HOSTEL BROCHURE

(INFORMATION, RULES AND

REGULATIONS)

(2024-25)

DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY

MURTHAL, SONEPAT, HARYANA- 131039
(Established by State Legislative Act 29 of 2006 & approved under
Section 12(B) & 2(f) of UGC Act, 1956)
(NAAC Accredited State University)
www.dcrustm.ac.in
 Table of Contents
Sr. No. Description Page
No.
1. Overview 01
2. About Boys Hostels 02
3. About Girls Hostels 03
4. Hostel Administration 04
5. Hostel Fee Structure 05
6. Fee Details Per Annum 06
7. Documents Required for Hostel 06
Allotment
8. Students Committees 07
9. General Rules 07
10. Additional Rules to Girls Hostels only 09
11. Hostel/Mess Rules 10
12. Conduct & Discipline Rules 13
13. Grievance Redressal Mechanism 14
14. University Code of Conduct 15
15. Punishment Rules/Fine 16
16. Annexures (I-X) 19-28
 1. OVERVIEW
Hostels are home away from home
DCRUST offers comprehensive and independent hostel facilities for boys and girls within
the campus with all modern amenities and facilities. Elegantly designed and surrounded by
lawns and flower beds, DCRUST has four Boys‟ hostels and three Girls‟ hostels. They
provide a comfortable, congenial and homely environment to the residents. The Chief
Warden is the administrative head of the Hostel. For internal administration and day-to-day
discipline, the Wardens, Hostel Supervisors and Matron assist the Chief Warden.

Each hostel is spacious, well maintained and fully equipped to provide a decent stay and
the best possible learning environment. The common room with a collection of national
newspapers, magazines, TV & Dish facility is available to keep the students updated with
current affairs. To keep the students physically fit, gym, outdoor and indoor sports facilities
are provided in the campus. Each hostel has separate arrangements for water purifiers and
laundry. There is a designated well-maintained visiting area for the visitors of the residents.
Apart from these, a Dining Hall is maintained hygienically for students to enjoy their meals.
Hygienic, fresh and best-quality food is served in the hostels‟ mess, managed by the student
residents on a cooperative basis. The menu of the individual mess is prepared by the
students mess committee.

The hostels being an integral part of the University premises, deserve a sacred status.
Smoking, consumption of alcoholic drinks & narcotic drugs and the use of bad and abusive
language etc. in the hostel premises is strictly prohibited. Students are not permitted to
keep-in their possession, room crackers, dangerous weapons, firearms, contraband items
etc. that can cause serious injury to others. Ragging is strictly prohibited in the hostels, as
per the orders of Hon’ble Supreme Court of India, violation of this is liable to be considered
as a punishable offence. For security purposes, the hostel is equipped with CCTV cameras
along with a security guard for 24 hours.

Hostel accommodation is considered on the basis of both need and availability. The decision
of the hostel Administration in this matter shall be final and binding on all students. Hostel
rules have been framed keeping in mind the local culture and traditions, with a view to
guide and help students to attain standards of impeccable conduct. Therefore, while
residents enjoy the maximum freedom, it is ensured that this is always within the
framework of standard guidelines and procedures. Several hostel activities are organized
during every academic session.

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 2. ABOUT BOYS’ HOSTELS
K S Krishnan Hall (BH-I): 276 Rooms
Named after Kariamanickam Srinivasa Krishnan, an Indian physicist, co-discoverer of Raman
scattering, for which his mentor C. V. Raman was awarded the 1930 Nobel Prize in Physics to create
a perfect citizen and a whole man with an integrated personality.

Chandrasekhar Hall (BH-II): 276 Rooms

Named after Subrahnanyam Chandrasekhar, an Indian – American Astrophysicist and Nobel
Laureate in physics, to make them aware of the usefulness of science to society and of the benefits
society derives from it.

Hargobind Khorana Hall (BH-III): 276 Rooms

Named after Hargobind Khorana, an Indian Organic Biochemist and Nobel Laureate in physiology or
medicine, to instill the qualities of self-reliance and versatility in the students.

Aryabhata Hall (BH-IV): 276 Rooms

Named after Aryabhata, an acclaimed mathematician-astronomer and Nobel Laureate, to develop all
the good qualities and virtues and to equip them with a sense of humility which would enable them to
become a true citizen of the country.

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 3. ABOUT GIRLS’ HOSTELS

Gargi Hall: 93 Rooms

Named after Gargi, an enlightened woman, figuring in the Brihadaranyaka Upanishada of the Vedic
age with a mission that every student emerges as a wholly developed individual symbolizing the
spirit of enterprise and inquiry that characterizes Gargi.

Mother Teresa Hall: 230 Rooms

Named after Nobel Laureate Mother Teresa, known as Saint of Calcutta and an Albanian – Indian
Roman Catholic Nun & Missionary, to inculcate in every student a sense of responsibility towards
the society and respect for human life.

Kalpana Chawla Hall: 95 Rooms on Triple sharing basis

Named after Kalpana Chawla, an Indian born American Astronaut and Space Shuttle Mission
Specialist, to inspire and motivate the girls to become a source of encouragement to all women all
over the world to follow their dreams and work hard to succeed.

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 4. HOSTEL ADMINISTRATION

Name & Designation Designation E-Mail ID Contact Number

Prof. (Dr.) A. K Singh Chief Warden (Boys) [email protected] 0130-2484102

Prof. (Dr.) Kiran Nehra Chief Warden (Girls) [email protected] 0130-2484102

K.S. KRISHNAN HALL (BH-I)

Dr. Naresh Kumar Warden [email protected] 8901266683

Sh. Vikram Singh Hostel supervisor [email protected] 9728190714

CHANDRASEKHAR HALL (BH-II)

Dr. Pardeep Singh Warden [email protected] 8295723500

Sh. Pawan Kumar Hostel Supervisor [email protected] 7988358467

HARGOBIND KHORANA HALL (BH-III)

Dr. Pardeep Sharma Warden [email protected] 9729660266

Mr. Hardeep Singh Hostel Supervisor [email protected] 9416894968

ARYABHAT HALL (BH-IV)

Dr. Saravjeet Singh Warden [email protected] 8901265137

Sh. Pawan Kumar Hostel Supervisor [email protected] 7988358467

GARGI HALL

Dr. Sarita Warden [email protected] 7982185595

Smt. Suman Dahiya Hostel Supervisor [email protected] 7988020475

Smt. Pooja Rani Hostel Staff [email protected] 8816952876

KALPANA CHAWLA HALL

Dr. Rupa Rathee Warden [email protected] 9416874233

Smt. Indu Kaushik Matron [email protected] 9050787799

Smt. Asha Dutt Hostel Supervisor [email protected] 7988270880

MOTHER TERESA HALL

Dr. Rekha Yadav Warden [email protected] 9996132189

Smt. Ravita Matron [email protected] 9416914709

Smt. Kamlesh Rani Hostel Supervisor [email protected] 9416809620

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 5. HOSTEL FEE STRUCTURE
1. Room Rent (Yearly):
The Hostel Room Rent is a part of University Fee and will be deposited in the University Account
alongwith the list of the students as mentioned in University Brochure 2024-25.

