Engr. Irene Cecile L.

Calaycay ACCS 211

Chapter 4

APPLICATION SOFTWARE: SPREADSHEETS

CONCEPT:
MS EXCEL

Microsoft Excel is a powerful electronic spreadsheet program you can use to automate accounting
work, organize data, and perform a wide variety of tasks. Excel is designed to perform calculations,
analyze information, and visualize data in a spreadsheet. Also this application includes database and
charting features.

4.1 Getting Comfortable with MS EXCEL

To launch Excel for the first time:

1. Click on the Start button.

2. Click on All Programs.

3. Select Microsoft Office from the menu options, and then click on Microsoft Excel 2013.

When you open Excel for the first time, the Excel Start Screen will appear. From here, you'll be able to
create a new workbook, choose a template, and access your recently edited workbooks.

Figure 4-1: EXCEL 2013 Start Screen

Note: After Excel has been launched for the first time, the Excel icon will be located on the
Quick Launch pane. This enables you to click on the Start button, and then click on the Excel icon to
launch the Excel spreadsheet. Also, a shortcut for Excel can be created on your desktop.

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4.1.1 The WORD 2013 Interface

1 Quick Access Toolbar 2 Title Bar 3 Ribbon 4 Account Access

Account Access
5 File Tab
Account Access

Account Access

6 Name Box 8 Formula

Bar

7 Cell

9 Cell Range

Account
Access
10 Worksheet
Account
Access

Account
Access

11 Status Bar

12 New Sheet 13 Document Views 14 Zoom Control

Figure 4-2: EXCEL 2013 Graphical User Interface

Table 4-1: Parts of the EXCEL 2013 Interface

No. Part Description

1 Quick Access The Quick Access toolbar lets you access common commands no matter
toolbar which tab is selected.

By default, it includes the Save, Undo, and Redo commands. You

can add other commands depending on your preference.

2 Title Bar Displays the name of the application file.

3 Ribbon The Ribbon contains all of the commands you will need to perform

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common tasks in Word. It has multiple tabs, each with several groups of
commands.

4 Account Access From here, you can access your Microsoft account information, view your
profile, and switch accounts.

5 File Tab The File tab has replaced the Office button. It helps you to manage the
Microsoft application and provide access to its options such as Open,
New, Save, As Print, etc.

6 Name Box Displays the active cell location.

7 Cell The intersection of a row and column; cells are always named with the
column letter followed by the row number (e.g. A1 and AB209); cells my
contain text, numbers and formulas.
8 Formula Bar Input formulas and perform calculations.

9 Cell Range One or more adjacent cells. A range is identified by its first and last cell
address, separated by a colon. Example ranges are F5:F10, A1:B1 and
A1:G240.

10 Worksheet A grid of cells that are more than 16,000 columns wide (A-Z, AA-AZ, BA-
BZ…IV) and more than 1,000,000 rows long.

11 Status Bar Displays information about the current worksheet.

12 New Sheet Add a new sheet button.

13 Document Views There are three ways to view a document. Simply click to select the
desired view:

• Read Mode displays your document in full-screen mode.

• Print Layout is selected by default. It shows the document as it would

appear if it were printed.

• Webpage Layout shows how your document would look as a webpage

14 Zoom Control Click, hold, and drag the slider to use the zoom control. The number to
the right of the slider bar reflects the zoom percentage.

4.1.2 Mouse Pointer Styles

The Excel mouse pointer have different styles as you work around the spreadsheet. Table 6.2 shows the
most common mouse pointer forms:

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Table 4-2: Mouse Pointer Styles

Pointer Example Description

The white plus sign will select a single cell to

enter data, retype data or delete text from the
selected cell. This pointer is also useful for
selecting a range of cells.

The white arrow will drag the contents of the selected

cell to a new location (drag and drop).

The black plus sign activates the fill handle of the

selected cell and will fill the adjoining cells with some
type of series, depending on the type of data (e.g., a
formula or date) is in the beginning cell.

4.1.3 Spreadsheet Navigation

The following table provides various methods to navigate around a spreadsheet.

Table 4-3: Spreadsheet Navigation

Method Description

mouse pointer Use the mouse pointer to select a cell.

Use the horizontal and vertical scroll bars to move around the spreadsheet to view
scroll bars columns and rows not currently visible. Click the mouse pointer once the desired
cell is visible.

Use the left ←, right →, up ↑, and down ↓ arrows to move accordingly among
arrow keys
cells.

