Smartbooks Database Management System for BA

with Analytics Workbook

EXERCISE WORKBOOK
Smartbooks Database
Management System for BA
with Analytics

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Smartbooks Database Management System for BA
with Analytics Workbook

TABLE OF CONTENTS

TABLE OF CONTENTS...................................................................................................................................2
1. SMARTBOOKS on Cloud Platform............................................................................................................3
Exercise 1.1..............................................................................................................................................3
2. Introduction to DBMS..............................................................................................................................4
Exercise 2.1..............................................................................................................................................4
3. Introduction to RDBMS............................................................................................................................5
Exercise 3. 1.............................................................................................................................................5
4. Database Information in SMARTBOOKS..................................................................................................8
Exercise 4. 1.............................................................................................................................................8
Exercise 4. 2.............................................................................................................................................9
Exercise 4. 3...........................................................................................................................................10
Exercise 4. 4...........................................................................................................................................11
Exercise 4. 5...............................................................................................................................................12
Exercise 4. 6...........................................................................................................................................13
Exercise 4. 7...........................................................................................................................................14
Exercise 4. 8...........................................................................................................................................16
Exercise 4. 9...........................................................................................................................................17
Exercise 4. 10.........................................................................................................................................18
5. Customized Reports Using Basic SQL Using SMARTBOOKS....................................................................19
Exercise 5. 1...........................................................................................................................................19
Exercise 5. 2...........................................................................................................................................21
Exercise 5. 3...........................................................................................................................................22
Exercise 5. 4...........................................................................................................................................23
2. Data Migration...................................................................................................................................26
Exercise 6. 1...........................................................................................................................................26
Exercise 6. 2...........................................................................................................................................29

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Smartbooks
` Database Management System for BA
with Analytics Workbook

1. SMARTBOOKS on Cloud Platform

Exercise 1.1
Identify the terminologies being described by each sentence.

1. This is a business management software that allows an organization to use a system of integrated applications
to manage the business. It aims to serve as a backbone for your whole business. _________
2. This is also known as Internal Cloud, is a cloud-based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall. _________
3. This is also known as External Cloud, is available to the public where data are created and stored on third-
party servers. _________
4. This is a key feature of cloud computing where resources can be accessed anywhere (except on limitations set
by company's internal control). _________
5. Accessing SMARTBOOKS on Cloud is done using _____________ like Google Chrome, Mozilla
Firefox or Safari true or False? _______
6. While most businesses don't like to openly consider the possibility of internal data theft, the truth
is that a staggeringly high percentage of data thefts occur internally and are perpetrated by
employees are also called?_______
7. If your business has two employees or more, then you should be making ____________ a top
priority.
8. In a cloud-based system, all documents are stored in one place and in a single format. With
everyone accessing the same information, you can maintain consistency in data, avoid human
error, and have a clear record of any revisions or updates is also called? _________
9. It requires solutions that address wastefulness at every level of a business is also called?
_________
10. Once you're on the cloud, easy access to your company's data will save time and money in project
startups, what benefits of cloud computing is describe? ________

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2. Introduction to DBMS
Exercise 2.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.

1. DBMS stands for? ______________.

2. It’s possible to delete data in a database management system. True or False? _____________.

3. There are 5 components of a DBMS and they are Data, Hardware, Software, User and Computer. True
or False? _______________.

4. This is a component of DBMS that has physical existence and without this user cannot do anything.
_____________

5. Software are subdivided into two categories, namely __________ and ____________.

6. _______________ is a person responsible for the installation, configuration, upgrade,

administration, monitoring and maintenance of databases in an organization.

7. _______________ are people who know the application and its end-user interfaces, but need not
know nor understand the underlying DBMS. Thus, though they are the intended and main
beneficiaries of a DBMS, they are only indirectly involved with it.