Sr. Category of All UG/PG and Ph. D. Scholars

No. Occupancy For the students admitted in the session
* 2024-25 and * 2022-23 and ** Student Remarks
2023-24 (Rs. per before (Rs. per exempted from
annum) annum) Room Rent (INR)
1 Single 6100/- 6000/- No Room Rent for In the beginning
2 Double 4050/- 4000/- SC/ST Category of Academic
Session
* For hostel allotment of such students who are formally admitted (as per the requirement of the curriculum
/regulations of the University) IN EVEN SEMESTER, half of room rent shall be levied/chargeable. However,
such permission may be granted only on the basis of recommendation / verification by the respective
chairperson, and upon submission of the request latest within 10 days of the start of the concerned semester.
But, this will not be applicable to students who seek admission to hostels due to personal reasons.

**All SC/ST category students are exempted from Room Rent as per implementation of UGC Guidelines
under item no.: 25_T-4 (i) of the 25th meeting of the Executive Council held on 2nd March, 2016 of the
University. The excess amount will be credited to the account of the student concerned and may be adjusted
towards payment of Hostel/Mess dues.

2. Mess Security/Advance: Refundable/adjustable at the end of each academic year.

3. Hostel Security (Refundable): Newly admitted students have to deposit a one-time sum of
₹ 3000/- as hostel security, to be refunded when the students leave the University.

4. Electricity Charges (Non Refundable): To meet the expenditures to be incurred for the payment
of electricity bills and maintenance, repair and fuel refilling of generator to provide electrical
back-up for hostels. If a hostel resident is using desert cooler in room, then ₹ 1000/-per annum
will have to be paid over and above electricity charges.

5. Overhead Expenses (Non Refundable): To meet the expenditures of Salary and Allowances to be
paid to Hostel/Mess workers, purchasing/repair/replacement of items, creation of facilities
required for fulfilling the needs and requirements of the students and other miscellaneous
expenditures for smooth running of the Hostel/Mess, etc.

6. HWWF (Non refundable): This is Hostel Worker Welfare Fund common to boys' and girls'
hostels. It is used to meet the expenditures to be incurred for the welfare of the Hostel/Mess
workers.

CHM: This is Common Hostel Maintenance Fund for girls' and boys' hostels separately. The
electricity charges and the hostel security component of the hostel fees are credited into this account
maintained (separately for boys and girls hostels). In addition to students‟ security and electricity
expenses (electricity bills/power back-up, all the operational and operative cost for running and
maintenance of Chief Wardens offices / Wardens offices/hostel offices along with other common
miscellaneous work related to hostel residents are borne from the respective girls'/boys' CHM Fund.

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 6. FEE DETAILS PER ANNUM
Particulars All UG, PG and Ph. D. Students (INR)
For the student's admitted in the session
2024-2025 2023-24 2022-23 and
(Rs. per annum) (Rs. per annum) before
(Rs. per annum)
Room Rent 6100.00 6100.00 6000.00
Mess Advance /Security 4000.00 4000.00 4000.00
Hostel Security 3000.00 (one time) Nil Nil
Electricity Charges 5000.00 5000.00 5000.00
Overhead Expenses 14000.00 14000.00 12000.00
Hostel Worker Welfare Fund 500.00 500.00 500.00
Total 32600.00 29600.00 27500.00
Note: Mess Advance and Hostel Security are refundable, whereas all other charges are non-refundable.
Refund Policy:
1. In case any student vacates his/ her seat during the time of counselling conducted by the
HSCS/DCRUST after taking admission in the hostel, then ₹200/-per day will be deducted
from the total hostel fee excluding room rent. Room Rent is non-refundable. Half of the
overhead expenses may be refunded in case a student leaves the hostel as well as the
University after the last counselling date, but only upto one month after the last counselling
date. No amount is to be refunded to him/ her afterwards.

2. For hostel allotment of students seeking admission in the odd semester; complete fee for the
entire academic session (as per the above fee structure) shall be chargeable. However, if the
curriculum /regulations of the University permit any student to reside only for one semester
in any academic year, then he/she may be allowed refund of half of the amount chargeable
under the following three heads: Room Rent, Electricity Charges and Over Head Expenses.
But, such permission may be granted only on the basis of recommendation/ verification by
the respective chairperson, and upon submission of the request latest within 10 days of the
start of the concerned semester.

7. DOCUMENTS REQUIRED FOR HOSTEL

ALLOTMENT

1. Print out of the duly filled and completed Hostel Form/Registration Form with two recent
passport size photographs. The Registration Form must be signed by parent(s) in support of
verification of filled information.
2. Duly filled performa for “Undertaking by hostel residents” with a photograph of each parent.
3. Xerox copy of residential address proof: Ration card, Aadhaar card, Passport etc.
4. Xerox copy of University fees paid for the current year.
5. Admission slip for newly admitted students (UG/PG/Ph. D.)
6. Xerox copy of caste certificate in case of SC/ST category students.
7. Details of visitors (TO BE FILLED BY EACH GIRL STUDENT) verified by parents.
Notes: Copies of all documents must be self attested.
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 8. STUDENT COMMITTEES

Each hostel shall have the following four committees. These committees will assist hostel
Administration in proper management of hostels. Also they will ensure proper utilization of
funds.
1. Mess Committee
2. Maintenance and Hygiene Committee
3. Sports and Cultural Committee
4. Discipline and Escort Committee
The committees shall meet at least once a month.
Note: If the work under any Committee is perceived as too massive, then the committee may further be
divided into different sub-committees.