Enter Press the Enter key to move down one cell at a time.

Tab Press the Tab key to move one cell to the right.

Ctrl+Home Moves the cursor to cell A1.

Moves the cursor to the last cell of used space on the worksheet, which is the cell at
Ctrl+End the intersection of the right-most used column and the bottom-most used row (in
the lower-right corner).

Moves the cursor to the next or last cell in the current column or row which
End + arrow key
contains information.

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4.1.4 Adjusting Column Widths

Initially all columns have the same width in a spreadsheet. Often you will need to make columns wider
or narrower. For example, a long text entry in one cell will be cut off/truncated when the cell to its right
contains any information. Likewise, numbers will appear as pound symbols ### when larger than cell
width. There are several ways to modify column width.

Table 4-4: Ways to adjust column widths

Method Description

dragging method Move the cursor up to the column heading area and point to the vertical line to the
right of the column that you want to change. When the cursor becomes a "plus
sign" with horizontal arrows, press the mouse button and drag in either direction to
resize the column. Release the mouse button to accept the new size.

double click to Move the cursor up to the column heading area and point to the vertical line to the
auto fit right of the column that you want to change. When the cursor becomes a "plus
sign" with horizontal arrows, double click to AutoFit this one column.

AutoFit a range Use the mouse to select the range of cells that needs to be adjusted and on the
Home ribbon in the Cells group, choose Format, and the select the AutoFit Column
Width option.

4.1.5 Undo and Redo Buttons

1. Click on the Undo button. The last item that you typed is removed from the spreadsheet.

2. Click on the Redo button. The text that you removed with Undo should be replaced.

4.1.6 Insert and Delete Rows and Columns

Table 4-5: Insert and Delete Rows and Columns

Procedure Description

Add Row Select any cell of the row where you desire to add a new row above. On the Home
ribbon in the Cell group, click on the Insert button, and then select Insert Sheet
Rows. A new roll will appear above your selected cell row.

Add Column Select any cell of the column letter where you desire to add a new column to the
left. On the Home ribbon in the Cell group, click on the Insert button, and then
select Insert Sheet Columns. A new column will appear to the left of your selected
column.

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Procedure Description
Delete Row or Select any cell where you desire to delete a row or column. On the Home ribbon in
Column the Cell group, click on the Delete button, and then selected Delete Sheet Rows or
Delete Sheet Columns. The row or column where the cell was selected will be
deleted.

4.1.7 Text and Number Alignment

Microsoft Excel aligns data in a cell in three ways; left, center, and right. Also, a range of cells can be
merged into one cell; this is good for text titles. The default text alignment is left, and the default
number alignment is right. Alignment can be changed by using the alignment icons located on the Home
ribbon in the Paragraph group. Select a range before changing alignment to more than one cell at a
time.

Table 4-6: Insert and Delete Rows and Columns

Procedure Description

Align Left Align your content to the left.

Center Center your content.

Align Right Align your content to the right.

Wrap Text Wrap extra-long text into multiple lines so that you can see all of it.

Merge and Center Combine and center the contents of the selected cells in a new larger cell. This is a
great way to create labels that spans multiple columns.

4.1.8 Format Numbers

Excel provides many different types of numeric formats including currency, percent, comma, scientific,
etc. On the Home ribbon the numeric formats are located in the Number group. Select the drop-down
arrow next to General to view all format types. Select a range of cell/s before choosing format. In fact,
this range can include cell/s that does not yet contain data.

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Figure 6-3: MS EXCEL number format styles

4.1.9 Cut, Copy, and Paste Text

Avoid retyping in Excel by moving or copying text and formulas. The following list includes commands
and definitions involved in cut, copy, and paste.

Table 6-7: Cut, Copy, and Paste Text

Command Description

Cut Removes the selected text from the document and places it in the clipboard (a
temporary holding place for the item that has been cut or copied).

Copy Places a copy of the selected text in the clipboard and leaves the selected text
unchanged.

Paste Places text from the clipboard in the document where the active cell is located.

4.1.10 Printing Workbooks

Once you've created your workbook, you may want to print it to view and share your work offline. It's
easy to preview and print a document in Excel using the Print pane.

To access the Print pane:

1. Select the File tab. Backstage view will appear.

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2. Select Print. The Print pane will appear.

Figure 6-4: EXCEL 2013 Print pane

To print a document:

1. Navigate to the Print pane and select the desired printer.

2. Enter the number of copies you want to print.
3. Select any additional settings if needed.
4. Click Print.

Note: You can also access the Print pane by pressing Ctrl+P on your keyboard.

