oacoxc PruPtxas
08-09-050
8/9/2024 1:10:06 PM
Republic of the Philippines
DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
Regional Offlce No, X
President Corazon C. Aquino Regional Govemment Center, Brgy. Balintawak, pagadian City 7016
www.reoion9.di lg.gov.oh
MEMORANDUM
PARA SA LAHAT NG MGA DIREKTOR PANLALAWIGAN, C/MLGOOS
Zamboanga Peninsula
PAKSA EXERC'SE OF DUE DILIGENCE BY LOCAL CIVIL
REG'S7R'ES IN ASCERTAINING IDENTITY IN THE
,SSUA'VCE OF BIRTH CERTIFICATES
PETSA IKA - 8 NG AGOSTO 2024
lpinapadala dito ang Advisory na may petsang Hulyo 30, 2024, na nilagdaan ni
Marlo L. lringan, Pangalawang Kalihim para ia pamahalaang LJkal, na
pinamagatang "Excercise of Due Diligence by Local civil Reglstn'es ii Ascertaining
ldentity in the /ssuance of Birth Certificates".
sa harap ng mga kontrobersya kaugnay ng pag-iisyu ng pekeng birth ceftificate sa
mga dayuhan na nakuha sa pamamagitan ng /ate - b irth igistration, at ang
kasalukuyang mga imbestigasyon na isinasigawa upang beripikahin ang
pagkakakilanlan at pagkamamamayan ng ilang sangkot sa pag-iisyu ng mga pekeng
birth certificate, mahalagang tiyakin ang integridad ng mga \ifti
ceiiniate ait^ng
mga pampublikong dokumento at maiwasan ang pang-aabuso o maling paggamit
nito para sa mga lokal na proseso.
Dahil dito,. inaatasan ang lahat ng Alkalde na tiyakin na ang mga Local civil
Registrar (LCR) sa kanilang nasasakupan ay magsagawa ng masusing pagsusuri sa
pagkakakilanlan sa mga kumukuha ng birth- certifrlate. Bulod -pa rito,
pinaaalalahanan ang lahat ng mga lokal na opisyal ng pamahalaan na ang
sinasadyang pagwawalang-bahala sa ating mga batas ia civil registration ay
maaaring maging sanhi ng administratibong aksyon.
Para sa kaal pagsunod ng lahat ng kinauukulan.
Eso t!,r
atnugot ng Rehiyo
RglLGCDD/ARMLlrrb
"Matino, Mahusay at Maaasahan"
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RECEIVED &
AAEONC PIL'PINAS sEcTto}{
+oo Republic of the Philippines oc'rv3on
{/vl,vlur EPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
APOLCOM Center, EDSA corner Quezon Avenue, West Triangle, Quezon City
OV h
ADVISORY
FOR ALL PROVINCIAL GOVERNORS, CITY AND MUNICIPAL
MAYORS, DILG REGIONAL DIRECTORS, AND OTHERS
CONCERNED
SUBJECT EXERCISE OF DUE DILIGENCE BY LOCAL CIVIL
REGISTRIES IN ASCERTAINING IDENTITY IN THE
ISSUANCE OF BIRTH CERTIFICATES
DATE 30 July 2024
================================================================
ln light of the recent controversies on the issuance of fake birth certificates to
foreigners obtained through late birth registration, and pending investigations being
conducted to verify the identity and citizenship of some involved in the issuance of
fake birth certificates, there is a necessity to ensure the integrity of birth certificates as
public documents and to prevent abuse or misuse of our local processes.
Relative thereto, all Local chief Executives are directed to ensure that the Local civil
Registrars (LCR) within their respective tenitorialjurisdiction exercise due diligence in
ascertaining the identity of those who apply for birth certificates, especially in the late
registration of foreign nationals to prevent any circumvention of our laws. concomitant
to this, all are enjoined to stricfly observe the philippine Statistics Authority (pSA)
Memorandum circular No. 2024-017 on the Additional Guidelines tor belayeo
Registration of Birth, as well as other pertinent guidelines and issuance of the psA on
the matter. Furthermore, all local govemment functionaries are reminded that willful
disregard of our civil registration laws is grounds for administrative disciplinary actions.
All Regional Directors are hereby directed to cause the widest dissemination of this
Advisory to LGUs within their respective regional assignments.
F e information and guidance of all concerned.
