Filing a sales/use tax return via WYIFS

(Wyoming Internet Filing System)

Contents
Logging in ...................................................................................................................................................... 2
Selecting the tax type.................................................................................................................................... 3
Selecting the correct license ......................................................................................................................... 4
Selecting the filing ID .................................................................................................................................... 5
Completing the sales/use tax return ............................................................................................................ 6
Adding additional tax jurisdictions ............................................................................................................... 8
Summary screen ......................................................................................................................................... 10
Submitting the return ................................................................................................................................. 13
Submitting a payment................................................................................................................................. 14
Mail in a payment ................................................................................................................................... 15
Make a payment online .......................................................................................................................... 15
Making an ACH Debit/E-check payment ................................................................................................. 16
Adding a new checking account.............................................................................................................. 17
Making a credit card payment ................................................................................................................ 22
Verifying the return was successfully submitted ........................................................................................ 26
Viewing payments ....................................................................................................................................... 27
Amending returns ....................................................................................................................................... 28
Making another payment ........................................................................................................................... 30
Making a payment plan payment ............................................................................................................... 30
Logging in

After you have signed up for WYIFS and have a sales/use tax license, you may file your returns,
and/or make payments via our online portal. You will need your case sensitive User Name that
you created when you signed up for WYIFS, your case sensitive password, and your numeric
PIN. Go to the WYIFS log in screen at: https://excise-wyifs.wy.gov/

Enter in your log in credentials, then click the Sign In button:

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Selecting the tax type

You will be at the tax type selection screen. From here, click on the Sales/Use Tax button:

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Selecting the correct license

The next screen will show all of the licenses associated with your ownership, and if the license is
canceled or active. All of the licenses associated with your business will be listed here. If you
have only one license, only that license number and name will be in the list. Click on the license
number of the business for which you want to file the return.

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Selecting the filing ID

The next screen will show any unfiled returns associated with that particular license. To file the
return, click on the Unfiled Return ID.

If you have multiple unfiled IDs, they will be listed. Please select the Unfiled Return ID for the
appropriate time frame:

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Completing the sales/use tax return

The next screen lists the mailing address and name of the business. If you have no sales or taxes
to report, you can check the box and the system will take you to the signature page. If you want
to cancel your license, you may enter the closure date of the business. Select Continue to
proceed.

Do not use your browser’s back button if you want to return to a prior screen, Throughout
WYIFS, use the navigation buttons at the bottom of the screen to return to prior screens. Or click
on the appropriate tab at the top of the screen.

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The screen, Return for Licensed Vendors is where all vendors report the sales subject to sales
tax. The jurisdiction information is pre populated with jurisdictions you reported on the prior
filing period’s return. Enter in the amount of taxable sales. This is where you would also report
any applicable use tax or excess tax. (Note that excess tax, by definition, cannot be a negative
number.) Depress the Tab key to move automatically from field to field, and the system will
update the Net Tax Due as you do. Click Continue to proceed:

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Adding additional tax jurisdictions

If you had taxable sales in a jurisdiction that is not listed, then you may add the jusrisdictions by
selecting the appropriate Taxing Jurisdiction Name from the drop down:

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Then click Add Tax Jurisdiction:

Enter the Amount of Taxable Sales, Amount of Purchases Subject to Use Tax and Excess Tax
Due for each jurisdiction, and then select Continue.

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Summary screen

The Summary screen is where you enter in your gross sales and deductions. Line 3, Net Sales
and Services or taxable sales, is pulled from the information you entered on the prior screen.
Line 1 minus Line 2 should equal Line 3. If not, one of these figures is incorrect and should be
adjusted accordingly.

Line 4 is also pulled from the prior screen, and is the amount of taxes owed, based on the taxing
jurisdiction, tax rate in effect for the filing’s time frame, and amount of taxable sales.

Line 7 is vendor’s compensation for qualifying returns. If you are unsure if you qualify or for
how much you qualify, you can leave this field blank. If you qualify, we will grant the vendor’s
compensation even if you don’t claim it, and it will show as a credit on your next return.

Line 8 is used to report penalties and interest on late filed and/or late paid returns. When a return
is ten days overdue, a reminder notice is sent and a $10 late filing fee is assessed. When a return
is another 30 days overdue, another reminder notice is sent, and a $25 late filing fee is assessed.
In addition to the late filing fees, there is a 10% late payment penalty assessed on any return that
is not paid in full by the due date. Interest is also assessed on taxes not paid in full by the due
date.

