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Chapter 5: Advance payments to vendors (down payments to vendors)
1 Create GL Account for advance to vendor under Asset(FS00)
2 Link between sundry creditors and advance to vendors(OBYR)
3 Advance payment posting(F-48)
4 Go and see the vendor account transaction (FBL1N)
5 Purchase invoice posting (F-43)
6 Go and see the vendor account
7 Transfer of advance from special GL to normal by clearing special GL items (F-54)
8 Clearing of normal items(F-44).
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Vendors down payments
In company when we purchase some material or services from vendor at that time vendor
send us bill of purchased material/service. After that we have to verify invoice and release
vendor payment.
In some scenario it may be necessary to do advance payment (prepayment).
In simple world advance payment means a payment which is made to vendor/supplier before
receiving goods/services.
In this document detail configuration and end user transaction are given.
1. Create GL accounts for vendor down payment
Tcode: FS00
Path:
Select new entries
Give GL Account Number - 200150
Company Code – IBM3
Press Enter.
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Select Control Data Tab
Select Create/Bank/Interest
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Press Enter and Save it.
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2. Link between sundry creditors and advance to vendors
Tcode: OBYR
Path:
Double click on A end enter chart of accounts.
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Continue
Save it.
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3. Advance payment posting
Tcode: F-48
Path:
Give below details.
Press Enter
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Select Document Overview
Save it.
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4. Go and see the vendor account transaction
Tcode: FBL1N
Path:
Give vendor and company code.
Execute (F8)
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5. Vendor invoice posting
Tcode: F-43
Give Below Details.
Press Enter
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Press Enter
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Select Document Overview
Select save button (Ctrl + S).
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6. Go and see the vendor account
Tcode: FBL1N
Give vendor number and company code
Select execute button (F8).
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7. Transfer of advance from special GL to normal by clearing special GL
items.
Tcode: F-54
Path:
Give Below details.
Press Enter.
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Double click on available balance.
Save it.
Again Check Vendor Balance
Tcode: FBL1N
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8. Clearing of normal items.
Tcode: F-44
Path: Same as above.
Press Enter.
Select Save Button.