4.1.11 Choosing a print area

Before you print an Excel workbook, it's important to decide exactly what information you want to print.
For example, if you have multiple worksheets in your workbook, you will need to decide if you want to
print the entire workbook or only active worksheets. There may also be times when you want to print
only a selection of content from your workbook.

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Note: Worksheets are considered active when selected.

Figure 4-5: A selected sheet

To print active sheets:

1. Select the worksheet you want to print. To print multiple worksheets, click the first worksheet,
hold the Ctrl key on your keyboard, then click any other worksheets you want to select.

Figure 6-6: Selecting multiple worksheets

2. Navigate to the Print pane.

3. Select Print Active Sheets from the Print Range drop-down menu.

Figure 6-7: Print Range drop-down menu

4. Click the Print button.

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To print the entire workbook:

1. Navigate to the Print pane.

2. Select Print Entire Workbook from the Print Range drop-down menu.

Figure 6-7: choosing Print Entire Workbook

3. Click the Print button.

To print a selection:

In our example, we'll print the records for the first 25 cells of the sales made by Kelly Willians in the
Orders worksheet.

1. Select the cells you want to print.

Figure 4-8: Select a portion of the worksheet to print

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2. Navigate to the Print pane and choose print selection.

Figure 6-9: choosing Print Selection

A preview of your selection will appear in the Preview pane.

Figure 6-10: A preview of your document and choosing Fit all colums in one page

3. Click the Print button to print the selection.

Note: If you prefer, you can also set the print area in advance so you'll be able to visualize which cells
will be printed as you work in Excel. Simply select the cells you want to print, click the Page Layout tab,
select the Print Area command, then choose Set Print Area. Keep in mind that if you ever need to print
the entire workbook, you'll need to clear the print area.

Figure 6-10: Setting the Print Area

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4.2. Basic Formulas

Microsoft Excel is an electronic spreadsheet that automates manual calculations involved in

accounting and bookkeeping. After you have typed the basic text and number entries in a spreadsheet
cell, Excel can perform the math calculations for you. You will learn how to create formulas and
functions to perform calculations in a spreadsheet.

Example formulas are: =D15+D18+D21 : =B4-B12 : =A10/B15 : =(B16+C16)*1.07

Note: Do not use any spaces in formulas. Also, when creating formulas you may choose to either type
the cell address or use the mouse to select the cell address.

Table 4-8: Mathematical Operators

Symbol Description

= equals - used to begin a calculation

+ addition

- subtraction

* multiplication

/ division

^ exponentiation

( open parenthesis - used to begin a grouping

) close parenthesis - used to close a grouping

Note: The numeric keypad on the right side of the keyboard provides most of these operators.
Excel follows the mathematical order of hierarchy where operators are processed in the order:
negation, exponentiation, multiplication/division, and then addition/subtraction. Use parentheses
to clarify the order of calculation in a formula.

6.2. 1. Basic steps for creating a formula:

1. Click in the empty cell which will contain the formula.

2. Type an equal sign (=).
3. Type the cell address or click the cell that contains the first number.
4. Type the math operator (+ - / * ^).
5. Type the cell address or click the cell that contains the second number.

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6. Continue in this manner until the formula is complete.

7. Use parenthesis for clarification.
8. Press the Enter key.

4.2.2. AutoSum

Adding is the most common math operation performed in Excel. The Home ribbon includes an
AutoSum button for adding. This button provides a shortcut to typing formulas.

Figure 6-11: The AutoSum button in the Home Ribbon

Basic Steps for using AutoSum:

1. Move to the empty cell that will contain the formula.

2. Click on the AutoSum button.

3. Proofread the formula that Excel provides, make any necessary changes.

4. Press the Enter key or click the check mark on the formula bar.

4.3 Formula Functions

Functions provide an automated method for creating formulas in the following categories:
financial, date and time, math and trigonometry, statistical, lookup and reference, database, text, logical
and information. Excel contains more than 200 functions. For example, specific functions are available to
calculate a sum, an average, a loan payment, logarithms and random numbers. Functions can be typed,
if you know the syntax, or can be inserted by clicking on the Function button located left of the
formula bar.

Note: All functions are formatted in a similar manner, for example: = function name (parameters). The
parameters vary depending upon the function. Functions and cell addresses may be typed in upper
case or lower case.

