Kingdom of Saudi Arabia

Ministry of Education

King Abdulaziz University

Women’s Campus

Faculty Handbook
For Contractees

Vice Deanship of Women’s Campus

2nd Edition
2015 – 2016
 Acknowledgments
General supervision

Her Excellency the Vice Dean of Women’s Campus:

Prof. Hanaa Mohammed Jamjoom

Handbook Work Team

Mrs. Aljawhara Hassan Al-Qahtani - Team leader & Lecturer at the Faculty of Economics
and Administration

Mrs. Effah Mahmoud Junaid - Deputy Director General of Personnel Affairs, Women’s
Campus.

Mrs. Samira Ali Al-Shehri- Personnel Affairs Department – Women’s Campus

Mrs. Alaa Abdullah Rifai - Personnel Affairs Department – Women’s Campus

Mrs. Manal Abdullah Al-Shuaibi - Personnel Affairs Department – Women’s Campus

Mrs. A'ahed Mohammed Saab- Personnel Affairs Department – Women’s Campus

Mrs. Kholoud Saeed Al-Ayed - Public Relations Unit at the Women’s Campus.

Thanks and appreciation to

Mrs. Aisha Ali Shatwan

Counselor of Women’s Campus Vice Dean - Head of Administrative
Consulting Unit (For data verification and
organization)

Mrs. Hamssa Adnan Al Rudaini

Mrs. Sadia Abdullah Al-Ghamdi

Mrs. Etedal Mohammed Bakulka

(For provision of services data of the administrations of the Vice deanship – Studies &
Report Unit)
 Table of Contents
Serial
Description Page No.
No.

1 Introduction 1

2 About the Kingdom 2

3 My university 7

4 Organizational structures 9

Services provided by the Administrations of the

11
5 Women’s campus.

6 Administrations and centers of the university 35

No. of mailboxes reserved for the parties relating to 55

7
the University

7 Important Numbers 56

8 University Map 59

Special Procedures Guide for non-Saudi faculty 60

9
members

9/1 Contracting 75

An estimate of the basic salary in addition to the

62
9/2 experiences

9/3 Payment of the basic salary 63

9/4 Opening a Bank account 63

9/5 Annual increments 64

9/6 Housing and furnishing allowances 65

9/7 University card 66

9/8 Allowances and exceptional increments 67

9/9 Leaves 70

9/10 Airline tickets 72

9/11 Promotion 74
Serial
Description Page No.
No.

9/12 Renewal of contracts 75

9/13 Termination of contracts 76

Final Disclaimer for Contractees With Terminated

77
9/14 Contracts

Applying for working in the summer

9/15 session 78

9/16 Reporting to work ( Mubashra) 79

9/17 Issuance and renewal of Iqama 80

9/18 Exit and re-entry visa / Final exit 81

9/19 Transfer and amendment of information 82

9/20 Transfer of sponsorship 83

9/21 Request of Attestation 83

9/22 Visit/family visa Request 84

9/23 Updating data 85

9/24 Loss of Iqama/passport 86

10 Appendix (1) Forms and letters 87

11 Appendix (2) Rules and regulations 112

 Welcome
We would like to welcome all faculty members who recently joined King
Abdulaziz University. We welcome you in the Kingdom of Saudi Arabia, the Kingdom of
“Humanity”, and the Kingdom of the Two Holy Mosques. We would also like to welcome
you to Jeddah, “The Bride of the Red Sea”, and the economic and touristic capital of
Saudi Arabia. Welcome to King Abdulaziz University, the “Founder’s University”, and
the leading university in science, knowledge and education in the Western region.

We would like you to know that we work with clear objectives and vision to achieve our
mission which is the “betterment of society through cultural and scientific excellence and
pioneering research”. Our goal by 2019 is to become a pioneer university in:

our student’s educational level and skills.

Excellence in research and development programs.
Cultural contributions.
Gaining the community’s and foreign institutions’ trust in our educational
outcomes.

We hereby provide you with a faculty handbook that displays the collaborate
efforts of the various deanships and departments to serve all KAU staff
members, develop our work strategies, and achieve quality. The handbook
also explains many of the procedures, regulations, and services provided by
KAU centers, administrations and deanships for all faculty members, including
the contracted and the newly-joined. It will guide you during your stay with us.
We hope it answers all your questions.

On behalf of KAU President, the Vice Deans and all university leaders, we
welcome you as a KAU member. Together we will work on
raising the performance level under the slogan "Analazizi" (I
belong to KAU)

1
 Kingdom Of Saudi Arabia

Kingdom Of Humanity
Overview:

The Kingdom of Saudi Arabia is an Islamic, Arab

state that occupies most of the Arabian Peninsula.
Due to its strategic location between three continents,
it became the home of many civilizations and the
origin of the divine messages. Riyadh is its capital.
The Kingdom is famous for the presence of the Holy
places: The Holy Mosque of Mecca and the Prophet's
(PBUH) Mosque in Medina. Millions of Muslims visit it
yearly to perform the Hajj (pilgrimage) and Umrah and visit many of its other Islamic
sites.

The Kingdom is also famous for its historical events from prehistoric times up to the rise
of Islam, as well as other important events such as: the unification of the Kingdom by
King Abdulaziz Al-Saud, the founder of the Kingdom. The Kingdom is ranked the first in
the world in terms of oil production and reserves, and currently ranks 10th in the
production of natural gas.

The National day:

The Kingdom of Saudi Arabia celebrates the national day on the first day of the
rd
balance corresponding to the 23 of September to commemorate the unification of the
Kingdom and its establishment by his Majesty King Abdul Aziz bin Abdul Rahman Al
Saud (May Allah Have Mercy on His Soul) who founded Saudi Arabia in the year 1351
A.H.-1932 A.D.

Flag of the Kingdom of Saudi Arabia:

The Flag of the Kingdom of Saudi Arabia is rectangular in

shape, green in color bearing the Arabic inscription: "There is
no God but Allah and Mohammed is his Prophet" written in
the calligraphic Thuluth script. Beneath the inscription, there's
a white Arabic sword whose grip points towards the flagpole.
The Saudi flag shouldn't be lowered at half-mast, put down, or made to touch the ground
or water out of respect to the Shahada (Islamic creed) inscription written on it.

Currency:

Saudi riyal is the local currency. One US dollar is equivalent to 3.75 SR (three riyals and
seventy five halalas)

2
Working Days and Hours:

Government sectors: Sunday to Thursday from 7: 30 am to 2: 30 pm.

Banks: Sunday to Thursday from 8: 30 am to 4: 30 pm

Shops: All week from 10: 00 to 12: 00 p.m. and from 4: 00 pm to 10:00 pm on weekdays
except on Fridays start at 4:00pm.

Working hours vary in Ramadan. It starts from 10: 00 am to 3: 00 pm for government

sectors. Shops are closed between Magrib (sunset) and the Isha ' (evening) prayers.

Public Holidays

Public Holidays in the Kingdom are as follows:

- Weekend: Friday and Saturday

th th
- Eid Al-Fitr holiday: From the 25 of Ramadan to the 5 of Shawwal. Its
duration is 10 days up to two weeks depending on the weekend.
th th
- Eid al-Adha holiday: From the 5 to the 25 of Dhul Hijja.
rd
- National Day: On the first day of the balance corresponding to 23 September.

Country Code:

The country code is 00966

National Costume

Men: white Thobe (long-sleeved cotton garment reaching the ankle) and Ghutra (long
flowing head scarf in a red and white chequered pattern or plain white)

Women: black abaya (long black robe)

Source:

Ministry of Culture and Information

Ministry of Foreign Affairs

3
 Most Important Cities in the Kingdom
Mecca

Mecca city, located at the south of Jeddah, is

the capital of Mecca Province. It is home to the
Kaaba, the Holy Mosque, the direction of
Muslim’s prayers, the place where Ibrahim
(PBUH) stayed. In Mecca, there are also the
pilgrimage sites of Mina, Muzdalifa, and Arafat.
The city has Umm Al Qura University and is the
headquarters of the Organization of the Islamic
Conference. It is about 80 km from the Jeddah, almost an hour by car.

Medina

Medina is located in the north-west of the

kingdom. It is the capital of Medina Province
where the Prophet's Mosque, the Prophet’s
(PBUH) tomb and the Islamic University are
located. It also has King Fahd Complex for
Printing the Holy Quran and it is 480 km away
from Jeddah.

Riyadh

Riyadh, which is the capital of Riyadh

Province, is also the capital of Saudi Arabia.
There you can find: all ministries, foreign
embassies and consulates, Al-Yamamah
Palace, the Shura Council, the Conference
Palace, King Khalid International Airport, King
Fahd International Stadium, Television
Complex, Diplomatic Quarter, King Saud
University, Imam University, Muhammad Bin
Saud Islamic University, the Governance Palace site, the Military Faculty of King Abdul
Aziz, King Faisal Air Force College, Takhassosi Hospital, King Khalid University
Hospital, King Khaled Eye Hospital, King Fahd National Guard Hospital.

4
Jeddah

Jeddah is on the eastern coast of the Red

Sea, which is a natural extension of the
coastal plain known as the TUHAMA. It is
a major seaport, hence its main and
historical role as a port and a gateway to
the Holy land, and transit point for
commercial traffic. Accordingly, it is
currently one of the most important import/export centers in the Kingdom. Through its
sea port and airport, most of the Kingdom’s economic activity takes place.

5
 Kings of Saudi Arabia

King Abdulaziz Bin Abdul Rahman Al-

Faisal Al-Saud

King Saud Bin Abdulaziz Al-Saud

King Faisal Bin Abdulaziz Al-Saud

King Khaled Bin Abdulaziz Al-Saud

King Fahd Bin Abdulaziz Al-Saud

King Abdullah Bin Abdulaziz Al-Saud

The Custodian of the two

Holy Mosques
King Salman Bin Abdulaziz
Al-Saud
 6
King Abdulaziz University

King Abdulaziz University (KAU) holds the name of the founder of Saudi Arabia, King
Abdul Aziz. The University was ranked among top universities in many international
classifications. Since its inception, it has witnessed steady growth and development,
both qualitative and quantitative, which enabled it to become the most prominent
university in the Kingdom in terms of: number of enrolled male and female students, and
diversity and quantity of specializations. Moreover, the university has exclusively offered
and incorporated some colleges and specializations in the Kingdom, such as: sailing,
meteorology, Earth sciences, nuclear engineering, aviation and mining, and medical
engineering.

Studying programs at KAU are not limited to the Regular Program. It also provides
external study programs to facilitate learning for Saudi citizens. Moreover, it has not
limited itself to traditional methods of teaching and learning, and established the
Deanship of Distance Learning to cope with the scientific, technical and cultural
developments, and offer more convenience to the students wishing to pursue their
higher educational studies outside the university’s premises, thus creating a better
future.

King Abdulaziz University has:

More than 20 faculties and three institutes in its main campus.

Nine independent deanships.
Four centers for scientific research.
Six centers for supporting educational services.
Its organizational structure includes more than 20 administrations.
7
The University has plenty of facilities, including:

A central library.
A medical centre (which includes the University Hospital).
Medical administration.
Stadium, Sports' tent, swimming pool.
Auditorium and conference centre.
Bank.
Post office.
King Fahd Medical Research Center.

Learn about KAU through its website on the internet through

the following URL: www.kau.edu.sa

Read and browse and take advantage of the services available

on the site.
Be sure to familiarize yourself with your university from the
beginning, so you can make the most of your time

8
 Organization Structure of KAU Upper Management

Organizational Structure of the Women's Campus’ Faculties

Organizational structure of the Deanship of Women’s Campus
Organizational structure of the Vice Deanship of Women’s
Campus

10
Services Provided by the Administrations of the
Vice Deanship of the Women's Campus

11
 Services of the Personnel Affairs Administration
Service Description Required documents Form(s) Beneficiaries
used
Employment Offering CV including: None Society
Opportunities administrative and Academic
academic qualifications, work
employment experiences , bio data
opportunities, and ID photo
advertised on the
university’s
website.
Issuance of Issuing For Administrators: Card All female
Employment identification cards issuance employees at the
Cards to the employee to Personal photo form for Women's main
prove her identity employees campus and
and her For Academics: satellite
workplace. The branches
card is to be used Personal photo
for many services Copy of
including medical appointment or
services. promotion letter.

Payment of Payment and Forms for: All female

salaries and Auditing of - Paying employees at the
allowances salaries and salaries Women's
Assignment
statement
allowances offered - Opening a Form Campus
to administrators bank account
and academics. - Paying
Allowances
-Assignment
statement
Electronic form for
Mubashara
(reporting to duty)
Ratification of Review and Forms differ Electronic All Female
vacation ratification of all depending on the type form on employees at the
requests and types of vacation of the vacation: "Anjez" Women's
Mubashara requests. Medical reports , birth system Campus
(Reporting to reports, child's birth
Duty) certificate, proof of
exceptional cases,
proof of husband’s
scholarship
 Service Description Required Form(s) used Beneficiaries
documents
Issuance / Issuing Iqamas For Issuance:
Renewal of for Copy of Female
Iqama and Visa Contractees Passport Passports Form academic
Renewing Personal photo Contractees at
Iqama for the Women's
Contractees For Renewal: Campus
and their Personal photo
dependents
Issuing exit/ For Visa:
entry visa and
final exit to
Contractees
and their
dependents
Receiving Filling out all official -Form no.147
Academic contract papers certificates -Data form Female
Contractees to and sending them Academic -Data forms for academic
finalize contract to the Personnel Qualifications new Contractees at
procedures Affairs at the Men's Passport and Contractees the Women's
Campus to entry Visa Campus and
complete contract satellite
procedures and branches
prepare the
employment
contract

Job rotation Enabling

employees’ performance
transfer between evaluation forms All female
university sectors Job rotation employees at
for the purpose of description form the Women's
acquiring diverse Campus and
experience and and weakness satellite
skills branches
for the
appropriate job
Assignment or -Receiving transfer -All
transfer of or assignment performance administrators
services from requests from or to evaluation forms None at the
and to the the university university’s
university -Reviewing and description main campus
addressing the and branches.
parties concerned -Other
universities

13
Internal Issuing Internal Letter of None All
decisions decisions assignment administrators
nomination at the
Women's
Campus and
branches.

