STATE PROTOCOL MADHYA PRADESH
GENERAL ADMINISTRATION DEPARTMENT
STATE GUEST ONLINE SYSTEM
USER MANUAL
www.mpstateprotocol.nic.in
www.stateprotocol.mp.gov.in
email: [email protected]
STATE GUEST ONLINE SYSTEM
• REQUEST BY REGISTRATION ON WEBSITE
• UNIQUE ID GENERATED
• REVISED/CANCELLATION OF TOUR FACILITY
• REQUEST STATUS FACILITY
• CONTACT /TRANSPORTATION /ACCOMODATION DETAILS
• PROTOCOL MANUAL
• STATE GUEST APPROVAL ONLINE
• STATE GUEST ORDER ON E-MAIL
• BILLING/PAYMENT DETAILS ONLINE
• VISITOR LIST DAILY
• REPORT ON STATE GUEST TOUR IN THE STATE
• ABOUT HOSPITALITY
• PROTOCOL MANUAL
• MP STATE GUEST RULES
• REQUEST FOR ARRANGEMENTS
• TO SEND REQUEST FOR ARRANGEMENTS FIRST REGISTER ON WEBSITE BY FILLING
FOLLOWING DATAILS
• YOU WILL RECEIVE CONFIRMATION MAIL FOR YOUR USER ID AND PASSWORD
• KEEP THIS USER ID AND PASSWORD SAFE FOR YOUR FUTURE REFERENCE
• SIGN IN WITH YOUR REGISTERED USER ID AND PASSWORD
• FILL IN THE PERSONAL DETAILS OF THE VISITOR
• MAIN TOUR- FILL IN ARRIVAL /DEPARTURE PLAN OF THE VISITOR
• SUB TOUR- FILL IN ARRIVAL /DEPARTURE PLAN OF THE VISITOR IF HE/SHE GOING TO
ANOTHER DISTRICT
• LOCAL PROGRAMME- FILL IN ARRIVAL /DEPARTURE PLAN OF THE VISITOR FOR LOCAL
PROGRAMME WITHIN THE DISTRICT
• DIRECT REGISTRATION BY STATE PROTOCOL OFFICE/ DISTRICT PROTOCOL OFFICE WITH
TOUR PROGRAMME OF THE VISITOR
• REVISED REQUEST
• UPDATE /REVISE- ARRIVAL /DEPATURE PLAN OF THE VISITOR FOR MAIN TOUR/SUB TOUR/
LOCAL PROGRAMME WITH YOUR REGISTERED USER ID AND PASSWORD
• FILL IN THE REVISED/UPDATE MAIN TOUR/ SUB TOUR/ LOCAL PROGRAMME AND SUBMIT
• CONFIRM ARRANGEMENTS
• CONFIRM VISITOR STATUS FOR STATE GUEST ORDER
• CONFIRM TRANSPORT/ ACCOMODATION DETAILS
• CONFIRM CINTACT NO. OF RECEPTION OFFICER, VEHICLE DRIVER
• LOGIN WITH USER ID AND REGISTRATION NUMBER
• DAILY VISITOR LIST
• ADMINISTRATIVE LOGIN – UESR ID AND PASSWORD
• STATE PROTOCOL OFFCER
• DISTRICT PROTOCOL OFFICER
• ADMINISTRATIVE LOGIN WINDOW
• ADMINISTARTOR – FORWARDING FOR ARRANEMENTS AS PER REGISTRATION ID OF THE
VISITOR
• VERIFY PERSONAL DETAILS OF THE VISITOR, AUTHENTICITY OF THE PROGRAMME,
CONTACT DETAILS, E-MAIL ID
• SUBMIT THE DETAILS- TOUR PROGRAMME , STATTE GUEST CATEGORY, SECURITY STATUS
OF THE VISITOR
• FILL IN THE DETAILS OF ARRANGEMENTS- ACCOMODATION, TRANSPORTATION FOR MAIN
TOUR, SUB TOUR, LOCAL PROGRAMME
• FILL IN THE ARRANGEMENTS TO BE MADE BY STATE PROTOCOL OR DISTRICT PROTOCOL
• IN CASE ARRANGEMENTS MADE BY DISTRICT PRTOCOL ALL DETAILS FOR ACCOMODATION
TO BE FILLED BY PO LOGIN
• UNTIL DISTRICT DOES NOT FILL IN DETAILS REQUEST STATU WILL SHOW CONTACT NO. OF
COLLECTOR AND DISTRICT PROTOCOL OFFICER
• FILL IN THE COPIES TO BE SENT TO DIEFFERENT OFFICIALS FOR ARRANGEMENTS FOR
ACCOMODATION, TRANSPORT, SECURITY, LIASIONING ETC.
• SELECT WIRELESS MESSAGE OPTION
• IN ESPARATE WINDOW STATE GUEST ORDER IN WORD WILL OPEN.
• VERIFY THE DETAILS IN THE ORDER AND SUBMIT
• SUBMIT BUTTON WILL ENSURE ALL ENTRIES IN THE ORDER ARE CORRECT
• CLICK SEND E MAIL - AN EM AIL OF THE ATATE GUEST ORDER WILL BE SENT
AUTOMATICALLY TO VISITOR, STATE PROTOCOL OFFICER, DISTRICT PROTOCL OFFICER,
COLLECTOR, COMMISSIONER, SP ETC.
• CLICK PRINT ORDER- STATE GUEST ORDER WILL BE PRINTED , AFTER SIGNING IT CAN BE
SENT TO ALL VIA FAX.
• BILLING DETAILS
• PAYMENT DETAILS
• SANCTION ORDERS
• ACCOUNTS QUERY
• CONTACT DETAILS
• STATE GUEST QUERY
• COMPLETE LIST- STATE GUEST