4.3.1. Sum
Adding is the most common function performed in Excel. The SUM function adds values. Specify
values, individual cell addresses and/or range addresses in the numberx variables.

syntax =SUM(number1,number2,...)

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examples =SUM(A10:A25) >> sums the values in cell range A10:A25.

=SUM(B15:C20) >> sums the values in cell range B15:C20.
=SUM(D45,D60:D70,D80:D85) >> sums the values in cell D45, cell range D60:D70 and
cell range D80:D85.

4.3.2. Average
An average sums all values and divides by the total number of values. Specify values, individual cell
addresses and/or range addresses in the numbers variables.

syntax =AVERAGE(number1,number2,...)

examples =AVERAGE(15,255,45) >> averages the values 15, 255 and 45.
=AVERAGE(B15,B33,B52) >> averages the values in cells B15,B33, and B52.
=AVERAGE(C22:C24,C30:C33) >> averages the values in cell ranges C22:C24and
C30:C33.

4.3.3. Maximum (MAX)

Maximum indicates the largest value in the designated list of numbers.

syntax =MAX(number1,number2,...)

examples =MAX(A15:A35) >> looks for the largest value in cell range A15:A35
=MAX(D10:D200,D225:D325) >> looks for the largest value in cell ranges D10:D200 and
D225:D325.

4.3.4. Minimum (MIN)

Minimum indicates the smallest value in the designated list of numbers.

syntax =MIN(number1,number2,...)

examples =MIN(A15:A35) >> looks for the smallest value in cell range A15:A35
=MIN(D10:D200,D225:D325) >> looks for the smallest value in cell ranges D10:D200 and
D225:D325.

4.3.4. Largest (LARGE )

Largest indicates the largest value in the designated list of numbers with a specific rank (k). For
example, the fifth largest number.

Array is the array or range of data for which you want to determine the k-th largest value.

syntax =LARGE(Array,k)

examples = LARGE(D10:D200,1) >> looks for the largest number in cell range D10:D200.
= LARGE(D10:D200,2) >> looks for the second largest number in the same range.

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4.3.5. Smallest (SMALL) Smallest

Largest indicates the smallest value in the designated list of numbers with a specific rank (k). For
example, the fifth smallest number.

Array is the array or range of data for which you want to determine the k-th smallest value.

syntax =SMALL(Array,k)

examples = SMALL (D10:D200,1) >> looks for the smallest number in cell range D10:D200.
= SMALL (D10:D200,2) >> looks for the second smallest number in the same range.
4.3.6. Payment (PMT)
Payment returns the periodic payment of an annuity based on constant payments and a constant
interest rate.

Rate is the interest rate per period for the loan.For example,use 6%/4 for quarterly payments at
6% APR.

Nper is the total number of payments for the loan.

PV is the present value: the total amount that a series of future payments is worth now.

syntax =PMT(rate,nper,pv)

examples =PMT(.09/12,360,100000) >> returns for the periodic payments for a 100,000 loan with
a rate of 9% per month with 360 payment scheme.
=PMT(.09/12,60,18000) >> returns for the periodic payments for a 18,000 loan with a
rate of 9% per month with 60 payment scheme.
4.3.7. Lookup and Reference (VLOOKUP)
Looks for a value in the leftmost column of the table, and then returns a value in the same row from a
column you specify. By default, the table must be sorted un an ascending order.

Lookup_value is the first value to be found in the first column of the table, and can be a value, a
reference, or a text string.

Table_array is a table of text, numbers, or logical values, in which data is retrieved. Table_array
can be a reference to a range or a range name.

Col_index_num is the column number in table_array from which the matching value should be
returned. The first column of values in the table is column 1.

Range_lookup is a logical value: to find the closest match in the first column (sorted in
ascending order) = TRUE or omitted; find an exact match - FALSE.

syntax =VLOOKUP(lookup_value, table_array, col_index_num, range_lookup)

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examples =VLOOKUP(DY5,$EI$6:$EJ$15,2) >> returns for the value of data in DY5 from the second
column of the values in table array EI6:EJ15
=VLOOKUP(DY5,$EI$6:$EK$15,3) >> returns for the value of data in DY5 from the third
column of the values in table array EI6:EJ15

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4.4 Insert Function

The Insert Function dialog box displays the function categories from the drop-down menu list.
The function names will appear in the function name box below. Click on the Insert Function button or
from the AutoSum drop-down arrow and select More Functions to display a list of over 200 functions
available in Excel.

Figure 6-12: The Insert Function dialog box using SUM

Once you select a category and a function name, click on the OK button. The Function
Arguments palette will appear.

