Standard Operating Procedure (SOP) for Self-Inspection
Program
SOP Number: [ASP/QA/SIP/0003]
Effective Date: [07/10/2024]
Revision Date: [07/10/2026]
Prepared By: [Ebenezer Sam]
Sign: ………………………………….
Approved By: [Mr. Asante]
Sign: …………………………………….
1. Purpose
To establish a structured process for conducting self-inspections to ensure compliance with
internal standards, regulatory requirements, and continuous improvement of operations.
2. Scope
This SOP applies to all departments and personnel involved in the self-inspection process within
the organization.
3. Definitions
Self-Inspection: An internal review conducted to assess compliance with established
policies, procedures, and regulations.
Non-Conformance: Any deviation from established standards or requirements identified
during the self-inspection.
4. Responsibilities
Department Managers: Ensure implementation of the self-inspection program within
their areas.
Self-Inspection Team: Conduct inspections, document findings, and report results.
Quality Assurance (QA) Team: Oversee the self-inspection process and ensure
adherence to this SOP.
5. Procedure
5.1 Planning the Self-Inspection
1. Determine the scope and objectives of the self-inspection.
2. Establish a schedule for regular self-inspections (e.g., quarterly, biannually).
3. Create a checklist or evaluation form based on relevant standards and internal procedures.
5.2 Conducting the Self-Inspection
1. Assemble the self-inspection team, ensuring members are trained and knowledgeable
about the areas being inspected.
2. Use the checklist to guide the inspection process, covering all relevant areas.
3. Observe operations, review documentation, and interview staff as needed.
4. Record findings, noting any non-conformances or areas for improvement.
5.3 Reporting Findings
1. Compile inspection results into a self-inspection report, including:
o Date of inspection
o Team members involved
o Areas inspected
o Summary of findings
o Identified non-conformances
o Recommendations for corrective actions
2. Submit the self-inspection report to department management and the QA team for review.
5.4 Corrective Actions
1. Department managers will develop a corrective action plan for addressing identified non-
conformances, including:
o Specific actions to be taken
o Responsible individuals
o Target completion dates
2. Document the implementation of corrective actions and follow up to ensure effectiveness.
5.5 Review and Follow-Up
1. The QA team will review the self-inspection reports and corrective action plans for
completeness.
2. Schedule follow-up inspections as necessary to verify that corrective actions have been
implemented effectively.
5.6 Record Keeping
1. Maintain all self-inspection reports, checklists, and corrective action plans in a
centralized repository.
2. Ensure that records are accessible for future audits and reviews.
6. Documentation and Reporting
Self-inspection reports should be prepared within [specify timeframe] following the
inspection.
Summary reports should be shared with relevant stakeholders, including management.
7. Revision History
[Insert any changes made to the SOP along with dates and reasons]
8. References
Internal policies and procedures
Relevant regulatory requirements
Conclusion
This SOP provides a structured approach to conducting self-inspections, ensuring compliance
and identifying areas for improvement within the organization.