9. GENERAL RULES
1. Staying in the hostel is not compulsory for the students.
2. No hostel accommodation will be given to any student, whose permanent residence is
situated within 30 km of the University campus.
3. Students seeking admission to hostel must apply online on the prescribed form along with
requisite documents. The students desirous of hostel accommodation may visit the
University website www.dcrustm.ac.in at the link https://www.ohrservice.com/.
4. Wrong information filled under any head in the registration form calls for heavy monetary
penalty (upto Rs. 5000) or cancellation of admission in the hostel or both.
5. All rights of admission to hostels are reserved by the University.
6. Admission to the university hostels will open at the beginning of the academic session. Only
regular students will be admitted subject to availability of accommodation. Students may be
allotted shared accommodation, if needed.
7. First preference will be given to UG students for hostel allotment. However, PG and Ph. D.
students may also be allotted hostels subject to availability of rooms.
8. Full Time Ph. D. Scholars are eligible for admission to University hostels, maximum for 4
years or till submission of thesis, which so ever is earlier. The duration may be extendable by
one more year subject to production of satisfactory progress report of the previous academic
session by the respective DRC, concerned Chairperson of the Department and Dean of the
Faculty and further permission of Chief Warden will be sought. The Ph. D. students will
immediately vacate the hostels on or before submitting the thesis.
Female Ph. D. scholars are exempted from this clause owing to security/safety issues; and
due to different types of leaves such as Child Care leave, Maternity leave, etc., permissible
specifically to them.
9. The students are required to wear hostel Identity card during their stay in hostels.
10. Admission to hostel shall be sought afresh in every academic session subject to the
satisfaction of chief warden/ warden/hostel officials regarding proper conduct and regular
payment of dues of hostel and mess in case of ex-residents. Admission can be denied to
defaulters after checking such cases. Hostel facility shall be provided in subsequent session
on production of satisfactory report from previous hostel.
11. At the time of admission of their daughter in girls‟ hostel, the parents/ guardians must
submit to the warden a list of relatives/ visitors (whose names, signature and photograph
will be approved by the parents) who will be allowed to see the girl and accompany her.
Visitors are expected to state their relation and signature in the visitors register kept in
respective GH.
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12. If any student gets hostel accommodation on the basis of his/her admission in a particular
department and subsequently, he/ she joins another department, he/she must inform the
hostel authorities accordingly.
13. Hostel accommodation is not transferable to any other person. In case of violation of this rule,
the allotment shall be cancelled and disciplinary action will be taken against allottee as well
as against the illegal occupant of the hostel room.
14. A student suffering from a contagious disease/psychological/medical issue will not be
allowed to stay in a hostel till he/she produces a certificate of medical fitness from the
medical officer of University or Civil Surgeon.
15. If there is any change in correspondence address, Mobile Number of student/ parents, then
the same must be brought into the notice of respective warden immediately in writing by the
student, duly verified by their parents, so that necessary correction in the database may be
made. If any wrong or un-updated information is detected later on at any stage, a penalty
upto Rs.5000/- may be imposed on the defaulter along with cancellation of hostel room.
16. In case any student resident's observed to be involved in indiscipline, scuffle, nuisance and
damaging of property by anyone, the matter should be reported to the concerned Hostel
Supervisor / Warden / Chief Warden through e-mail, phone /sms/whatsapp or written
complaints. The identity of the reporter will be kept confidential. In case of damage to the
hostel property, students responsible for such damage, if identified; or all the students of the
floor/ hostel will be subject to punishment as per Hostel Punishment Rules (Table -1).
17. The Warden/Chief Warden can inspect and seal (lock) room of any student at any time.
However the reason for this action shall be informed to the student and his/her parents
simultaneously.
18. Keeping in view the mandate of „New Sports Policy 2015-16‟ of Haryana Govt., i.e., „Sports
for All‟, every student (Hostel Resident) must necessarily participate in atleast one sports
activity including „Yoga‟. Every hostel resident must bring sports kit, i.e., sports shoes, socks,
shorts, T-shirt and tracksuit preferably of light blue / white colour. These activities will be
undertaken jointly by hostel administration, student welfare department and sports and
physical education departments.
19. University students (non hostellers) can stay in the hostel rooms, if available, after obtaining
permission from warden and paying Rs. 100/- per night for stay and meal charges extra.
However students of other institutions associated with the University for academic purposes
may also avail the same facility on payment of Rs. 150/- per night, and meal charges extra.
For stay in the guest rooms, if available in the hostels, the charges will be Rs. 200/- per day
and meals extra.
20. In case of Educational tour/Cultural /Technical Event participation visits/ leaving the
DCRUST Campus/Hostel for any purpose, the Students shall inform the hostel officials with
permission letter if applicable, along with the consent of their parents well in advance with
departure and arrival time and date. The students and their parents shall be solely
responsible for non compliance of this rule.
21. Misbehaviour, physical assault with hostel workers/officials is a gross misconduct and will
be viewed seriously. Any student involved in this activity may be imposed fine of suitable
amount or may face expulsion from hostel or both.
22. Parking of vehicles is strictly prohibited inside the hostel premises. Imposition of fine,
expulsion from the hostel or any other action deemed fit may be initiated in case of violation.
23. Differently/specially abled student shall be allotted accommodation of their choice.
24. For boys hostels, the hostel gates must be closed at 11:00 PM and the inter-hostel movements
of Boys' hostellers are not allowed after 11:00 PM. However in emergent situations, entry and
exit of the students from one Hostel to another Hostel and from any hostel to University
campus may be allowed after 11:00 PM by making entry in the register kept at the hostel
gates with genuine reasons. If the students go outside the Hostels/University Campus to
visit any outstation place, they will have to inform the details of such visit to the Hostel
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 officials/parents as well in advance with departure and return time and dates, failing which,
hostel will not be the responsible for the students.

The Day Scholars and outsiders are not allowed inside the Hostel premises. However, the day
scholars may be permitted to have meals in the hostels with proper verification and entry in
the register kept at the main gate of the hostels.
The action deemed fit like fine or expulsion from the hostel etc. may be initiated against the
students involved in the violation of these guidelines.
25. Notwithstanding the provisions contained in clauses herein, the hostel administration can
take / recommend any action/punishment / fine against any student / students, as it
considers absolutely necessary depending upon the degree, gravity and category of offences
they are indulged in.

10. ADDITIONAL RULES FOR GIRLS’ HOSTELS ONLY

The girls have to observe proper timings of entry in the hostel which are announced from time to
time. All the girls will have to mark their attendance to the concerned matron of the hostel daily.
1. Late Entry without prior permission: The girls will have to make specific and correct entries
in the register maintained by security guards at the main gate. It is the duty of the security
guard/Matron to check all entries/ Identity card of the girl. If a student reports late up to half
an hour, she would be fined Rs. 200/- by matron per late entry. Beyond that, the matter
would be brought to the notice of warden. Matron will contact the parents of the girl and will
ask them to submit a written consent. She will also keep records of telephonic conversation in
a register. The Warden has the authority to issue fine up to Rs. 1000/- per incident. The
Hostel Warden may also recommend expulsion of the girl from the hostel after inquiring the
matter.
2. Attendance: Matron posted at girls‟ hostels/ assigned staff for the purpose will take
attendance of students in the office of matron/warden. If any girl present in Girls Hostel does
not mark her attendance in the register (kept with the matron) / biometric system, the
student would be fined Rs. 200/- by matron. If any girl is found missing, then matron will
bring matters to the knowledge of warden and in turn, the Warden will bring the same to the
notice of Chief Warden. The Matron/Warden will take action as per clause (1). If permission
is granted to any girl for late entry by the Warden, then the same information shall be made
available by Matron/ Warden at the gate.

3. Out of Station:
(a) In case of Educational tour / Cultural /Technical Event participation visits/ leaving the
DCRUST Campus/Hostel for official visit, the student shall seek written permission from the
Warden/Chief Warden by producing proper proof, i.e., an approval from the competent
authority along with the consent of accompanying faculty / official and their parents as well.
A separate register is maintained at the gate for this purpose.
(b) The girls while going home have to make entries in the register maintained by the security
guards at the main gate. Matron will also record the same in her attendance register.
Any girl found violating the rule 3 (a) and 3 (b), like making wrong entry/ without making
an entry, etc. would be fined Rs. 500/- for first time. The matter would also be brought to the
notice of Warden. The parents of the girl would be informed accordingly by Matron and the
record for the same would be maintained. On repeated violation, Rs. 5000/- fine can be

9
 imposed by the respective Warden. The Warden may also recommend expulsion of the girl
from the hostel after inquiring the matter.
4. A Visitor register showing details of visitor (name, place, relation with girl, etc.) and details
of concerned girl (name, branch, year, room no., etc.) will be maintained at the main gate.
5. No male guard is allowed to enter into the mess or any other covered area of the hostel.
6. It is the responsibilities of the hostel residents to mark their attendance everyday.
NOTE: Imposed fine will be collected within four days by the Matron or as prescribed by the Warden /
Chief Warden, failing which the student will not be permitted to avail mess facilities till the deposition of
fine. The amount will be utilized for the development of the hostel.