Figure 6-13: The Function Arguments palette

Type any numbers, cell addresses, ranges, or any other parameters in the required boxes, and
then click on the OK button to insert the completed formula in the spreadsheet.

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Laboratory Exercise 1

Illustration of spreadsheet to be completed in exercise below:

Note: In case of online classes, you are REQUIRED to record a video of your work. This will help
you in mastering the exercises while you work on it asynchronously. Set-up a fresh Google meet
link, share your screen and start recording the video. You could also use other platforms like
Microsoft Teams, Zoom, phone screen recording or any other application of your choice. This
instruction is applicable to all succeeding exercises. The videos you have created will be
uploaded together with your raw EXCEL files.

Step 1. On a blank workbook type in the following:

a. Rename your sheet from Sheet 1 to Richest People.

b. Select cell B2, and then type The 10 Richest People in the World 2007.
c. Select cell B3, type Rank, and then press the Tab key.
d. Select cell C3, type Name, and then press the Tab key.
e. Select cell D3, type Age, and then press the Tab key.
f. Select cell E3, type Wealth($bil), and then press the Tab key.
g. Select cell F3, type Wealth per year, and then press the Tab key.
h. In cells B4 to B13, type the numbers 1-10.
i. Select cell C4, type William Gates III. Add the rest of the names in cells C5:C13.
j. Select cell D4, type 51. Add the rest of the ages in cells D5:D13.
k. Select cell E4, type 56. Add the rest of the figures in cells E5:E13.
l. Select cell E15, type Total.
m. Select cell E16, type Average.
n. Adjust the column widths to match the output shown above.

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Step 2. Create a formula in cell F4 to work out the wealth per year for each person. To do this
you must divide wealth by age. Using the fill handle copy the function you just created to
cells F5: F13. Format your output to two decimal places by clicking the decrease decimal icon

Step 3. Create a formula in cells F15: F16 to work out the total and average wealth per year at
the bottom of the list. Use the SUM and AVERAGE functions to do this. Format your output to
two decimal places by clicking the decrease decimal icon .

Step 4. Use a border to emphasize the rows for the Richest People spreadsheet. Select the cell
range B2:F13.

Step 5. Click on the Border drop-down arrow, located on the Home ribbon, and then
choose the Outside Borders option. Click on any single cell to deselect the range to see
the border.

Step 6. Select the cell B2. Click on the Fill Color drop-down arrow, located on the Home
ribbon to add color/shading to this cell. Change the color to Blue, Accent 1, 80%.

Step 7. Select cell range B3: F3. Click on the Fill Color drop-down arrow, located on the
Home ribbon to add color/shading to this cell. Change the color to Orange, Accent 1, 80%.

Step 8. Select cell range E15: E16. Click on the Fill Color drop-down arrow, located on
the Home ribbon to add color/shading to this cell. Change the color to White, Background 1,
Darker, 15%.

Step 9. Select cell range F15: F16. Click on the Fill Color drop-down arrow, located on
the Home ribbon to add color/shading to this cell. Change the color to Light Yellow.

Step 10. Save the file in the format: LAST_NAME_FIRST_NAME_ MS_EXCEL_Laboratory1

Example: CALAYCAY_IRENE_CECILE_MS_EXCEL_Laboratory1
Upload your raw file and video presentation in your google classroom or LMS.

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Laboratory Exercise 2

Step 1. Open Tallest Buildings.xlsx.

(The instructor will indicate the location for this file or download a copy from your assigned
task.)
Step 2. Rename your sheet from Sheet 1 to Tallest Buildings.

Step 3. Create a formula on cell G101: G104 to work out the Totals, Averages, Highest and
Lowest values. Use functions to calculate statistics for the Storeys, Metres, and Cost columns.
Illustration of spreadsheet to be completed in exercise:

Step 4. Using the fill handle copy the function you just created to cells H101: I104.

Step 5. Format your output to two decimal places by clicking the decrease decimal icon.
Center Align your results.

Step 6. Save the file in the format: LAST_NAME_FIRST_NAME_ MS_EXCEL_Laboratory2

Example: CALAYCAY_IRENE_CECILE_MS_EXCEL_Laboratory2
Upload your raw file and video presentation in your google classroom or LMS.

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Laboratory Exercise 3

Step 1. Open Plaintelephonecallstats.xlsx.

(The instructor will indicate the location for this file or download a copy from your assigned
task.)
Step 2. Rename your sheet from Sheet 1 to Plain telephone call stats.