8-10 Give at least three DBMS Software used on the industry today.
_________,____________,_____________

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3. Introduction to RDBMS

Exercise 3. 1

1. Identify the basic terminologies used in Relational Model using an actual table extracted from
SMARTBOOKS.

1. ______________
2. ______________
3. On the Illustration identify the primary key/major key. _______________
4. What is the table name of image 3.1? ______________

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5. Complete the Diagram using details below:

1 N
? HAS ?

N N

HAS

HAS

1
?
?
1

ITEM MASTER DATA

ITEM NUMBER

SALES ORDER DOCUMENT

PURCHASE ORDER DOCUMENT

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4. Database Information in SMARTBOOKS

Exercise 4. 1
1. Determine the Table Name and Field Name of the following:

Type Description Name/Code

1. Tabl Business Partner SUPPLIER

e

2. Field Supplier Name PMAQ CORPORATION

3. Field Supplier No S0001

4. Field Phone 1 09488861061

5. Field Currency PHILIPPINE PESO

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Exercise 4. 2
2. Determine the Table Name and Field Name of the following:

Type Description Name/Code

1. Tabl Item Master Data ITEMS

e

2. Field Item Code ITM030

3. Field Item Name PRORACK 48 PORTS CAT5E FULLY LOADED PATCH

PANEL

4. Field Item Class MERCHANDISE INVENTORY

5. Field valid VALID

Exercise 4. 3
1. Create a Purchase Order Document.
Input the following Details on the Purchase Order Document

Field Description Field Values

Vendor Code V1000
Vendor Name SM Supermarket
Posting Date Date Today
Item No. B0004
Item Name Anda Seat Axe Gaming Chair

Item Price 10849

Quantity 100

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Type Description Name/Code

1. Table Purchase Order PURCHASE ORDER

2. Field Supplier Code V100

3. Field Supplier Name SM SUPERMARKET

4. Field Posting Date 03/06/2024

5. Field Document Number STUDENT27-PO00000006

Exercise 4. 4
1 Create a Receiving from the completed Purchase Order in Exercise 4.3.
Insert Screenshot of the completed marketing document.

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1. Determine the Table Name and Field Name of the Receiving Document

Type Description Name/Code

1. Table Receiving RECEIVING

2. Field Supplier Code V100

3. Field Supplier Name SM SUPERMARKET

4. Field Posting Date 03/06/2024

5. Field Document Number STUDENT27-PDN0000004

Exercise 4. 5
1 Create an AP Voucher from the completed Goods Receipt PO in Exercise 4.4.

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Insert Screenshot of the completed marketing document.

Type Description Name/Code

1. Table AP invoice AP VOUCHER

2. Field Supplier Code V100

3. Field Supplier Name SM SUPERMARKET

4. Field Posting Date 03/06/2024

5. Field Document Number STUDENT27-AP00000002

2. Determine the Table Name and Field Name of the AP Voucher Document

Exercise 4. 6

1. Create an Outgoing Payment from the completed AP Invoice in Exercise 4.5.

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Insert Screenshot of the completed marketing document.

2. Determine the Table Name and Field Name of the Cash Outflows-Supplier

Type Description Name/Code

1. Table Cash Outflows-Supplier CASH OUTFLOWS-SUPPLIER

2. Field Customer/ Supplier Code V100

3. Field Customer/ Supplier Code V100

4. Field Posting Date 03/06/2024

5. Field Document Total STUDENT27-PV00000001

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Exercise 4. 7

1. Create a Sales Order Document.

Field Description Field Values

Customer Code C1000
Customer Name AYC Company
Posting Date Date Today
Item No. B0004
Item Name Anda Seat Axe Gaming Chair
Item Price 10849
Input the following Details on the Sales Order Document

Insert Screenshot of the completed marketing document.

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Type Description Name/Code

1. Table Sales Orders SALES ORDER

2. Field Customer Name AYC COMPANY

3. Field Document Status OPEN

4. Field Document Type SALES ORDER DOCUMENT

5. Field Document Number STUDENT27-SO00000001

Exercise 4. 8
1 Create a Shipment from the completed Sales Order in Exercise 4.7.
Insert Screenshot of the completed marketing document.

2. Determine the Table Name and Field Name of the Shipment Document

Type Description Name/Code

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1. Table Shipment SHIPMENT

2. Field Customer Code C1000

3. Field Customer Name AYC COMPANY

4. Field Document Date 03/06/2024

5. Field Document Number STUDENT27-DN00000001

Exercise 4. 9
1 Create an AR Invoice from the completed Shipment in Exercise 4.8.
Insert Screenshot of the completed marketing document.

