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Election Guidelines 2023

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41 views

Election Guidelines 2023

Uploaded by

Jonathan Laroza
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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DAMAYAN AT TULUNGAN SA ISA’T- ISA MULTI-PURPOSE COOPERATIVE

(DTIMPC)
Juanita Commercial Building, Quezon Avenue
Barangay III, City of San Fernando, La Union

COOPERATIVE ELECTORAL PROCEDURES/ GUIDELINES


The Board of Directors and Committee members may be elected by the General
Assembly following the guidelines prescribed below:

I. GENERAL GUIDELINES

A. Qualifications for Board of Directors


The following shall be the minimum qualifications as provided under Section 3,
Article IV of DTI-MPC By-laws. Any member who are entitled to vote and has the
following qualifications can be elected or continue as member of the Board of
Directors:
a) Has paid the minimum capital requirement;
b) Has no delinquent account with the cooperative;
c) Have continuously patronized the cooperative services;
d) A member in good standing for the last two (2) years;
e) Completed or willingness to complete within the prescribed period the
required education and training whichever is applicable; and
f) Other qualifications prescribed in the Implementing Rules of
g) Regulations (IRR) of R.A. 9520.

B. Member Entitled to Vote. Pursuant to Article II, Section 9 of the DTI MPC
Constitution and By-Laws, any regular member who meets the following
conditions is a member entitled to vote:
a) Paid the membership fee and the value of the minimum shares required for
membership;
b) Not delinquent in the payment of his/her share capital subscriptions and
other accounts or obligations;
c) Not violated any provision of cooperative laws, CDA administrative issuances,
Articles of Cooperation and the DTI MPC Constitution and By-Laws, the terms
and conditions of the subscription agreement; and the decisions, guidelines,
rules and regulations promulgated by the Board of Directors and the general
assembly;
d) Completed the continuing education program prescribed by the Board of
Directors; and
e) Participated in the affairs of the Cooperative and patronized its businesses in
accordance with the cooperative's policies and guidelines.

C. Disqualifications: Any member who is under any of the following


circumstances shall be disqualified to be elected as a member of the
Board of Directors or any committee, or to continue as such:
a) Holding any elective position in the government, except that of a party list
representative being an officer of a cooperative he/she represents;
b) Having served as director of the Cooperative for three (3) Consecutive terms;
c) The members of the board of directors shall not hold any other position
directly involved in the day-to-day operation and management of the
cooperative;
d) Having direct or indirect personal interest with the business of the
Cooperative;
e) Having been absent for in three (3) consecutive more than fifty percent
(50%) of all meetings within the twelve-month period unless with valid
excuse as approved by the board of directors;
f) Being an official or employee of the Cooperative Development Authority,
except in a cooperative organized among themselves;
g) Having been convicted in administrative proceedings or civil/criminal suits
involving financial and/or property accountability; and
h) Having been disqualified by law.

D. Masterlist of Regular Members


It shall be the responsibility of the BOD Secretary to prepare and provide the
Election Committee in no less than 7 days before the election, a masterlist of
regular members. The masterlist of the regular members shall contain the names of
all qualified members in alphabetical order and the list of unqualified members.

E. Notice of Election
Written notices stating the purpose, place, date and time of the election and the
deadline for filing of candidacy shall be posted in strategic places including the use
of online platforms not less than 10 days before the date of election.

II. PRE-ELECTION

A. Filing of Certificate of Candidacy


Interested member may secure from the Election Committee an official form
of the Certificate of Candidacy. Filling may be done personally to any
members of the Election Committee or through online by submitting the
accomplished COC via the Election Committee official e-mail address:
[email protected] within office hours. Filing of COC shall commence 5
days prior to the conduct of the General Assembly and shall end not later
than 2 days prior to the General Assembly.

B. Withdrawal or Cancellation of COC


No certificate of candidacy duly filed shall be considered withdrawn or
cancelled unless the candidate files with the Election Committee a sworn
statement of withdrawal or cancellation at least 1 day before the election.

C. Review of the submitted COCs


 All COCs filled within the filing period shall be reviewed by the Election
Committee to determine the compliance of the applicants to the
provisions of the Constitution and By-Laws under Article IV, Sections 24
which provides that “No member shall be elected or to continue as
such member of the Board of Directors unless he is a member entitled
to vote and has the following qualifications:
a.) Has paid the minimum capital requirement;
b.) Have continuously patronized the cooperative services;
c.) In good standing for the last two years;
d) completed or willingness to complete the required education
and training as may be provided by law, rules and regulations
and policy approved by the general assembly;
e.) Of good moral character and other qualifications prescribed
in the IRR.