Step 3. Make the following formatting changes:

 Insert some extra rows at the top and type in the title
 Format the font, size etc of the title
 Change the row heights to space them out more
 Change the vertical cell alignment of these rows to centred
 Insert more rows between the titles and first row of data and before the totals
 Format the "Calls per Hour" figures to show only 2 decimal places
 Format the " Bonus" figures to show the £" sign and 2 decimal places
 Change the column widths
 Line up the column titles with the numbers on the right
 Add borders, gridlines and shading as desired!
Illustration of spreadsheet to be completed in exercise:

Step 4. Save the file in the format: LAST_NAME_FIRST_NAME_ MS_EXCEL_Laboratory3

Example: CALAYCAY_IRENE_CECILE_MS_EXCEL_Laboratory3

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Upload your raw file and video presentation in your google classroom or LMS.

Laboratory Exercise 4

Step 1. Open Metals.xlsx.

(The instructor will indicate the location for this file or download a copy from your assigned
task.)
Step 2. Rename your sheet from Sheet 1 to Shiny Stuff.

Step 3. Format the data so it looks like the following:

Illustration of spreadsheet to be completed in exercise:

Feel free to experiment with different shades of copper !!

Step 4. Save the file in the format: LAST_NAME_FIRST_NAME_ MS_EXCEL_Laboratory4

Example: CALAYCAY_IRENE_CECILE_MS_EXCEL_Laboratory4
Upload your raw file and video presentation in your google classroom or LMS.

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Laboratory Exercise 5

Step 1. Open Functions.xlsx.

(The instructor will indicate the location for this file or download a copy from your assigned
task.)
Step 2. In the Purchase Order Sheet make the following changes:

a. Use a function to calculate the total cost for a list of recently ordered items.
b. Use a function to calculate the total items ordered.
c. Use a function to find the most expensive item ordered.
d. Use a function to calculate the days in transit for every item ordered.
HINT: NETWORKDAYS
e. Use a function to calculate the average days in transit of all items ordered.

Illustration of spreadsheet to be completed in exercise:

Step 3. In the Cookie Sales Sheet, use a function to calculate the average number of units sold
by each troop.

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ACCS 211 Engr. Irene Cecile L. Calaycay

Step 4. In the Challenge Sheet, do the following:

 In cell F10, insert a function to calculate the average of the four scores in
cells B10:E10.
 Use the fill handle to copy your function in cell F10 to cells F11:F24.
 In cell B25, use AutoSum to insert a function that calculates the lowest score in
cells B10:B24.
 In cell B26, use the Function Library to insert a function that calculates
the median of the scores in cells B10:B24. Hint: You can find the median function by
going to More Functions > Statistical.
 In cell B27, create a function to calculate the highest score in cells B10:B24.
 Select cells B18:B20, then use the fill handle to copy all three functions you just
created to cells C25:F27.

Illustration of spreadsheet to be completed in exercise:

Step 5. Save the file in the format: LAST_NAME_FIRST_NAME_ MS_EXCEL_Laboratory5

Example: CALAYCAY_IRENE_CECILE_MS_EXCEL_Laboratory5
Upload your raw file and video presentation in your google classroom or LMS.

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NOTRE DAME UNIVERSITY
Engr. Irene Cecile L. Calaycay ACCS 211

Laboratory Exercise 6

Step 1. Open References.xlsx.

(The instructor will indicate the location for this file or download a copy from your assigned
task.)
Step 2. . In the References Sheet, do the following:

 Use a function to calculate the wages per employee which uses an absolute
reference to the cell which contains hourly wage.
 Use a function to calculate the total wages payable.
 Use a function to rank the employees according to wage, in descending order.
 Use a function to rank the employees according to wage, in ascending order.
.
Step 3. Format the data so it looks like the following:
Illustration of spreadsheet to be completed in exercise:

Step 4. In the Statistics Sheet, do the following:

 Use a function to round the grades up to the nearest integer. HINT: 0

 Use a function to find the average grade of the class.
 Use a function to find the mode grade.
 Use a function to find the median grade.
 Use a function to rank the students, in descending order.
 Use a function to rank the students, in ascending order.
.
Step 4. Save the file in the format: LAST_NAME_FIRST_NAME_ MS_EXCEL_Laboratory6

Example: CALAYCAY_IRENE_CECILE_MS_EXCEL_Laboratory6
Upload your raw file and video presentation in your google classroom or LMS.