Finalizing end- Finalizing all end- For

of-service of-service administrators All female
procedures procedures for the certified by the : employees at
(retirement and employee in cases bank the Women's
early of requests of early request form Campus
retirement) retirement or on ID and pension
reaching the age of entitlement
retirement. statement form
For
academics
:

request and
pension
entitlement
forms

form of
faculty
member
eligible for
retirement

application
Form

Extending the Finalizing all the -Request form

end-of-service procedures of the of the faculty All academics
for those who end-of-service member’s end- at the
reached the extension request of-service Women's
age of for the faculty extension Campus
retirement member, and -End-of-service
addressing the extension
parties concerned. request for the
faculty member
-Report of
department’s
supervisor and
the faculty Dean
-Teaching load
form of the
department

14
 Service Description Required Form(s) used Beneficiaries
documents
Requests for Reviewing An electronic -Computer
allowances academics’ website that Allowance form All academics
requests for meets all -Damage at the
allowances required Allowance form Women's
criteria -University Campus
Copy of most Education
recent Allowance form
academic -Rare
qualification Specialization
Mubasharah Allowance form
form (reporting
to duty)
Teaching Load Attach forms Form M.A.1
teaching Form N.S.1 All academics
schedules of at the
faculty Women's
members Campus

forms by the
Dean of the
Women's
Campus

15
 Services of the General Administration of Financial Aid
Service Description Required documents Form(s) used Beneficiaries
Salaries of Auditing the Administrative None Female
female monthly decisions pertinent to employees in
employees in paychecks female employees in the financial
the financial aid the financial aid aid category
category category
Overtime Cashing Overtime None Overtime Form
Bonuses Bonuses
Committees Cashing Decisions of Committees
Bonuses Committees nominating committee Bonuses’ Form
Bonuses members
Teaching Cashing Teaching None Teaching
Bonuses Bonuses Bonuses’ Form All Women's
Invigilation Cashing Teaching Schedule Invigilation Campus
invigilation checks Forms Bonuses Form sectors
Checks Cashing Checks ID Proxy Form
Temporary Provision of Nomination decision Temporary
liabilities temporary liabilities
registered liabilities receipt and
under the request forms
employees
name
Release of Following-up on Invoices External forms:
temporary the payment and Records of
liabilities auditing of all receipt,
invoices, and records of
sending them for examination
liability release and preview

16
 Services of the Administration of Administrative Development

Service Description Form(s) used Beneficiaries

Presenting training Request for giving All administrative
courses courses at the staff at KAU
(Technical) Administrative
Presenting training Development All administrative
courses Administration via staff at KAU
Providing (Administrative) electronic website
training Presenting training All IT staff at KAU
courses courses Registration method
(IT) in courses

Preparing Coordinating with Request of Female faculty members

training faculty preparing
portfolios members to present training portfolios
courses and prepare or presenting a
training portfolios course

17
 Registration in Training Courses:

1. Login to Anjez: Enter the ID number and password: User

name:

Password
:

Inbox Outbox Query requests Old Requests Help Call us

Exit
Leaves
Mubashra

Employee Information

Scholarships

Submission of Research
2. Login to Scientific Contribution
Scientific Contribution

Contributions
Seminars
Scientific Mission
Training grant
Scientific Awards
Request for a visiting professor
Request for a scientific meeting
Scientific Communication
Nomination for the training course 3. Select Nomination for training
course

Representative Form

Disclaimer Form

Circulars and Decisions

Settings
18
4. Selection of Training courses (internal)

5. Agreeing on criteria

6. Selection of the desired course for registration.

ID No: Application No.:

Name: Date:
Time:
Place of Work: Department:
Job Title: Rank:
Qualification: Specialization:
Civil Record number: Date of Birth:
Region: City / province:
Appointment date: Cell phone:
Email:
Work phone:

_____________________________________________________________________
General Administration Institute Training programs Practice Nomination results
sessions
Administrative Development Internal and external training courses
Administration
Center for Teaching & Learning Available courses
Development

Choose the type of Course □Internal □External □Distance

1. Get approval of the direct supervisor 4. Selection of Training

2. Don’t forget to sign in and out in each course.
3. Free your time for the training course
4. To get the certificate, you must attend not less than 80% of the total hours and days
of the course.
5. Fill out the evaluation form in each course
6. Apology for not attending the course is accepted 5 days prior to its start date at
the latest.
7. Registration in the course does not mean approval for attendance.

□ Agree 5. Press agree here

The course timings are from 8:30 am to 12:30pm
Training Venue:
Male Staff ------------ Administrative Development building, training hall no.157
Female Staff------------- Alkhansaa building 42 at the Women's Campus, first floor, room 29
Review the electronic administration three days prior to the start date of the course for approval
of nomination.
Program / programs 6. Select your course of
Name of the program choice
-------------------------------------------1.
2. -------------------------------------------
3. --------------------------------------------

19
 Services of the General Administration of Facilities

Department Service Description Required Form(s) used Beneficiaries

documents
Transport The provision of
Unit transportation
between off-campus Transportation
sectors and Filling a request form
university gates Form
The provision of golf
carts for Women's
Campus Deanships,
Vice Deanships and
centers
Coordination for the Preparing a
repair of golf carts letter
available on the
Women's Campus
Telephone Installation of new Preparing a
Unit telephone lines and letter
provision of
telephones
Services Department

Maintenance of Filling a Service

telephones’ form Request Form
All of the
malfunctions (lines’
Women's
repair, transfer and
Campus sectors
wire extension) to all
(Administrations,
the Women's
Deanships ,
Campus buildings.
colleges, Vice
Deanships)and
Changing telephone Preparing a
students
lines from ordinary letter
to digital and vice
versa

Adding Zero service Preparing a

and direct line to letter
university’s higher
administration in the
Women's Campus

Logistics Transporting light Filling a Logistics

Transport logistics among form transport form
Unit rooms in the
morning period
Transporting Filling a Logistics
Chemicals from form transport form
men's section

20
 warehouse to the
Women's Campus
and vice versa.
Services Transporting Preparing a
Department stationary from the letter
men's section
warehouse to the
Women's Campus

Transporting -Permits Logistics

logistics and -Preparing a transport form
equipment in the letter
evening period -Filling a Logistics exit
form and/or entry
permit
Destroying old office -Permits Logistics
paperwork -Preparing a transport form
letter
-Filling a Logistics exit
form and/or entry
permit All of the
Receiving returned -Permits Logistics Women's
documents forms, -Preparing a transport form Campus sectors
exit permits and letter (Administrations,
returned equipment -Filling a Logistics exit Deanships ,
reports from the form and/or entry colleges, Vice
Administration of permit Deanships)
Warehouses and and
transporting them students
from the Women's
Campus warehouse
to the men's section
warehouse

Agriculture The provision of Preparing a

Unit indoor plants to the letter
Deanships and Vice
Deanships

Weekly caring for -Keys Service

indoor plants at the -Preparing a request form
Deanships and Vice letter
Deanships: -Filling a
irrigation, pruning, form
and changing the
soil.
Gardening Preparing a
landscapes at the letter
Women's Campus
and other sectors

21
 Cleaning all on- Filling a
campus and off- form Service
campus buildings request form
including:
Services Hygiene classes,
Department Unit administrative
offices, washrooms
and outside areas
Polishing and -Filling a
waxing buildings’ form
floors and cleaning -Keys
walls, windows and -Preparing a
doors. letter

Providing cleaning Preparing a

supervisors, letter
observers and
cleaners to the
All Women's
Women's Campus,
Campus sectors
dorms and health
(Administrations,
colleges
Deanships ,
Provision of hygiene Filling a -Service colleges, Vice
materials form request form Deanships) and
Forming hygiene students
Preparing a -Opening
teams upon the letter buildings
commencement of permit
the Master’s and
External program
courses, exams,
special events and
external activities
Spraying women's Filling a
campus buildings form
with pesticides to
eliminate insects. Preparing a
Distribution of traps permit letter
to eliminate reptiles
and rodents Keys

2
2
Department Service Service Description Required Form(s) Beneficiaries
Documents
Alarms Unit Alarms’ maintenance -Preparing a Service
letter request form
-Permits
-Keys
Air- Installation and -Preparing a Maintenance
conditioning maintenance of air- letter request form
Unit conditioning at all the -Filling a
Women's Campus sectors form
-Keys

Electricity Installation, maintenance -Preparing a Maintenance

Unit and increase of electricity letter request form
units at all the Women's -Phone
campus’ sectors requests
-Filling the
Maintenance All Women's
required
Department Campus sectors
forms
(Administrations,
Carpentry Receiving requests -Preparing a Maintenance
Deanships ,
Unit through phone calls letter request form
colleges, Vice
regarding carpentry works -Filling a
Deanships)
form
and
students
Plumbing Receiving requests -Preparing a Maintenance
Unit through phone calls letter request form
regarding plumbing works -Filling a
form

Paint Unit Repainting and Preparing a Maintenance

reconditioning offices at letter request form
the Women's Campus
Elevators Fixing elevators and -Filling a Maintenance
Unit providing spare parts form request form
-Preparing a
letter

Provision of cleaners and Preparing a

Events Activities general hygiene observers letter All Women's
Department and Events Campus sectors
Unit (Administrations,
Nominating employees Deanships ,
from the General Services Preparing a colleges, Vice
Administration to assist letter Deanships) and
the parties in the events students
regarding the services of
General Services
Administration

23
 All Women's
Transfer of the party's stuff Preparing a Logistics exit Campus sectors
Activities to the event location and letter and re-entry (Administrations,
and Events vice versa Permits permit deanships ,
Events Unit colleges, Vice
Department Deanships)and
Provision of table covers -Filling a -Lending students
form form
-Preparing a -Logistics
letter exit and re-
-Permits entry permit
Provision of maintenance
technicians to supervise Preparing a
lighting’s and sounds’ letter
operation

24
 General Administration of Educational Services
Department Service Description Required Form(s) Beneficiaries
Documents used
Equipping Technological -Faculty
classes with tools include: members
the latest Computers, Learning tools -Students
Department of technological display screens, request form
Classes tools and data shows. Filling a form

Equipping Educational tools

classrooms include:
with the Teacher’s office,
latest chairs, stands,
educational whiteboards,
tools markers and
erasers.
Preparing A comprehensive Filling a form Vice Deanship
statistics of statistics of all Classroom of Women's
classroom classrooms’ tools, buildings form Campus,
buildings scientific and Colleges’
educational. administrations,
Admission and
Registration
Deanship
Providing TV Provision of TV Preparing a
materials materials in letter and
buildings 9 and 75 sending a -Colleges
in the schedule -Faculty
Men's campus including the members
materials,
timings and
number of
students
Department of
Educational Preparing a Integrated control Preparing a
Aids comprehens- system device letter and
ive seminar (Sound, image, sending a -Colleges
room with e- lighting and schedule -Faculty
station operating including the Members
computers, days, timings
projectors, video and number
conference and of students
wireless
microphone to
facilitate meetings
and seminars with
high accuracy

Providing Coordination and Preparing a

25
 halls organization of letter and Lecture/seminar
rooms in building 9 sending a organizer
to set up schedule
meetings, including the
seminars and days, timings
lectures and number
of students

Organizing Coordination of Preparing a -Colleges

tests the final exams letter and -Faculty
and follow up with sending a members
the colleges schedule
regarding the including the
timings of exams days, timings
and number
of students
Department Service Description Required Form(s) Beneficiaries
Documents used
Department of Scientific Preparing a -Regular -Faculty
Scientific Doing equipment letter check-up members
Equipment preventive maintenance in and filling out rounds form
Maintenance maintenance classes of the the -Technical -Students
Women's campus maintenance support unit
and Health form
Colleges
Providing This includes: Preparing a -Classes and All Women's
technical installation, letter labs Campus sectors
supervision maintenance and and filling maintenance and Health
operating of out the form Colleges
appliances maintenance -Laboratory
form maintenance
form
- Video
conference
maintenance
form
Adding The program is Preparing a -Faculty
desktop PCs anti-virus and letter members
to the ensures automatic
university updates through -Students
network and the KAU network
downloading
"Casper sky"

Installing As requested by Preparing a -Faculty

programs the various parties letter members
-Students

Providing Providing technical All Women's

26
 technical equipment and Campus sectors
requirements spare parts of and Health
and spare devices in Colleges
parts classrooms and
labs in
coordination with
the relevant
administrations
Department of Instant Responding to Filling out a Emergency -Faculty
Scientific maintenance emergency maintenance technical Members
Equipment of sudden maintenance form support form -Students
Maintenance system requests and
breakdowns submitting a report
explaining the
actions taken
Coordination, Coordination, Preparing a All Women's
follow up and follow up and letter Campus sectors
training presence during and Health
installation and Colleges
operation training
by the companies

27
Department Service Description Required Form(s) used Beneficiaries
Documents
Devices and Reusing old Keeping and -All Women's
laboratories devices reusing good old Campus
spare parts when Sectors
needed -Health
Colleges

Training Technical Training Technical Preparing a Training -All Women's

Support Support employees letter Course Campus
employees on how to use and Attendance Sectors
operate scientific form -Health
devices in Colleges
classrooms and
laboratories and
doing a continuous
follow up
Fixing problems Fixing includes: Preparing a -Faculty
facing Faculty private PCs and letter Members
members programs -Students
Setting up Providing all the Sending a WDS70S101 -Faculty
laboratories necessary supplies letter external form Members
for laboratories’ requesting the "LM101/LM -Technicians
setup. a laboratory
set-up to the
Educational
Services
Administration
at the
Women's
campus
Renovating and Renewing labs to -Sending a lab WDS70S101
restoring labs increase efficiency renovation / external form
and operational restoration "LM101/LM
capacity form
-In case of
renovation, the
101/LM 102
external form
should be
attached
Transferring Preserving the Chemical
medical, chemical, health of workers in Filling out a substances
nuclear waste laboratories form disposal form
Provision of Provision of all the Provision of -Faculty
educational tools necessary lab Filling out a educational Members
and supplies supplies and tools form tools and
supplies form -Technicians

28
 Services provided by the Administration of
Administrative Communications
Service Description Required Form(s) Beneficiaries
Documents used
User code Setting up or cancelling Filling out a form User Employees working on
a user code to access code the Communications
the Administrative form programs
Communications
program
Recording, activating Preparing a The employee/the
Decisions and publishing decisions letter decision’s party
on the website or a
memorandum
General Receipt and delivery of -Women's Campus
Incoming incoming formal -Men's Campus
correspondences correspondences from -Affiliated colleges
the Women's Campus to
the Men's Campus,
affiliated colleges, and
external parties and
vice-versa
Internal Receipt and delivery of Women's Campus
correspondences incoming formal sectors
correspondences from
the Women's Campus
higher administration to
all university sectors in
the Women's Campus
Incoming Receipt and delivery of Medical Clinic
correspondences incoming formal
of the Medical correspondences from
Clinic the Women's campus
Health colleges to the
Women's campus
Women's Receipt of outgoing
Women's Campus'
Campus dorm correspondences from dorm
Outgoing the Women's Campus to
correspondences the female dorm

29
Service Description Required Form(s) Beneficiaries
Documents used
Mail Receiving express and Filling out a Mail form All female employees at
regular mail from Saudi form the Women's Campus
Post to the mailbox no.
4201, postcode 21551,
Express Mail Service
(EMS), and international
delivery companies e.g.
DELL, Aramex, FedEx
Mandate Mandating a Filling a form Mandate Women's Campus sectors
correspondence employee form
to receive the
correspondences in case of
absence. The nearest
correspondence employee
shall be requested for
correspondence distribution
 Services provided by the Security and Safety Administration
Service Description Required Form(s) used Beneficiaries
Documents
Organizing and facilitating entrance Students -All Women's
of students with no UIDs by filling Temporary Campus sectors
out a student temporary permit form permit form ( Deanships ,
signed and stamped from the colleges, and
student’s on-campus place of administrations)
Gates affiliation.
Security -Students
Unit Organizing visitors’ entrance by Visit permit -Private sector
checking their national ID cards or -External public
any identification card and filling out
a Visit Permit form.

Keeping of lost/found Items in Forms and Lost/found

preparation of returning them to letters receipt form
their owners by filling out a
Lost/Found form upon receipt from
students or employees and sending
all lost items to the Deanship of
Students’ Affairs.
Organizing and facilitating trainees’ Temporary
entrance by filling out a temporary Trainees
entrance form allowing the trainee’s entrance form
exit and re-entry during a specified for External
period and sending it to the Security Program
and Safety Administration.

