CT038-3-2-OODJ – Object Oriented Development with Java Page 1 of 7

5.1 COURSEWORK TITLE

PROCUREMENT ORDER TRACKING SYSTEM (POTS)

5.1 THE COURSEWORK OVERVIEW

The Procurement Order Tracking System (POTS) is a software solution designed to

streamline and manage the entire purchasing process. It allows organizations to track
purchase orders, monitor supplier performance, and manage workflows efficiently. POTS
provides real-time updates on order statuses, from requisition to delivery, ensuring
transparency and accountability. With features like automated order generation, supplier
management, and inventory integration, it simplifies the process while reducing errors and
delays, ultimately helping businesses optimize their supply chain operations.

NEXUS SDN BHD (NSB) is one of Kuala Lumpur’s emerging wholesalers engaged in
selling household appliances, electronics, and home essentials to various retailers across
Malaysia. As the business grows, they need to automate the process of Purchase Orders to
maintain the purchases more effectively. The actual flow starts from Purchase Requisition
(PR) by Sales Managers (SM). A PR typically contains the item-code, quantity needed and
date by when it is required to SB. After reviving the PR the Purchase Manager (PM)
generates a Purchase Order (PO). A PO is an authorised document used by organisations for
placing orders with their suppliers for procurement of goods. Develop an application in Java
applying the OOP techniques you learned to achieve the following functionalities:

• Login access
• User Registration
• Item Entry
• Supplier Entry
• Daily Item-wise Sales Entry
• Create a Purchase Requisition (PR)
• Display Requisition
• Generate Purchase Order (PO)
• Approve / Reject PO
• List of Purchaser Orders

In addition a supporting document is needed to reflect the design of the implementation

codes and the implementation details that utilises the Object-oriented programming
concepts.

Level 2 Asia Pacific University of Technology and Innovation 2024

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5.1 OBJECTIVES OF THIS COURSEWORK

Develop the practical ability to describe, justify, and implement an Object-oriented system.

5.1 TYPE
Group Assignment (Max 5)

5.1 COURSEWORK DESCRIPTION

The developed system should be menu driven with options for the functionalities listed in
section 2.0. Menu should be repeated until the user opts to exit the system. You as an
Object-oriented programming student need to identify the relationship among the entities
and also develop the necessary methods needed to fulfil the requirements of the expected
systems.

You program should have five types of access rights such as Sales Manager, Purchase
Manager, Inventory Manager, Finance Manager and Administrator.

1. Sales Manager (SM)

Sales Manager should have access to the following functionalities:

• List of Items (View)

• Daily Item-wise Sales Entry (Add/Save/Delete/Edit) – Retails
• Sales Report
• Stock Level
• Create Requisition (if an item is below Reorder Level)
• List of Purchaser Orders (View)
*The above list of functions are samples given for guidelines, can include additional
functions suitable.

Level 2 Asia Pacific University of Technology and Innovation 2024

CT038-3-2-OODJ – Object Oriented Development with Java Page 3 of 7

2. Purchase Manager (PM)

Purchase Manager (PM) should have access to the following functionalities

• List of Items (View)

• List of Suppliers (View)
• Create and View Requisition created by SM
• Generate Purchase Order (Add/Save/Delete/Edit)
• List of Purchaser Orders (View)
*The above list of functions are samples given for guidelines, can include additional
functions suitable.

3. Inventory Manager (IM)

IM should be allowed to do the following functionalities:

• Item Entry (Add /Edit/ Delete/Modify)

• Supplier Entry (Add / Edit / Delete / Modify)

• View Stock Levels: Monitor and track the current stock of items in the
inventory.
• Update Stock Levels – after stock items are received from supplier.
• Add, save, edit, or delete stock information as needed.

*The above list of functions are samples given for guidelines, can include additional
functions suitable.

4. Finance Manager (FM)

• Verify Purchase Orders for Payment (View POs) – Approve / Reject

• Check Stock Status – updated by IM for the item which POs issued
• Make Payment – Update the PO status
• View Supplier Payment Status: Track and view the payment history and
status of suppliers.

Level 2 Asia Pacific University of Technology and Innovation 2024

CT038-3-2-OODJ – Object Oriented Development with Java Page 4 of 7

5. Administrators (AM)

Administrator should have the rights to access and update all the application functionalities
and data. They are the authorized personnel to create the above mentioned five types of
users involved in the POTS system i.e. registration of users.