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ACCS 211 Engr. Irene Cecile L. Calaycay

Laboratory Exercise 7

Step 1. Open SearchandReferences.xlsx.

(The instructor will indicate the location for this file or download a copy from your assigned
task.)
Step 2. In the Invoice Sheet, do the following:

 Find the the product name from the Products worksheet using the Product ID
number.
 Find the the product price from the Products worksheet using the Product ID
number.
.
Illustration of spreadsheet to be completed in exercise:

Step 3. After finding the product details do the following:

 Create a formula to find the subtotal of the items in the Invoice.

 Create a formula to find the tax of all the orders.
 Create a formula to find the subtotal of the Invoice.
 Use a function to find shippinh cost of the items ordered.
*NOTE: Free shipping for Orders equivalent or higher than $1000.
 Use a function to find the Total Order Cost for the Invoice.

Step 4. Repeat Steps 1-4 in the Invoice 2 Sheet.

.
Step 5. Save the file in the format: LAST_NAME_FIRST_NAME_ MS_EXCEL_Laboratory7

Example: CALAYCAY_IRENE_CECILE_MS_EXCEL_Laboratory7
Upload your raw file and video presentation in your google classroom or LMS.

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Engr. Irene Cecile L. Calaycay ACCS 211

Laboratory Exercise 8

Step 1. Open DataVisualization.xlsx.

(The instructor will indicate the location for this file or download a copy from your assigned
task.)
Step 2. In the Data Visualization Sheet, do the following:

 Select cells A1:E6 and insert a 2D Clustered Column chart.

 Change the chart title to September to December Sales.
 Use the Switch Row/Column command. The columns should now be grouped by
month, with a different color for each salesperson.
 Move the chart to a new sheet.
 Change the chart type to line with markers.
 Use the Quick Layout command to change the layout of the chart.Find the the
product name from the Products worksheet using the Product ID number.
.
Illustration of spreadsheet to be completed in exercise:

.
Step 3. Save the file in the format: LAST_NAME_FIRST_NAME_ MS_EXCEL_Laboratory8

Example: CALAYCAY_IRENE_CECILE_MS_EXCEL_Laboratory8
Upload your raw file and video presentation in your google classroom or LMS.

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ACCS 211 Engr. Irene Cecile L. Calaycay

Laboratory Exercise 9

Step 1. Open LogicalFormulas.xlsx.

(The instructor will indicate the location for this file or download a copy from your assigned
task.)
Step 2. In the IF Sheet, do the following:
 Add the word “Good” if the Revenue is greater than 15000
 Add the word “Good” if the Revenue is greater than 15000 and less than 20000
 "Add the word “Good” if the Revenue is greater than 15000 and less than 20000.
Adding the word “Exceptional” if the Revenue is greater than or equal to 20,000.
Otherwise, keeping the values
 "Add the word “Flag” if the Revenue is greater than or equal to 20,000 OR it is lesser
than or equal to 15,000
 Add the Threshold value if the Actual Revenue is +-10 % greater than the Budget
Revenue
 Add the symbol "↑ " if the Actual Revenue is +-10 % greater than the Budget
Revenue and the symbol "↓" if the Actual Revenue is +-10 % less than the Budget
Revenue.

Illustration of spreadsheet to be completed in exercise:

.
Step 3. Save the file in the format: LAST_NAME_FIRST_NAME_ MS_EXCEL_Laboratory9
Example: CALAYCAY_IRENE_CECILE_MS_EXCEL_Laboratory9

Upload your raw file and video presentation in your google classroom or LMS.
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Engr. Irene Cecile L. Calaycay ACCS 211

Laboratory Exercise 10

Step 1. Open TextFormulas.xlsx.

(The instructor will indicate the location for this file or download a copy from your assigned
task.)
Step 2. In the Exercise Sheet, do the following:

 Use a function to present Last Name in proper format.

 Use a function to present First Name in proper format.
 Use a function to present the Full Name (First Name, Middle Name, and Last Name)
 Use a function to present the Full Address (Street Address, City, State, and Zip);
separated by comma.
 The first row is done as an example.
.
Illustration of spreadsheet to be completed in exercise:

.
Step 2. Save the file in the format: LAST_NAME_FIRST_NAME_ MS_EXCEL_Laboratory10

Example: CALAYCAY_IRENE_CECILE_MS_EXCEL_Laboratory10
Upload your raw file and video presentation in your google classroom or LMS.