Organizing the entrance of students Student’s

Incompliant4 with the dress code. In permit of
case of ID withdrawal, the student referral to the
receives a permit referring her to Deanship of
the Educational Guidance /Social Students’
Supervision Unit. Affairs

Organizing events, programs and Letter form Request form

Events the filling out of the form by the of the
Security Unit party requesting the event, participation
program, party, workshop, or of the Safety
symposium for the provision of and Security
security supervisors. Administration
in organizing
events
Safety Unit Organizing and facilitating receipt of Form Key / logistics
logistics and keys receipt form

31
 Investigation Dealing with speed in emergency -Preparing a Transfer and
and Control situations and filling out a transfer letter physical All Women's
Unit and physical review form after -Filling a review record Campus sectors
inquiring about what happened from form ( Deanships ,
the party concerned colleges, and
Organizing the entrance to the Filling a Temporary administrations)
Women's Campus in the morning form morning
period entrance -Students
permit -Private sector
Organizing the entrance to the
Women's Campus after the official
working hours Filling a form
Temporary
entrance after
working hours
permit
Organizing the entrance and exit of Filling a Logistics -External Public
logistics to the Women's Campus form exit/entry
Permits Unit permit
Facilitating the use of taxis at Filling a Daily permit
emergency situations for the exit form for taxi use
from western gate 2 on emergency
exit from
western gate
2

First: Services provided by the University Medical Services center:

1) Medical Examination on:
 Newly hired university staff, and list of faculty member who extend their services.
 Enrolled and transferred students.
2) Providing first aid services for all staff and students (regular- external- DL) and give
necessary medication.
3) Transfer faculty members and students (regular- external- DL) to specialized clinics at the
University Medical Services center in male campus or University Hospital to follow up
treatment and do the tests if necessary.
4) Transfer affected faculty members and students (regular- external- DL) with chronic
diseases to the appropriate medical sectors and examines the related people and follow
them up.
5) Providing first aid inside the university campus.
6) Transfer some emergency cases of faculty and students (regular- external- DL) to the
university hospital emergency if needed.
7) Providing complete medical services for the university dorm students.
8) Release sick leaves for faculty members and regular students, if the medical condition

39
 needed a leave.
9) Providing protective services, such as:
 Before pregnancy examination and provide consultation after delivery.
 Give seasonal vaccination against flu or spinal fever.
 Facilitate the epidemic liver vaccine for students of the medical collages in men's
campus.
 Protective examination for breast and uterine neck.
10) Providing health awareness and education during international health occasions.
11) Providing a medical team during different university activities to give medical services.

Second: Available clinics in the university medical services center:

1. General medical clinic
2. Obstetrics Gynecology clinic
3. Dermatology clinic.
4. Bandage clinic.
5. Psychiatry clinic.
6. ‎Psychology counseling clinic.
7. Medicine clinic.
8. Dental clinic.
Third: supportive services:
1. Nutrition
2. Teeth X-ray
3. Pharmacy
4. Laboratory (under preparation)
5. Aid posts (under preparation)
6. Emergency
Fourth: clinic appointments and supportive services:
Appointments
Specialty Doctor Days Timing Clinic Notes
Dr. Sahar By numbers
14
AlAzab and
General 12
Dr. Abeer All weekdays 2.30-8 according to
medical 6
Saleh priority and
5
Dr. Nahed the case

40
 AlMalki

Monday,
Dr. Eman
Wednesday,
Ghazi
Thursday
Dr, Galila Tuesday to .2-8
___
Mulla Thursday 30
Early
Obstetrics
4 diagnosis
Gynecology Dr. Samah Sunday,
2.30-8 exam on
AlShanqiti Monday
uterine neck
cancer

First Sunday 15 numbers

Dr. Amal in every and
Dermatologist 12 - 9 5
Quqandi Gregorian according to
month priority
By numbers
Dr. Abeer and
Medicine clinic
ben All weekdays 2.30-8 13 according to
Khamis priority and
the case
A prior
Dr. Sarah Sunday,
Psychologist 2.30-8 7 appointment
AlHazemi Thursday
is required
Monday, A prior
Psychology Haifa
Tuesday, 2.20-8 15 appointment
specialist Babatain
Wednesday is required
15 numbers
Niveen and
Nutritious Tuesday 2.30-8 5
Bokhari according to
priority
General Dr. Najwa All weekdays 2.30-8 9 A prior
41
 dental Hafiz appointment
is required
Required:
Acute
diseases
Pharmacy card and ID
Pharmacy All weekdays 3-8 16
technicians and
prescription
order in the
e-file.
Bandage Nursing All weekdays 4.15-8 3
Bringing the
case with
the first aid
Emergency Nursing girls and
and bio and doctor All weekdays 4.15-8 2 stick to
signs in shift regulations
of
emergency
room

Dr.
Raghad 3-8 Clinic
Housing
Turkestani in
All weekdays
dorm clinic building
24 General
8
Nursing
Hours medical

42
 5) Services provided by the Medical Administration

The service: Opening a medical record at the General and Specialties Clinics.

Procedures required:

- Go to the reception at the University Center of Medical services, building 17,

with the official documents.
- Registration of the employee’s data from the receptionist according to the
official documents.
- Signing on the information registered in the record.
- The patient is submitted a card including the medical record number.
- Fixing an appointment with the patient's doctor.
Forms:
- Form of the patient's data that is already registered in her e-record.
Required documents:
- The National identity for the Saudis
- Iqama for the Non Saudis.
- A copy of the passport for the scholarships students.
- University card for all members and students.

Conditions for opening a Mefical Record.

- It is essential to have a user's number for the university members and an

academic number for the students.
- The patient should be a faculty member or a student from Sulaimania
Campus
and housing
- The patient should bring the above mentioned documents.

The service : Opening a medical record at the dental Clinic.

The required procedures:

- Go to the reception of the University Center of Medical Services, building 17,

with the official documents.
- The receptionist checks the national identity or the Iqama and the University
card.
- The dentist does the preliminary medical examination to determine the
patient’s teeth state.
43
 - Filling out the data in the patient’s record with the patient’s signature.
- Fixing the number of treatment sessions needed by the patient from the
dentist.

Forms: The patient’s data record.

The required documents:

- National Identity for Saudis. Iqama for Non Saudis and a copy of the
passport for scholarship students. Besides, University cards for all KAU
members and students.

Conditions for opening a File:

- It is essential to have a user's number for the university members and an

academic number for the students.
- The patient should be a member or a student from Sulaimania Campus.
- The patient should bring the above mentioned documents.

SERVICE: Reviewing the General and the Specialties Clinics.

Procedures required: Go to the reception of the University Center of Medical

Services, building 17, with the review card/ appointment card or the file number.

- Show the national identity or the Iqama and the University card to the
receptionist.
- In case of losing the file number or not bringing the card, the patient can take
an appointment with the physician, and then go to the vital signs room
number 3.
- Enter the physician consulting room in case there is no patient inside.

Required Forms: The referral Form.

Required conditions for the medical appointment:

- The review card including the medical record number.

- Showing the identity card.

44
 - To fix an appointment for the patient, the receptionist should be provided
with the record number, the identity or the phone number so that she can
serve the patient.

- In case the patient needs to be referred to the center of Male medical

services or to the University hospital, the treating Physician is the one who
can refer the cases.

- The treating Physician is also the one who refers the patient to the laboratory
or the X-Ray departments in case the patient needs blood analysis or X-ray
pictures.
The Service: Reviewing Dental Clinics.

Required Procedures:

- Go to the reception of the Medical Services University Center, building 17,

with the appointment card or the record number.
- Show your NI, Iqama, University card in case you forget your medical record
number.
- Registering an appointment with the dentist according to the number of
sessions already fixed by the dentist.
- Enter the dentist room in case there is no patient inside.

FORMS: Medical Referral Form.

Required Conditions for appointment:

- The appointment card including the medical record number.

- Showing the identity card.
- To fix an appointment for the patient, the receptionist should be provided
with the record number, the identity or the phone number so that she can
serve the patient.

In case the patient needs to be referred to the Male center of medical services
or to the University hospital, the dentist is the only one who can do so.
45
 The Service: Issuing medications from the pharmacy.

Required Procedures:
- After examining the patient, the Physician refers the medical prescription
electronically to the pharmacy.
- The patient receives the medications from the pharmacy (room17) according
to the electronic prescription.
- In case some medications are not available, the pharmacist refers the
patient back to the Physician in order to handwrite the prescription.

FORMS: Chronic Diseases Card.

Required Documents:

- The Review Card

- Showing the Identity Card.

Conditions For Issuing Medications:

- Reviewing the Physician.

- Showing the Chronic Diseases Card.

The Service: Ambulance and Emergency Services.

Required Procedures:
- In case the patient is in emergency case, she is addressed to the
Emergency Room
Number 2.
- Vital Signs are taken by the emergency nurse.
- The patient is examined by the emergency Physician.
- Following up the patient’s state till she becomes fine.
- If needed, the patient is referred to the University Male center of medical
services or to the University Hospital.
- The patient’s case is followed up till she recovers.

46
 Required Conditions:
The Emergency case is that of epilepsies, hypertension, hypoglycemia,
Asthma etc…

The Service: Bandaging

Required Procedures:
- The patient goes to the bandaging room (1)
- Vital Signs are taken by the nurse if needed.
- The Physician decides upon the medical procedures to be taken.

- FORMS: …………..
- Required Documents:
- The Review Card including the file number.
- Showing the identity card.

Required Conditions.
- The patient being referred by the doctor at the General or Specialties Clinics
- The patient being referred by the first aiders for the cases needing
bandages.
- Registered appointment previously given as a follow up procedure.

The Service: Preventive Services.

- Following up the pregnant staff during pregnancy.

- Referring pregnant patients who are in critical cases to the maternity section
at the University Hospital according to the University rules and regulations.
- Preventive breast and cervical examination.
- Providing seasonal vaccination against Influenza and Meningitis for the KAU
members and the medical staff of the medical center.

- Required Procedures:

47
 - Referring the patient to the Male medical center or the University Hospital in
case the patient requires some medical services that are not available at the
medical administration.
- Examining Tuberculosis cases in case some patients are suspected to suffer
from such disease.
- Periodical analysis for the medical staff to check contagious diseases.

FORMS: Meningitis Vaccination Certificate.

Required Documents:
- The Review Card including the record number.
- Showing Identity.
- Conditions For Providing the Service:
- The availability of the vaccine.
- Consulting the Physician.

The Service: Issuing Medical Reports.

Required Procedures:
- Providing the patient with a copy of the Medical report be presented to her
job side is not possible.
- A form of medical examination request with a copy of the report for the
member should be sent by the job side.
- Sending the member’s original medical report signed by the hospital
responsible to the job side according to the sick leaves regulations.

FORMS: Medical Examination Request

Required Documents:……………………………………

Required Conditions:
- Filling out the medical examination request
- Signing the Form.
- Sending the form with a handwritten number.

48
 KING ABDULAZIZ UNIVERSITY
Women's Campus Vice Deanship Phone Directory

Administration Extension
Vice Dean of the Women’s Campus Office
Counselor of Women' Campus Vice Dean and Administrative Affairs Unit 63017
Vice Dean Office manager 26307
Secretary Unit and Follow-Up Unit 26241
Meeting Unit and Editorial Unit 63061
Public Relations Unit 72173 - 26832
Administrative Communication Unit 26079
Confidential Unit 26075
Publications Unit 27405
Technical Support Unit 26501
Studies & Reports Unit 26400
Personnel Affairs Administration
Vice Director of Personnel Affairs Administration 26246
Secretary 26108
Academic Affairs Unit 63013
Administrative Affairs Unit 26011
Salaries Unit 63026
Financial Aid Unit 26360
General Administration of Facilities
Vice Director of the General Administration of Facilities 63301
Secretary 26190
Administrative Communication Center
Vice Director of Administrative Communication Center 26031
Employees 26032
General Administration of Security and Safety
Vice Director of General Administration of Security and Safety 63955
Secretary 63358
Administrative Development Administration
Vice Director the of Administrative Development Administration 53042
Director of Administration 63713
Medical Administration
Vice Director of Medical Administration 26271
Secretary 63223
General Administration of Educational Services
Vice Director of the General Administration of Educational Services 63804
Secretary 26511

49
University Administrations and
Centers

50
 Deanship of Students’ Affairs
About us:

It is one of the supporting deanships of the university. It takes care of serving students
from the time enrollment procedures are completed and an ID number is issued and
up till the university degree is obtained.

The Deanship of Students’ Affairs provides its services through the following Vice
Deanships:

Vice Deanship for Student Activities.

Vice Deanship for Accommodation and Nutrition.
Vice Deanship for Alumni.
Vice Deanship for Development.

The Deanship also provides services for Contractees through the

Financial Administration.

The administration offers the service of purchasing electronic appliances and

computers by installments in cooperation with:

- Abdulatif Jamil Electronics – Tahlia St. beside DHL. Tel: 8002440043

-Al Zaqzouq Company for Electronics- Al Rwayes District- Mobile Number:

0593099312.

-AL Assasiya Company for electronics SANYO- Al Siteen St. beside SAMBA bank. Tel:
026726826

-Hajz Telecommunication Company.

Conditions for employees’ purchase by installments:

-Must be currently on duty.

- Have a valid Iqama for at least one year from the date of having the service.
- Have been working for the university for at least three years.
- Not having any plans for terminating the contract.
- Not having prior unfinished purchases by installments from the deanship.

51
Required documents:

- Two copies of ID card.

- Two copies of salary notification.
- For faculty members, an official letter is needed to confirm that the member is currently
on duty.

Purchase-by-installments Procedures
(Abdulatif Jamil for Electronics, Zagzouq, Assasiya Home Appliances, and
SANYO):

- View the company brochure available at the center.

- Know the company address from the brochure.
- Fill out the company's form signed by the company's manager and including the
following: type of appliance(s), number, price, and the total purchase value.
- The staff member’s form has to be electronically filled out and signed by both the
staff member and the employee at the deanship. The former should sign on the pledge
part of the form and the latter on the installment plan.
- The staff member has to sign and stamp the form from her work place and the
Personnel Affairs administration.

- The form has to be signed and stamped by the Vice Dean of Students’ Affairs.

- The completed form has to be handed to the employee in charge after attaching the
following documents: copy of the civil status card, university ID card, and salary
notification, in order to receive the delivery order form from the deanship through the
staff member’s Mehrem or by a memorandum from the executive manager of the
Student's Fund.

- Receive the purchased appliance from the company by this delivery order.

Hajz Company Procedures for Purchases-by-installments:

- If the staff member meets the purchaser criteria, she is informed of the
appliance’s specifications

- The employee fills out the personal data in the PC purchase request form for the
staff member.

52
-The staff member signs the pledge in the PC purchase request form.

-The payment plan has to be filled out by the employee.

-The form is to be signed and stamped by the work place and the Personnel Affairs unit.

-The purchase request form is to be signed by the Vice Dean of Students’ Affairs.

-The company's manager fills out the delivery order and signs on behalf of the
company. The Vice Dean of Students’ Affairs signs on the Student Fund part of the form
and stamps it.

- A permission is issued by the company's manager to deliver the device to

the employee with its guarantee.

Payroll Deductions:

The value of agreed installments shall be deducted from the salary over a period of 12
months.

Contact us:
http://studentaffairs.kau.edu.sa

[email protected]

012-6402000 ext.: 73259

53
 Special Needs Center
Objectives:

- Facilitating difficulties encountered by the special needs students during their

academic studies by providing all teaching materials and helping techniques
whenever needed.
- Providing a suitable environment for special needs students.
- Preparing them psychologically and socially to ease their mingling with the KAU
student community by organizing psychological rehabilitation programs.
- Assisting them in participating in extracurricular activities available for students
on campus.
- Working in collaboration with other parties at the university, for the best interest
of the center’s students.

Beneficiaries:

- Students with the following special needs:

Visual impairment, hearing impairment, physical disability, learning
difficulties, and mental disability.
- University employees with disabilities.

Services:

- Educational services.
- Social and psychological services.
- Training and rehabilitation services
- Entertaining services.
For further contact:

http://studentaffairs.kau.edu.sa

[email protected]

73207 – 73209 :extension 0126402000

Building (65) Office (11-1B) Administration Center

‫) المعمل – استراحة الطالبات‬19( ‫ غرفة‬: )13( ‫مبنى‬

54
 University Counseling Center

About us:

This center is especially built to serve and support students and staff, in developing
their skills and abilities to be able to meet life requirements and find possible solutions
for life problems by offering individual and group counseling.

Services:

Individual Counseling:-
This service is held and managed by a qualified and specialized
team in all areas: psychological, social, educational, economic,
professional...etc. This service assists students and staff in solving
their problems and reach the stage of adaptation and psychological
harmony.