5.1 FUNCITONAL DESCRIPTION

User Registration:

Your program should allow the Administrators to create and register the details of users
involved in the system. Validations are necessary and the system should maintain the
uniqueness by having individual identification number for every user. Users should be of
type SM, IM,FM or PM or Admin. User details need to be captured in a text file.

Item Entry:

Your program should allow the authorized users to enter the item details like item code,
item name and the supplier id who supplies the item to NSB. Identify the various attributes
needed for describing the item entity. No duplication of items allowed. Added items should
be saved in a text file. All the items should be supplied by the registered suppliers of your
POM system.

Supplier Entry:

Your program should allow the authorized users to enter the supplier details like supplier
code, supplier name and the item id supplied by the supplier. Identify the various attributes
needed for describing the supplier entity. No duplication of supplier allowed. Added
suppliers should be saved in a text file.

Daily Item-wise Sales Entry

This option allows the users with access to enter the total sales of every item daily. This sale
need be updated to the stock of the item accordingly.

Create a PR:

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CT038-3-2-OODJ – Object Oriented Development with Java Page 5 of 7

Your program should allow the users with access to place a purchase requisition (PR). PR
should be generated for the items to be purchased to the NSB from the respective suppliers.
PR typically contains the item code, quantity and the date by when it is required. It also
should fetch the respective supplier code of the item. A unique identifier is required to track
the PR and also the SM, who raised the PR need to be captured and saved in text file.

Display a PR:

Your program should allow the authorized users to view all the PRs raised by all sales
managers.

Generate PO

Purchase Orders (PO) need to be generated only by Purchase Managers (PM). They are the
only authorized users who can raise the PO. POs are basically approved Purchase
Requisition raised by the Sales Managers (SM). A unique identifier is required to track the
PO and also the PM, who raised the PO need to be captured and saved in text files

List of Purchase Orders:

Your program should allow the users with access to view the report of purchase orders
raised by the Purchase Mangers (PM).

5.1 GENERAL REQUIREMENTS

The program submitted should compile and be executed without errors
Validation should be done for each entry from the users in order to avoid logical errors. The
implementation code must highlight the use of Object-oriented programming concepts as
required by the solution.

5.1 DELIVERABLES:

▪ Documents delivered softcopy form.

▪ Submission deadline:

.1 DOCUMENTS: COURSEWORK REPORT

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CT038-3-2-OODJ – Object Oriented Development with Java Page 6 of 7

✓ As part of the assessment, you must submit the project report in printed and
softcopy form, which should have the following format:
A) Cover Page:
All reports must be prepared with a front cover. A protective transparent
plastic sheet can be placed in front of the report to protect the front cover.
The front cover should be presented with the following details:
 Module
 Coursework Title
 Intake
 Student name and id
 Date Assigned (the date the report was handed out).
 Date Completed (the date the report is due to be handed in).

B) Contents:
 Description and justification of Object-oriented programming
concepts incorporated into the solution
 Design solution
 Screenshots of output of the program with appropriate explanations

C) Limitation and Conclusion

D) References


5.1 ASSIGNMENT ASSESSMENT CRITERIA

The assignment assessment consists of three components: Program Solution & Design
(60%), Documentation (20%) and Presentation (20%). Details of the division for each
component are as follows:

Program Solution and Design Documentation (20%)

(60%)
Criteria Marks Criteria Marks
Allocated Allocated
Program Solution : 40% Structure of the report and
Performance result of all references
operations and design as per Content:
requirements • Description and justification of
Program Design: 20% the object-oriented concepts 20%
Appropriate design and the incorporate
implementation of codes • Program out screenshots
illustrating the object Project description, limitation and

Level 2 Asia Pacific University of Technology and Innovation 2024

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oriented programming conclusion

concepts incorporated
Presentation (20%)
Criteria Marks
Allocated
• Ability to answer questions addressed by the lecturer pertaining to the 20%
work done and presented

5.1 DEVELOPMENT TOOLS

The program written for this assignment should be written in Java using any IDE of your
choice.

5.1 ACADEMIC INTEGRITY

▪ You are expected to maintain the utmost level of academic integrity during the duration
of the course.
▪ Plagiarism is a serious offence and will be dealt with according to APU and De
Montfort University (DMU), UK regulations on plagiarism.

Level 2 Asia Pacific University of Technology and Innovation 2024