WRITTEN

COMMUNICATION
SKILLS
Learning Objectives:
Understand basics of written
01 communication

Discuss about grammar, spelling

02 and punctuation

Explain how to improve your

03 writing, skills
 Written
Communication Skills
-Writing skills are an important part of communication.
Good writing skills allow you to communicate your message
with clarity and ease to a far larger audience than through
face-to- face or telephone conversations.
 Basics of Written
Communication
-Refers to the process of conveying a message
through the written symbols. In other words, any
message exchanged between two or more persons
that make use of written words is called as written
communication.
 Basics of Written
Communication
-It includes various forms, such as emails, reports,
letters, and text messages, and aims to inform,
persuade, or entertain the audience
 Types of Written
Communication

1.Formal Communication
2.Informal Communication
3.Academic Writing
4.Creative Writing
1.Formal 2. Informal
Communication
Communication
-In the corporate arena, formal written
communication is the backbone of professional -Stepping away from corporate rigidity,
interactions. informal written communication captures the
casual essence of everyday life.
-This type of writing demands precision,
clarity, and adherence to established norms.
Examples:
Text Messages
Examples: Social Media Posts
Formal Business Emails Personal Letters
Office Memos
Business Reports
3. Academic Writing
4. Creative Writing

-Within educational institutions, academic

-Creative writing introduces a touch
writing reigns as the conduit of knowledge of artistry to written communication.
dissemination.
Examples:
Examples: Text Messages
Essays Social Media Posts
Research Papers Personal Letters
Presentations
 Characteristics of a Good Written
About Communication

Easy Accurate &

Structure Direct Speech
Language Precise

Personal &
Paragraph
Error-less Organization
Design al Images
Easy Languge
language should be used in written
communication.

The sentences of written communication

must be understandable to the reader.

Structure
Structure must be followed in drafting any
written document. Every written form has
its own structure.
Accurate & Precise
A well written document must be accurate
and precise.

Written communication insists on greater

accuracy and precision.

Direct Speech
Direct speech should be used in written
communication.

Indirect and passive sentences must be

avoided.
Paragraph Design
A good written communication bears a
paragraph design.

Paragraphing is also important to clear

communication.

Error-less
A well written document must be free from
error in both grammar and language.
 Personal &
Organizational Images
A good written communication
bears the personal image of the
writer.

It also increases the organizational

image as a whole.
 Advantages of Basic
Written Communication
Skills
 CLEAR MESSAGE
-Writing helps to express ideas clearly,
making it easier for others to understand..

Record Keeping
- Written documents serve as a record that
can be referenced later.
Professional Image
-Professional Image: Good writing
makes you look professional and
trustworthy.

Reaching Many People

-You can share written messages
with a large audience quickly.
 Time to Think
-Writing gives you time to organize
your thoughts before sharing them
Disadvantages of
Written
Communication
 Impersonality
-Written communication is less personal than For example:
oral making it less ideal for emotional -Most people feel that important news, such as
messages. being fired, getting a promotion, ending a
relationship or proposing marriage should be
communicated in person.

Posibility of Communication
-Written communication does not include nuances of tone of
voice or facial expression, making miscommunication more
likely.

-Humor and sarcasm are especially difficult to convey in written

communication and may be construed as insults.
Lack of Instantaneous Feedback
-Oral communication generally generates instantaneous verbal
and non-verbal feedback, which often informs the speaker's next
remarks.

-Written communication lacks this important element, and even

with some forms of digital communication like texting or instant
messages, the written responses lack oral communication's
spontaneity.

Liability
For example:
-The importance of written communication may
-While spoken remarks are easily forgotten, emails.The
create a liability Issue.
permanence memos and other documents can be used as
evidence in court, even years after they were written.
For example:
-In addition, the easy replication of communication
-An inappropriate email written riskier; while a spoken off-color
makes it Joke may offend a few people, can instantly be forwarded to thousands
 Cost, Materials &
Storage
-Written communication often takes
longer than oral communication.