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Line 9 is pre-populated if we show a credit on your account. If you are unsure if the credit is
valid, please contact us for verification. If you claim a credit that is not valid, your account may
be underpaid, ineligible for vendor’s compensation, and subject to penalties and interest.

If you remit multiple returns on the same day, each return will show the credit. Make sure you
use the credit on only one return, and delete it from the other filings.

Line 10 is the amount due the Department of Revenue. Click Continue.

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The Finish screen is where you can print the return or submit it to the Department of Revenue.

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Submitting the return

Your PIN is entered and serves as your electronic signature. Select Submit the Return:

You will receive a confirmation screen and an email will be sent to the WYIFS email on file.
You will be given another opportunity to print your return.

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Submitting a payment

The payment is a step that you must initiate. Submission of the return does not automatically
submit a payment.

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Mail in a payment
If you Select Mail in Payment, a voucher will create with your account information. Please print
and mail this voucher with your payment to the Department of Revenue:

Make a payment online

If you select Make a Payment Online, you have two options, an ACH Debit / E-check, or a
Credit Card.

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Making an ACH Debit/E-check payment
If you select ACH Debit / E-Check, the payment screen will pop up. If you have entered a bank
account before, the information will show up.

Otherwise, you will have to select Manage Account to add your bank account information:

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Adding a new checking account

Select Add New E-Checking Account:

Fill out the information from your check. Note that the routing number is always nine digits. The
account number may be longer or shorter. Check the information carefully before you submit
it, as several digits will be hidden later for security reasons and it will be hard to identify if
you made an error until you learn the payment did not process. Once done, select Submit
New E-Checking Account Information:

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You may have more than one bank account’s information in the WYIFS system. Be sure to give
them descriptive names so you can easily distinguish them from each other. Note that if a
payment has been successfully processed from that account, you will not be able to delete it
going forward. Click Go Back to return to the Make a Payment by ACH Debit / E-check screen
to select the account from which you want the funds withdrawn.

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If you are submitting the payment immediately after submitting the return, the Amount Due will
be carried forward.

Please note that the default effective payment date is the date you are in the system. If you
submit a payment with an effective date of today, you cannot cancel it or edit it. If you set the
effective date of a payment for a future date, you can review the payment in the View Payments
tab, and will have an opportunity to delete the payment and schedule a new one if needed.

Click Continue:

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You will then receive a confirmation screen, as well as an email sent to the email associated with
your WYIFS account. Click Continue.

You will then see another confirmation screen. Note that if you do not print or save a copy at
this point, you will not be able to save or print a copy until after the return is processed by
the Department of Revenue, typically the next business day.

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From here, you may print a copy for your records, or save an electronic copy. Hover over the
window, and select with the printer icon or the disc icon. After printing or saving, select Go
Back.

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Making a credit card payment
To submit a Credit Card Payment instead, Select Credit Card:

A new screen will appear. The Wyoming Department of Revenue uses a company called Official
Payments Corporation to process credit and debit cards. Note that there is a fee associated with
using a credit or debit card, equivalent to 2.5% of the transaction, or $1.00, whichever is larger.
Verify the payment amount, and select your payment option, then select Continue:

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The next screen will verify the amount of taxes and the service fee. If you accept the terms,
select the Accept button:

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Enter in your credit card and billing information, then select Continue:

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You will see a summary screen. If all the information is correct, select Submit:

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Verifying the return was successfully submitted

To verify your return was successfully submitted, you may look in two places, the Main screen
for the license, or the View Returns screen.

Click on the Main tab at the top of the screen. The return submitted but not yet processed by the
Department of Revenue will have “Submitted” in the status column.

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You may also click on the View Returns tab. This screen will show the successfully submitted
and processed returns on this account. The next business day, the Submitted return should fall off
the Unfiled Returns list on the Main tab, and will appear on this screen:

Viewing payments

To view your payment history, including pending payments, click on the View Payments tab:

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Amending returns

To amend a previously submitted and processed return, go to the View Returns tab, then click on
the Filing ID of the return you wish to amend.

An image of the return will appear. Select the Amend Return button at the bottom of the screen.

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The system will bring up the Return For Licensed Vendors. Complete it as normal, then when
you submit the return; your new submission will replace the previously filed return.

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Making another payment

If you owe additional money, you will have to schedule a separate payment for the difference.
Go to the Make Payment tab.

Making a payment plan payment

If you have a payment plan, the payment must be made separately through the WYIFS system.
After selecting the payment type, if you have an active payment plan, you will need to select
Payment Plan from the drop down tab as the default setting is Sales/Use Tax. Select Continue.

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Select the appropriate account, fill in the amount of the payment, verify the effective date, then
select Continue:

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