D. Posting of the list of Qualified Candidates


 Names of qualified candidates shall be posted on conspicuous areas
seen by the members for the information and reference of the general
assembly, and likewise will be posted within the vicinity of the venue/s
of the general assembly meeting.

E. Qualified candidates will be presented to the general assembly prior


to the election proper

III. ELECTION PROPER

The General assembly shall elect members to fill in the vacancies for the Board of
Directors, Election Committee and Audit Committee.

Since the General Assembly Meeting will now be physically, the following will be
observed:

A. Venue

DTI MPC will provide 1 venue to which the General Assembly Meeting will be
conducted. The minimum public health standards set by the authorities will be
strictly adhered in the conduct of General Assembly (GA) to avoid the transmission
of the said disease.

B. Registration

All members whose names appear in the master list of regular members shall
register with the Election Committee on the day of the election. Only those who are
duly registered shall be qualified to participate and vote in any general assembly
meeting. A member is entitled to one vote only regardless of the number of shares
he/she owns.
C. Method of Voting

 Casting of votes shall be facilitated using a secret ballot. No proxy and/or


cumulative voting shall be allowed. The Election Committee shall facilitate
the whole election procedure.
D. Declaration of Winners

1. Candidates should muster at least 50% votes to be proclaimed winners.

2. If the number of applicants who filed their certificate of candidacy is less than
the number of vacant positions:
- Applicants who filed their COCs are not automatic winners but should still
muster 50% votes of the GA to be declared winners.
- To fill-in the remaining vacant positions, live nominations shall be done.
Candidates who filed their COCs but did not muster 50% of the GA may still be
nominated.
- Nominated candidate/s who have mustered at least 50% votes of the General
Assembly shall be declared winners.

3. In case the number of applicants who filed their certificates of candidacy is more
than the number of the open positions:
- Election shall proceed and the candidate/s who have mustered the 50% votes
of the General Assembly shall be declared winners.
- If all the candidates have mustered the 50% votes of the General Assembly,
the candidates who garnered the highest number of votes shall be declared
winners.

4. Members who are not present during the General Assembly Meeting are not
qualified to be nominated to any vacant positions.

5. Tie Breakers:
- Between two candidates – toss coin
- Between two or more candidates – draw lots

IV. POST ELECTION

1. Proclamation of winning candidates shall be done by the Election Committee


immediately after canvassing.

2. Members of the Election Committee shall administer Oath of Office to the newly
elected Officers.

3. In case of election protest, the procedures stated under Article III, Section 19 of
the Constitution and By-laws shall be strictly adhered to.

4. All elected and appointed officers of the cooperative are required to undergo
Basic Cooperative Course within 12 months after election as provided for under
Article 44 of RA 9520, Rule VII of its Revised Implementing Rules and
Regulations.

5. Noncompliance with the training requirements during their term shall be one of
the grounds for disqualification for future election on appointment in any
position in the cooperative.
V. TERM OF OFFICE

All elected members of the Board of Director, Election Committee and Audit
Committee shall serve for a period of 2 years or until their successors shall have
been elected & qualified as provided for by Article IV, Section 26 of the Constitution
and By-laws. In cases of regularized conduct of General Assembly, the term of office
of the elected BODs shall coincide with the date of the conduct of the General
Assembly/ Election.

Prepared by:

JOBELLE M. RAUT
Election Committee

JONATHAN C. LAROZA
Election Committee

JADE TIMICHAN
Election Committee
SEPTEMBER 2021 ELECTED BOARD OF DIRECTORS

BOARD OF DIRECTORS

No Name Term
.
1 AMELIA E. GALVEZ 1 TERM
2 H.A ZALDY Z. ZAFRA JR. 2 TERMS
3 MIKE ALDRIN SABADO 1 TERM
4 BENJAMIN GARCIA 2 TERMS
5 ATTY. BENILDA INDASEN 1 TERM
6 MARK GIN BIELZA 1 TERM
7 MARISSA T. NONESA 2 TERMS
8 ROBERT BANIQUED 1 TERM
9 JULIETA R. MALONG 1 TERM

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