table of contents

01 Health and Safety at Work Act

02 - Personal Protective Equipment at Work Act

03 - Regulations regarding substances hazardous to health.

04 - Regulations on Reporting of Injuries, Illnesses and Accidents

05 - Regulations regarding health, safety and welfare in the workplace.

06-Regulations regarding physical activity.

07 - Regulations regarding supply and use of working equipment

08 - Regulations regarding electrical power at the workplace.

09. Fire Damage Prevention Act.

10 - Data Protection Act.

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Introduction.

Being a beauty salon, Kali should have created a safe environment for its staff as well as clients. Health
and to protect the physical, mental and social well-being of all concerned

It is important to have

Various types of health and safety safety rules and regulations have been established in Sri Lanka for use
in a beauty salon and a selected few of them will be discussed under this assignment.

* Adequate toilet facilities and restroom facilities in the salon

* Safe and sanitary equipment that has been tested and labeled appropriately

* Fire doors are clearly marked and staff are briefed on fire regulations and salon evacuation procedures.

*Provide training and ongoing support to staff for appropriate qualification prior to use and handling of
equipment.

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 HEALTH AND SAFETY AT WORK ETC. ACT 1974

Purpose: To secure the health, safety, and welfare of people at work, to protect others against
risks to health and safety in connection with the activities of people at work, to control the
storage and use of dangerous substances, and to control certain emissions into the atmosphere.

Key Provisions
1. General Duties of Employers :
Employers must ensure, as far as is reasonably practicable, the health, safety, and welfare of
their employees. This includes providing safe machinery and equipment, safe systems of work,
adequate training, and a safe working environment.

2. Duties of Employees:
Employees must take reasonable care for their own health and safety and that of others who
may be affected by their actions. Employees must cooperate with employers on health and
safety matters.

3.Duties of Self-Employed:
Self-employed individuals must conduct their work to ensure they
do not expose themselves or others to health and safety risks.

4. Duties of Manufacturers, Designers, and Suppliers :

- Those involved in the design, manufacture, import, or supply of
machinery and equipment must ensure that these items are safe and
without risk to health when properly used.

5. Health and Safety Executive (HSE) :

- The Act established the Health and Safety Executive (HSE),
responsible for enforcing the Act and other health and safety
legislation.

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6. Penalties and Enforcement :
The Act provides for a range of enforcement measures, including improvement and prohibition
notices, and prosecutions which can result in fines and imprisonment.

7. Risk Assessments :
Employers must carry out risk assessments to identify potential hazards and implement
measures to mitigate these risks.

Application
The Act applies to all workplaces, including factories, offices, shops, hospitals, and construction
sites. It covers employees, contractors, visitors, and the general public who may be affected by
workplace activities.

Amendments and Regulations

The HASWA is supported by numerous regulations and codes of practice, which provide more
specific guidance on health and safety matters. Significant regulations include the Management
of Health and Safety at Work Regulations, Control of Substances Hazardous to Health (COSHH)
Regulations, and the Workplace (Health, Safety and Welfare) Regulations.

Importance
The HASWA has been instrumental in reducing workplace accidents and ill-health. It promotes a
proactive approach to health and safety, encouraging employers to prevent risks rather than
reacting to incidents.

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 Regulations regarding substances hazardous to health

Key points usually included in such an act are:

1. Employer Responsibilities:

o Provision of PPE : Employers must provide PPE to employees free of charge where
risks cannot be adequately controlled by other means.

o Risk Assessment : Employers should conduct thorough risk assessments to identify the
need for PPE.

o Maintenance : Employers must ensure that PPE is maintained in good working order and
replaced when necessary.

o Training : Employers should provide training and information on the correct use and
maintenance of PPE.

o Monitoring and Review : Regular monitoring and reviewing of the effectiveness of PPE
and ensuring it meets the required standards.

2. Employee Responsibilities:
o Use of PPE : Employees must use the PPE provided properly and according to the
training and instructions given.

o Reporting Issues : Employees should report any defects or problems with PPE to their
employer.

o Maintenance: While the primary responsibility for maintenance lies with the employer,
employees should take reasonable care of the PPE provided and follow instructions on
its use and storage.

3. Types of PPE :
o Head Protection: Helmets, hard hats, bump caps.

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 o Eye and Face Protection : Safety glasses, goggles, face shields.

o Hearing Protection : Earplugs, earmuffs.

o Respiratory Protection: Masks, respirators.

o Hand Protection : Gloves (for various hazards, including chemicals, cuts, heat).

o Foot Protection : Safety boots, shoes.