GAN
n for Local Government
Enclosed Philippim Slalisti:s Authority Memorandum Circular No. ZO24-11
"ltlatino, Mahusay at Maaaaahan,'
Trunklino No.: 8876-34-54
f
Refe rcn
'. Rl:lt!Bl.l(. trl Illl' l'lllt lt'l'lNfJ
. PHILII'I'INE STATISTICS ALITHORIry
ce No. 24CRS 00 -06- 1 008
v
sacoNa PtLtPt,iAS
MEMORANDUM CIRCULAR NO. 2024-17
TO ALL REGIONAL DIRECTORS, CRASD CHIEFS,
CHIEF STATISTICAL
SPECIALISTS,
CITY/MUNICIPAL CIVIL REGISTRARS/OFFICERS.
IN-CHARGE AND CONCERNED PSA FIELD
PERSONNEL
SUBJECT : Additional Guidelines for Delaved Reqistration of Birth
DATE :04 June2024
Whereas, the Office of the Civil Registrar General (OCRG) issued the
Administrative Order No. 1 series of 1993 prescribing the rules on
delayed registration of vital events beyond the reglementary period.
Whereas, on 08 July 1998, the OCRG issued a Memorandum on strict
implementation of rules and regulations governing delayed registration
of birth pursuant to the Administrative Order No. 1 series of 1993 and
requiring additional supporting documents on the application of delayed
registration such as authenticated copies of the applicant's siblings.
Whereas, the Philippine Statistics Authority and the Department of the
lnterior and Local Government issued Joint Memorandum Circular
(JMC) No. 2021-0l entitled Revised Guidelines for Delayed Registration
of Birth dated 18 October 2021 .The JMC was issued as a measure to
strengthen the process of delayed registration of birth in the country.
To further strengthen the above-mentioned issuances and to ensure that
the process of delayed registration will not be abused for concealing the
true identity of the registrants thereby preserving the integrity of the civil
registration system in the country, the following additional guidelines for
delayed registration of birth shall be strictly complied with:
ElhE PSA Complex. East Avenue, Diliman, Quezon City, Philippines 1101
l,{ifrij Telephone: (632) 938-s267
frffi www.osa.oov.oh
iolercnce tlo. 24CRS{XHFI 008
'b'iii*l-noOftn""r e,ritotna8 lor Dela)€d R€gblration of Binh
Dats: O{ Juna 2024
personal
1. ln cases of applicants 18 years of age and above' the
oi ihe applicani before the concemed C/MCR shall be
"pp""ta"""
mandatory.
For marital minor applicants, ths personal appearance- oI .the
'City/Municipal Civil Registrar.. (CIMCR). is
parents before the
I',"^O"t"tfr. ln default bt ttte parents or judicially appointed
guardians, pelsons exercising substitute parental authority as
;"'aer Article 216 o( the Family Code shall personally
h;id;d-before
;pp"ri the C/MCR. Provided that nothing under this
pll"gilpft shall prohibit the C/MCR from requiring the personal
appearance of the minor child.
lncasesofnon-maritalminorapplicants,onlythemothershall
personatty appear before the C/MCR. lf the party seeking the
r"gisfjti6n ii'not the mother, an Affidavit or a sworn statement
stiting the prssent vuhereabouts of the mother and the reason for
her iiability to personally appear before the C/MCR shall be
submitted.
lnthecaseofout-of-townregistration,themandatorypersonal
ipp""ran"e of the persons mentioned in the preceding paragrapfs
siritt Oe before the receiving civil registrar. Provided that the
application for outof-town registration will be coursed
"cc"pteo
tfrroigh the'pSO for transmittal and endorsement to the concerned
record-keeping civil registar.
2. ln addition to the requirements for delayed registration as o{lgryid.
in Rule 7.0 of the JMC, the following are the MANDATORY
requirements to be submitted by the registrant:
a. Barangay Certification issued by the Punong Barangay as proof
of residency;
f
b. National tCj. tfre applicant has not yet registered with the
Philippine ldentification System, he/she must register. before
processing the delayed registration of his/her birth record;
c. Rny two E) documbntrary evidence showing the identity of the
paients siritr as but not iimited to his/her certificate of lpe birth
tCOr-e), govemment-issued lD, maniage certificate of thq
iarentd, ii applicable or certificate of death for the deceased
parents; and
Psge 2 of 5
Refd€na€ tlo. 24oRS0G(81008
. iilH;Ad;ii;idufuines ror oetavaa Rosbtatlon of Bitlh
th: 04 Juno 2024
to
Unedited front-facing photo of the registrant to be attached
- th"
d.