Social Services:-
(Subsidy- Loans)

Programs Offered:

- Psychological and social support groups’ program.

- Young leaders program.
- Study skills program.
- Marriage preparation program.
- Psychological evaluation program.
- Orientation program for foundation year students.
- Counseling program for placement of foundation year students.

For Contact:
http://studentaffairs.kau.edu.sa
[email protected]
0126402000- Extension: 73387
‫مبن‬

55
 Deanship of Library Affairs

The deanship has exerted great effort to provide good library services to all its visitors
whether faculty members, students or staff. The library has developed its services
enormously in all aspects as it has provided external loaning services as well as
internal reviewing among other services, such as:

Orientation, guidance, photocopying, extraction, indexing, bibliographic services,

periodicals, selective broadcasting, interlibrary loan, plus providing special books
for faculty members from publishers outside the Kingdom and providing book
reserving services.

Book Loan Services:

- Regular student: Can borrow up to 6 books for 15 days.

- Postgraduate student: Can borrow up to 10 books for 30 days.
- University Scholarship student: Can borrow up to 3 books for 15 days upon
providing a consent letter from the Dean of the college.
- Faculty member: Can borrow up to 15 books for 120 days.
-Lecturer: Can borrow up to 15 books for 60 days.
- Distance Learning Student: Can borrow up to 4 books for 15 days.
- University Staff member: Can borrow up to 4 books for 15 days.
- Non- KAU Members: Can borrow up to 4 books for 15 days after paying a
financial guarantee of (500) SR.

Membership:

The following documents are needed to obtain a library membership card for bachelor
and master's student:

Original copy of UID.

Copy of the current course schedule.

Submission of personal details to the librarian in charge.

56
E-reservation for borrowing books inside or outside the library:

All library visitors, whether KAU faculty members, staff or students, can reserve books prior
to visiting the library to save the effort and time spent in searching for books over the
shelves. This facility can be accessed online on the KAU Electronic Library Website.

Electronic Services

The following are the most important services provided by the library:

Internet services.
Database search.
E- Books search.
The service of requesting documents from the British Library.

Contact us:

[email protected]

012-6402000 ext.: 63999

57
 Deanship of Information Technology
Academic Services for Faculty Members

System Email Official Sector

Academic Services [email protected] Deanship of Admission

ODUS Plus and Registration

Digital Library [email protected] Deanship of Library

DL Plus Affairs

[email protected] Scholarship
Scholarship Administration
Anjez

Research Submission [email protected] Deanship of Scientific

Anjez Research

Scientific Participations

Nomination for training courses Anjez [email protected] Administration

Courses of the General of
Administration Institute Administrative
Development
Conference & Symposia Anjez [email protected] Vice Presidency
Seminars for Post
Training Grants Graduate
Application for a visiting Professor Studies and
Application for a Scientific Meeting. Scientific
Research
Educational Affairs INB
Marz- Academic staff websites Deanship of
guide. Marz [email protected] Information
Marz- Website services. Technology
Marz- Evaluate and Vote.

Performance Management PMS [email protected]

Programs Library SWL
Attracting Academics. Anjez
Electronic Forms. Anjez
E--correspondences.
My meetings Anjez
Administrative Services for KAU Staff

58
System Email Official Sector
Electronic Mail Email

Website account AD

SMS Marz
Deanship of Information
Staff guide Marz [email protected] Technology

Content Management guide Anjez

Electronic Transaction Anjez

Transaction Enquiry Anjez

Internal assigning Anjez

E-forms Anjez

Announcements & Decisions Anjez Administrative Communication

[email protected] Center
Administrative
Communications
Job competitions Anjez Personnel Affairs Administration
Employee data [email protected]
Disclaimer
Leaves
Mubashara
E-news line KAU News [email protected] Media Center

University competitions KAU [email protected] Contracts & Purchases

Administration

Strategic Marz Marz [email protected] Strategic Studies Center

Contact us:
[email protected]

59
 Deanship of Postgraduate Studies

1) The process of the female students' joining the Postgraduate

Studies program:
The deanship electronic website includes the "admission portal" which
provides all the information needed, the available programs, the studies
planning, the required documents and conditions. It also includes all the
steps and ways of using the electronic admission system

2) The role of university members in matters which concern the

postgraduate studies ‘issues.

The postgraduate student is treated by the university members exactly as

the university student in matters such as getting an idea about the sections,
the grades entry etc. However, the postgraduate student should
communicate with the department head in issues concerning admission
and academic affairs through the electronic transactions system of
postgraduate studies as follows:

a) Admission Procedures
Transactions of admission candidates:
The candidates’ files are sent at a preliminary stage to the supervisor of the
scientific department by the postgraduate studies admission unit and
through the “admission system" to complete the selection procedures
according to the scientific department criteria. After final selection of the
accepted candidates, the results are announced according to the
administrative hierarchy procedures.

b) New student Data transaction/ Academic counselor nomination/

the type of study determination (research thesis/research proposal)

It is created by the Academic Affairs Unit at the Postgraduate Studies

Deanship, Male section after issuing the student’s academic number and
sending it to the concerned scientific department Supervisor to determine
the missing subjects if there are any, the academic counselor and the type
of study (research thesis- research proposal) and the minor specialization,
if ever it exists, and then it is sent to the academic affairs unit at the
Deanship to be approved and adopted.

60
C) Admission Postponing Transaction.

It is sent by the student at the end of each semester. Then it is referred

according to the administrative hierarchy procedures to the postgraduate
studies Deanship to be approved and adopted.
Academic Procedures
a) Transaction of creating subjects.
It is done through the Vice deanship of postgraduate studies and scientific
research via the Educational Affairs system "Baner" without needing to
contact the Deanship
b) Transaction of postponing/ deleting an academic semester.
It is sent by the student to the supervisor of the scientific department to
take the final decision then it is referred back to the Deanship to be
approved and adopted.
c) Transaction of "Deciding upon a research thesis Topic and
nominating a supervisor"
It is sent by the scientific department supervisor and it should include the
research title (in English and Arabic), the name of the supervisor and
assistant supervisor if ever there is one, the number and date of the
department committee decision. Then it is referred to the Deanship of
postgraduate studies according to the administrative hierarchy for approval
and adoption.
d) Transaction of an additional chance due to deadline exceeding.
In case student exceeds the official deadline provided to her, she sends the
transaction directly to the main scientific research supervisor and then it is
referred to the Postgraduate studies Deanship according to the
administrative hierarchy procedures to be approved and adopted.

e) Transaction of “Requesting an allowance to buy books and

references” For teaching assistants and lecturers.
It is sent by the student at the end of each academic semester, and then it
is referred according to the administrative hierarchy to be finalized. It is
worth noting that this allowance is issued only twice during the student’s
study years.
f) Transaction of “forming a committee for research defense/
supervision committee”
It sent by the head of the scientific department and then it is referred to the
postgraduate studies Deanship according to the administrative hierarchy to
be finalized, approved and adopted.

61
g) Transactions of “Research thesis title modification/student’s
semestral report/ announcing a date for the research defense/paying
the financial dues of the research defense committee members”
They are sent by the principal scientific research supervisor and then they
are referred according to the administrative hierarchy to the postgraduate
studies Deanship to be finalized, approved and adopted.

3) GRADUATION PROCESSES

a)Transaction of “ providing an academic degree”

It is sent by the head of the scientific department with the necessary
attachments and then it is referred according to the administrative
hierarchy to the postgraduate studies Deanship for approval,
adoption and printing of the document.
It is worth noting that the authorities of departments’ heads and the
principal supervisor of the system are determined and fixed upon
their assignments’ decisions. Moreover, the electronic system is
programmed as follows:
the transaction is available for the receiver only for ten days
maximum; otherwise, it will be automatically returned back to the
sender.

3) The Deanship Publications

The deanship has some important publications which concern its

procedures:
1) The Postgraduate student’s Guide:
It is useful for the student after his admission at King Abdulaziz
Unniversity.
2) The Guide of Postgraduate Studies Processes at K.A.U.
It is a guide including all the admission, academic and financial
procedures besides all the rules and regulations with the legislative
basis which concern each procedure.
It is worth noting also that there is an electronic copy of the
Postgraduate Studies rules and regulations in the University Website.

62
For further communications:
Email: [email protected] students’ enquiries.
Email: [email protected]: for female students’ inquiries. Sulaimania Campus
Email: [email protected]. For other female students enquiries ( other female campuses: Faisalia and
Rihab campuses)

Banks in the Kingdom of Saudi Arabia


Riyad Bank.

Saudi Hollandi Bank.

NCB

SAMBA.

Bank Al Jazira

Saudi Investment Bank (SAIB).

Al Rajhi Bank.

Al Bilad Bank.

Banque Saudi Fransi.

Arab National Bank.

Saudi British Bank (SAAB).

Emirates NBD.

Gulf International Bank (GIB)

Alinma Bank

SAMBA Financial Group:

This bank is located at the Women's Sulaimaniya Campus. It serves university staff and
students during working hours

Required Documents to open bank account:

63
- Iqama (Residency Permit).
- A copy of job contract and a copy of Passport.

64
 Bank and ATM Services
1. Sulaimaniyah Branch

Bank Contact no. District

Samba 126401171 Sulaimaniya
NCB 920001000 Sulaimaniya
Saudi Fransi 126327961 Al Faiha'a
Arab National 126808023 Al Jamia'a
Al-Rajhi 126876902 Al Jamia'a

2. Sharafiyya Branch

Bank Contact no. District

Samba 126674280 Al Tahlia
SAAB 122366611 Mushrefa
SAAB 126641666 Al Tahlia
NCB 920001000 Al Nuzha
Riyad Bank 126123244 Al Rwais
Al Bilad 126771790 Al Safa
Saudi Fransi 126650007 Al Tahlia
Saudi Hollandi 126682634 Al Mosa'adiah
Arab National 126604236 Al Tahlia
Al-Rajhi 122715693 Al Safa
Bank Al Jazira 126673700 Al Mosa'adiah
Alinma Bank 122655246 Al Safa

3. Salama Branch

Bank Contact no. District

Samba 126928082 Al Khaldiya
SAAB 126981872 Al Salama
NCB 920001000 Al Khaldiya
Riyad Bank 12384917 Al Muhamadiya
Riyad Bank 122385014 Al Basateen
Al Bilad Bank 12573575 Al Khaldiya
Saudi Fransi 122631642 Al Rawdah
Saudi Hollandi 126221730 Al Naeem
Arab National 126990433 Al Muhamadiya
Al-Rajhi 126295643 Al Bawadi
Bank Al Jazira 126070828 Al Nahdah
Bank Al Jazira 126098520 Al Nahdah
Alinma Bank 126396872 Al Rabwah

65
 KAU Hospital

KAU hospital provides 845 beds in addition to 157 beds for daily care services. It also
offers more than 200 general and specialized clinics.

Contact us:

Contact us:
[email protected]
[email protected]
0126408222

0126408222

66
 Childhood Center

The Childhood Center at KAU, which is considered to be an applied research and

training center, contains three branches: Main branch, Faculty of Medicine branch,
and Al Faisaliyah branch.

Age groups & Classes:

-Infants ………………………2 months - 1year.

-Nursery one………………....1 - 2 years. -
Nursery two………………….2 - 3 years. -
Kindergarten one……………3 - 4 years. -
Kindergarten two…………….4 - 5 years. -
Preschool…………………… 5 - 6 years.

Childhood Center Fees:

All stages for KAU staff: 9000 SR. per year.

All stages for KAU student: 8500 SR. per year.

Payment Plan:

-First installment: 15% of the total fees upon registration to be deducted from the tuition fees. -
Second installment: 50% of the total fees paid on the second week of the academic year at the
latest.
-Third installment: 35% of the total fees paid at the end of the first semester.

Admission and Registration Procedures:

For admission, the following documents have to be submitted by the applicant:

Copy of Saudi national ID or a valid residency permit (Iqama) for non-Saudis

Copy of the child's birth certificate.
Completed application form including child’s data as well as the medical report filled out
and stamped by a known medical center.
Copy of UID card and schedule for students and academic staff.
4 personal photos of the child (2 x 3), and 8 (6 x 4).

Contact us:

http://ccart.kau.edu.sa/Default.aspx?Site_ID=138&Lng=AR\

Sulaimaniya: 012-6408222 ext: 63032 - 63322 Faisaliyah: 2577466 ext: 2715

Faculty of Medicine branch: 012 – 6408222 ext; 72161 – 23656

67
 Post Offices

Female KAU Post Office Services:

The Female KAU Post Office provides an international, high quality services to all
university staff and students, thus reflecting the developed image of a Saudi modern
establishment. It is highly supported by the higher management in the Saudi Post since
its establishment in 19/4/1435 A.H.

Regular mail service.

Stamps selling.
Recorded delivery service.
Postal package Service.
Mureeh service (Government Services).
Wasel national service
Advertising mail Service.
Normal and recorded publications.

Mailbox services for University Staff and Students:

To subscribe, you need the following:

KAU employment notification letter for staff

Wasel address.
Copy of national ID/ Iqama with the original for verification.
Subscription form
Payment of 100 SR. for individual mailbox fees + 30 SR. for each added person.

68
Reserved Mailbox Numbers for University Affiliates

Private mailbox service is provided to staff members at some university sectors

provided that the following is fulfilled:

The sector's mailbox number and postal code are written.

In case of transfer, the Communication Center should be notified.
The person's name, mailbox number and sector’s name should be clearly on the
letter.
The Communication unit employee at your affiliated place should be
contacted for mail receipt.

Reserved Mailboxes for Specific Sectors

Sector’s Name Mailbox Postal Code Location

General Administration 42801 21551 University Post Office

Central Library 42802 21551

Faculty of Arts and 42803 21551 Sulaimaniya Women’s

Humanities Campus Post Office

Faculty of Economics 42804 21551

and Administrations

Faculty of Sciences 42805 21551

Faculty of Medicine and 42806 21551

Applied Medical
Sciences

Faculty of Home 42807 21551

Economics

Faculty of Computing 42808 21551

Housing 42653 21551

Deanship of Post 42809 21551

Graduate Studies

Deanship of Admission 42810 21551

and Registration

English Language 42817 21551

Institute

69
 Important Phone Numbers
*University Phone Number: 6400000

Sector Extension Number Email

Faculty of Economics Educational Affairs Unit [email protected]
and Management Regular Program:63380
External Program: 63755

Faculty of Arts and Educational Affairs Unit [email protected]

Humanities Regular Program:26178- 26175
External Program: 63105

Faculty of Sciences Transfer& Specialization Unit: 63683 [email protected]

Student Services Unit: 62044
Foundation Year Unit: 63682

Faculty of Computing Educational affairs Unit: 26394-26428 [email protected]

and Information
Technology

Faculty of Home Head of Educational Affairs: 53220 [email protected]

Economics Counselling-Registration-
Specialisation-Learning
difficulties:63672
Faculty of Medicine Educational affairs Unit: 23057- 23069 [email protected]

Faculty of Dentistry Educational affairs Unit:23359 [email protected]

Faculty of Pharmacy Educational affairs Unit:23012 [email protected]

Faculty of Applied Educational affairs Unit:23148 [email protected]

Medical Sciences

English Language 27074 [email protected]

Institute

Educational Means Management: 26349 [email protected]

Center Maintanace:26291 [email protected]

70
 Important Phone Numbers
*University Phone Number: 6400000

Sector Extension Number Email

Deanship of University Counseling [email protected]

Students' Affairs – Center:73387
Women’s Campus Vice Dean Office:73383 [email protected]
Financial Administration:73263
Golf Cars:73246 [email protected]
Educational Guidance:73253
Student Service Center:73259 [email protected]

Vice Deanship of
Students' Activities Courses:71126

[email protected]
Deanship of Educational Affairs Unit
Admission and Regular Program:26302
Registration External Program:63725
Comprehensive Center:26551-
26552-26553
Deanship of Student Support and
Distance Learning Communication Unit:27780- [email protected]
63892-26415-26373

Deanship of Post Admission and

Graduate studies Registration:26992 [email protected]
Educational Affairs:63052 [email protected]
Deanship of
Community Services Courses: 53007- 26293 [email protected]
and Continuing
Education
General Dean Office Women’s Campus: [email protected]
Administration 53086
Complaints Line: 52057 [email protected]

Administration of 63955 [email protected]

Security and Safety
Administration of 63301
General Services [email protected]

Medical 48127-63058-63510 [email protected]

Administration
Emergency and 6951111- 51111
Disasters Center

71
 Numbers that may interest you, dear
contractee, during your residence with us.

Hotels

Real Estate Agencies

Hospitals and Polyclinics

(Governmental & Private)

Schools ( Boys & Girls)

(Governmental- Private-
Numbers For your International)
Service
http://vpg-office.kau.edu.sa/pages-
numbers.aspx?site_ID=234&Lng=AR Airline Agencies

Tourism & Travel

Agencies

Banking & ATM Services

Services &
Governmental Facilities

Embassies & Consulates

Electronic Directory Saudi Electronic

http://sauditour.info/ar/m/region.php?c_id=4#/ar/m/index.php Directory

72
 Map of the University Female Section-
Sulaimania Campus

73
Directory of Procedure

for Non-Saudi Faculty

2015-2016

74
 Service New Contracts
Procedures 1. Take the required documents to the Personnel Affairs’ office located in
st
required from building 6 (1 floor).
new 2. Fill out the necessary forms with the Personnel Affairs’ employee.
Contractees 3. Proceed to the Administrative Medical Clinic* for the initial medical
Check up necessary for residence permit (Iqama) issuance.
4. Go to the Director of Administration at your affiliated campus to complete
the procedures of reporting to work.

