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Handing Over Note

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Amos Jephthah
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16 views4 pages

Handing Over Note

Uploaded by

Amos Jephthah
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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HANDING OVER NOTE

I welcome you to your new post and wish to submit


my handing over note to you, to enable you discharge
your duties effectively in the Mission.
My duties as Administrative
Attaché/Communication officer are as follows:
a. Typing the Ambassador’s dispatches and
Confidential Reports
b. Typing of Confidential Reports of Home-Based
Officers
c. Make and keep electronic copies of all Reports to
Headquarters, Note Verbale to Host Government and
all Circulars from Headquarters.
Mission Achieve:
In charge of all documents, receive all mails and
correspondence to the Mission and bring them to the
Head of Mission’s attention. Dispatch all official letters
from the Mission to Headquarters and other designated
places. Dispatch files and official document minutes to
various officers and maintain incoming and outgoing
registers. Attached herewith are the duties of
Administrative Attaché for ease of reference.
Communication Duties:
The Code Phrase that is Nigeria Diplomatic Code (NDL)
is always kept out of sight from persons who are not
expected to access them except the communication
officer whose duty is to access it only when it is
necessary. The use of this NDL is to enable the officer
to decode and code messages to and from
Headquarters.
Mission received the New Code Phrase from
Headquarters through our High Commission in Nairobi,
Kenya last two years 2019. In the same vein,
Diplomatic Bags for the Mission are usually being
received through the same channel Nigeria High
Commission Nairobi Kenya.
Any other duty could be assigned to me by THE Head
of Mission.
Finally, you are most welcome to the Mission and
sincerely wish you a very happy and successful tour of
duty.

Handing Over Officer Taking Over Officer


Lucy Lakole S.
………………………..
25th October,2021
SCHEDULE OF DUTIES: MRS. LUCY LAKOLE
SAMUELA ADMINISTRATIVE ATTACHE II
a. Confidential Secretary to the Ambassador

b. Responsible for typing the Ambassador’s


dispatch and confidential reports.

c. Typing of confidential reports of Home-Based


officers, Notes Verbale to Host Government,
and all circulars from Headquarters.

d. Make and keep electronic copies of all reports


to Headquarters, Note Verbale to Host
Government, and all circulars from
Headquarters.

e.Communication Duties

f. In charge of Head of Mission’s office

g.In charge of Diplomatic Bags

h.Assist in protocol duties when required

i. To perform Secretarial Duties


j. Any other duties as may be assigned by the
Head of Mission.

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