,ppldtion. (2iI size, white background' taken within 3
months from the date of registration)'
lf the application for delayed registration is filed on behalf of a
- ;"*;"J,i
3.
person, in adlition io the applicable documentary
requiremenis enumerated in7'1'1 andT'1'2 of the JMC No' 2021-
oi"no'r,ei" guidelines, the certificate of Death of the document
owner shall be required.
4. For a party seeking late registation of birth whose one of the
pir"nti is i
toreign-er, the r&uirements mentioned in ltem 7.2 of
JMC No. 2021-01shall be revised as follows:
a. Certificate of Maniage of parents (marital child);
b. Birth certificate of ParenUs;
c.ValidPassportor.BlclearanceCertificateorACR].Cardofthe
foreign parent;
5. For non-marital children wfro will be availing of RA No' 9255 or
Acknowledgement under the civil code, in addition to the above'
enumerate; requirements, tre following documents must be
submitted:
a. Affidavit of Admission of Patemity and/or Affidavit to use the
Surname of the Father (AUSF) under Republic Act No' 9255; or
b. Affidavit of Acknowledgment in case of a non-maritial child born
before 03 August 1988.
6. Upon receiving the application for delayed registration of birth, the
citvlCn shall 6xamine the COLB whether it has been completely
and correcuy filled out. The o/MCR shall also evaluate the veracity
and genuineness of the statements made in the Afftdavits and the
comfbteness and authenticity of other submitted supporting
documents through a personal interview of the applicant or if
necessary, conduct a field visit with the Office of the Punong
Barangay where the registrant resides to confirm tho statements
made-in the Affldavii and genuineness of the supporting
documents. Provided that the investigation of the concernsd
C/MCR must not exceed five (5) working days.
The application for delayed registration of birth shall not be
deemed received, for processing and subsequent posting, pending
PagB 3 of 5
iefal€ne ttu. elcRsoOoet oO0
' ffiH, d;iffiiddihes for oelaved RosiEtralim ol Elirth
Data: 04 June 2024
and
the verification of the concerned C/MCR on the completeness and
veracity
aittrenticity ot tfre aocumentary requirements.and the
;;ril;;" of the iatemei'tt" made in the Affidavit bv the
ipplicant and documentary requirements'
Upon discovery of any inconsistelgilt inegularities . Tq/:t
in the
misinformation in the information provided by the applicant
the
bOla t"in ano other submittdd supportingthedocuments' application.for
concerneo C/MCR shall refuse acceptiance of
o6i"v"J registration untit tn" inconsistencies, irregularities and/or
misinformafion have been remedied'
sna]l y-e1t1
For out-of-town registration, the receiving civil. registrar
the completenesJ and veracity of the application tor oelay.eo
i"gittt"tiln. Likewise, further verification shall be done by the
registering civil registrar.
ln each case of delayed registration, the C/MCR shall issue
the
."rtmr.tion that he/sire hai ascertained the truthfulness of
the
itaiiments made uy the applicant based on the examination
conducted and the Jupporting documents submitted'
Attached in
Annex A is the certification template'
7. ln the exercise of its visitorial functions as provided - ynler
iure iztil of the lRR of RA '10625, the NSCRG, through his/her
authorized representiatives may conduct audits of birth
records
unoer aetayed registration at the Local civil Registry offices.
urder
8. The NSCRG shall promulgate and issue separate guidelines
- circum'stancei as may be determined by the N99FG
"i*pti*rt
such as the occunence of a state bf calamity, pandemic'
and other
nirtn registration assistance programs, to aid in the expedient
t"gistratlon of birth in the vulnerable sectors of the society'
reason, any part o1 Provision of this Memorandum
- lf, for any'providing
9.
circular for' Additional Guidetines for Delayed
n"girt or ei;tn is declared invalid or unconstitutional, the
"ti.i"
other provisions not Lff""t"O thereby shall remain valid and
subsisting.
All previous issuances or any part thereof' which are inconsistent
-*itf,'the
10.
provisions-of thii Memorandum Circular is hereby
superseoei, modified, or amended accordingly'
pase4 ors
R€ferencB No. 24CRs00-06'1 008
;;bi*t;;;iti";"iCuioetines tor oetaved Registration of Birth
Oal6: 04 June 2024
11. This Memorandum Circular shall take effect
immediately upon
Philippines.
publication in a newsfaper of general circulation in the
For your information and strict compliance'
C,Dt*,-
CLAIRE DENNIS S. MAPA, PhD
UndersecretarY
National Statisiician and Civil Registrar General
#)4,"9"
"---i.
'Atlachment:
CMMunicipality Civil Registrur Ce ification Template
Annex A '
Page 5 ot 5