Procedure by
the beneficiary's None
sector
1. Ensure that all the forms are completed for the Contractee.
2. Fill out the forms for Contractee’s arrival and Mubashara (reporting to
work) electronically.
3. Make arrangements to provide transportation to the Administrative
Employees
Affairs
Procedures Medical Clinic.
4. Process the first housing allowance papers to the Financial
Administration.

Forms 1. The Contractee’s arrival and Mubashara forms. **

2. Endorsement form to avoid duplication of housing and boarding tickets
allowances.
3. Form (147).
4. New Contractee’s bio data form.
5. Personal information form
6. Medical examination form

Required 1. Original and copies of academic degrees and letters of experience.

documents 2. Original and copies of Contractee’s and dependents’ passports.
3. Copy of the preliminary contract or email sent to the Saudi Consulate in
her country.
4. Personal photo (x4)
If your Mehrem is employed within the Kingdom
5. Provide an official letter from his employer stating that he doesn’t receive
a housing allowance nor is entitled to a furnished apartment.

Remarks Authenticate and certify all academic degrees and letters of experience
from the Saudi Cultural Attaché in your country.
Provide translation of academic degrees and letters of experience
into Arabic by an accredited translation service agency.
Provide equivalence of degrees for Contractees with Arab
nationalities.
Note that the first Housing allowance is processed only if all the
forms are completed.

*The Administrative Medical Clinic: The clinic offers extensive health services to the
campus community and its branches and meets the needs of its clientele, for further
assistance, please contact: 695-2000, extension: 21466.
**Based on Article 7 in the Regulations for Non-Saudi Recruitment in Universities (See
appendix 3).

75
 Service Estimate of Basic Salary in Addition to Years of Experience
Procedures Provide all the originals of academic degrees and letters of experience
required from new at the time of hire.
Contractees
Procedure by the
beneficiary's None
sector
The basic salary is based on:
Personnel Affairs 1. Academic qualifications.*
procedures
2. Letters of experience available at the time of hire.
N/A
Forms
Required Original academic degrees, letters of experience and copies thereof.
documents
Authenticate and certify all academic degrees and letters of
experience from the Cultural Attache Bureau in your country.
After the signature of the contract, the salary settlement will not
be upgraded for future academic degrees.
The experience is based on years of work not on a period of
months and days.
Only teaching experience at the university level is taken into
consideration, as for other fields of expertise (such as
consultation, research, teaching in schools and institutes), the
university has the authority to accept or decline the latter
(according to the Contractee’s nature of previous work
experience).
Remarks If the work experience is within the Kingdom and in the private
sector, the Contractee should authenticate her documents at
the private sector department of the Chamber of Industry and
Commerce.
Overlapped experiences will be considered once only, taking
into consideration that these should be experiences from formal
jobs and not volunteer or part-time work.

*Based on Article 8, section (1) in the Regulations for Non-Saudi Recruitment in Universities
(See appendix, p. 4).
**Based on Article 10, section (2) and Article 11) in the Regulations for Non-Saudi Recruitment in
Universities (See appendix, Pp. 5 & 6).

76
 Service Basic Salary Pay
Procedures required
from new None
Contractees
Procedure by the None
beneficiary's sector
1. The contratee receives the assigned monthly salary in
accordance with the contract between her and the university.*
2. The salary is calculated from the date the contract is signed on
Personnel Affairs
and is officially processed by the Financial Administration**
procedures
3. Salaries are audited on monthly basis to ascertain the integrity
of pay transaction.

None
Forms
Provide the Personnel Affairs’ employee with the bank form of pay
Required
transfer after opening a bank account.
documents

Remarks None

*Based on Article 8, section (1) in the Regulations for Non-Saudi Recruitment in Universities
(See appendix, p.4).
**Based on Article 7, in the Regulations for Non-Saudi Recruitment in Universities
(See appendix, p. 3).

77
 Service Opening a Bank Account
Procedures required 1. Go to a bank of your choice to open an account and request a
from new letter for pay transfer at their branch.
Contractees 2. Submit the pay transfer form to the Personnel Affairs unit

Procedure by the None

beneficiary's sector
Personnel Affairs Submit the new bank account statement and pay transfer form to the
procedures Contractee to be submitted to the bank
Forms N/A
Originals of:
Required 1. Passport
documents 2. Residence permit (Iqama)
3. New account statement and pay transfer form
Remarks None

78
 Service Annual Increment
Faculty (Professor-Associate Professor-Assistant Professor): In
order to be granted the allowance amount (5%), they must publish
researches under the University's name through (ISI)* Web
annually at the beginning of the contract year till the end of the Hijri
year.
1. Present the research and the dissertation for approval.
2. After sector's approval, it shall be registered in the “ISI” Web of
Knowledge:
(Go to King Abdulaziz university main website →Vice
Presidency of Academic Affairs→E-services→Standing
Committee for Contractees’ Affairs→Registration)
3. Obtain approval on publishing
Procedures
4. Get a research ID
required from new
5. Upload researches that have been published within the current
Contractees
year or last 2 years.
6. Follow-up on the application status (its acceptance or refusal)
through the website.

1. Study the request before the research is registered on the site.

Procedure by the 2. Receive and check the request and the enclosed documents.
beneficiary's sector 3. The request is approved electronically.
After the Standing Committee for Contractees Affairs accepts the
research, the Personnel Affairs unit initiates the necessary
Personnel Affairs
procedures to allow the activation of the promotion upon contract
procedures
renewal.

Evaluate the performance which determines the increment rate

Forms (applies for: Lecturers-language instructors

Research
The article should have been published within the past year.
The article should have been published in a scientific journal that is
peer-reviewed, indexed in one of the databases or that has a DOI.
Required The researcher should hold the name of King Abdulaziz University as
documents the key title.
The name of King Abdulaziz University should be listed first in the
case of multiple titles.

Other categories (Lecturer – language instructor):

(1% - 5%) increments shall be granted on the basis of a
Remarks
recommendation and supported by a strong record of the
contractee’s performance.
1. The research ID represents the identity of the contractee on the
website and it must be saved for reuse in later years.
3. Hard copies of requests, and those made after two months
of the renewal of the annual contract shall not be taken into
consideration.
4. The research that has been granted an annual increment
shall not be considered a second time.

79
 * Based on Article 13, in the Regulations for Non-Saudi Recruitment in Universities
(Annexed, p.7).
** (ISI): The registration and publication in the site start within two months of the renewal of the
annual contract. http://prod.kau.edu.sa/vpacademicaffairs/SCANFM/WebSite7/Login.aspx)

80
 Service Housing Allowance
Procedures Advance payment of the housing allowance: Fill out a pledge form at the beginning
required of the contract at the Non-Saudi Faculty Services Unit ensuring the non-duplication of
the housing and airline ticket allowances obtained.
Annual housing allowance at renewal of contract: Fill out a pledge form for the
housing and airline ticket allowances at your work location.
Procedure
by the
beneficiary's 1. Receive and audit samples and documents.
sector 2. Send the request to the Employees Affairs Administration-Women’s Campus.
Advance payment of the housing allowance:
1. Send the forms and documents to the male section.
2. Submit a request for the advance payment of the housing allowance by the
amount of (10 thousand SR).
Remainder of the housing and furniture allowance: The difference remaining from
the housing and furniture allowances is released after the contract is signed by His
Excellency the President of the Academic Affairs, based on:
Personnel 1. The amount of the housing allowance mentioned in the contract.
Affairs 2. The period of the contract within the year (beginning of work until the end of the
procedures contract)
Annual housing allowance:
1. Receipt of the request form and original documents signed from the
Contractee’s work location.
2. Review of all the forms and submission to the male section.
Pledge form to guarantee the non-duplication of the housing and airline ticket
allowances.
Forms
Request form for receiving the remainder of the furniture allowance.
1. 1. Copy of Mubashara (reporting to work).
Requested 2. In case the Muhram works: bring an original letter from the Muhram’s employer
documents stating that he enjoys neither a housing allowance nor a furnished house.

Remarks If the Contractee resigns six months or more prior to the end of her contract,
she shall reimburse to the university the balance of the housing and furniture
allowances for the remainder of the contract’s duration.

* Based on Article 24, in the Regulations for Non-Saudi Recruitment in Universities annexed
to (p.11).
** Based on Article 25, in the Regulations for Non-Saudi Recruitment in Universities annexed to
(p.12).

81
 Service Furniture Allowance
Furniture allowance: No procedure necessary (It is included in
the pledge form, which states the non-duplication of the housing
Procedures and travel ticket allowances).
Remainder of furniture allowance: 1. Submit an official request
required from for the remainder of the furniture allowance
2. Submit the request at your work location after you report to
new Contractees work for the new contract.
1. Receive and audit Receive and audit samples and
Procedure by the documents.
beneficiary's 2. Send the request to the Employees Affairs Administration-
sector Women’s Campus.
Remainder of the furniture allowance:
Submit the documents to the Financial
Administration.
The difference remaining from the housing and furniture
allowances is released after the contract is signed by His
Excellency the President of the Academic Affairs, based on:
1. The amount of the housing allowance mentioned in the contract.
2. The period of the contract within the year (beginning of work
until the end of the contract)
Personnel Affairs 3. Submit the transaction to the Financial Management.
procedures

Remainder of furniture allowance form.

Forms

Required None
documents

1. The remainder of the furniture allowance is granted at the first

contract renewal provided that the total amount was not allotted
at the beginning of the contract.
2. It is provided only once during the contractee’s service in the
KSA.
Remarks

* Based on Article 24, in the Regulations for Non-Saudi Recruitment in Universities annexed to
(p.11).

** Based on Article 25, in the Regulations for Non-Saudi Recruitment in Universities annexed to
(p.12).

82
 Service University Identification Card
Procedures 1. Fill out an ID request form.
required from 2. Enclose the required documents.
new Contractees 3. Submit it to the beneficiary’s work place.
1. Receive and audit Receive and audit samples and
documents.
Procedure by the
beneficiary's 2. Send the request to the Employees Affairs Administration-
work place Women’s Campus.
1. Review the ID information filled out in the request form and cross
Personnel Affairs check it with the Contractee’s documents.
procedures 2. Issue a university card.

The form for UID card.

Forms
1. Recent coloured photo (2x3)
Required 2. Copy of residence permit (Iqama)
documents 3. Copy of the contract

The Contractee must be currently on duty.

Remarks UID cards are printed according to availability at the office of IDs.

83
 Service Allowances and Special Increments
Rare-specialization Exceptional Hospital
allowance:
allowance: allowance:
Submit the application to
the Department
Supervisor for approval
and submission to the
1. Fill out and submit the Employees Affairs
rare- Administration. Is awarded by the
Procedures
specialization allowance College Dean.
Required from
new
contractees
form to your Head of
Department.
2. Direct it to
the Personnel Affairs Unit.
3. 1. Receive and audit
1. 1. Receive and audit samples and
samples and documents. documents.
Procedure by 2. 2. Approve the request. 4. 2. Approve the request.
the 3. Send the request to the 3. Send the request to
beneficiary's Employees Affairs the Employees Affairs
sector Administration. Administration.
-Check the received form 1. The exceptional
-Submit the application to the contribution is awarded
Scientific Council to ensure by the University Council
the specialization is listed in as a percentage of the
Personnel
the approved rare- salary that is added to
Affairs None
specialization list eligible for the employee’s contract
procedures
such an allowance. with university
2. The exceptional
contribution is awarded
with the basic salary.
Basic information form to
Forms request rare-specialization None None
allowance.
1. A copy of the most recent
degree obtained.
Required 2. CV
None None
documents 3. A copy of the
employment contract
4. Contractee info form
His Excellency the KAU President is authorized by the University
Council to grant salary increments*
Remarks The Contractee is entitled to one allowance at a time and shall not
combine two allowances**
The hospital allowance pertains to hospital employees only.
The Exceptional allowance is granted in the following cases:
84
 1. If the specialty is rare.
2. If the contract is made with a developed country as Europe or the USA.
3. If the contractee has a good scientific reputation or experience or high
skills.

* Based on Article 9, in the Regulations for Non-Saudi Recruitment in Universities

Annexed to (p. 5).
** Based on Article 16, in the Regulations for Non-Saudi Recruitment in Universities annexed to
(p. 8).

85
 Steps of submitting the different kinds of Leaves

Log in Anjez system

Enter job ID and password

Choose the (Leave) icon

Select the leave type

Enter leave starting date, duration

and reasons for requesting it

Attach a PDF version of the leave

Send to direct Head

86
 Service Leaves (1)
Procedures Annual vacation*: Maternity leave***: Bereavement (Edda)

1. Submit an electronic leave****:

required No procedures request.
1. Submit an electronic
from new 2. Report back to duty by request.
Contractees filling the online form
after returning from 2. Report back to duty by
leave.. filling out the online form
after returning from leave.
Procedure by
the
beneficiary's
sector Approve the request. Approve the request. Approve the request.

Personnel Annual salaries are 1.Checking eligibility, 1. Checking eligibility, validity

Affairs disbursed as determined validity of the leave of the leave documents and
procedures by the annual documents and duration duration.
2. Leave approval. 2. Leave approval.
administrative decision 3. Issuance of the E- 3. Issuance of the E-
1. Disbursement of the administrative decision administrative decision
salaries and granting the leave. granting the leave.
allowances to Faculty 4. Full salary eligibility for 4. Full salary eligibility for the
members. the entire duration of entire duration of leave.
2. Transportation leave.
allowance and
hospital allowance
are paid up to the
end of the second
semester in addition
to days of extension,
if applicable.
3. Salary and Rare-
specialization
allowance are also
paid.

Forms None None None

Required None A copy of the hospital’s A copy of the death

documents birth record. certificate.

87
 Duration of Faculty members and The Contractee is granted Edda leave:
Leave employees of similar 45 days post-delivery. Muslim: 4 months and 10
rank are entitled to 60 days.
days of leave Non-Muslim: 1 month.
Technicians are entitled
to 45 days.
In case of contract
termination or
Remarks resignation, salaries are
given till the date stated
in the termination of
service decision.