2 Determine the Table Name and Field Name of the Shipment Document

Type Description Name/Code

1. Table Invoice INVOICE

2. Field Document Total 10,849.00

3. Field Document Number STUDENT27-AR00000002

4. Field Document Status OPEN

5. Field Document Remarks Based on Delivery MAIN-

DN00000001- Based on Sales Order
MAIN- SO00000001

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Exercise 4. 10
1. Create a Cash Inflows - Customer from the completed AR Invoice in Exercise 4.9.
Insert Screenshot of the completed marketing document.

Type Description Name/Code

1. Table Cash Inflows - Customer CASH INFLOWS – CUSTOMER

2. Field Cash Amount 10,849.00

3. Field Document Date 03/12/2024

4. Field Posting Date 03/12/2024

5. Field Address 14/F Sagittarius Building, H.V. Dela Costa Street,

Salcedo Village, Makati City, Metro Manila,
Philippines

2. Determine the Table Name and Field Name of the Shipment Document

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5. Customized Reports Using Basic SQL Using SMARTBOOKS
Exercise 5. 1

1. Generate query report for all Supplier Business Partner with the following
data:
Table/From: Suppliers Business Partner Master Data
Select: Supplier No, Supplier Name, Supplier Group, Balance

Insert Screenshot of the query generator

2. Insert Screenshot of the Query Preview

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Exercise 5. 2
1. Generate query for Customer-Business Partner Master Data with the following data:
Table/From: Customer Business Partner Master Data
Select: Customer No, Customer Name, Customer Group, Balance
Where: Customer No= ‘C1000’

Insert Screenshot of the query generator

2. Insert Screenshot of the Query Preview

Exercise 5. 3
1. Generate query for Item Master Data with the following data:

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Table/From: Item Master Data

Select: Item Code, Item Name, Items Group Code, OnHand

Where: OnHand > 50

Insert Screenshot of the query generator

2. Insert Screenshot of the Query Preview

Exercise 5. 4

1. Generate query which will show Supplier No, Supplier Name, Supplier Group,

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Balance with no account balance/ zero balance.

Insert Screenshot of the query generator

2. Insert Screenshot of the query preview

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2. Data Migration

Exercise 6. 1
Import to Smartbooks a completed Business Partner Master Data

First Supply Information using this template

Suppliers:
Supplier Supplier Currency Accounts Payment Subject to Supplier Price List
No. Name Payable Term W/Tax Group
Account
SV1 Vendor A PHP 20100100 COD No 2 Base Price

Customers:

Customer Customer Currency Accounts Payment Subject to Customer Price List

No. Name Receivable Term W/Tax Group
Account
C001 Customer PHP 10210100 COD Yes 1 Regular
Sales Price
A
C002 Customer PHP 10210100 COD Yes 1 Regular
Sales Price
B
C003 Customer PHP 10210100 COD Yes 1 Regular
Sales Price
C
C004 Customer PHP 10210100 COD Yes 1 Regular
Sales Price
D
C005 Customer PHP 10210100 COD Yes 1 Regular
Sales Price
E

Additional Information:
a. It is in the company policy that BP Code for Vendors start with ‘V’ followed by numerical
values
b. BP Names should be the corporate names (e.g. SM Investments Corporation).
c. Import equal number of customer and vendor
d. Payment Terms default is COD

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1. Insert Screenshot of the completed template (Excel File) and Data Transfer Workbench
upload module
2. Create a query that will generate the added vendors.

Insert screenshot of the query generator

Insert screenshot of the query generator

3. Create a query that will generate the added customers.

Insert screenshot of the query generator

Insert Screenshot of the query preview

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Exercise 6. 2
Import to Smartbooks a completed Item Master Data

First Supply Information using this template

Item No. Item Description Price

1 ITEM01 Asus 4070Ti ROG 73150
Strix OC 12gb ddr6
2 ITEM02 Inno3D GTX1050Ti 10300
TwinX2
3 ITEM03 Lacie 1TB Rugged 8500
Mini External HDD
4 ITEM04 32" LG 32GN500B 15000
165hz
5 ITEM05 34" LG34WP500B 17000
IPS

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Additional Information:
a. It is in the company policy that Item No. has values of 6 alphanumeric characters
b. Add Item related to computer peripherals

1. Insert Screenshot of the completed template (Excel File) and Data Transfer Workbench
upload module

2. Create a query that will generate the added items.

Insert screenshot of the query generator

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Insert Screenshot of the query preview

--nothing follows--

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