11. HOSTEL MESS RULES

GENERAL:
1. Residents taking admission in hostels shall automatically become members of cooperative
mess. This is mandatory for all student residents. They will have to pay their mess bills
regularly. If any resident fails to deposit the mess bill within the notified time, for the first
time he/she will have to pay a fine according to punishment rules/fines mentioned in Table-
1, room of the defaulter would be locked and simultaneously his / her parents will be
informed about the same.
2. There will be a mess committee, elected / selected or nominated among the residents in
consultation with the Warden. The Mess committee shall be responsible for the management
and smooth functioning of the hostel mess as per the hostel rules and the guidelines of the
University. The Committee shall take all day-to-day decisions in consultation with the
warden to ensure efficient and effective running of the hostel mess. The mess committee will
also ensure cleanliness in the kitchen and dining hall. If any mess committee member is
found violating the hostel mess rules, his/her membership from the committee will be
terminated along with fine(s) as for other residents. The committee will work closely in full
cooperation and coordination with the warden to provide the best of mess services &
enhance the image of the hostel. The committee will also make suggestions to the hostel
warden for further improvement in the hostel and ensure proper discipline and decorum.
3. Meals will be served only in the dining hall during the hours notified. Hostel mess timings
for breakfast, lunch and dinner may vary from hostel to hostel depending upon the
timetable of students, strength of the students, the choice of students and also upon the
season (Winter/Summer. The timings are displayed outside the mess of the hostels.
However, in case of illness, meals can be served in the room, on the recommendation of the
medical officer of the university / warden. Record be arranged to be kept by the Mess
Supervisor in a register for such cases & also of the utensils taken into & back from the room.
4. The mess will work as per Academic Calendar of the University. If a student wants special
relaxation for joining the mess later on with some academic / only for departmental interest,
he/she shall get the reason verified from the Chairperson of the respective department and
submit such application to concerned Warden.
5. Students are neither allowed to carry any mess utensils outside the mess, nor they are
allowed to take raw materials or unauthorized food from the mess. Defaulters will be fined
each time, a utensil is found in their room. However, for utensils thrown into common areas
such as stairs, corridors, grounds, washrooms, etc., or for common pilferage, a penalty
common to all or groups (if possible to identify) of students shall be imposed/added in Mess
Bill, as deemed fit by the Warden upto Rs. 1000/- per resident per incidence.
6. A Resident is allowed mess rebate of maximum 4 days in a calendar month. For this, he/she
has to fill a rebate slip available with supervisors at-least a day before, no further rebate shall
be admissible.
7. Students seeking exemption from the mess diet on medical grounds will have to inform the
hostel authorities immediately. Further, they will have to submit the medical certificate

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 (latest within a week) issued by Govt. Medical Institutions / Pvt. Doctors / Hospitals and
verified by the University medical officer. The student will also have to submit their
attendance record duly verified by the concerned Chairperson, during the period of their
absence. This exemption will start only from the date the student submits such medical
certificate to the Hostel Supervisor, else rebate shall not be admissible.
8. Residents (except Mess committee members) will not go into the cooking and serving
counter areas, else they will be fined for each violation. Mess Committee members too shall
not enter the said areas to take leverage or undue benefit of their title/position, but shall
access these areas only for monitoring / checking or rendering other services.
9. Cooking in the rooms is strictly prohibited and defaulters will be fined each time for
violation. On repeated violations, the Warden/Chief Warden may cancel the Hostel
Allotment.
10. All residents shall come to the hostel mess in a decent / proper dress.
11. All complaints regarding Mess requiring immediate attention of the warden shall be made in
writing through a member of the Mess Committee.
12. All residents are required to clear their hostel, mess & other dues and obtain a no dues
certificate before they take their examination roll number / admit cards and again all their
dues must be cleared before they vacate the hostel for what-so-ever reason, failing which
their names will be forwarded by the Hostel Supervisor through the Warden to the
Controller of Examinations/ Chairperson of the department concerned for withholding the
examination roll number/ admit card/ Character certificate/ declaration of result/ award of
degree, etc. and other disciplinary action, including forfeiture of their securities, may also be
taken. If such a student has already completed the programme, the Hostel Supervisor may
write through the Warden to the Controller of Examinations/ Chairperson withholds his/
her character certificate until he/ she gets a clearance chit from the Warden.
13. Every resident will have to give an undertaking as appended before taking admission to
hostel.
14. Consuming alcohol/liquor is strictly banned in the hostels. Any student found/reported
drinking will be penalized severely, and may also be expelled from the hostel.
15. The mess bill will be displayed by 15th of every month. The students will pay by 25th of every
month, failing which the fine will be levied as per table 1 (D).
16. Boys' Hostel resident students will pay their mess bill through https://www.eduqfix.com/
(within 10 days after uploading the mess bill.

GUESTS:
1. Normally, a guest will be allowed to stay in the Hostel Guest Room with the prior permission
of the warden of the concerned hostel/Chief Warden. The guest charges will be ₹200/- per
guest per night. However, meal charges as prescribed for each meal shall also be payable.
2. Name and other details of the guests staying in the hostel shall be entered by Supervisor (s) /
CRA or a person deputed by the Warden, in the guest register maintained in the hostel. Any
person found in the hostel premises without an entry in the guest register shall be treated as
an unauthorized person / outsider and shall be fined accordingly.
3. Meals to guest(s) of a student, extra items taken by his/ her guest will be served on cash
coupons only.
4. In general, no female shall be allowed to stay as a guest in the boys‟ hostel and vice-versa.
5. Female guests are not allowed to go to the rooms of boys‟ hostel and vice-versa. They may
meet only in the office of the warden. Any violation of the above rules will be severely dealt
with, including expulsion from the hostel.
6. Guests are not permitted to take meals (breakfast, lunch, dinner) outside the mess of the
hostel or outside the hostel, except with permission of the Warden.

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7. A student keeping a guest without the permission of the warden shall be liable to
disciplinary action as per Table - 1.
ELECTRICITY USAGE:
1. Residents using air coolers will be charged ₹1000/- extra per annum/per cooler in
cash(irrespective of the duration of use of air cooler; however, keeping the cooler „on‟ when
the resident is not in the room, shall be punishable as per Table - 1), with the prior permission
of the Warden.
2. The resident must switch off light, fan, cooler, etc. in his /her room when not in use, else a
penalty as prescribed shall be imposed. The residents may also consider it as their bounden
duty to switch off lights, fans, etc. in Mess & Common areas, when not in use.
3. Tampering with the electric installation shall be treated as a serious offense. When there is
need for carrying out a repair, the electrician should be called in. A complaint may also be
registered in complaint Register kept in each hostel.
4. The electricity bills shall be realized as per actual including diesel expenses of genset in
hostels.

FURNITURE AND EQUIPMENT:

1. Students shall keep their rooms neat and tidy and shall be responsible jointly in case of
shared room or individually for the furniture issued to them and for the fittings present in
their rooms at the time of occupation. If a student causes (wilfully or otherwise) any damages
or defect in the furniture issued to him/ her or in the permanent fittings in his/ her room, the
cost of any damaged / lost item (s) or double the cost of repair, along with a penalty as per
Table – 1, will be realized from the resident. If a student finds anything missing at the time
he/ she occupies the room, it will be his/ her duty to bring it to the notice of the warden‟s
office, failing which it will be presumed that everything was in order at the time of
occupation.
2. Furniture shall not be transferred from one room to another. The furniture belonging to the
common room, or the dining hall or the hostel office or the Hostel Guest Room shall not be
taken out or brought into the living rooms. Disciplinary action will be taken against the
defaulter.

MAINTENANCE OF LAWNS AND CLEANLINESS:

1. The lawns around the hostels are meant for the benefit of the students and for improving the
appearance & ambience of the hostels. Students are expected to take an interest and help in
their maintenance. They shall avoid crossing the lawns and shall use only the passages that
are provided. Hedges shall not be tampered with nor shall flowers be plucked off.
2. Students are not allowed to play any game in lawn in blocks. This will be treated as
disturbing peace of hostel environment and will be fined accordingly.
3. Walls, furniture and doors, etc. shall not be disfigured, damaged or defaced with ink, pencil,
chalk or knives, etc.; an individual or collective penalties may be imposed in case of default.
4. Wash basins shall not be blocked with sand, mud or any other material. For washing hands,
only soap should be used.