*Annual leave: Based on Article 32, in the Regulations for Non-Saudi Recruitment in
Universities annexed to (p.16).
**Rules and regulations, issued by the University President, govern the leaves of faculty members,
lecturers, demonstrators, instructors, and language teachers.
***Maternity leave: Based on Article 38, in the Regulations for Non-Saudi Recruitment in
Universities annexed to (p.18).
***Edda leave: Based on Article 38, in the Regulations for Non-Saudi Recruitment in
Universities annexed to (p.18).

88
 Service Leaves (2)
Procedures Emergency leave*: Exceptional leave**:
Submit an electronic
required request. 1. Submit an electronic request.
2. Attach proof of the exceptional
from the contractee situation
3. Report back online
after returning from the
leave.
Procedure by the
beneficiary's sector Approve the request. Approve the request.
Personnel 1.Checking eligibility, 1. Checking eligibility,
Affairs validity of the leave, validity of the leave
procedures documents and duration documents and duration
2. Leave approval.
3. Issuance of the 2. Leave approval.
E-administrative decision 3. Issuance of the
granting the leave. E-administrative
4. Emergency leave days decision granting the
shall be deducted from the leave
monthly transportation 4. Not entitled to salary
based on the number of nor to any other
leave days. financial benefits
during the period of the
leave.
5. Salary payment is
effective after reporting
back to work and after
reclaiming any
financial payments if
given during the
exceptional leave

Forms None None

Required None None
documents
The Contractee is entitled
Duration of
to 10 days of emergency The period should not
Leave
leave on full pay during exceed one semester.

89
 the contract period.

None Housing allowance

should be refunded to
Remarks the university for the
duration of the leave, if
applicable

*Emergency Leave: Based on Article 35, in the Regulations for Non-Saudi Recruitment in
Universities on page (17).
**Exceptional Leave: Leave without pay not exceeding the period of one semester and which
is deducted from the Contractee’s period of work. Based on Article 36, in the Regulations for
Non-Saudi Recruitment in Universities on page (17).

90
 Service Leaves (3)

Procedures Sick leave*:

Required
from the Inside the Kingdom: Outside the Kingdom:
contractee
1. Submit the medical report
issued from outside the Kingdom
- Submit an electronic request. after confirmation and
- Hand out a medical report to the documentation by the cultural
sector. attaché in the country.
2. After approval of the medical
leave by the Medical Corps, it is
recorded electronically and the
PDF approval report is attached.
- Approve the request.
- Procedure - Send the medical leave to the - Approve the request.
by the Employees Affairs
- - Send the medical leave to the
beneficiary' Administration. Employees Affairs Administration.
s sector
1. Submit the medical report to the
Employees Affairs Administration in
order to submit it to the Medical
Corps.
2. Review date is sent to the
contracting party to inform it about
Personnel 1.Checking eligibility and the appointment.
Affairs validity of the leave. 3. Leave approval.
procedures
2. Leave approval.
3. Issuance of the

Forms None None

Required Medical report Medical report

documents
The Contractee is entitled to one
month of sick leave on full pay, The Contractee is entitled to one
which can be extended to two month of sick leave on full pay, which
additional months on half pay. can be extended to two additional
months on half pay
Duration of
Leave

Remarks None None

91
 ***Sick Leave: The Contractee is entitled to one month of sick leave on full pay which can be
extended to two additional months half pay, based on Article 37, in the Regulations for Non-
Saudi Recruitment in Universities on page (17).

92
 Service Airline Tickets
1. Go to the administration at your respective college to fill out forms for
airline tickets, whose policies are as follows:
The Contractee is entitled to 4 airline tickets only,
(for herself and up to 4 dependents)
Male dependents over 18 years of age are not eligible for airline
tickets, if there is a Mehrem (male guardian).
Procedures
Married daughters are not eligible to airline tickets.
required
from the Tickets are inclusive only of Jeddah and faculty’s homeland
contractee
travel and return line as stated in the contract.
2. Request a reimbursement for the value of the tickets: (After returning
from the annual vacation) go to the Director of Administration to fill out
forms for the compensation for the value of the tickets.
Procedure
by the
beneficiary' 1. Receive and audit the form.
s sector 2. Send the request to the Employees Affairs Administration
1. Request airline tickets for the annual vacation.
After the issuance of the administrative decision, a general
announcement about the commencement of the annual summer
vacation is to be sent to all contractees at their respective
colleges.
Audit the official forms that have been received from the
Contractees’ respective college, and forward them to the men’s
section.
Personnel
Affairs Audit the tickets orders that have released by the male section
and forward them to the Contractees’ respective college.
procedures
2. Request for ticket reimbursement:
Audit the official forms that have been received from the
Contractees’ respective college and forward them to the men’s
section.
After the administrative approval for reimbursement is issued,
the reimbursement value is deposited directly into the
Contractee’s account.

Tickets Request form

Forms
1. If the spouse is sponsored by another party, he is required to submit a
letter stating that he is not entitled to ticket issuance.
2. Passport copies of the Contractee and her dependents.
3. Residency Permit (Iqama) copies of the Contractee and her
Required
dependents.
documents
If requesting a reimbursement:
4. Attach a copy of the used ticket
5. A copy of Mubashara (proof of reporting to work)

93
 1. If the Contractee decides not to use the earned ticket., only *50% of
the Saudi Airline tickets value will be reimbursed to her and her
Remarks dependents after she reports to work.
2. In cases of family visa, the recruit is eligible to a full compensation
(100%), only after the use of the one-way Saudi Airline ticket.
3. On the request of airline tickets despite working in the summer
session, the Contractee is required to provide the university with a
compensation by:
Returning the original copy of the ticket to the Personnel Affairs Unit
to cancel her reservation and pay the ensuing penalties.
If the tickets have been used, the alleged amount shall be
deposited by the Contractee into the university’s account and the
original copy of the transaction submitted to the Personnel Affairs
Unit**
4. Annually, the Contractee and 3 of her dependents are entitled to
tickets for the summer vacation.
5. The ticket is valid for two months from the date of issuance, and can
be extended once for the period of one month.

*Based on Articles 17, 21, in the Regulations for Non-Saudi Recruitment in Universities on
pages (9, 10).
*Based on Article 20, in the Regulations for Non-Saudi Recruitment in Universities on page (20).
**account number in Samba Financial Group is (2680154720)

94
 Services Requesting a Career Advancement (Promotion)
Procedures 1. Submit a request to the Head of the department to be sent as
required from the
contractee a formal correspondence.
2. Attach the required documents
Procedure by the 1. Receive and audit the form.
beneficiary's sector 2. Send the request to the Employees Affairs Administration
1. Verify the attachments
2. Submit to the main Personnel Affairs Unit for authentication
and registration into their system
3. After the decision is issued, calculation and inclusion of
differences are added to salary

None

1. Original copies of the letters of experience denoting the

academic rank to which the promotion is requested.
2. A copy of the promotion decision issued from the Contractee’s
respective college.

Remarks The letters of experience should be authenticated from the

Saudi Cultural Attaché.in the applicant’s country.
The request should be submitted before the end of the second
semester
The upgraded rank is registered with the renewal of the
contract in the next academic year.*
If the salary prior to the promotion exceeds or equals the
salary of the current rank, the Contractee may be given the
salary of the rank next to that of the previous rank.*

*Based on Articles 8 section (2), in the Regulations for Non-Saudi Recruitment in Universities
on page (4).

95
 Services Contracts Renewal
Procedures required None
from the contractee
Procedure by the Send a transaction with a list of the faculty members' names whom
beneficiary's sector their corresponding sector wish to renew their contracts.
The renewed contract is registered at the Personnel Affairs
Personnel Affairs
Unit according to the regulations of contract renewal
procedures
None
Forms
None
Required documents
The contract is renewed automatically unless either of the
contacting parties notifies the other in writing of the desire
not to renew it at least two months before the expiry of the
contract.
In the event the Contractee wishes to receive a briefing
Remarks
of her contract renewal, a form should be filled out at her
respective college stating to whom it may be directed and
as well as the desired language of issuance (e.g. English,
Arabic).

*Based on Articles 47 in the Regulations for Non-Saudi Recruitment in Universities on page

(47).

96
 Services Termination of Contracts
Resignation: Dismissal by the university:
1. Submit a written request to 1. The university informs the
your respective Head of the Contractee of her dismissal.
department
Procedures
2. After the issuance of 2. After the issuance of the
required from
termination, an e-disclaimer is decision to end the service,
the
contractee
requested by the Director of An e-disclaimer is
Administration requested by the Director
of Administration.
1. Inform the contractee and let her
sign on the statement
1. Accept the resignation and submit it acknowledging the University's
to the Employees Affairs Administration. unwillingness to renew the contract.
Procedure by 2. Print the disclaimer after the 2. Print the disclaimer after the
the completion of all the necessary completion of all the necessary
beneficiary's signatures. signatures.
sector 3. Sign the disclaimer. 3. Sign the disclaimer.
1. After the issuance of the termination decision:
The end of service allowance stipulated in the first contract
Personnel shall be paid, if applicable.
Affairs If the decision to cash a compensation for the non-taken
procedures vacation days is approved, the payment shall be made.

The letter of experience is issued and authenticated.

None
Forms
Required None
documents
The end of service gratuity should not exceed (100,000) Riyals for
faculty members and employees of similar rank and (50,000) Riyals
to all others.
The Contractee whose contract is less than 22 months is not entitled
to the end-of-service gratuity.
Remarks On completion of two years of service with the university, the
Contractee is entitled to an end of service gratuity at the rate of half
a month’s salary for each year of service.*
If the Contractee has completed five years of service with the
university, the Contractee is entitled to an end of service gratuity of a
month’s salary for each year of service.*

*Based on Article 29 in the Regulations for Non-Saudi Recruitment in Universities on page (14).

97
 Services Final Disclaimer for Contractees With a Terminated Contract
After the issuance of the end-of-service decision:
1. Log on to Anjez to request disclaimer through the Director of
Administration at your respective department.
2. Submit the lessor’s disclaimer to the Personnel Affairs Unit.
3. Submit the requested documents to the Personnel Affairs Unit.
Procedures
4. Follow-up on the disclaimer with the corresponding parties
required from the
contractee
mentioned therein.
5. Print the document when finalized and submit a copy to the
Personnel Affairs Unit.
6. If the Contractee has received a bank loan, she must submit a
bank clearance to the Personnel Affairs Unit.
Procedure by the - Print out the electronic disclaimer.
beneficiary's sector - Sign out the disclaimer and submit it to the contractee.
Provide an e-clearance for the Contractee’s passport, university ID and
Personnel Affairs
salaries.
procedures
1. Lessor’s disclaimer form
2. Letter forms for the receipt of the due cheques.

1. The original university ID

2. Request of final exit visa
3. Copy of the final disclaimer

A form should be filled out at the Personnel Affairs Unit, if the

Contractee wishes to receive her financial dues in cheques.
In the event of late financial dues, the Contractee can assign an
individual with the power of attorney by filling out a form at the
Personnel Affairs Unit (Building 1, floor 1, room 129) to check all
the necessary procedures to do the assignment.
If the end of service cheque issuance is delayed, the Contractee
may request to have her end of service allowance transferred to
her bank account at her home country by applying at the Financial
st
Administration building (1), 1 floor, room (129).

98
 Services Applying for Working in the Summer Session
1. Apply for working in the summer session with the Head of
Department.
Procedures required
2. Return the airline ticket(s), if already received, to the
From the contractee
Personnel Affairs Unit.
Beneficiary None
1. After receiving the official document holding the names of the
summer teaching staff, it is submitted to the Personnel Affairs
unit in the men’s section for the issuance of the approval
letter of commissioning faculty members and the employees
Personnel Affairs
of similar rank during the official holiday.
procedures
2. After the issuance of the decision of commissioning faculty
for the summer session, the allowance for the approved days
is calculated.

Statement form denoting the names of teachers participating in the

Forms summer session submitted by your respective department.

Required documents None

The Contractee is not entitled to airline tickets if she teaches

during the summer session.
Remarks The summer session transportation allowance is cashed at
the beginning of the new academic year.

99
 Services Reporting to Work (Mubashara)
Procedures required Upon reporting back to work after the summer vacation:
from the contractee A Mubashara form is to be filled out and sent in a formal
correspondence by your respective college
Upon reporting back from the mid-year and Eids holidays:
No procedures are required.
Upon failure to report back on the set date:
The day(s) of absence shall be counted as an emergency leave and
a request shall be made on Anjez.
- Recruitment Mubashara.
Procedure by the - Make sure the Mubasharas are correct.
beneficiary's sector - Send the forms to the Employees Affairs Administration.
Personnel Affairs 1. Verify the authenticity of the Mubashara.
procedures 2. Attach the housing allowance forms with the Mubashara
forms to process their pay.

Forms Contractee’s report to work form

Required documents A copy of exit and re-entry passport stamps in the Contractee’s
passport is required.

Remarks The Contractee must submit the Mubashara online after returning
from the maternity leave, the annual leave, the exceptional leave,
and the Edda leave, if it was initially requested online.

100
 Services Issuance/Renewal of Residency Permit (Iqama)

Procedures 1. Visit the Director of Administration at your respective college to fill out
required the online e-Passports form.
from the
contractee 2. Pay the Iqama renewal fees of 500 riyals.
For Iqama issuance, process the fee payment through the ATM
machine as follows (select ‘Governmental Services’ → ‘Iqama
issuance’ →the border entry # ( a handwritten number across the
university work visa)→ enter the sponsor’s number
7000950142→Choose the residency permit duration (12 months).
For Iqama renewal: Finalize the transaction at the ATM machine of
your bank (select ‘Governmental Services → ‘Iqama renewal’ →
Iqama number →sponsor’s number: 7000950142→ Choose the
residency permit duration (12 months).
3. Submit the required documents to the Personnel Affairs Unit
Procedure
by the
beneficiary's
sector None
Personnel 1. Send the Passports form and the required documents to the
Affairs Passports Office at the men’s section.
procedures 2. The Contractee will be notified via KAU email when the Iqama is
issued to pick it up from the Personnel Affairs Unit at her respective
college.
Forms Passport form filled out by the college’s administration
Required Iqama issuance: Iqama renewal:
documents 1. The original and copy of 1. The original and copy of
passport. Iqama.
2. 3 personal photos (with hijab 2. Passport
and without glasses) 3. One personal photo
3. Medical certificate issued by 4. ATM receipt of the (500)
the General Medical Clinic Riyals payment.
4. ATM receipt of the (500) Riyals
payment.

Remarks The Kingdom of Saudi Arabia systems call for the resident to issue
and renew the residency permit (Iqama) annually for each member of
the family; the Personnel Affairs Unit’s role is to follow up on the
process to ensure that the Iqama is obtained promptly.
The Contractee must activate the “Abshir” service to be able to renew the Iqama
for her Mehrem (male guardian) and/or dependents.
Iqamas of children under the age of 18 is renewed free of charge.

To add a newborn, the Contractee’s husband must go to the

Passports Office.

Procedures are subject to the rules and regulations of the General

Department of Passports and may vary depending on the submitted
case.

