like √
beerhouse, cockpits, and the like.
h. School site has a frontage on public roads. √
i. School site is not shut from the main road by private √
property or dense groves of trees.
j. School site is not located near swamps and irrigation √
ditches.
H. Accessibility
c. School site is at most 2-3 kilometers form walking √
distance from the community it serves.
d. School site is at most 30 minutes travel on board of √
public conveyance.
I. Topography
g. The contour of the land is level and no irregular √
boundaries.
h. The type of soil is sandy loam. √
i. The size of the school site caters the number of students √
it serves.
j. The school buildings do not exceed 40% of the total √
school site size.
k. School site pathways are minimized, on specific areas √
only.
l. The whole school site is not covered with asphalt or √
concrete flooring.
J. School Site Zoning
g. School has lawns √
h. School has flower gardens √
i. School has flowerbeds √
j. School has Assembly area √
k. School has Rain Gardens or Bio-wales √
l. School site has areas for future expansions. √
F. External Areas in School
e. School has agricultural area – ex: Gulayan sa Paaralan √
f. School has playgrounds √
g. School has proper drainage, pathways, etc. √
h. School has athletic field like athletic oval, court, etc. √
G. School Site Beautification
f. School has school gate. √
g. School is fully fenced. √
h. School has flagpole √
i. School has signboard – name of school, address, etc. √
j. School has evacuation area √
H. Building structures/facilities.
o. School has speech laboratory. √
p. School has Science laboratory. √
q. School has Science laboratory. √
r. School has Stage and covered court. √
s. Building is a GREEN building. √
t. Building has floor/plan/emergency plan posted in all √
rooms and corridors.
u. Building has fire exits. √
v. Building has fire extinguishers and fire hydrants. √
w. Building is fire-walled √
x. Building has fire alarms. √
y. Building has hand washing and drinking fountains √
z. Building has water reservoir √
aa. Building is equipped with ramps and other PWD √
friendly fixtures/facilities.
bb. Building has pathways/covered pathways. √
II. Other parameters
d. Teacher-pupil ratio – 1:25 (DO 77, S.2010 & EO349) √
e. Classroom-pupil ratio – 1:50 or less (DO 54, S. 2008) √
f. Pupil-toilet ratio – 1:50 or less bows/urinals (DO 10, √
S.2016)
Interview questions:
1. How would you describe the overall condition of the school facilities and equipment at
your school?
There are still other facilities that need to be installed and constructed like stage.
2. What are the most common maintenance issues you encounter with school facilities and
equipment?
The most common maintenance issue is the comfort rooms of the school.
3. How do you prioritize maintenance and repair tasks for school facilities and equipment?
The repairs and maintenance of schools’ facilities and equipment are given
attention according to its necessity.
4. In your opinion, what are the key challenges in ensuring that school facilities and
equipment are well-maintained and functional?
The real challenge is the allocation of funds for repairs and maintenance
expense.
5. How do you involve teachers, staff, and students in the maintenance and care of school
facilities and equipment?
The teacher-advisers during their meetings with the students and parents will
present this issue and usually parents will give donations for the repairs and
maintenance of school facilities and equipment.
6. Are there any specific areas of the school facilities or equipment that require immediate
attention or improvement?
The construction of stage and pathways with cover are the challenges that school
wants to address.
7. How do you ensure that school facilities and equipment meet the needs of students and
staff for teaching and learning?
Feedbacking with the students and staff is important to know their needs and
meet their expectation in terms of the available facilities and equipment in schools.
8. What processes or systems are in place for monitoring the usage and condition of school
facilities and equipment?
Physical inventory is one way to monitor the condition and functionality of the
school facilities and equipment.
9. How do you assess the effectiveness of maintenance and repair efforts for school facilities
and equipment?
By knowing the satisfaction of the users like staff and students. Through their
feedback, the school can plan for more improvement.
10. What resources (financial, human, time) are allocated towards the maintenance and
upkeep of school facilities and equipment?
All these resources like time, money and efforts are important in up keeping the
school facilities and equipment.