VACATION OF HOSTEL:
1. A student who desires to withdraw from the hostel shall submit an application on the
prescribed form to the warden after having cleared all hostel dues (Performa attached).
2. When a student vacates his/ her room before the summer vacation or after withdrawal or
expulsion, he/ she shall return to the warden‟s office all hostel furniture and other property

12
 issued to him/ her, failing which he/ she shall be liable to pay the entire cost of such
furniture or other property alongwith fines, if any.
3. Chief Warden is authorized to grant exemption from the hostel in the middle of semester to
the residents if he/she is satisfied with the cause(s) and the case is duly recommended by the
Warden.

12. CONDUCT AND DISCIPLINE RULES

While the following regulations or the points of code are not an exhaustive set of regulations, a
student may be expelled from the hostel or University or disciplinary action as deemed fit may
be taken, based on assessment by competent authorities about the behaviour/ action not befitting
the stature of a student of the University:
1. Residents are expected to conduct themselves with dignity and decorum at all times in the
hostels. They should not disturb other residents by making noise, comments, etc.
2. Playing of stereo/ music system/ radio/ transistor, etc. at a pitch which causes disturbance
to others is strictly prohibited. Those who violate the rule will be fined. A frequent violation
of this rule may lead to expulsion.
3. Use of abusive language, gambling, consuming alcoholic drinks, tobacco products
(Cigarettes, etc.) and drugs or any kind of intoxicants, tearing of page (s) from magazines,
books, periodicals and newspapers, playing cards or any other act of breach of hostel
discipline will be treated as violation of hostel rules and will invoke suitable punishment.
4. Residents who want to stay out after the prescribed hours must obtain the prior written
permission of the warden. Those infringing this rule are liable to suitable penalty.
5. The residents must not bring or entertain any outsider in the university hostel, or bring any
guest without prior permission of the warden concerned.
6. The residents must not keep iron rods/ weapons/ arms of any kind in the hostel.
7. Residents must not assault any hostel staff member; neither should they use any such words
/ language which is unbecoming of University Students.
8. If any resident wants to represent to higher authority, he she should submit through
Supervisor /Warden. Bypassing the proper channel is not a healthy work practice.
9. Lights, fans, electric appliances, etc. should be switched off and taps should be turned off
when not required. Tea leaves or other rubbish should not be thrown into the sinks,
corridors, etc.
10. Residents should lock their rooms whenever they go out. The responsibility for any loss of
goods, money, jewellery, mobile phone, laptop or any other item will be that of the occupant
of the room. They are advised, in their own interest, to open accounts and keep with them as
little cash as possible. Theft, etc. be avoided by taking adequate precautionary and security
measures.
11. No unauthorized show of pictures, or any other audio / visual item is permitted during the
day or night. Those who violate the rule will be fined and are liable for any other suitable
action.
12. Opening a room by breaking the „hostel lock‟, window-pane, door, etc. is liable to
fine/expulsion from the hostel.
13. For PG students, admission to the hostel would stand cancelled at the end of the Academic
session, or 30th June whichever is later. Students, who are not able to submit their Dissertation
within this time, will be allowed to stay in the hostel on submitting recommendation (with
period of extension duly specified) from the Supervisor/Guide & further recommended by
the Chairperson. Such students may have to vacate their present rooms & may be
accommodated in any hostel, depending on availability of rooms or in Guest room in sharing

13
 basis and in any case, he/she will pay Guest Charges plus meal charges as prescribed in
section „Guests‟.
14. All first year UG/PG residents are required to obtain the hostel identity card from Hostel
Supervisor and produce the same on demand (Performa attached).
15. Students have to vacate the hostel room after each semester examination and finally, after the
completion of their last semester.
16. No resident is allowed to keep motorized vehicles such as motorcycle, scooter, scooty, car
and e-scooty in the hostel as these are totally banned. Permission in case of physically
handicapped residents may be given by the university authority on the basis of merit of
case(s).
17. Parking of students‟ motorized vehicles shall be outside gate no. 1 of the University.
Note: For the convenience of residents, a complaint register is kept in the dining hall/common room of
each hostel.

13. GRIEVANCE REDRESSAL MECHANISM

1. Residents should desist from breaking the proper channel for addressing any of their
grievances; rather they should stick to the following order for the redressal of their
complaints / grievances with regard to the hostel / mess:
2. First of all, residents need to enter the complaint in the relevant Complaint Register kept in
the Mess (or with the Supervisor).
3. If the complaint is not addressed in a reasonable time-frame, then residents may speak to the
Mess and / or the Hostel Supervisor.
4. If the problem still remains unresolved, they then need to talk to the concerned Warden. It is
advisable to give a written application to the Warden about the grievance, also explaining
therein as to which officials, they had already approached & as to what was their response.
5. In case the problem still persists, a written application may be submitted to the Hostel
Supervisor / Clerk in Chief Warden Office.

PUNISHMENT RULES / FINES:

Following are the punishments / fines for various faults / unlawful acts. A committee of
Wardens and Chief Warden shall decide the nature of fault v/s quantum of fine more than the
minimum fine in the punishment rules. In severe cases of indiscipline, a committee duly
constituted by Chief Warden / Vice Chancellor shall finalize the punishment in the ambit of the
rules or even may go beyond, if the situation so warrants. Chief Warden /Warden of the
concerned hostel may impose a minimum fine from the Table below on the spot. The Chief
Warden / Warden may impose additional penalties in the form of some work to be undertaken
and / or some services to be rendered by the defaulters.

Note:
1. A) In situations / cases warranting the attention of parents, the parents of defaulters shall be
called to the office of the Warden / Chief Warden/ Registrar/ Hon‟ble Vice-Chancellor to
apprise the parents about the gravity of the case and to seek their intervention in the remedial
/ correctional course (s) of action.
B) In order to serve as deterrence to even others, almost all Notices about imposition of
penalties on defaulters shall not only be placed on the Notice Board of the concerned hostel
but also on the Notice Boards of other hostels and also copies thereof shall be marked to all
concerned quarters such as Chairperson of concerned Dept., Dean of Faculty, Dean Students
Welfare, Controller of Examinations, Controller of Finance, Registrar, Hon‟ble Vice-
Chancellor, District Administration / Police etc., as per the case.

14
2. Fine will be collected either through the direct receipt with Hostel Supervisor or through
adding in mess bills. For the categories (i.e., keeping utensils, taking raw material or
unauthorized food in rooms), the fines realized would be put as Mess Income (thereby
leading to overall mess bill reduction) and for other categories of fines, the amounts realized
would be consigned to hostel fund & will remain with the respective hostel. The amount will
be utilized for the development of the hostel.
3. On repeated violations of any rule (s), Warden/ Chief Warden may increase the quantum of
punishment (s) or even cancel the hostel allotment.
4. In case of expulsion from the hostel, the room of the concerned resident shall be locked
immediately by the Hostel Supervisor.
5. The Competent Authority shall have the power to add to these rules or delete or amend any
of the existing rules from time to time.
6. The Vice-Chancellor shall be the final authority to make the interpretation of these Hostel
Rules & Regulations, in case of any dispute or ambiguity. The jurisdiction shall be confined to
Sonipat only.