*Abshir is an e-service website of the Passports Department which facilitates the

101
 procedures for all the dependents’ visas such as issuance/cancellation, exit and re-
entry visa, and issuance of final exit visa, without having to refer to the sponsor.
(www.Epassport.gov.sa)

102
 Services Exit Re-entry Visa / Final Exit

Procedures Exit Re-entry Visa: Final exit:

required from the
contractee 1. Go to your respective 1. Go to your
administration to fill out the respective
passports form administration to
2. Pay the (200) riyals visa fees as fill out the
follows: Select ‘Governmental passports form.
Services’ →Exit Re-entry visa 2. Submit all the
→Iqama (enter your Iqama no.) → documents to
enter the sponsor’s number the Personnel
7000950142. Affairs Unit.
3. Submit all the documents to the
Personnel Affairs Unit.
- Receive the e-request.
- Check the validity and eligibility
of the contractee for the leave.
- Make sure an emergency leave
was submitted in case of travelling
during the academic year.
- The request is approved - Check all the fields in
electronically. the form.
- The contractee shall submit the - Direct the contractee
Procedure by the disclaimer in order to receive her to the Employees Affairs
beneficiary's sector passport. Administration.
Personnel Affairs 1. Approve the request
procedures 2. Issue and stamp the visa
1. Passports forms
2. Disclaimer form 2. Disclaimer form
1. Original passport 1. Original passport
2. Recent copy of Iqama 2. Recent copy of Iqama
3. Personal photo
4. A copy of the work
termination decision
Allow for amble time Allow for amble time before
before the time of the time of departure for the
departure for the processing of your visa
processing of your visa request to avoid any
request to avoid any problems.
problems. Cancel all the engagements
If travelling during under her name (car, phone
academic year, it is line) before applying for the
necessary to apply for final exit.
emergency leave even Must issue the final exit for
if it falls on a weekend. the dependents before your
Submit the disclaimer own through the system
form with all due (Abshir).
signatures to the Submit the Iqama to the
Personnel Affairs Unit passports agent at the
103
 before departure. airport upon your final exit.
Submit your Iqama to
the Personnel Affairs
Unit to obtain your visa.

104
 Services Transfer and amendment of information

Procedures required 1. Fill out a transfer of information form on the General

from the contractee Department of Passports (www.gpd.gov.sa/
→select ‘passports form’ → ‘request to amend information’
for registered entrants →Fill in all the blanks in the form→
print the form.
2. Go to the Personnel Affairs Unit with all the requested
documents.
- Check all the fields in the form.
Procedure by the - Direct the contractee to the Employees Affairs
beneficiary's sector Administration.
1. Send the request to the Passports Department at the men’s
section
Personnel Affairs 2. Notify the Contractee by a text message upon receipt of her
procedures passports from the passports Department after doing the
necessary amendments.
Forms Information amendment form for registered entrants

Required documents 1. Original passport(s) with initial and latest entry to the
Kingdom
2. A copy of the new passport to which the information has
been transferred.
3. A copy of the Iqama
Remarks Transfer and amend all the information upon receipt of new passport or
its loss or extension.
The exit and re-entry visa, final exit visa and Iqama are not
issued unless the information is transferred .
Procedures at the General Passports Department requires a
amble time. Thereupon, the transfer of information must be
done at least two weeks prior to the issuance of any visas or
the renewal of iqamas.

105
 Sponsorship transfer
Services
According to the sponsorship case, submit the following documents to
the respective administration:
In case of transferring the spouse or children sponsorship to the
contractee:
1. A letter from the contractee stating the desire to transfer the spouse
or children's sponsorship to the contractee (directed to the Employees
Affairs Management).
2. A Letter from the contractee stating the desire to transfer the spouse
or children's sponsorship to the contractee (directed to the Passports
Management).
3. A Letter of non-objection by the spouse to transfer his sponsorship or
that of the children to the contractee (directed to the Employees Affairs
Management).
Procedures 4. A Letter of non-objection by the spouse to transfer his sponsorship or
required from the that of the children to the contractee (directed to the Passports
contractee Management).
In case of transferring the contractee or children's sponsorship to
the spouse:
1. A letter from the spouse stating the desire to transfer the contractee
or children's sponsorship to the contractee (directed to the Employees
Affairs Management).
2. A Letter from the spouse stating the desire to transfer the contractee
or children's sponsorship to the contractee (directed to the Passports
Management).
3. A Letter of non-objection by the contractee to transfer her
sponsorship or that of the children to the spouse (directed to the
Employees Affairs Management).
4. A Letter of non-objection by the contractee to transfer her
sponsorship or that of the children to the spouse (directed to the
Passports Management).
In case of transferring the spouse's sponsorship from the
contractee to another sector:
1. A letter of non-objection by the contractee to transfer her spouse's
sponsorship to the desired sector (directed to the Employees Affairs
Management).
2. A letter of non-objection by the contractee to transfer her spouse's
sponsorship to the desired sector (directed to the Passports
Management).
3. A letter by the sector stating their willingness to accept the spouse's
sponsorship transfer.
Procedure by the
beneficiary's - Check the validity of Mubasharas.
sector - Send the forms to the Employees Affairs Administration.
The Personnel Affairs Unit sends an email to the Contractee upon the
Personnel Affairs
receipt of the amended passports, requesting pickup.
procedures
None
Forms
1. Copies of the Iqama + the Contractee’s passport
2. A copy of the passport used in the sponsorship transfer
Documents
3. A letter from the new sponsor consenting the transfer

106
 None
Remarks

Attestation Request
Services
1. It is possible to print the employment attestation from Anjez
system. Enter the employee number and password→ select
Procedures
‘Employee’s information’→ press ‘Attestation Request’
required from
107
 2. If the e-request is rejected (e.g. by bank), fill out a form at the
The contractee
Personnel Affairs Unit and attach the requested documents
Procedure by the
beneficiary's
sector None
1. Send the request for approval and official stamp
Personnel Affairs 2. Inform the Contractee by email that her employment attestation
procedures has been issued

Attestation request form

Forms
1. Copy of passport
Required
2. Copy of Iqama
documents
None
Remarks

Service Family Visa (Isteqdam)/ Visit Visa

Required For visits request: For family visa

procedures 1. Log on to the website of the Ministry (Isteqdam)request:
from the of Foreign Affairs, and select ‘Family 1. Fill out the form.
Contractee Visa's Service’ 2. Attach the required
108
 (https://visa.mofa.gov.sa) documents.
Fill out and print the application form. 3. Visit the Personnel
2. Attach the required documents. Affairs Unit to deliver
3. After approval and receipt from the the application.
Personnel Affairs Unit, the application 4. Upon receipt of visa,
has to be sent to the Ministry of send the visa papers to
Foreign Affairs. your family member
4. Follow up on the approval through the through mail in order to
site of the Ministry of Foreign Affairs. continue the process
with the consulate at
your respective country.
Procedure
by the - Check all the fields in the form.
beneficiary' - Direct the contractee to the Employees Affairs
s sector Administration.
Personnel 1. Check the accuracy and completeness of the documents submitted and the
Affairs information contained therein.
Procedures 2. Send application to the Passports Department at the men’s section.
3. Send a text message to the Contractee upon receipt of the visa documents
from the Passports Department to attend and receive it.
Forms Family visit application form 1. Family Visa application
form for non-Saudis.
2. A pledge form for not
having a male guardian
(Mehrem) in case of
asking for a husband’s
visa.
1. Copy of the Contractee's passport+
copy of the person intending to
Required come
documents 2. Copy of the Contractee's residence permit (IQAMA).
3. Copy of most recent degree attested by the parties concerned and
submitted with an Arabic translation in case of non-Arabic certificates.
4. Copy of a document proving kinship attested and translated into Arabic,
in case of non-Arabic documents.
5. Employment attestation letter with salary specification directed To
Whom It May Concern, found on Anjez website.
Employment attestation letter with salary specification directed to the
6. Isteqdam Manager.
Remarks 1. Only family members of the first The family visa request
degree are eligible for family visa has to be obtained for a
(e.g. mother, father, spouse, sons male guardian, if she
and daughters). doesn't have one.
2. In case of requesting a visa for a It isn't eligible to request
family member of a second degree, a family visa for the
the Contractee has to contact the mother and the son if
Ministry Of Interior* to obtain the he's above18 unless
approval and then submit the she has no male
documents to the Ministry Of Foreign guardian (Mehrem).
Affairs**.
3. Visit visas are not granted between
st
Shaaban 25th and Muharram 1 of
each year.
109
*Ministry of Interior and Isteqdam Office -Al Safa district-Arbaeen St. (www.moi.gov.sa) **Ministry of
Foreign Affairs Medina road- Bagdadiya district (https://visa.mofa.gov.sa)

Service Updating information

Actions Updating personal information can be done through Anjez as follows:

required 1. Enter the employee number and password
from the 2. Choose ‘employee info’
Contractee 3. Choose ‘personal data’, ‘qualifications’, and ‘courses’.
4. Attach the updated PDF files
5. Send the application electronically to your respective Director of
110
 Administration.
Procedure by - Receive the request electronically.
the - Ensure enclosure of correct documents.
beneficiary's - Check the validity of request.
sector - Approve the request.
Personnel 1. Check the validity of the request and the attached document(s).
Affairs 2. Endorse the request
procedures

Forms None

Required 1.Personal information

Documents 2. Copy of Passport and Iqama (residency permit).
3. Training courses
4. Certificate copy
5. Qualification
6. Copy of the qualification

Remarks 1. The update request won’t be approved without adding proofs of

updates as PDF attachments.
2. Courses and qualifications that have the same dates can't be counted.
3. The updates have to be done on an annual basis.
4. Date of birth, phone number and email address have to be correct.

Service Loss of Iqama (residence permit) or Passport

Procedures Loss of Iqama: (theft or loss) In case of passport loss, you have
required 1. Inform the nearest police station. to go to your embassy to complete
from the 2. Having the receipt number of the the procedures for the issuance of
Contractee communication from the police a replacement.
station is very important.
3. Go to the Personnel Affairs Unit After the issuance of the new
and fill out the forms and attach passport, you have to go to the
all needed documents. Personnel Affairs Unit to transfer
the information from the old to the

111
 new passport.
Procedure by
the
beneficiary's
sector None
Personnel 1. Send the papers to the men’s section.
Affairs 2. A text message is to be sent to the Contractee to inform her that her request
procedures has been completed.

Forms 1. Passports form

2. A notice form denoting the loss of a document.
3. The police notification denoting the loss of a foreigner’s document.
Required 1. The original passport and a copy.
documents 2. Iqama copy.
3. Two personal photos.

Remarks  In case of loss, a fine of SR 1500 has to be paid, not including the renewal
fee.
 Procedures are subject to the rules and regulations of the General
Department of Passports and may vary according to the situation
presented.

Appendix (1)

List of Forms and Letters

Forms

Rare-specialization Allowance Request Form.

Request Form for Cancelling a Dependent.
Passports Department Forms.
112
 Form for Modifying Information of Registered Expatriates.
Apartment Lessor Disclaimer Form.
Authorization Letter
Request for the Receiving Remainder of Furnishing Allowance.

Letters

Request for Retrieving the Original Certificate of Expertise.

Letters of Request for Sponsorship Transfer.
Pledge Letter of Daughter’s Marital Status.
Pledge Letter of Having a Mehrem (Male Guardian).

Kingdom of Saudi Arabia ‫ةكلممال ةيبرعال ةيدوعسال‬

King Abdulaziz University ‫ةعماج كلمال دبع زيزعال‬

Scientific Council ‫سلجمال يملعال‬

Rare-Specialization Allowance Request Form

First: (To be filled by the Contractee)
Name: _______________________________ Academic degree: _____________

Highest Certification obtained: ________________ Year of issuance: _______

Place of issuance (University/Country): ________________________________

113
Major Specialization: _______________________________________________

Minor Specialization________________________________________________

Title of master’s Thesis: _____________________________________________

Title of doctoral dissertation: ________________________________________

Number of doctoral and master's dissertations supervised by the applicant:

_________________________________________________________________

Number of published papers: ________________________________________

Number of papers published in the last five years: ______________________

Fields of research: _________________________________________________

Previously taught courses: __________________________________________

Currently taught courses: __________________________________________

Department: ___________________ College: ______________________

Please attach a copy of the CV (Arabic and English), clarifying the following: Practical
and scientific experience

Supervision of doctoral and master's dissertations. Published research

papers, place and date of publication.

All data is to be chronologically order from the most recent to the oldest, in addition to other documents required.

Name: ____________________________________

Signature: __________________________________

Date: _____________________________________

Kingdom of Saudi Arabia ‫ةكلممال ةيبرعال ةيدوعسال‬

King Abdulaziz University ‫ةعماج كلمال دبع زيزعال‬

Scientific Council ‫سلجمال يملعال‬

Second: (To be filled by the Head of the department and signed by the Dean)

The applicant’s rare specialization approved by the University Council*:

____________________________________________________________________

The nearest rare major applicable for applicant:

_____________________________________________________________________

Names of the teaching staff members at the same department who receive rare-
114
specialization allowance

______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
__________________________________________________________________

Justifications for requesting the allowance:

______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
__________________________________________________________________

Head of the department: …………………….

Signature: …………………………………..
Date: ……………………………………..

The Dean: …………………………………

Signature: …………………………………
Date: ………………………………………

*Please review the list of rare majors approved by the University Council at the time of
applying.

Kingdom Of Saudi Arabia Personal Affairs Department

Ministry of Higher Education Unit of Non-Saudi Faculty Affairs
King Abdulaziz University
Women's Campus

Request Form for Cancelling a Dependent

No. Name Nationality Kinship Iqama No.
1
2
3
4
5
6

115
 Your Excellency The Director-general of Passports for
Mecca Region/ Greetings

I would like to inform your Excellency that my family names' mentioned above have left the
Kingdom via exit and re-entry/final exit visa and haven’t returned to the Kingdom up to this
date. Kindly note that their visa expired, while they are outside the Kingdom and I would like to
delete their records from the Residency and Passports Computer Systems.

Thank you for your cooperation.

We endorse the authenticity of this signature

Head of Unit of Non Saudi Academic Staff Affairs The Applicant

Name: ___________________________ Name: __________________________

Signature: ________________________ Iqama No.: _______________________

Date: ____________________________ Signature:________________________

Date: ___________________________

Official stamp

Kingdom of Saudi Arabia

Personal Photo
Ministry of Interior Affairs Dependent’s Photos

Passports Department

Iqama Issuance
New Lost Exi
For
m

Damaged Renew
Reque

Duration ( ) month
st

Iqama no.
For issuing a new Iqama
Expiry Entry no.
date
Information

Sponsor’
s no. Entry date: Entry port: Jeddah
Identi

First name : Father : Grandfather: Family:

ficati
on

116
 Profession: Religion: Date of birth:
Nationality:
Passport no.: Expiry date: Place of Issuance:
Issuance date:
Personal

Government body Institution Individual

Sponsor: Signature Stamp

Sponsor’s address:

Government body Institution

Sponsor no.
Individual
SponsorTransfe

New address: Signature Stamp

B.o.box:
r

Kingdom of Saudi Arabia

Ministry of Interior
Name of Sponsor: Name of official employee:
Passports Department:
No. Of Sponsor: Date of receipt:
_______ Administration
Signature: Signature:
Receipt invoice no.:

P.O.Box: ( ) Jeddah

If the entrant visit is not for residence, specify the decision type for issuing the iqama
Decision no. ( ) Date / / Place of issuance:
Use

Iqama no. ( ) Date / / End date /

Official

Visa no. ( ) Date / / End date / / Type:

For

Sponsorship transferred by decision no ……………. On / /

Service transfer date / /

In case of entry with an independent passport

Expir
Name (as in Date of Passport y Entry Border entry
dat
S. passport) birth kinship no. e port no.

117
 Instructions

1. The employer is responsible for any right or obligation pertinent to the resident’s dealing with others if this occurred with a
prior written consent. According to the order of His Royal Highness number 13632 on 18/7/1382 A.H.

2. When any of the resident's daughters or sons reaches 18 years old, he/she must obtain a residency permit under its
conditions as per a personal separate passport issued from his country.

3. An application for the renewal of the residence permit has to be filed at least three days prior to the expiration of the
permit. In case of violation without an excuse, the renewal fee will be doubled for the first time. If reoccurred, the penalty
shall be doubled. On the third time, the resident shall be forced to exit the Kingdom. This is according to article number 55 of
the Residence Permit system.