11. Are there any sustainability initiatives in place related to school facilities and equipment?
If so, please provide examples.
Constant inspection and monitoring of the facilities and equipment is the school
initiative.
12. How do you address accessibility and inclusivity considerations in the design and
maintenance of school facilities and equipment?
Involvement of all stakeholders is one inclusivity consideration regarding the
design and maintenance of school facilities and equipment.
13. Have there been any recent upgrades or improvements to school facilities and equipment?
If so, what were they and how have they impacted teaching and learning?
The availability of hand washing facilities since it helps students and staff to keep
them healthy and clean especially during outdoor activities.
14. How do you plan for the long-term maintenance and replacement of school facilities and
equipment?
Continuous collaboration and partnership to all stakeholders for a long-term
plan of the different school facilities and equipment.
15. What collaboration or partnerships do you have in place with external stakeholders (local
authorities, community organizations, etc.) to support the maintenance and improvement of
school facilities and equipment?
Invitations and donations during BRIGADA ESKWELA to the different
stakeholders play a great avenue to support the maintenance and improvement of
school facilities and equipment.
MONITORING TOOL FOR SCHOOL FACILITIES
Name of School: Address:
Cantugbas Elementary School Cantugbas, Maria, Siquijor
Name of School Head: No. of Years as School Head:
Evelyn M. Gomisong 1 year
PARAMETERS YES NO Remarks
KindlyK.check if the school adheres to the minimum requirements. You may also include your observations.
Location
s. School is near major roads. √
t. Accessible to public transportation. √
u. School is located at the center of the locality. √
v. School is accessible to government offices like hospital, √
centers, police station, fire station, etc.
w. School is not located near hazard prone areas (floods, √
earthquake fault lines, etc.)
x. Elementary School
f.1. Non-central school with 1 or 2 classes only and no √
grade above Grade IV – 0.5 hectare
f.2. Central School with 6 classes and non-central √
school with 3-4 classes – 1.0 hectare
f.3. Schools with 7-9 classes – 2.0 hectares √
f.4. Schools with 10-12 classes – 3.0 hectares √
f.5. Schools with more than 12 classes – 4.0 hectares √
y. Secondary School
g.1. General/Vocational – 4.0 hectares √
g.2. Agricultural – 5.0 hectares √
g.3. Fishery, add for projects – 4.0 hectares √
g.3.1. fresh water fishponds – 2.0 hectares √
g.3.2. brackish water fishponds – 4.0 hectares √
z. Integrated School – 1.0 hectare
aa. Mode of School Site Acquisition
i.1. Purchase √
i.2. Donation √
i.3. Contract of Usufruct √
i.4. Expropriation √
i.5. Barter or Exchange √
i.6. Presidential Proclamation √
L. Design and Safety Standards
k. School site is located at the center of the community it √
intends to serve.
l. School site is 200 m away from places of ill-repute like √
beerhouse, cockpits, and the like.
m. School site has a frontage on public roads. √
n. School site is not shut from the main road by private √
property or dense groves of trees.
o. School site is not located near swamps and irrigation √
ditches.
M. Accessibility
e. School site is at most 2-3 kilometers form walking √
distance from the community it serves.
f. School site is at most 30 minutes travel on board of √
public conveyance.
N. Topography
m. The contour of the land is level and no irregular √
boundaries.
n. The type of soil is sandy loam. √
o. The size of the school site caters the number of students √
it serves.
p. The school buildings do not exceed 40% of the total √
school site size.
q. School site pathways are minimized, on specific areas √
only.
r. The whole school site is not covered with asphalt or √
concrete flooring.