14. UNIVERSITY CODE OF CONDUCT

1. The students are not allowed to have any kind of motorized vehicle(s) such as motorcycle, scooter
or car in the University campus. Only cycles are allowed. Parking of students‟ motorized vehicles
shall be outside Gate No.1.
2. The students are warned against any kind of ragging and all sorts of violence (physical assault or
otherwise) on or off campus. Even minor forms of ragging shall attract penalties such as the
withdrawal of any scholarships, book grant, cut in marks of general proficiency/ fitness for the
profession, nonissuance of character certificate, disallowing use of University facilities, etc.
3. Consuming alcoholic drinks, tobacco products, (Bidi, Cigarettes, etc.) and drugs or any kind of
intoxicants within the University / Hostel premises or entering the campus in inebriated
condition is strictly prohibited & shall attract severe penalties.
4. The attempt of any student to present any work of someone else as his own work will amount to
plagiarism and shall render the offender to immediate expulsion and other suitable actions.
5. The attempt of any student to appear in any examination or test or interview, posing as another
student, shall amount to impersonation and make the offender liable to expulsion & other
penalties.
6. Any student found indulging in ragging in the hostel or in the University will be immediately
expelled from the hostel and the University, as also other disciplinary actions shall be initiated
against him. It may be noted that the Hon‟ble Supreme Court of India has set out strict guidelines
against ragging and as per its orders, ragging is cognizable offense.
7. The students should approach their teachers and other staff members of the University / Hostels
with respect and courtesy. The students should also treat fellow students (seniors or juniors) with
dignity & respect.
8. The students should put in intellectual effort in choice of words such that the language of
conversation with anyone is not filthy, provocative, abusive, or unbecoming of a student.
9. Students are advised not to form any association, union or club or organize any activity /
gathering without prior written permission of the competent authority. They are advised not to
indulge in any prejudicial or subversive activity, promote any political activity, organize any type
of agitation or get involved in any activity detrimental to academic pursuits and the prestige of
the University. They are also advised not to criticize or make derogatory remarks / comments
against the University/ Hostels administration, teachers, other staff members or students, neither
orally nor in any media.
10. The students are advised not to misuse or damage any University campus / hostel property,
equipments, tools, instruments, library books, furniture, fixtures, fittings, etc. The cost of damages
shall be charged alongwith penalties for students individually or collectively. Writing on the

15
 walls or black / green / white boards anything uncalled for and defacing these places or any
property is punishable.
11. The students shall abide by the provisions made in the Ordinances of relevant academic
programmes. For detailed information, the students may refer to the relevant ordinance.
12. The students are warned against possession and/ or use of obscene site(s) on computer, books,
magazines, periodicals, newspapers, VCDs, Audio visual tapes, etc., else shall attract
punishments.
13. Students are also advised to refer to detailed rules of the Library, & other Establishments in the
Univ., for proper use of facilities.
14. The students are advised not to indulge in any kind of indiscipline or misconduct during their
stay in the University campus, else they may attract penalties & / or expulsion from the Hostel /
University.
15. The student shall strictly adhere to the dress code prescribed by the University. The students are
not allowed to wear slippers / bathroom slippers in the classes / laboratories.
16. The students shall put on their identity cards in person while they are in the University.

15. Table-1: PUNISHMENT RULES / FINES

Name of offence(s) Fine (Rs.) (per incidence)

A) Electricity Miss-Use
1. Using room heater/electric oven/ refrigerator/A.C., 1000/- to 2500/-
juicer, electric kettle, etc. or using unauthorized
aircooler. The item would stand confiscated.
2. Keeping fan, light or other appliances „on‟ in the room 100/- to 1000/-
while the room is locked during
anytime/Weekends/vacations or while the resident is
not in the room
B) Room Misuse
1 Keeping Room unlocked while away from the room or 100/- to 1000/-
keeping the room untidy.
2 Possession/Consumption of alcohol/drugs/narcotics/ 2500/- to 10000/- and
tobacco etc. Expulsion from Hostel
3 (a) Keeping extra cots without permission or moving 200/- to 1000/-
any common area gadgets or furniture in the room.
(b) Commercial use of room 5000/- and/or Expulsion
from Hostel
(c) Keeping resident of other hostel in the room. 500/- to 5000/-
(d) Hostel student allowing University students not 5000/- and/or Expulsion
allotted hostel, i.e., Day scholars found staying in from
any hostel room. Hostel
(e) Shifting room without the permission of hostel 500/- to 2000/-
Authority.
4 Keeping extra mess utensils or taking raw materials or 500/- to 2500/-
unauthorized food from the mess.
5 Cooking in room or unauthorized cooking in other 500/- to 2500/-
areas by resident(s).

16
6 Tendering wrong or un-updated information in Hostel 500/- to 5000/-and/or
Admission Form or in any Expulsion from Hostel
correspondence/documents; or not quickly updating
the office about giving information whenever a change
in the data occurs.
7 Any damage to the hostel property such as structures, 2000/- + Residents will pay
Defacing of wall, doors, windows, window panes, cost of item & its installation
electronic fittings, washroom fittings, mess items, etc. or double of repair cost.
8 Smoking on the hostel premises, misuse of washrooms, 200/- to 1000/-
etc.

Name of offence(s) Fine (Rs.) (per incidence)

C) Disturbance in Hostel
1. Indulging in any kind of ragging in hostel. 10000/- to 20000/- + immediate
expulsion from hostel &/or
University along with reporting
to Police to set the Criminal
Proceedings/law into motion &
further action as per Hon‟ble
Supreme Court/UGC/AICTE,
etc.
2. Possession of any kind of weapons (knife, pistol, rods, 2000/- to 10000/- and/or
sticks, etc.)./Playing games inside the hostel premises Expulsion from Hostel
that may cause damage to hostel property /Indulging
in fighting/Disturbing the peace of hostel.
3. Presence of unauthorized female/male guest in the 10000/- and/or Expulsion from
room of boys/girls hostel respectively. Hostel
4. Playing audio system very loudly. 500/- to 2500/-
5. Presence of unauthorized motor vehicle in hostel. 1000/- to 5000/-
6. Crossing over Hostels‟ Boundary Wall/Fencing 500/- to 5000/-
7. Use of obscene site(s) on PC, or obscene material from 500/- to 2500/- and/or
books, magazines, or any other medial. Expulsion from Hostel
8. Blocking/Disturbing/Locking Common / Public 500/- to 5000/-
Facilities of the Hostel.
9. Unauthorized entry to cooking/serving counter areas. 100/- to 500/-
10. Late entry in the hostel after prescribed timings. 250/- to 1000/-
11. Misbehave/Use of abusive language by 1000/- to 5000/- each and/or
student/hostel worker with Hostel Authorities & by Expulsion from Hostel
student with hostel staff.
12. Keeping pet animals/feeding stray animals within the 2000/- to 5000/- Repetitive
hostel premises behaviour may lead to expulsion
from the hostel
“Additional rules for Girls” section prescribes additional fines pertinent to girls.
D) Late Fees/Fines
1. Late Rs. 10/- per day from the last date of depositing bill up to 1 month beyond
Deposit of which Rs. 20/- per day for the next month & beyond which the following
Hostel/ committee will take suitable action including expulsion from the Hostel:
Mess 1) Warden of concerned hostel, 2) Hostel Supervisor of concerned hostel &
Bills/ 3) One Chief Warden Nominee.
Fine, etc.

17
THE STUDENTS MUST SUMBIT CORRECT INFORMATION
REGARDING THEIR PARENTS, ADDRESS, PHONE NUMBER/
MOBILE NUMBER IN THE ADMISSION FORM INCLUDING
THE PROFORMA/ AFFIDAVITS, OTHERWISE BESIDES
PENALTIES, THE ADMISSION TO THE HOSTEL WILL ALSO
BE CANCELLED.