4. The resident is responsible for those granted a license to work for him.

5. Residence permit fee is 500 riyals for each year.

6. An exit and re-entry visa fee for one time is 200 riyals.

7. Multiple exit and re-entry visa fee is 500 riyals.

8. Service transfer fee is 2000 riyals for the first time, 4000 riyals for the second, and 6000 riyals for the third.

9. The final exit visa is free of charge and the residence permit must be attached to the form.

10. In case of the loss of residence permit, the Passports Department must be informed within a period not exceeding
24 hours so as not to incur the penalty stipulated in Article 61 of the Residence Permit system.

118
11. The employer shall withdraw residence permit from the resident for travelling with an exit and re-entry visa and he has to
submit it with a copy of the passport to the immigration department if the resident didn't return back.

12. Passports Department must be requested to cancel the visa in case of not wanting to travel within the period specified
in the exit and re-entry visa so as not to incur the penalty stipulated in Article 61 of the Residence Permit system.

13. He who by himself, or helps someone else to get a visa or residence permit by fraud, bribery and he who changes in
travel documents, residence permits or falsifies such documents, or provides false documents or statements for the
purpose of gaining, for himself or another person, a residence permit, or a visa, shall be liable to the penalties stipulated in
article 60 of the Residence Permit system.

14. The resident is responsible for his dependents registered on his residence permit and shall ensure that they transfer
their sponsor before working.

15. The dependent must have a separate passport if he entered without the person on whose passport he has been added
because the computer system is designed on entering the name of the passport holder not the added dependent(s).

119
 Kingdom of Saudi Arabia For official use

Ministry of interior affairs Location

General Immigration Department Microfiche No.

Passport Department Jeddah Frame No.

Request to modify information for registered entrants Micrographics pages' number

Applicant type: Foreign Father Foreign dependent

1. Registration No. ( )
2. First Name: __________________________________________
3. Surname: ____________________________________________
4. Father's name : _______________________________________
5. Grandfather's name: ___________________________________
6. Country of birth: ______________________________________
7. Date of birth: _________________________ 8. Nationality: _______________
9. Modified Info : ______________________________________________________

10. Previous information ________________________________________________

11. New information ___________________________________________________

12. Employer number: __________________________________________________

13. Governmental institution: (employer name/Company name/institution)

_____________________________________________________________________

Full name of the individual sponsor

14. First Name _________________________________________________________

15. Surname ___________________________________________________________
16. Father's name _______________________________________________________
17. Grandfather's name ___________________________________________________

18. Employer address: King Abdul Aziz University

19. Phone Number: 650000

As a sponsor of the above mentioned person, I hereby agree to be liable for any right or obligation
pertinent to any person or entity during his residency provided that there is prior written consent about
such right or obligation in implementation of the Royal decree number 12632 dated 18/7/1382 H. I
hereby oblige myself to terminate his service upon any request of evacuation from the designated
authority, and to receive his residency permit and report its loss or damage. Upon his final exit, I am
committed to submit his residence permit to the Passport Administration.

Employer’s signature Seal

Signature of the competent official Date

120
Signature of head of Division Date

Apartment Lessor Disclaimer Form

I, the owner of the apartment lease and the hereinafter signee by the name of/
………………………………………………………………………………………….

Saudi nationality ID no: ………………………………issued on ………………….

From: ………………………hereby certify that I have received all financial charges including
rent, water and electricity from Mr(s)………………………………………….till
the end of the rental agreement entered by and between us and which terminates on
……/……./……for the rented apartment no. …………..………………on the
………………………floor located at……………………………….street, ………………..
district.

Thereupon, the said Lesee has received the disclaimer to be submitted to KAU housing
department.

Signature of the Lessor: ……………………………….

Date: …………………………………………..

Phone: ………………………………………

P.O.Box: …………………………………..

Stamp

121
 Kingdom Of Saudi Arabia ‫ةكلممال ةيبرعال ةيدوعسال‬

Ministry Of Higher Education ‫ةرازو ميلعتال يالعال‬

King Abdul Aziz University ‫ةعماج كلمال دبع زيزعال‬

Women's Campus ‫رطش تابالطال‬

Vice Dean of Women's Campus Office

Ref…

Date:…………………..

Encl:…………………..

Authorization Letter
I/…………………………………………… employed at King Abdulaziz University
………………………………..College………………………...Department hereby authorize Ms.
……………………………………………to claim my financial receivables for the
period………………………… for the following reasons:

I am

o Annual vacation leave o Sick

leave
o Emergency leave o
Maternity leave
o Exceptional leave
o On official duty leave
o Resigned and terminated my contract o
Retired
By the administrative decision no. ……………………dated ……/……../……………

Name of authorized employee: …………………….. Signature: ………….

Name of authorizing employee: …………………… Signature: ……….…

Vice Dean of the employee’s college: ……………………………...

Signature: ………………..

Head of Financial Administration: …………………………….

Signature: ………………………………….

Kingdom Of Saudi Arabia Personal Affairs Administration

Ministry of Higher Education Department of Salaries and Allowances
King Abdulaziz University
Women's Campus
122
 Request Form for Receiving the Remainder

Of the Furnishing Allowance

Applicant’s Applicant’s name: Employee no:

info Workplace: Job title:
Date of Contract:
Dear Madame the Head of the …………………………….department

Greetings
I would like to kindly request receiving the remainder of the furnishing
Request
employee

allowance, since it had not been cashed in full from the beginning of
For the

the contract.
With my sincere greetings and appreciation.
Signature: Date:

123
 For the Financial Administration

124
 Request Dear Madame, the Vice Dean of ……………………
(1)
Greetings
Kindly find attached herewith the request form submitted by the employee
mentioned above for taking the necessary action.

Head of the ………………….department

Signature: ………………………..

Request Dear Madame, the Vice Dean of the Women's Campus

(2)
Greetings
Kindly find attached herewith the request form submitted by the employee
mentioned above for taking the necessary action.

The Vice Dean of ……………….college

Signature: ……………………………

Personnel Affairs Administration 1435/1436 A.H.

125
Kingdom Of Saudi Arabia Personal Affairs Department
Unit of Non-Saudi Faculty
Ministry of Higher Education Affairs
King Abdulaziz University
Women's Campus

Application Form for Retrieval of

Original Expertise Certificate

Dear Sir, the General Manager of the Personnel Affairs Administration

Greetings

I …………………………………………………….……. (employee’s
name)…………………………………… (employee no. would like to retrieve
my original expertise certificates provided to your respected department
upon signing the contract and this is due to my resignation.

Applicant’s name: ________________________

Signature: ______________________________

Date: __________________________________

126
Kingdom Of Saudi Arabia Personal Affairs Department
Ministry of Higher Education Unit of Non-Saudi Faculty Affairs
King Abdulaziz University
Women's Campus

Sponsorship Transfer Request Form (1)

Dear Sir, the General Manager of the Personnel Affairs Administration

Greetings

I Doctor/professor ____________________________________ with

residence permit no. ___________________________________ would like
to transfer my (daughter’s/ son’s)
________________________________________________ Residence
permit no. _______________________

(Daughter’s/ son’s) ________________________________________________

Residence permit no. _______________________

(Daughter’s/ son’s) ________________________________________________

Residence permit no. _______________________

Currently under the sponsorship of __________________________

Residence permit no. _________________________ to my sponsorship
because of
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

Applicant’s name: ______________________________

Signature: ____________________________________

Date: ________________________________________

127
Kingdom Of Saudi Arabia Personal Affairs Department
Ministry of Higher Education Unit of Non-Saudi Faculty Affairs
King Abdulaziz University
Women's Campus

Sponsorship Transfer Request Form (2)

Dear Sir, the Director-general of Jeddah Passports

Greetings

I Doctor/professor ____________________________________ with

residence permit no. ___________________________________ would like
to transfer my (daughter’s/ son’s)
________________________________________________ Residence
permit no. _______________________

(Daughter’s/ son’s) ________________________________________________

Residence permit no. _______________________

(Daughter’s/ son’s) ________________________________________________

Residence permit no. _______________________

Currently under the sponsorship of __________________________

Residence permit no. _________________________ to my sponsorship
because of
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

Applicant’s name: ______________________________

Signature: ____________________________________

Date: ________________________________________

128
Kingdom Of Saudi Arabia Personal Affairs Department
Ministry of Higher Education Unit of Non-Saudi Faculty Affairs
King Abdulaziz University
Women's Campus

Sponsorship Transfer Request Form (1)

Dear Sir, the General Manager of the Personnel Affairs Administration

Greetings

I Dr. /professor ____________________________________ with residence permit

no.
___________________________________ would like to transfer my
(daughter’s/ son’s)
________________________________________________ Residence
permit no. _______________________

(Daughter’s/ son’s) ________________________________________________

Residence permit no. _______________________

(Daughter’s/ son’s) ________________________________________________

Residence permit no. _______________________

Currently under my sponsorship to the sponsorship of my husband

__________________________ residence permit no.________________________
because of
_____________________________________________________________
___________________________________________________________________
___________________________________________________________________

Applicant’s name: ______________________________

Signature: ____________________________________

Date: ________________________________________

129
Kingdom Of Saudi Arabia Personal Affairs Department
Ministry of Higher Education Unit of Non-Saudi Faculty Affairs
King Abdulaziz University
Women's Campus

Sponsorship Transfer Request Form (2)

Dear Sir, the Director-general of Jeddah Passports Department

Greetings

I Dr. /professor ____________________________________ with residence permit

no.
___________________________________ would like to transfer my
(daughter’s/ son’s)
________________________________________________ Residence
permit no. _______________________

(Daughter’s/ son’s) ________________________________________________

Residence permit no. _______________________

(Daughter’s/ son’s) ________________________________________________

Residence permit no. _______________________

Currently under my sponsorship to the sponsorship of my husband

__________________________ residence permit no.
_________________________
because of
___________________________________________________________________
___
___________________________________________________________________
___
___________________________________________________________________

Applicant’s name: ______________________________

Signature: ____________________________________

Date: ________________________________________

130
Kingdom Of Saudi Arabia Personal Affairs Department
Ministry of Higher Education Unit of Non-Saudi Faculty Affairs
King Abdulaziz University
Women's Campus

Sponsorship Transfer Request Form (1)

Dear Sir, the General Manager of the Personnel Affairs Administration

Greetings

I Dr. /professor ____________________________________ with residence permit

no.
___________________________________ would like to transfer my husband
________________________________________________ residence permit no.
_______________________to my sponsorship upon the termination
of his work contract at ____________________ on ______/ _______/
__________

Applicant’s name: ______________________________

Signature: ____________________________________

Date: ________________________________________

131
Kingdom Of Saudi Arabia Personal Affairs Department
Ministry of Higher Education Unit of Non-Saudi Faculty Affairs
King Abdulaziz University
Women's Campus

Sponsorship Transfer Request Form (2)

Dear Sir, the Director-general of Jeddah Passports

Greetings

I Dr. /professor ____________________________________ with residence permit

no.
___________________________________ would like to transfer my husband
________________________________________________ residence permit no.
_______________________to my sponsorship upon the termination
of his work contract at ____________________ on ______/ _______/
__________

Applicant’s name: ______________________________

Signature: ____________________________________

Date: ________________________________________

132
Kingdom Of Saudi Arabia Personal Affairs Department
Ministry of Higher Education Unit of Non-Saudi Faculty Affairs
King Abdulaziz University
Women's Campus

Sponsorship Transfer Request Form (1)

Dear Sir, the General Manager of the Personnel Affairs Administration

Greetings

I Dr. /professor ____________________________________ with residence permit

no.
___________________________________ would like to transfer my
sponsorship to the sponsorship of my husband
_____________________________________

residence permit no. _______________________and who is currently working at

___________________________________________________________________

upon the termination of my work contract with the university on _____/______/____

Applicant’s name: ______________________________

Signature: ____________________________________

Date: ________________________________________

133
Kingdom Of Saudi Arabia Personal Affairs Department
Ministry of Higher Education Unit of Non-Saudi Faculty Affairs
King Abdulaziz University
Women's Campus

Sponsorship Transfer Request Form (2)

Dear Sir, the Director-general of Jeddah Passports

Greetings

I Dr. /professor ____________________________________ with residence permit

no.
___________________________________ would like to transfer my sponsorship
to the sponsorship of my husband
_____________________________________residence permit no.
_______________________and who is currently working at
_________________________________________________________________
__upo n the termination of my work contract with the university on
_____/______/____

Applicant’s name: ______________________________

Signature: ____________________________________

Date: ________________________________________

134
Kingdom Of Saudi Arabia Personal Affairs Department
Ministry of Higher Education Unit of Non-Saudi Faculty Affairs
King Abdulaziz University
Women's Campus

Sponsorship Transfer Request Form (1)

Dear Sir, the General Manager of the Personnel Affairs Administration

Greetings

I Dr. /professor ____________________________________ with residence permit

no.
___________________________________ would like to transfer the
sponsorship of my husband
_____________________________________residence permit no.
_______________________ to the sponsorship of
___________________________

____________________________________

Applicant’s name: ______________________________

Signature: ____________________________________

Date: ________________________________________

135
Kingdom Of Saudi Arabia Personal Affairs Department
Ministry of Higher Education Unit of Non-Saudi Faculty Affairs
King Abdulaziz University
Women's Campus

Sponsorship Transfer Request Form (2)

Dear Sir, the Director-general of Jeddah Passports

Greetings

I Dr. /professor ____________________________________ with residence permit

no.
___________________________________ would like to transfer the
sponsorship of my husband
_____________________________________residence permit no.
_______________________to the sponsorship of __________________________

______________________________________

Applicant’s name: ______________________________

Signature: ____________________________________

Date: ________________________________________

136
Kingdom Of Saudi Arabia Personal Affairs Department
Ministry of Higher Education Unit of Non-Saudi Faculty Affairs
King Abdulaziz University
Women's Campus

Declaration

Dear Sir, the Director-general of Passports Mecca Region.

Greetings

I, the undersigned employee ________________________________________

Nationality ______________________________________________________

Residence permit no. ______________________________________________

Acknowledge that my daughter:

Name ____________________ Residence Permit No.___________

Name ____________________ Residence Permit No.___________

Name ___________________ Residence Permit No.___________

Is unmarried, and if proved otherwise I shall be liable to any penalty thereof

stipulated by the laws.

We endorse the authenticity of the

signature Head of Non Saudi
Academic Affairs Unit

Name______________________________

Signature___________________________

Date ______________________________

Applicant’s name____________________

Signature___________________________

Date ______________________________

Official Stamp

137
 Kingdom Of Saudi Arabia Personal Affairs Department
Ministry of Higher Education Unit of Non-Saudi Faculty Affairs
King Abdulaziz University
Women's Campus

Declaration

Dear Sir, the Director-general of Passports Mecca Region.

Greetings

I, the undersigned employee ________________________________________

Nationality ______________________________________________________

Residence permit no. ______________________________________________

Declare that I have no male guardian (Mehrem) and would like to have a family visa
for:

Name ____________________ Kinship___________

To act as my male guardian (Mehrem) and I pledge that my sponsorship

shall not be transferred to any other sponsor. If proved otherwise, I shall be
liable to any penalty thereof stipulated by the laws.

We endorse the authenticity of the signature

Head of Non Saudi Academic Affairs Unit

Name______________________________

Signature___________________________

Date ______________________________

Applicant’s name____________________

Signature___________________________

Date ______________________________

Official Stamp
138
139
 Appendix 2

List of Rules and Regulations

Regulations:

Regulations for Saudi Universities Personnel Including Staff Members and the
Like.

Regulations for Non-Saudi Recruitment in Universities.

Unified Regulations for postgraduate studies in the university.

Study and Examination Systems Regulations for undergraduates (modified).

Leaves in the Ministry of Civil Service regulations.

Rules:

Labor law.

Staff disciplinary procedures.

To review the regulations of your interest, please open the following link:

Www.
http://vpg-office.kau.edu.sa/pages-regulations-systems
.aspx?Site_ID=234&Lng=AR

140