-hard copies of written communication

require printers, ink and paper, and
also take up storage space.
Grammar, Spelling,
and Punctuation
GRAMMAR
 Parts of Speech
1.Noun 5.Adverb
2.Pronoun 6.Proposition
3.Verb 7.Conjunction
4.Adjective 8.Interjection
 Classification
1.NOUN of Noun
–Nouns are the words usually
thought as a name of person,
1.Common Noun
place, thing or idea.
2.Proper Noun
–it also refer to names of objects, 3.Count Noun
qualities, emotions, time, and
direction. 4.Mass Noun
5.Collecive Noun
6.Concrete Noun
7.Abstract Noun
1.Common Noun 2.Proper Noun
- it is the generalized name of person, - it is the name of specific person,
things, place, and animals place, thing, animal, idea or events

Examples: Examples:
dog t-shirt Independence Day Davao City
city holiday Pedro Fried
park food Penshoppe Chicken
tree man Acacia Luneta Park
Dusky
3.Count Noun 4.Mass Noun
- it is the opposite of count noun. It
- it is a name of something that can be
cannot be counted but can be
counted individually.
quantified as a unit.
Examples: Examples:
One hundred peso coin Bottles of cooking oil
A classroom Gravel
Sixty students Sugar
Two pairs of formal attire Cups of vinegar
5.Collective Noun 6.Concrete Noun
- names a thing that is actual or real. It is
- it denotes a number of things, person,
something that can be seen, heard,
animals or any idea as one group.
touched, tasted, and smelled.

Examples: Examples:
battalion books
orchestra medicine
audience building
toys
committee
pants
bunch of grapes
perfume
7.Abstract Noun Examples:
- names an idea or quality that contentment
cannot be perceived by our senses. cowardice
They are actually recognized by happiness
their suffixes: age, ice, asm, ism, democracy
ment, ness, ship, tion, ry.
honesty
intelligence
action
Improving Your
Writing Skills
 Improving Communication
Skills
-Improving your writing skills for purposive
communication is a journey that involves understanding
your audience, defining your purpose, and mastering the
art of conveying your message effectively.
 Five Key Strategies in Improving
writing Skills

1.Understanding your Audience

2.Defining Your Purpose
3.Mastering the Elements of Effective Writing
4.Immcorporating Reference Materials
5.Practice and Feedback
1.Understanding 2.Defining Your Purpose
Your Audiens - What do you want to achieve
with your writing? Are you
- Who are you writing for? aiming to inform, persuade,
Identify their age, background,
entertain, or inspire?
knowledge level, interests, and
expectations.
- What specific action do you
-What is their level of understanding of want your reader to take? This
the topic? helps you focus your message
Tailor your language and complexity and guide your reader.
accordingly.
3.Mastering the Elements 4.Incorporating Reference
of Effecting Writing Materials
Clarity- Use simple, precise language. Avoid
jargon or overly technical terms unless your Research- Gather credible information
audience is familiar with them. from reliable sources to support your
claims.
Conciseness- Get to the point quickly, eliminate
unnecessary words and phrases.
Citations- Acknowledge your sources
Organization- Structure your writing logically. properly using footnotes, endnotes, or
Use headings, subheadings, and bullet points to
make your information easy to digest.
bibliographies. This adds credibility
and avoids plagiarism.
Coherence- Ensure smooth transitions between
paragraphs and ideas.
Examples and Evidence- Use real-
Emphasis- Highlight key points using bold text, world examples, statistics, or
italics, or different font sizes. anecdotes to illustrate your points and
make your writing more compelling.
Proofreading- Carefully check for grammar,
spelling, and punctuation errors
5.Practice and Feedback
Write regularly- The more you write, Audience- Investors with a strong
the better you'll become. financial background.

Seek feedback:- Ask trusted friends, Purpose- Persuasion, leading to

colleagues, or teachers to review investment.
your work and provide constructive
criticism. Writing Style- Formal, professional,
concise, and data-driven.
Revise and edit- Don't be afraid to
rewrite and refine your work until References- Include market
you're satisfied with the final research, financial projections, and
product. relevant industry data to support
your claims.
That’s All
Thank You