O. School Site Zoning
m. School has lawns √
n. School has flower gardens √
o. School has flowerbeds √
p. School has Assembly area √
q. School has Rain Gardens or Bio-wales √
r. School site has areas for future expansions. √
F. External Areas in School
i. School has agricultural area – ex: Gulayan sa Paaralan √
j. School has playgrounds √
k. School has proper drainage, pathways, etc. √
l. School has athletic field like athletic oval, court, etc. √
G. School Site Beautification
k. School has school gate. √
l. School is fully fenced. √
m. School has flagpole √
n. School has signboard – name of school, address, etc. √
o. School has evacuation area √
H. Building structures/facilities.
cc. School has speech laboratory. √
dd. School has Science laboratory. √
ee. School has Science laboratory. √
ff. School has Stage and covered court. √ The construction is ongoing.
gg. Building is a GREEN building. √
hh. Building has floor/plan/emergency plan posted in all √
rooms and corridors.
ii. Building has fire exits. √
jj. Building has fire extinguishers and fire hydrants. √
kk. Building is fire-walled √
ll. Building has fire alarms. √
mm. Building has hand washing and drinking √
fountains
nn. Building has water reservoir √
oo. Building is equipped with ramps and other PWD √
friendly fixtures/facilities.
pp. Building has pathways/covered pathways. √
III.Other parameters
g. Teacher-pupil ratio – 1:25 (DO 77, S.2010 & EO349) √
h. Classroom-pupil ratio – 1:50 or less (DO 54, S. 2008) √
i. Pupil-toilet ratio – 1:50 or less bows/urinals (DO 10, √
S.2016)
Interview questions:
1. How would you describe the overall condition of the school facilities and equipment at
your school?
In so far as the school facilities and equipment is concerned, they are in good
condition and working as intended.
2. What are the most common maintenance issues you encounter with school facilities and
equipment?
The most common maintenance issue is budget constraints for repairs and
maintenance.
3. How do you prioritize maintenance and repair tasks for school facilities and equipment?
It should be prioritized according the need of the facilities and equipment.
4. In your opinion, what are the key challenges in ensuring that school facilities and
equipment are well-maintained and functional?
The usual problem is the budget allocation and financial resources.
5. How do you involve teachers, staff, and students in the maintenance and care of school
facilities and equipment?
The whole school community should be oriented on what are the available
facilities and equipment in schools. They should be informed during meeting about its
proper usage and functionality.
6. Are there any specific areas of the school facilities or equipment that require immediate
attention or improvement?
Yes, the complete installation of perimeter fence is one of our goals.
7. How do you ensure that school facilities and equipment meet the needs of students and
staff for teaching and learning?
Assessment is one consideration to know if the school has meet the needs of the
students and staff in terms of the school facilities and equipment.
8. What processes or systems are in place for monitoring the usage and condition of school
facilities and equipment?
Posters and usage guides are posted in each corner to remind the students and
staff on how to properly use the school facilities and equipment.
9. How do you assess the effectiveness of maintenance and repair efforts for school facilities
and equipment?
By soliciting feedback from the end-users like students and staff if the facilities
and equipment function as intended after repair.
10. What resources (financial, human, time) are allocated towards the maintenance and
upkeep of school facilities and equipment?
All of these resources like financial, human and time are important for the
maintenance and upkeep of school facilities and equipment.
11. Are there any sustainability initiatives in place related to school facilities and equipment?
If so, please provide examples.
Community and partnership linkages is the sustainability initiative of the school
which can help in the repairs and maintenance of school facilities and equipment.
12. How do you address accessibility and inclusivity considerations in the design and
maintenance of school facilities and equipment?
Engage community involvement to ask assistance and ideas from them.
13. Have there been any recent upgrades or improvements to school facilities and equipment?
If so, what were they and how have they impacted teaching and learning?
For the security and safety of the students and staff, the steal gate is currently
installed.
14. How do you plan for the long-term maintenance and replacement of school facilities and
equipment?
By means of regular checking and monitoring is the schools’ plan for the long-
term maintenance and replacement of the school facilities and equipment.
15. What collaboration or partnerships do you have in place with external stakeholders (local
authorities, community organizations, etc.) to support the maintenance and improvement of
school facilities and equipment?
Constant collaboration and partnership to the LGU, SPSTA, PNP and other
stakeholders is essential to support the maintenance and improvement of school
facilities and equipment.