4. Enforcement and Compliance:

o Inspections: Regulatory bodies may conduct inspections to ensure compliance with the
act.

o Penalties : Non-compliance can result in fines, legal action, and other penalties.
o

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 REGULATIONS REGARDING SUBSTANCES HAZARDOUS TO HEALTH

Key Aspects of Regulations

1. Risk Assessment:

o Employers are required to conduct a thorough risk assessment to identify potential

hazards associated with the use of hazardous substances.

o The assessment should consider the nature of the substance, the level and duration
of exposure, and the health effects on workers.

2. Control Measures:

o Elimination or Substitution: Whenever possible, eliminate the hazardous

substance or substitute it with a less harmful one.

o Engineering Controls: Use ventilation systems, enclosures, or other engineering

solutions to minimize exposure.

o Administrative Controls: Implement safe work practices, such as rotating tasks

to reduce exposure time and providing adequate training.

o Personal Protective Equipment (PPE): Provide appropriate PPE, such as

gloves, masks, and protective clothing, when other control measures are not
sufficient.

3. Exposure Limits:

o Regulations often set occupational exposure limits (OELs) for specific hazardous
substances. These limits define the maximum amount of a substance that workers
can be exposed to over a specific period.

o Employers must ensure that exposure levels do not exceed these limits.

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 4. Monitoring and Health Surveillance:
o Regular monitoring of the workplace to ensure that control measures are effective
and exposure levels are within safe limits.

o Health surveillance may be required for workers who are exposed to certain
hazardous substances. This can include medical examinations and biological
monitoring.

5. Information, Instruction, and Training:

o Employers must provide workers with information about the hazards associated
with substances they are exposed to, including safety data sheets (SDS).

o Training should be provided on the safe handling, storage, and disposal of

hazardous substances, as well as the proper use of control measures and PPE.

6. Emergency Procedures:

o Employers must establish and communicate emergency procedures for dealing

with accidental spills, exposures, and other incidents involving hazardous
substances.

o Ensure that appropriate first aid and emergency equipment is readily available.

7. Record Keeping:

o Maintain records of risk assessments, exposure monitoring, health surveillance,

training, and any incidents involving hazardous substances.

o Records should be kept for a specified period, as defined by the regulations, and
be available for inspection by regulatory authorities.

Commonly Referenced Regulations

 Control of Substances Hazardous to Health (COSHH) Regulations (UK): These

regulations require employers to control substances that can harm workers' health and
provide guidelines on risk assessment, control measures, monitoring, and health
surveillance.

 Occupational Safety and Health Administration (OSHA) Standards (US): OSHA

provides standards for various hazardous substances, including permissible exposure
limits (PELs), hazard communication standards (HazCom), and guidelines for specific
industries.

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Key Aspects of Reporting Regulations

1. Employer Responsibilities:

o Employers are required to report certain types of work-related injuries, illnesses,

and accidents to the appropriate regulatory authority.

o Employers must keep detailed records of all work-related incidents, even those
that are not required to be reported.

2. Types of Reportable Incidents:

o Fatalities: Any work-related death must be reported.

o Serious Injuries and Illnesses: Incidents resulting in hospitalization, amputation,

loss of an eye, or other serious health outcomes.

o Lost-Time Injuries: Injuries that result in an employee being unable to work for
a specified period (e.g., more than three days).

o Occupational Diseases: Illnesses caused by exposure to hazardous substances or

conditions in the workplace.

o Dangerous Occurrences: Near-miss events that could have resulted in serious

injury or death.

3. Reporting Process:

o Immediate Notification: Some incidents, such as fatalities and serious injuries,

must be reported immediately to the regulatory authority, often within a specific
timeframe (e.g., within 24 hours).

o
o Written Report: A detailed written report must be submitted, typically within a
few days of the incident. This report should include information such as the date,
time, and location of the incident, details of the injured person, and a description
of the incident and its causes.

o Investigation: Employers may be required to conduct an internal investigation to

determine the cause of the incident and implement corrective actions to prevent
recurrence.

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4. Record Keeping:

o Employers must maintain records of all reportable incidents for a specified period
(e.g., five years).

o Records should include copies of the incident reports, investigation findings, and
any correspondence with the regulatory authority.