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NOTRE DAME UNIVERSITY
ACCS 211 Engr. Irene Cecile L. Calaycay

Laboratory Exercise 11

Step 1. Open PivotTables.xlsx.

(The instructor will indicate the location for this file or download a copy from your assigned
task.)
Step 2. In the Exercise 1 Sheet, do the following:

 Create a PivotTable from 1st Quarter Sales in a separate sheet.

 You want to answer the question “What is the total amount sold in each region?” To
do this, select Region and Order Amount.
 In the Rows area, remove Region and replace it with Salesperson.
 Add Month to the Columns area.
 Change the number format of cells B5:E13 to Currency.
Note: You might have to make columns C and D wider to see the values.

Illustration of spreadsheet to be completed in exercise:

Step 3. In the Exercise 2 Sheet, do the following:

 Open Sheet1.
 Create a Copy and rename it as Slicer.
 Click on your Pivot Table and in the Analyze Ribbon Select Field List.
 In the Rows area, remove Region and replace it with Salesperson.
 Customize your Chart.
 Insert a PivotChart and choose the type Line with Markers.
 Change the PivotChart type to Stacked Column.
 In the PivotChart Fields pane to the right, add Month to the Legend (Series) area. Note:
You can also click the PivotTable and add Month to the Columns area for the same
results.

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Engr. Irene Cecile L. Calaycay ACCS 211

 Insert a slicer for Regions.

 Use the slicer to only show the South and East regions. Use Control and Click a Region to
Select more than one Region.

Illustration of spreadsheet to be completed in exercise:

.
Step 4. Save the file in the format: LAST_NAME_FIRST_NAME_ MS_EXCEL_Laboratory11

Example: CALAYCAY_IRENE_CECILE_MS_EXCEL_Laboratory11
Upload your raw file and video presentation in your google classroom or LMS.

Page | 100 College of Engineering and Computer Studies (SY 2020-2021)

NOTRE DAME UNIVERSITY
ACCS 211 Engr. Irene Cecile L. Calaycay

Laboratory Exercise 12

Step 1. Open Filtering.xlsx.

(The instructor will indicate the location for this file or download a copy from your assigned
task.)

Step 2. In the Source File Sheet, do the following:

 Select the Data tab, then click the Filter command.

 Click the drop-down arrow for the column you want to filter.
 Filter column B to view only certain types of equipment.
 Uncheck the box next to Select All to quickly deselect all data.
 Check the box that contains camera next to the data you want to filter, then
click OK.
 Make a copy of the Source File sheet and rename it as Camera.

Step 3.
 In the Source File click the drop-down arrow for the filter you want to clear.
For this case Clear Filter From "Type".
 Next check Laptop and Tablet to view only those types of equipment.
 Make a copy of the Source File sheet and rename it as Laptop and Tablet.

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Step 4.
 In the Source File add a filter to column D to view information by date to
apply multiple filters.
 Check or uncheck the boxes depending on the data you want to filter, then
click OK.
 Make a copy of the Source File sheet and rename it as Laptop and Tablet by
Month that you selected.
Example: Laptop and Tablet by September

Step 5.
 In the Source File click the drop-down arrow for the filter you want to clear.
For this case Clear Filter From "Type".
 Use search term to filter items. Click the drop-down arrow in column C and
type saris then click OK.
 Make a copy of the Source File sheet and rename it as Saris Brand.

Step 6.
 In the Source File remove all filtering.
 Filter column B and select Other.
 "On column C hover the mouse over Text Filters, choose Does Not Contain”.
 Add case next to the filter then click OK.
 Make a copy of the Source File sheet and rename it as Advanced Text Filter.

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ACCS 211 Engr. Irene Cecile L. Calaycay

Step 7.

 In the Source File remove all filtering.

 Filter column A to view only a certain range of ID numbers.
 Hover the mouse over Number Filters, then select Between to view ID
numbers between a specific number range.
 In Custom AutoFilter dialog box enter 3000 in the greater than or equal to
section.
 Enter 4000 in the less than or equal to section then click OK. Your table
should display ID numbers in the 3000-4000 range.
 Make a copy of the Source File sheet and rename it as Advanced number
filters.

Note: You should have the following sheets after this exercise.

.
Step 8. Save the file in the format: LAST_NAME_FIRST_NAME_ MS_EXCEL_Laboratory12

Example: CALAYCAY_IRENE_CECILE_MS_EXCEL_Laboratory12
Upload your raw file and video presentation in your google classroom or LMS.

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