Shortcut Keys
COMPUTER AWARENESS
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Shortcut Keys
Working with documents
Home Move the cursor at the beginning of current line.
End Move the cursor at the end of the current line.
Ctrl + Home Move the cursor at the beginning of the document.
Ctrl + End Move the cursor at the end of document.
Up arrow Move the cursor one line up.
Down arrow Move the cursor one line down.
Left arrow Move the cursor one character left.
Right arrow Move the cursor one character right.
Ctrl + up arrow move the cursor one paragraph up
Ctrl + down arrow move the cursor one paragraph down
Ctrl + left arrow move the cursor one word left
Ctrl+ right arrow Move the cursor one word right
CTRL+SHIFT+ < Decrease the font size by one value.
CTRL+SHIFT+ > Increase the font size by one value.
CTRL+ [ Decrease the font size by one point.
CTRL+ ] Increase the font size by one point.
Alt + Shift + D Current date
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Alt + Shift + T Current time
Alt + Ctrl + V Paste special
Ctrl + Shift + C Copy the selected formatting.
Ctrl + Shift + V Paste the selected formatting.
Alt + Shift + T Current time
Alt + Ctrl + V Paste special
Ctrl + Shift + C Copy the selected formatting.
Ctrl + Shift + V Paste the selected formatting.
Alt + Shift + T Current time
Ctrl + B Bold highlighted selection.
Ctrl + N Open new/blank document.
Ctrl + O Open options.
Ctrl + P Open the print window.
Ctrl + F Open find box.
Ctrl + I Italicise highlighted selection.
Ctrl + K Insert hyperlink
Ctrl + U Underline highlighted selection.
Ctrl + G Open go-to options.
Ctrl + H Find and replace options.
Ctrl + Z Undo last action.
Ctrl + Y Redo the last action performed.
Justify paragraph alignment.
Ctrl + J
Ctrl + L Align selected text or line to the left.
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Align selected paragraph to the left.
Ctrl + Q
Ctrl + R Align selected text or line to the right.
Ctrl + M Indent the paragraph.
Ctrl + T Hanging indent.
Font options.
Ctrl + D
Ctrl + E Align selected text or line to the centre.
Shift + Home Highlight from current position to beginning of the line.
Shift + End Highlight from current position to end of the line
F12 Open the Save As window:
Ctrl + W Close the current document
Alt + Ctrl + S Split the window:
Ctrl + Shift + A Change text to uppercase
Ctrl + Shift K Change text to lowercase
Page Up Move the cursor one screen up
Page down Move the cursor one screen down
Ctrl + Page up Move the cursor one page up
Ctrl + Page up Move the cursor one page down
Backspace Delete the left character
Delete Delete the right character
Ctrl + backspace Delete the left most word
Ctrl + delete Delete the right most word
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Other important shortcut key
Ctrl + Shift + + Superscript example E=mc2
CTRL + = Subscript example H2O
Thesaurus
Shift +F7
Alt + Ctrl + C Copyright symbol
Function Key Shortcut
F1 Display help screen
F2 Highlight file or folder for renaming
F3 Open search tool
F4 Alt + F4 closes the active window.
F5 Refresh the contents of a window or webpage
F6 Moves the cursor to the address bar in most Internet browsers.
F7 Used to spell check and grammar
F8 Boot Windows into Safe Mode by holding F8 during startup
F11 Enters and exits full screen mode in Internet browsers.
F12 Opens the Save As dialog box in Microsoft Word.
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Other keys
Ctrl + 1 Single-space lines
Ctrl + 2 Double-space lines.
Ctrl + 5 1.5 line spacing
Ctrl + Alt + 1 Change text to heading 1.
Ctrl + Alt + 2 Change text to heading 2
Alt + Tab -Switch between open applications.
Alt + Ctrl + Del -- Reboot/Windows task manager.
Alt + Shift + Tab --Switch backward between open applications.
Alt + Esc -- Switch between applications on the taskbar.
Alt + Print Screen -- Create screenshot for the current program
Minimize current window.
Ctrl + F9
Ctrl + F10 Maximize currently selected window
Excel shortcut keys
Edit the selected cell.
F2
Go to a specific cell.
F5
Spell check selected text and/or document
F7
Create chart
F11
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Ctrl + Shift + ; Enter the current time
Ctrl + ; Enter the current date
Alt + Shift + F1 Insert new worksheet.
Shift + F3 Open the Excel formula window.
Shift + F5 Bring up the search box
Ctrl + F6 Switch between open workbooks/windows.
Ctrl + 5 Strikethrough highlighted selection.
Ctrl + Tab Move between two or more open Excel files
Alt + = Create the formula to sum all of the above cells.
Ctrl + Space Select entire column.
Shift + Space Select entire row.
Ctrl + Shift + $ Format number in currency format
Ctrl + Shift+% Format number in percentage format
Ctrl + Shift + @ -- Format number in time format.
MS Power- point Shortcut keys
Create a new presentation document
Ctrl + N
Go to the Transitions tab
Alt + K
Go to the Animations tab
Alt + A
Go to the Slide Show tab
Alt + S
Switch between open presentations
Ctrl + Tab
Select all the objects on an active slide
Ctrl + A
Play the presentation from the start
F5
Select or move on to the next object on a slide
Ctrl + A –Tab
Shift + Tab Select or move to a previous object on a slide
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End the slideshow
Esc
Play the presentation from the current slide
Shift + F5
Other Important Keys
End – Go to the end of the slide
PgDn – Go to the next slide
Ctrl + K – Insert a hyperlink
Ctrl + M – Insert a new slide
Ctrl + D – Duplicate the selected object or a slide
PgDn – Go to the next slide
PgUp – Go the previous slide
Ctrl + Up / Down Arrow – Move a slide up or down in the presentation document
Ctrl + Shift + Up / Down Arrow – Move a slide to the beginning or end of your presentation document.
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