MAJOR PUNISHMENTS
(Refer to Table-1 for a complete list)
THE RESIDENTS MAY BE SUMMARILY EXPELLED FROM
HOSTEL FOR THE FOLLOWING CASES

⮚INVOLVEMENT IN RAGGING.
⮚CONSUMPTION OF ALCOHOL/ DRUGS/ NARCOTICS &
COMMERCIAL USE OF ROOM.
⮚KEEPING UNAUTHORIZED GUEST.
⮚INDULGING IN FIGHTING WITH KNIFE/IRON
ROD / LATHI/ OTHER SHARP WEAPONS.
⮚POSSESSION OFANY KIND OF WEAPONS.
⮚TENDERING WRONG INFORMATION IN DOCUMENTS /
ANY COMMUNICATION / CORRESPONDENCE OR NOT
QUICKLY UPDATING THE OFFICE ABOUT ANY
CHANGES IN INFORMATION / DATA.
⮚PRESENCE OF OPPOSITE SEX GUEST.

18
 16. ANNEXURE-I
OATH / UNDERTAKING BY THE HOSTEL RESIDENT

I,_____________________________S/o Sh. _______________Roll No:________________Year__________

Branch__________________residing at Hostel _______________________Room No.: _________________

Do hereby undertake that:
1. I have read word-by-word the rules and regulations of the hostel, understood them thoroughly, shall remain
updated about them and shall abide by them fully.
2. I shall not indulge in any kind of quarrel/ fight/ theft and any other activity, including consuming liquor/
smoking in the hostel/ University premises. I shall also help the hostel administration by enrolling /
motivating other fellow residents into following the rules & regulations.
3. I shall not keep/ drive any two or four wheeler (motorized) vehicle in the hostel and University premises.
4. I shall not keep any costly / valuable item, heavy cash, etc. with me in the hostel and I understand that in
case of theft, the hostel/ University authority shall not be directly responsible except for the efforts that they
shall put in to set up some deterrence against such acts.
5. I shall maintain full dignity in my behavior. I will not create any loss/ damage to the hostel/ University and
I shall help in maintaining the hostel premises neat and clean.
6. I will not indulge in any form of ragging.
7. I understand that in case I do not abide by the rules and regulations of the Hostel/ University, strict
disciplinary action, including information to / calling my parents and expulsion from the hostel/ university
can be taken against me.

Photograph Photograph
of Father of Mother Signature of the student

We/I as a parent, has checked all particulars (especially the address & phone nos. of parents) filled by my ward.
We/I am aware of the following facts:
1. The DCRUST dispensary located in the campus in its community has limited facilities and is operable in
limited periods.
2. The DCRUST dispensary may not be adequate for the treatment of any patient with chronic or serious
ailments.
3. It is the responsibility of the parents/ guardians to take care of their wards for outside treatment.
Despite the best efforts on the part of the University, if any untoward event happens to my ward, I shall not
hold the University accountable for the same and will not seek any financial help or compensation for the
same from any court of law.
4. My ward is physically and mentally fit to stay in hostel.

Signature of Parents

Father Mother Guardian

19
 ANNEXURE-II
DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE AND TECHNOLOGY
MURTHAL-131039 (SONEPAT)
DETAILS OF VISITORS (TO BE FILLED BY EACH GIRL STUDENT)

1. Name of Student : _________________________

2. Roll No. of student; Room No. : _________________________
3. Discipline/ Department : _________________________
4. Permanent Address of student : _________________________
_________________________
Mobile No. of Parents :__________________________
Landline Phone No of Parents :__________________________
5. Visitor’s Name : _________________________
6. Relation with the student : _________________________
7. Mobile No. of Visitor : _________________________

Signature of the Visitor Verified by Parents

20
 ANNEXURE-III
DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY
MURTHAL-131039 (SONEPAT)
HOSTEL ADMISSION FORM (2024-25) Hostel Name: __________________
1. Name of Student : _________________________
2. Category under which admitted: ________________________
3. Blood Group of Student : _________________________
4. Adhaar Card No. : _________________________ Recent Photograph
5. Date of Birth : _________________________ of the student.
6. University Roll No. : _________________________
7. Discipline/ Department : _________________________
8. Student E-mail ID : _________________________
9. (a) Father’s Name : _______________________ __ (b) Mother’s Name :
____________________
10. Parents E-mail ID : _________________________
11. Permanent Address : ______________________________________________________________
_______________________________________________________________
Student’s Mobile No._____________ Father’s Mobile No.______________ Mother’s Mobile No. ________________
11. Correspondence Address : ______________________________________________________________
_________________________________________________________________________________________
Landline Phone No.____________________ Mobile No.____________ _ _______
12. Name & Address of local : ______________________________________________________________
Guardian (if any) ______________________________________________________________
Mobile No. of Guardian________________________Landline Phone No. of Guardian____________________
13. Distance from residence : _______________km(s)
Signature of the Student
14. Details of hostel accommodation, if any, for the immediate past session:
(a) Hostel Name: ________________________(b) Room No.:___________ _______
15. (a) Pending Dues: Rs.______________ (b) Disciplinary action taken, if any (For Ex-resident):___________ ____
_____________________________________________________________________________________________
(The columns (15 (a) & (b) be completed by previous Hostel Supervisor)

For Office Use Only

Certified that above mentioned student has cleared all Hostel & Mess dues (Rs………..) for the immediate past session &
any fines etc. on account of Disciplinary action taken, if any (for Ex-
resident):__________________________________________

Previous Hostel Supervisor / Warden

Mess security & Overhead establishment Charges:
Receipt No. Dated Amount

Student is allotted Room No. _______ on _________. Current Hostel Supervisor /Matron/ Warden
21
 ANNEXURE-IV
AFFIDAVIT BY THE STUDENT
1. I, (Full name of the student with admission/ registration/ enrollment number) ……………………………………………...
S/O, D/O, Mr. / Mrs. / Ms. …………………………………………………., having been admitted to
…………………………………………………….., have received a copy of the UGC Regulations on curbing the
Menace of Ragging in Higher Educational Institutions, 2009, (hereinafter called the ‘’Regulations”) carefully read
and fully understood the provisions contained in the said regulations.
2. I have, in particular, perused clause 3 of the Regulations and am aware as to what constitutes ragging.
3. I have also, in particular, perused clause 7 and clause 9.1 of the Regulations and am fully aware of the penal and
administrative action that is liable to be taken against me in case I am found guilty of abetting ragging activity or
passively, or being part of a conspiracy to promote ragging.
4. I hereby solemnly aver and undertake that
a. I will not indulge in any behaviour or act that may be constituted as ragging under clause 3 of the
Regulations.
b. I will not participate in or abet or propagate through any act of commission or omission that may be
constituted as ragging under clause 3 of the Regulations.
5. I hereby affirm that if found guilty of ragging, I am liable for punishment according to clause 9.1 of the Regulations,
without prejudice to any other criminal action that may be taken against me under any penal law for the time being
in force.
6. I hereby declared that I have not been expelled or debarred from admission in any institution in the country on
account of being part of a conspiracy to promote ragging, and further affirm that in case the declaration is found to
be untrue, I am aware that my admission is liable to be cancelled.

Declared this…………. day of …………… month of ………………… year.

