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SPECIAL PERMIT APPLICATION

FOR
USE OF FESTIVAL PLAZA OR RIVERVIEW PARK

(1) This application must be completed and forwarded to the SPAR - EVENT SERVICES offices
101 Crockett Street, Suite A, forty-five (45) days prior to the first day of the event at Festival
Plaza. This time frame will be strictly enforced on all events. Fax number 318-673-5105.

(2) Once the application has been received and approved, you will be issued a contract to sign
the contract must be returned to the address listed below at least forty-five (45) days before
your event. The Certificate of Liability Insurance, along with the rental fee and other
charges, if any, associated with the clean up of Festival Plaza, must also be paid thirty days
in advance with cash, money order.

(3) All payments for police and EMS services during the event must be paid forty-five (45) days
before the first day of the event. Payment must be made directly to the Shreveport Police
Department and the Shreveport Fire Department in the form of cash or money order only.

Any misrepresentation in this application or deviation from the final agreed upon activities
and/or method of operation described herein may result in the immediate revocation of the
permit and termination of the contract and/or cancellation of the event. If you have any
questions about these regulations, please call at (318) 673-5100.

Please sign and date on the lines below indicating that you understand will abide by the above
regulations. Thank you.

__________________________________ __________________________
Name Date
 SPECIAL PERMIT APPLICATION FOR FESTIVAL PLAZA AND RIVERVIEW PARK

I EVENT INFORMATION

Requested Event Day(s) / Date(s) Type of Event:

Festival Special Event

Concert Public Demonstration

Dance Other

Title of Event _____________________________________________________________________

Applicant's Name ___________________________________ Title____________________

Producing Organization ______________________________________________________

Mailing Address ____________________________________________________________

City __________________________ State____________________ Zip________________

Phone: Day_____________ Evening______________ Fax ______________Cell____________

Purpose of Event ______________________________________________________________

Attach a site plan of Festival Plaza and area _________________________________________

Will streets be closed for this event: Yes No

Festival Site Plan Coordinator; Name ________________________Phone________________

Set Up Time: Date ______________Start Time ____AM/PM - End Time ____AM/PM

Take Down Time: Date ______________Start Time ____AM/PM - End Time ____AM/PM

Event Schedule: Date ______________Starts ____________AM/PM - Ends ____AM/PM

Date ______________Starts ____________AM/PM - Ends ____AM/PM

Date ______________Starts ____________AM/PM - Ends ____AM/PM

Estimated Total Attendance __________ Maximum Peak Attendance ______________

Past Total Attendance _______________ Number of Volunteers/Personnel __________

Percentages of the event's attendees that are out-of-town visitor's ____________________________

II PUBLIC AND RECREATION PROCEDURES

A. COST ASSOCIATED WITH EVENT WILL BE PAID BY:

Name ______________________________ Address ________________________________

City ____________________________________ State _____Zip ______Phone ___________

Rent @ $____________ per day x number of days _________________ = $______________.

Rent must be paid forty-five (45) days before the first day of event along with the other charges due
to the City of Shreveport.

What type of seating will you be using at the event? (If concert, please attach a diagram):

Number of tables and chairs that will be used at the event (those not furnished by the city)

Will you be using tents? Yes No Name of Company_____________________

Tent Company must provide a fire retardant certificate.

Will water hook-ups/faucets be needed? Yes No

Please attach a site plan with labels at point of service for electrical and water services.

Please attach electrical grid needs.

Will there be fireworks at the event? Yes No

Date and time of fireworks

Contact Name, Phone Number and Address

State Fire Marshall Permit Number (please attach copy)

B. SITE PLAN

Site plan of event must include the following information:

1. Seating/table arrangements

2. Street Closing

3. Cooking

4. Cold Storage (not furnished by the City)

5. Trash/Trailer Bins

6. Money Handling

7. Tenting

8. Staging

9. Electrical Hookup

10. Water Hookup

C. SAFETY PROCEDURES

The cost of security is the responsibility of the applicant, and arrangements for security
must be made with the Shreveport Police Department. The number and type will be
determined by the Chief of Police or his designee. A labor estimate will be provided by the
SPD before the contract is signed by calling Sgt. Robert Chandler at 673-6945 or Sgt. Todd
Eatman at 673-6946. Payment is due forty-five (45) before the first day of the event - and
all payments must be made directly to the Shreveport Police Department in the form of
cash or money order only.

The cost of Emergency Medical Service is the responsibility of the applicant, and
arrangements for EMS must be made with the Shreveport Fire Department. The number
and type will be determined by the Fire Chief or his designee. A labor estimate will be
provided by the SFD before the contract is signed by calling Captain Sonya Thompson at
673-6720. Payment is due forty-five (45)days before the first day of the event - and all
payments must be made directly to the Shreveport Fire Department in the form of cash or
money order.
D. FEES AND PROCEEDS

Will admission fees be charged: Yes No

If so, how much________________________________________________________

In no case shall the number of tickets printed or sold exceed the maximum
Occupancy of the Festival Plaza or Riverview Park.

If a participant fee will be charged, please indicate amount:

Booth Fee ___________Concessionaire __________Other Fees ___________________

Will alcoholic beverages be sold / served: Yes No

If yes, who will be named on the beverage license?