5. Employee Responsibilities:

o Employees should report all work-related injuries, illnesses, and dangerous

occurrences to their employer as soon as possible.

o Employees should cooperate with any investigations and provide accurate

information about the incident

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REGULATIONS REGARDING HEALTH, SAFETY AND WELFARE IN
THE WORKPLACE

Key Aspects of Health, Safety, and Welfare Regulations

1. Employer Responsibilities:

o Risk Assessment: Conduct regular risk assessments to identify potential hazards

and implement measures to mitigate them.

o Safety Policies: Develop and implement health and safety policies, ensuring they
are communicated to all employees.

o Training: Provide appropriate health and safety training to employees, ensuring

they are aware of potential hazards and know how to work safely.

o Safety Equipment: Supply necessary safety equipment and personal protective

equipment (PPE) to employees.

o Workplace Conditions: Maintain the workplace and equipment in safe working

order, ensuring proper lighting, ventilation, and cleanliness.

2. Employee Responsibilities:

o Follow Safety Procedures: Adhere to all safety procedures and use provided
safety equipment correctly.

o Report Hazards: Report any hazards or unsafe conditions to their employer

immediately.

o Cooperate with Employers: Cooperate with employers in implementing health

and safety measures.

3. Welfare Provisions:

o Rest Facilities: Provide adequate rest areas for employees, including break rooms
and, where necessary, facilities for eating meals.

o Sanitary Facilities: Ensure access to clean and hygienic toilet facilities, washing
facilities, and, where necessary, shower facilities.

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 o Drinking Water: Provide access to clean drinking water.

o
4. Specific Safety Areas:

o Fire Safety: Implement fire safety measures, including fire alarms, extinguishers,
and evacuation procedures.

o First Aid: Ensure the availability of first aid kits and trained first aid personnel.

o Manual Handling: Provide training and guidelines on safe manual handling

practices to prevent injuries.

o Workplace Ergonomics: Design workstations and tasks to minimize strain and

prevent musculoskeletal disorders.

5. Monitoring and Enforcement:

o Inspections: Regular workplace inspections to ensure compliance with health and

safety regulations.

o Record Keeping: Maintain records of risk assessments, safety training, incidents,

and inspections.

o Penalties: Non-compliance with health and safety regulations can result in fines,
legal action, and other penalties

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 REGULATIONS REGARDING PHYSICAL ACTIVITY

Health and Safety Regulations

1. Occupational Health and Safety (OHS) Standards: Salons must comply with OHS
standards to ensure a safe working environment. This includes proper ventilation, safe
handling of chemicals, and the use of personal protective equipment (PPE).

2. Ergonomics: Regulations may require salons to implement ergonomic practices to

prevent injuries related to repetitive motion, long periods of standing, or awkward
postures. This can include providing anti-fatigue mats, adjustable chairs, and encouraging
regular breaks.

3. Sanitation and Hygiene: Strict sanitation regulations must be followed to prevent the
spread of infections. This includes regular cleaning and sterilization of tools and surfaces,
proper hand hygiene, and safe disposal of waste.

Employee Wellness

1. Breaks and Rest Periods: Labor laws typically mandate regular breaks and rest periods
for employees, which are crucial for maintaining physical health during long shifts.

2. Training: Employees should be trained in proper techniques to minimize physical strain,

such as lifting and moving clients safely and performing services without causing undue
stress on their bodies.

Accessibility

1. ADA Compliance: In the United States, salons must comply with the Americans with
Disabilities Act (ADA), ensuring that the salon is accessible to clients and employees
with disabilities. This includes providing ramps, accessible restrooms, and wide
doorways.

Insurance and Liability

1. Workers' Compensation: Salons must carry workers' compensation insurance to cover

employees in case of workplace injuries.

2. Liability Insurance: General liability insurance is necessary to protect the salon from
claims related to accidents or injuries on the premises.

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Licensing and Certifications

1. State and Local Licenses: Salons must obtain the necessary licenses and certifications
required by state and local governments. This often includes ensuring that staff are
properly certified to perform various beauty and wellness services.

Best Practices

1. Regular Breaks: Encourage employees to take regular breaks to stretch and move
around to prevent musculoskeletal problems.

2. Proper Footwear: Employees should wear comfortable, supportive footwear to reduce

strain from standing for long periods.

3. Physical Activity Encouragement: While not typically regulated, salons can promote
wellness by encouraging employees to engage in regular physical activity outside of
work.

4. Wellness Programs: Some salons implement wellness programs or offer incentives for
employees to stay active and healthy

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