_____________
Signature of deponent
Name:
VERIFICATION
Verified that the contents of this affidavit are true to the best of my knowledge and belief and no part of the affidavit is
false, and nothing has been concealed or mis-stated therein.

Verified at (place) on this the (day) of (month) , (year) .

_________________
Signature of deponent

Solemnly affirmed and signed in my presence on this (day)_______of (month),________(year) _______ after
reading the contents of this affidavit.

OATH COMMISSIONER

22
 ANNEXURE-V
AFFIDAVIT BY PARENTS/ GUARDIAN
1. I, Mr. / Mrs. / Ms. ………………………………………………………………….. (full name of parents/ guardian)
Father/ mother/ guardian of…………………………………………………………………………………….(full name of
student with admission/ registration/ Enrollment number), have been admitted to ……………………………
……………(name of the university), have received a copy of the UGC Regulations on curbing the Menace of
Ragging in Higher Educational Institutions, 2009, (hereinafter called the” Regulations”) carefully read and fully
understood the provisions contained in the said regulations.
2. I have, in particular, perused clause 3 of the Regulations and am aware as to what constitutes ragging.
3. I have also, in particular, perused clause 7 and clause 9.1 of the Regulations and am fully aware of the penal and
administrative action that is liable to be taken against my ward in case he/ she is found guilty of abetting ragging
activity or passively, or being part of a conspiracy to promote ragging.
4. I hereby solemnly aver and undertake that
a. My ward will not indulge in any behaviour or act that may be constituted as ragging under clause 3 of the
Regulations.
b. My ward will not participate in or abet or propagate through any act of commission or omission that may
be constituted as ragging under clause 3 of the Regulations.
5. I hereby affirm that if found guilty of ragging, my ward is liable for punishment according to clause 9.1 of the
Regulations, without prejudice to any other criminal action that may be taken against my ward under any penal law
for the time being in force.
6. I hereby declare that my ward has not been expelled or debarred from admission in any institution in the country
on account of being found guilty of, abetting or being part of a conspiracy to promote, ragging, and further affirm
that, in case the declaration is found to be untrue, the admission of my ward is liable to be cancelled.

Declared this…………. day of …………… month of ………………… year.

_____________
Signature of deponent
Name:
Address:
Ph. No.:
Landline No.:
VERIFICATION
Verified that the contents of this affidavit are true to the best of my knowledge and belief and no part of the affidavit is
false and nothing has been concealed or mis-stated therein.
Verified at (place) on this the (day) of (month), (year).

_________________
Signature of deponent

Solemnly affirmed and signed in my presence on this (day) of (month) ,(year) after reading the
contents of this affidavit.

OATH COMMISSIONER

23
 ANNEXURE-VI
DEENBANDHU CHHOTTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY

MURTHAL - 131039 (SONEPAT, HARYANA- INDIA)

Certificate of Hostel Expenses / Dues

(Hostel Name- _____________________________________________)

This is to certify that Mr. ________________________________ Roll No.

___________________ Branch _________________________ is residing in this Hostel in
room no. __________ (Block - ______) of this University.

Provisional details of dues payable by said student during the session 2024-25 are as under:

1. Hostel Charges (OHE) Rs. _____________

2. Hostel Security (Refundable) Rs. _____________
3. Electricity Bill Rs. ______________
4. Room Rent Rs. ______________
5. HWWF Rs. ______________
6. Mess Advance (Refundable) Rs. ______________
7. Monthly Mess Bill Rs.____________ _ (Annual charges Rs. _____approx.)
TOTAL Rs. _____________ per annum

Hostel Supervisor Hostel Warden

No.

Dated:

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 ANNEXURE-VII
DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY

MURTHAL-131039 (SONEPAT)

DETAILS OF VISITORS (TO BE FILLED BY EACH GIRL STUDENT)

DETAILS OF VISITOR
8. Name of Student : _________________________
9. Roll No. of student; Room No. : __________________;_______
10. Discipline/ Department : _________________________
11. Permanent Address of student : _________________________
_______________________________________________________
Mobile No. of Parents :__________________________
Land line Phone No of Parents :__________________________
12. Visitors Name : _________________________
13. Relation with student : _________________________
14. Mobile No. of Visitor : _________________________

Signature of Visitor Verified by Parents

DETAILS OF VISITOR
1. Name of Student : _________________________
2. Roll No. of student; Room No. : __________________;_______
3. Discipline/ Department : _________________________
4. Permanent Address of student : _________________________
_______________________________________________________
Mobile No. of Parents :__________________________
Land line Phone No of Parents :__________________________
5. Visitors Name : _________________________
6. Relation with student : _________________________
7. Mobile No. of Visitor : _________________________

Signature of Visitor Verified by Parents

DETAILS OF VISITOR
1. Name of Student : _________________________
2. Roll No. of student; Room No. : __________________;_______
3. Discipline/ Department : _________________________
4. Permanent Address of student : _________________________
_______________________________________________________
Mobile No. of Parents :__________________________
Land line Phone No of Parents :__________________________
5. Visitors Name : _________________________
6. Relation with student : _________________________
7. Mobile No. of Visitor : _________________________

Signature of Visitor Verified by Parents

25
 ANNEXURE-VIII
DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY

MURTHAL-131039 (SONEPAT)

Handing Over / Taken Over Form

Name of the Hostel : ……………………………………………………

Room No. : ……………………………………………………

Name of the Student : …………………………………………………..

Roll No. & Branch :…………………………………………………..

I am handing over the following items which were received during allotment of the room.

TABLE-13

Condition
Sr. No. Name of item Serial No. Quantity
Taken Over Handing Over
1 Hard Bed
2 Table
3 Chair
4 Fan
5 Tube Light
6 Fan Regulator
7 Switch Board
8 Wooden Door
9 Door Shutter (Jali)
10 Window Shutter (Jali)
11 Window Glass
12 Cupboard (Big)
13 Cupboard (Small)
14
15
Remarks (if any) :

Handed over by (Beginning of Session): Received by (Beginning of Session):

Staff Name & Sign with date Student’s full name & Sign with date

Handed over by (End of the Session): Received by (End of the Session):

Student full name & Sign with date Staff Name & Sign with date

26
 ANNEXURE-IX

DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY

MURTHAL-131039 (SONEPAT)

HOSTEL LEAVING APPLICATION

1. Name of the Hostel : ……………………………………………………
2. Room No. : ……………………………………………………
3. Name of the Student : ……………………………………………………
4. Roll No. & Branch:…………………………………………………….
5. Father’s Name : ……………………………………………………
6. Student’s Contact No. : ……………………………………………………
7. Father’s Contact No. : ……………………… Mother’s Contact No. .………………………
8. Student address details: ……………………………………………………………………..
………………………………………………………………………………….
9. Reason for Leaving Hostel / University: ………………………………………………………………...
(With copy of Hostel fee submitted)

Student’s Sign with date ……………………………Parent’s Sign with date ……………………………..

Office Use Only

1. Mess Dues (if any)………………………………………….

(With Handover Form copy to be attached)
2. Detail of Amount to be returned:
(As per rules of the hostels)

Verified by:

Hostel Supervisor / Matron Hostel Warden

Approved for Payment:
Chief Warden
(If payment is more than Rs.3000/-)

27
 ANNEXURE-X

HOSTEL IDENTITY CARD

Student’s recent
photograph
Name of the Hostel: ………………………………
Name of the Student: …………………………….
Room No. ………………………………………….
Enrollment / Roll No. ……………………………..
Branch ……………………………………………..

Checked & Issued by:

Hostel Supervisor signature with stamp & date.

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