Name ________________________________________________________________

Address _______________________________________________________________

Phone _________________________________________________________________

What does the sponsoring organization intend to do with any revenue over and above?

Expenditures: ____________________________________________________________

E. CLEAN UP PROCEDURES

All costs associated with Festival Plaza clean up, including bathrooms, by SPAR employees,
will be the responsibility of the event applicant. An estimate of the cost will be made
available before the contract is signed. Call Ronnie Hammond at 673-5143 for estimates.
F. ENTERTAINMENT AND PROMOTION

Please list the names of bands or other entertainment groups along with performance
schedules of each act who will be performing at your event. This information must be
provided prior to event approval. Any changes to entertainment must be approved by the
Task Force.

Attach detailed schedule ________________________________________________

____________________________________________________________________

Please describe other entertainment features of your event (i.e. carnival rides, sports

activities, etc) _________________________________________________________

____________________________________________________________________

Please check the types of promotion you will be using:

Television

Radio

Newspaper Advertising

Billboards

Posters

Flyers

City

Calendar
Other

Phone number to be used for public information______________________________________

Contact person for public information ______________________________________________

 G. ADVERTISING IN PUBLIC FACILITIES
There shall be no banners, logos, advertising, etc. displayed in a public facility that in
any way conflicts with any existing or future contracts or agreements between the City
of Shreveport and any other party. No samples or products may be sold or given away
which conflict with any existing or future contract. (A list of agreements and contracts
will be provided upon request.)

III INSURANCE REQUIREMENTS

For the application to be approved, the applicant must submit a City-approved Certificate of
Insurance naming the City as an Additional insured with a waiver of subrogation. The time
limit on the policy must include set-up and take-down time as well as time of the event. The
Applicant shall at his/her own expense provide and maintain certain insurance in full force and
effect at all times during the term of the Agreement. Such insurance, at a minimum, must
include the following coverage and limits of liability.

A. Commercial General Liability Insurance (CGL) in the amount not less than a combined
single limit of $1,000,000 (one million) per occurrence and $1,000,000 (one million)
annual aggregate. This policy should be endorsed to name the City and the property
owner as additional insured with a waiver of subrogation.

B. The CGL policy must be endorsed to remove the liquor liability exclusion contained in the
policy if the contractor intends to allow the sale or serving of alcoholic beverages at the
event.

C. Insurance types and limits are subject to change depending on type of event.

D. Comprehensive Auto Liability Insurance, including hired, rented or non-owned

automobiles, in an amount not less than a combined single limit of $1,000,000 (one
million) per occurrence. This policy shall be endorsed to name the City and the property
owner as an additional insured.

E. Workers' Compensation Insurance as required by laws of the State of Louisiana and

Employer's Liability Insurance in a minimum amount of $1,000,000.
IV HOLD HARMLESS CLAUSE

Applicant (organization/applicant) shall indemnify, defend, and hold harmless the City of
Shreveport, its agents, its employees, and authorized volunteers from and against all claims,
damages, losses, and expenses, including attorney's fees, arising out of the permitted activity or the
conduct of Permittee's operation of the event if such claim (1) is attributable to personal injury,
bodily injury, disease or death, or injury to or destruction of property, including the loss of uses
there from, and (2) is not caused by any negligent act or omission of willful misconduct of the City
of Shreveport or its employees acting within the scope of their employment.

V APPLICANT STATEMENT

I, the undersigned, do attest that the information provided is true and correct to the best of my
knowledge. If any part of this application is not true, then the application will be rejected. I
also understand it is my responsibility to ensure compliance with the following:

The observance of all applicable laws and ordinances. Any stipulations or restrictions of the
permit. The applicant will assume any and all liabilities that may arise by the permitted
activity. Applicant will notify the Special Event Task Force in writing if any of the
information given in this application changes forty-five (45)) days prior to the event.

____________________________________
Signature of Person Requesting Permit

---------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Event Task Force Committee Date _________ Approved/Disapproved_______

Traffic Engineering ________________ ___________________________________

Police ________________ ___________________________________

Fire ________________ ___________________________________

EMS ________________ ___________________________________

SporTran ________________ ___________________________________

Risk Management ________________ ___________________________________

Permits/Inspection ________________ ___________________________________

SPAR ________________ ___________________________________

 RETURN COMPLETED APPLICATION TO:

Event Services
Shreveport Public Assembly and Recreation
101 Crockett Street Suite A
Shreveport, Louisiana 71101

Fax: (318) 673-5105

REQUIRED SERVICES:

Uniformed off-duty security is required by the City for renting the Festival Plaza and
Riverview Park. For requirements and price quotations, call Special Services Division,
Shreveport City Police at 673-6945.

Uniformed off duty medical personnel is required by the City for renting Festival Plaza and
Riverview Park.

For requirements and price quotations, call Emergency Medical Services, Shreveport Fire
Department at 673-6720.

Liquor Permit is required when alcohol is sold or consumed on the premises. Contact
Shreveport Police ABO office at (318) 673-6140 for details.

Technical assistance is mandatory when event requirements exceed capacity of the City. A list
of companies that can provide technical assistance and labor will be furnished upon request.