ADVANCED

SPREADSHEET
SKILLS
Lesson III

References:
Prepared By: Empowerment Technology, Jemma Inc. 2017
Empowerment Technologies, Rex BS Inc. 2016
Justine Dela Peña Empowerment Technologies, Rex BS Inc. 2022
Proficiency in Spreadsheet Using Microsoft Office Excel, Rex BS Inc.
Teodoro R. Llanes II’s PPT
What is Spreadsheet?
Spreadsheet or worksheet is similar to a
paper ledger or columnar sheet composed
of a grid.

Spreadsheet Software
• allows users to organize data in rows
and columns then perform
calculations on the data in automated
way.
• rows and columns collectively are
called worksheet.
 Examples of
Spreadsheet Software
• LibreOffice Calc
• OpenOffice.org Calc
• Google Sheets
• Apple iWork Numbers
• Kingsoft Office Spreadsheets
• StarOffice Calc
• Microsoft Excel
What is MS Excel?
• Microsoft Excel provides an automated
way of displaying any statistical data.
• It includes several arithmetic and basic
functions that help you compute faster.
• It can be used to automatically
compute for several factors that are not
easy to notice especially when faced by
a large data.
• Grading Sheets or managing
inventories
Microsoft Excel

FEATURES:
• Calculations
• Graphing tools
• Pivot tables
• Macro programming
language called Visual
Basic for Applications.
Key terms in Microsoft Excel
• Title bar
• Ribbon Tabs
• Ribbon
• Formula Bar
• Sheet tab
• Create new sheet
• Zoom level
• View buttons
Key terms in Microsoft Excel
• Row – horizontal line of entries in a table
that is designated by numbers.
• Column – vertical line of entries in a table
that is designated by letters.
• Cell – is an individual box or section
where information is held in a
spreadsheet.
• Active Cell – the selected cell shown in 7
the name box.
• Range – group or collection of cells, which
can be a group of cells within a row,
column, or combination of both.
Key terms in Microsoft Excel
• Cell Reference or cell address – is the name of the cell that is
combined letters and numbers
Key terms in Microsoft Excel
• Functions – are predefined formulas and are already available in
excel.
 Basic Excel Formulas
Basic Arithmetic Operators:
Addition +
Subtraction –
Multiplication *
Division /

Note: A formula always

begin with “=”
 MS Excel Formulas
and Functions
SUM() Function
• Allows to sum numerical data in any
number of columns or rows by
selecting them or typing them in.
=SUM(sum_range) or
=SUM(number1, number2, …)
=SUM(a1:a5) or =SUM(a1,a3)
 MS Excel Formulas
and Functions
AVERAGE() Function
• Allows user to get the average of all
the numbers in the selected cells or
given range.
=AVERAGE(sum range) or
=AVERAGE(number1, number2, …)
=Average(a1:a5) or =Average(a1,b3)
• The divisor used in computing the
average is the number of cells with
inputs and not the number of cells
chosen.
 MS Excel Formulas
and Functions
COUNT() Function
• It counts the number of cells in a range
that contains numbers.
• This is useful in determining if there
are missing data or value.
=COUNT(value1, value2,…) or
=COUNT(range)
=COUNT(B5:B9,B9) or =COUNT(B5:B9)
• A cell with zero (0) value must contain
the number 0 instead of leaving it
blank for it to be counted.
 MS Excel Formulas
and Functions
COUNTA() Function
• It counts the number of cells that are
not empty in a range.
=COUNTA(value1, value2,…) or
=COUNTA(range)
=COUNTA(B5:B9,B9) or =COUNTA(B5:B9)
COUNTBLANK() Function
• It counts the number of empty cells in
a range of cells
=COUNTBLANK(range)
=COUNTBLANK(B5:B9)
 MS Excel Formulas
and Functions
MAX() Function
• It returns the largest value in a set of
values. Ignores texts.
=MAX(range)
=MAX(a1:a5)

MIN() Function
• Min returns the smallest value in a set
of values. Ignores texts.
=MIN(range)
=MIN(a1:a5)
 MS Excel Formulas
and Functions
CONCATENATE() Function
• It joins several text strings into one text
string.
• It can combine 255 text strings, and up
to 8,192 characters.
• Text string can be a cell reference or
an actual value.
• If actual value is used, the value must
be enclosed in quotation marks.
=CONCATENATE(text1,text2,text3)
=CONCATENATE(A1,“ ”,A2)
 MS Excel Formulas
and Functions
IF() Function
• This function allows users to achieve a
particular value if the condition has been
satisfied or TRUE, or if the condition has
not been satisfied or FALSE.
=IF(logical test, value if true, value if false)
=IF(B2>74.5, “PASSED”, “FAILED”)
• Text should be enclosed in quotation
marks for Excel to recognize it as a text.
Otherwise, the formula will result to an
error.
 MS Excel Formulas
and Functions
AND() Function
• It checks if certain conditions or criteria
are true or false.
• This formula will test all the conditions set
and will return a “TRUE” value if ALL the
conditions are met and “FALSE” even if
only one condition is not met.
=AND(logical1, logical2)
=AND(B2>74.5, C2=“PASSED”)
 MS Excel Formulas
and Functions
AND() Function
• AND function can be nested to IF
function if one wants to set a multiple
conditions in the IF function.
• Also, one may nest AND function to IF
function if the user wants to have a
customized result for AND function
instead of just TRUE or FALSE.
 MS Excel Formulas
and Functions
SUMIF() Function
• Used to summate the values of cells in
a range that meet the criteria that have
been specified.
=SUMIF(range, criteria, sum_range)
• Range: cells that contain values and
from which values will be checked
against the criteria.
• Criteria: value which will define which
cells will be summed up.
• Sum_range: range of cells to be
summed up.
 MS Excel Formulas
and Functions
AVERAGEIF() Function
• a function used to compute for the
average of a range if a certain
condition is met.
=AVERAGEIF(range,criteria,sum_range)
=AVERAGEIF(E5:E9,"Teacher",F5:F9)

COUNTIF() Function
• a function used to count the cells with
a specified content within a range.
=COUNTIF(range, criteria)
=COUNTIF(J5:J9, “Yes”)